Array MINUTES ©F MEETING OF DIVISION HEADS ~ ,n HELD IN THE LIBRARIAN'S OFFICE ON No* 10 TUESDAY, JULY g, 1952, at 10 a.m. Present: Mr* &arlow, Miss Jefferd, Miss Smith, Miss Lanning, Miss Mereer, Mr. tanning, Miss Fugler* GIFTS A recent visitor t© the University wa# Mr* Lester McLennan, a graduate of UBC in the Glass of 1922, who has sent many gifts to the Library during the last few years. ©n this ©eeassioa he presented to the Library a very handsome and valuable work, a 2-volume History ©f the University of Oxf©rd, beautifully b©uad and illustrated, as well as other material, and the Division Heads had an opportunity to examine the history; it will be exhibited in the Sedgewick Room case* He also discussed with the Librarian the possibility of establishing a Library Friends group as a means of securing outside aid in developing the Library's collections* Mr* Alban Winspear has presented to the University two volumes of classics which are just off the press, a section ©f which he has translated and edited* BINDING Samples of "flush" binding, much cheaper to produce than regular binding and suitable for paper backed books, catalogs, some government publications, pamphlets, etc., has been turned out by the Bindery, and samples were examined by the Division heads* After some consideration of its various uses, it was agreed that decisions relating to binding types would be left to Mr* Lanning. The cost of lettering adds greatly to the cost of binding (more than doubling the cost of flush binding), and material put into flush binding will not be gold stamped in the Bindery. Because flush binding often calls for the removal of the back cover of paper-back material, it is necessary to record in some other plaee the call number and accession information now placed there by the processing divisions. It was therefore decided that for unbound material this information would be placed on the last page of text. It is intended to have n© unbound material stand on the Library shelves, and with the present Bindery facilities it is expected that this state can be reached within a reasonable time* During the month of June, when more than a week was spent in the Bindery installing and learning how to operate the new sewing machine and teaching the new sewing method, 53© volumes were finished, s© that the ©utl©©k for a good flow of work from the Bindery is very bright, "R" CLASSIFICATION In reply to an inquiry from Miss Jefferd, Mr, Harlow said that he had received no more specific information about the date of publication of the new Library of Congress nRfl Classification for Medieine, but that as soon as it does appear he has been promised an expert appraisal of it in comparison with the existing Army Medical «W« Classification* The "R" schedule is said to be "in press". LOCKING THE STACK ©ccasioaally a do©r which has been lecked by the Library staff at closing time is fcuad unlocked la the moraiag^ aad it is presumed that the maiateaaae© staff wh© g© thr©ugh the buildiag sometimes fail to relock doors. Mr* Harlow will call this t© the attention of the Superiateadeat of Buildings aad Grouads* STAFF USE OF LIBRARY EQUIPMENT AFTER HOURS Mr* Harlow said that members ©f the permanent staff may, with the knowledge aad permissioa ©f their Divisioa heads use$ library typewriters for iacideatal perseaal work, after hours^ but that this use sheuld aot be extended t© iaclude work d©ae f©r others for which paymeat is received. Members of the permaaeat staff wh© wish t© remaia ia the Library after hours may do so with the kaewledge and permissioa ©f their iivisiea heads* Pr©fessi©aal staff wh© may wish t© enter the building after it is clcsed sheuld make arrangements with their Division heads and secure a key lathe Librariaa's office to the main basement deer; before leaving the building, the key should be placed in an envelope and left under the door in Room B. BOOK WEEK This will be celebrated ia October, and the Community Arts Council of Vancouver Is making plans a©w f©r a week--loag program and for radi© and press publicity aad displays* Mr. Harlow is a member of a committee werkiag ©a the project* SEDGEWICK ROOM Mr* Harlow hopes t® have pregrams of readiags ia the Sedgewick Room duriag the Summer aad Fall sessioas, aadseveral possibilities for talks aad readings were discussed* UNIVERSITY PRESS Some months ago an informal committee (including the Librarian) met to consider the desirability aad feasibility ©f setting up a publishing pr©gram. Last week, Mr* August Fruge, Maaager of the Uaiversity ©f Galiforaia Press, visited the University and met a few ©f the administrative ©ffieers conceraed with this matter. His experieace aad the advice he was able t© give the meetiag have been ©f great assistance, aad it is new planned that the University will experiment with several publications series* No attempt to issue a regular periodical will be made, anf undertaking of this kind demanding an assured, continuing supply of appropriate material; but the serial publication of suitable material too long for ordinary periodical use and yet act ©f book length is contemplated* Publication will be subsidized by the University and the papers will be distributed by exchange through the Library. The Editorial Committee will select and edit material, the work of selection being of prime importance in a scholarly publishing program. A good deal of interest is expected among the faculty when it is known that material of the kind s©ught can be published within a reasenable time. The project will previde a needed basis for an exchange pregram for the University Library. STUDENT ASSISTANTS Mr. Harlow announced to the division heads the ameunt of money available in the current budget for student assistants. He also said that it is important that he have knowledge of all requests for student assistants which go to the Personnel ©ffiee* He needs to have complete information about matters pertaining to staff in order t© deal properly with the Personnel office* SALARY SCALE The clerical group of the Library staff has an established salary scale, but no such scale has to date been agreed upon for the professional staff. The Librarian is seeking to raise the existing level for professional librarians before establishing such a scale. Recently the professional group has asked the Labour Relations Beard to release them from the Union agreement, and while no official reply has been received, the Union has represented only the clerical staff in recent negotiations* Salaries for professional librarians and Library Assistants have been agreed upon by discussions between the Librarian and the University Administration. For the clerical group, the University aad Union have agreed that clerical persoaael will receive the aermal step ia the established scale ($6© a year), the consolidation of the basic salary and cost-©f-living bonus, and an additional increase of &% ©f this total figure, effective July 1, 1952* For the professi©nal staff the Librarian has not asked this year for the approval of a fixed salary scale (as explained earlier) but for specific salaries for each individual. These salary figures are, however, based upoa a tentative scale which he hopes to expand and to have adopted next year* Last year*s figures for the four professional categories and those agreed upoa for 1952/53 (effective July 1, 1952) are compared below: 1951/52 1952/53 $2574-2916 Jr. Librarian/L-1 #280Q-$3100 ($100 steps) 2796-3Q96 Sr. Librarian/L-2 3100-340© 3©16-331© 1st AssH./L-3 3400-4000 3816- Div. Head/L-4 4041- Professioaal staff with 1 year's service will receive $2800 this year; 4 those with 2 years' serviee, $290©; etc In the discussions regarding the professional staff, it was emphasized that library personnel, now that their salaries are being compared with those of faculty, must also be of comparable caliber and ©f serious purpose* Mr. Harlow is investigating the matter of the staff's relationship to the University retirement plan, and will present his findings, with recommendations, to the staff shortly. CALL NUMBERS FOR SERIALS All serials will henceforth have volume number instead of year represented ia the call number (unless the series is identified only by year), ©n the spine of the volume, year and volume will continue to be given. The "library has" card was considered very carefully, in relation to the new numbering. Formerly this data has been^jarranged with the yearly record of holdings given first, followed by the volume numbering; heneeforth volumes will be given first, and the yearly reeord afterwards. In the public catal©g, if the information on the "library has" card is brief, it will be revised t© conform with the new system at the time additions are made. If the recorded information is of more than a few lines in length, the new system will be begun below, without altering the existing data. No project to revise "library has" cards will be undertaken. It was also discussed whether the record in the public cataleg might ©mit the "library has" information, aad just give inclusive dates and volume numbers, ending with a dash and indication that the title is being received "t© date." Siace the workability of this system weuld depend upon having all binding up t© date, it was agreed that time was not yet ripe for such a change* At present the chang%jr©u3^felieve the Catal©g Divisi©n of a considerable load %sA *turn a new responsibility for ascertaining what material is bound and available for use over to Loan and Serials* LOCATION OF CALL NUMBERS ON SPINE OF BOOK The desirability of having the call number always in the same precise position on the spine ©f a book was examined* Miss Lanning said that it would not matter to her division whether the number was always in the same place. On some books, part of the spine would have to be painted out to accommodate the call number in the proposed position, and since the spines of many books are variously marked and decorated, the uniformity of line thus achieved would be at the cost of other aspects of good appearance. It was agreed, during the discussion, that the call number should always occupy at least tw© lines. In some existing cases it is ©n one line, and this practice is to be discontinued. This question ©f l©eation of the call number was reserved for further consideration. The use of the "diagonal" to distinguish fiscal year from calendar year, which the Bindery proposes t© discontinue, was also in discussion, and was left for consideration at another time* ADVICE SLIPS One or two faculty members come to ask for books which they have been informed are in the Library and are disturbed when the books are not available. It appears that in some cases the advice slips have been held by the faculty member for several weeks and the books have gone out on loan in that interval. Bo@ks cann©t be side-traeked f©r an indefinite time after advice slips for them have gone out, and Mr. Harlot suggested that in case ©f difficulty ia this matter the faculty member should be referred t© him. Every advice slip;should be stamped "B©GK RECE ST" and be stamped the day of mailing* FINES " Summer Session has commenced and fines are beginning to accumulate. Circulation was authorized by the Librarian to send bills, following the procedure set up during the fall term* The meeting adjourned at 12:15 p.m.
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University Publications - UBC Library Staff Meeting Minutes
[UBC Library Staff Meeting Minutes] Jul 8, 1952
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Title | [UBC Library Staff Meeting Minutes] |
Publisher | [Vancouver : University of British Columbia Library] |
Date Issued | 1952-07-08 |
Subject |
University of British Columbia. Library |
Geographic Location | Vancouver (B.C.) |
Genre |
Periodicals |
Type |
Text |
File Format | application/pdf |
Language | English |
Identifier | Z736.B74 A36 Z736_B74_A36_1952_07_08_10 |
Collection |
University Publications |
Source | Original Format: University of British Columbia. Archives |
Date Available | 2015-07-15 |
Provider | Vancouver : University of British Columbia Library |
Rights | Images provided for research and reference use only. Permission to publish, copy, or otherwise use these images must be obtained from University of British Columbia Library: http://www.library.ubc.ca/ |
Catalogue Record | http://resolve.library.ubc.ca/cgi-bin/catsearch?bid=1217065 |
DOI | 10.14288/1.0213659 |
Aggregated Source Repository | CONTENTdm |
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