University Publications - UBC Library Staff Meeting Minutes

[UBC Library Staff Meeting Minutes] Apr 23, 1963

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 MINUTES      ^2
April 9. and April 23. 1963. No. 291.
Reporting Division Heads Meetings and Other Matters of Interest to
the University of British Columbia Library Staff.
Present on April 9:  EM, MD, IB, AC, RJL, EBM, GD, GGT, JO'R, TKN,
EH, JS , JR,
Present on April 23:  AD, MD, SR, AL, JO'R, RJL, EBM, TKN, EH, GD,
GGT, IB, BSS, JS, JR,
Staff Travel Grants '
'   '   The following recommendations, for 1963/64, of the
Staff Travel Grants Committee were approved}
1. Dates for applications to attend conferences:
April 1st for meetings to be held May 1st to
April 30th.
September 1st for further submissions for meetings
from October lst-April 30th.
2. Meetings which are to be held in British Columbia
should not be considered for a grant.
3. Grants will be made on the basis of approximately
80$ pf the tourist air fare return to a limit of $250.
4. Each year at least one Librarian without an
administrative position and who has been on the staff for one year
or more will be selected from the applications submitted to attend
a conference from which he would obtain special benefit.
5^ A committee on staff travel grants will be
appointed each year to administer the program.
6. Normally only one grant will be made to an individual
in any one year.
7. Any money remaining after all applications have
been considered in September will be used for information trips
and/or to pay second grants to people who have already received
one during the year but have official business at a second meeting
or conference.
8. Application forms are available in the Librarian's
Office.
Bindery
Additions to the Bindery, more than doubling the
counter space, have, been completed.
Library Representatives
Library representatives will, meet in the Staff Lounge
at 3«30 p.m., Thursday April 18, to discuss book appropriations. 2 -
R'«3
Supplies
In order to reduce the number of trips to the Supply Room,
divisions were requested to leave lists, in the Librarian's Office during
the day, of any supplies they require and to pick up supplies from the
mail shelves between 4 and 5 p.m. or the following morning.
Division Heads were also asked to submit a list, in August,
of equipment and major supplies wanted for the following fiscal year and
to remind the Librarian's Office, in sufficient time, to reorder supplies
unique to their divisions. Stationary and other small supplies will he
maintained by the Librarian's °ffice.
Payroll
Hourly time sheets should be brought to the Librarian's
Office by 9:30 a.m. at the beginning of each week to allow sufficient
time for tabulation and delivery to the Payroll Office.
Food in the Library
Signs will be posted to notify students that food may not
be consumed in the Library or taken into the stacks.
Xerox Photocopies
A second Xerox 914 has been ordered for the Library and
should be delivered early in July. The present machine will be used
for photocopying short runs which students and faculty want immediately
and the new machine for lengthy articles, books and Library copying.
Extra-Mural Fees
Henceforth Extra-mural readers will be registered for
the period September to August to eliminate overlapping, from one year
to the next, of Extra-Mural cards.
Departmental Library Committee
A committee consisting of Mrs. Selby, Miss O'Rourke, Miss
Leith, Mr. Bell and Mr. Ranz, Chairman, was appointed to review Library
policy on departmental libraries.
Librarian's Hours
September - May
June - August
Library Hours
May 6 - May 11
May 13 - June 29
July 2 - Aug. 16
37-|- hours per week
36-^ hours per week
8:45 a.m. - 5:00 p.m. Mon-Sat.
8:45 a.m. - 5:00 p.m. Mon-Fri.
8:00 a.m. - 9:00 p.m. Mon-Thurs.
8:00 a.m. - 5:00 p.n?. Friday - 3 - t>4
August  19  - August  31 8:45 a.m.  - 5:00 p.m.    Mon-Fri.
,.^ PERSONNEL
Appointments:
Miss Judith Kemp, Secretary II in Social Sciences, effective April 22, 1963.
Miss Mitzi Obana. Library Assistant in Circulation, effective May 15, 1963.
Mr. Frank Davey, Library Assistant in Acquisitions, effective May 6, 1963.
Mrs. R. Von Baeyer, Library Assistant in Acquisitions, effective June 10,
1963.
Mrs. Clare Scott, Clerk II in Acquisitions, effective April 22, 1963.
Miss Catherine Brown, Clerk I in Acquisitions, May 13, 1963.
Miss Magda Veto. Clerk I in Circulation, effective May 14, 1963.
Promotions:
Miss Terry Haughian, Senior Library Assistant in Circulation, effective
April 1, 1963.
Transfers;
Mr. Birching Ho, from Circulation to Cataloguing, effective April 1, 1963.
Resignations:
Mrs. Joyce Lavallee, Clerk I in Acquisitions, effective May 10, 1963.
Miss Lois Ramsey, Clerk I in the Biomedical Division, effective May 18,
1963.
Mr. Branko Blazicevic, Clerk I in Special Collections, effective May 3,
1963.
Miss Sandra Blusson, Clerk I in Social Sciences, effective May 22, 1963.
Miss Merle Herbert, Clerk I in Circulation, effective May 31, 1963.
Vacancies:
Library Assistant, in Social Sciences Division.
Clerk I, in the Catalogue Division.
Clerk I, in the Acquisitions Division.
Clerk I, in the Biomedical Division.
Clerk I, in the Social Sciences Division.
Clerk I, in the Circulation Division.

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