Array MINUTES September 1, l'96l. No. 2^1 Reporting Division Heads Meeting and other Matters of Interest to University of British Columbia Library Staff Present: SR, AMS, RJL, JO'R, IB, AL, EBM, GD (for GOT), DP, JK (for JS), AC (for BSS), and HM. Miss R. Vainstein, Mr. R. M. Hamilton, and Dr. R. Hagler, members of the faculty of the School of Librarianship were present and were introduced to the Division Heads. The purpose of the meeting was to discuss the ways in which the School of Librarianship will affect Library services during the session. The following problems, which may arise, were discussed: Student Library Cards The School of Librarianship opens on Wednesday, September 6. Students will not formally register (and receive library cards) until September 14. In this interim period, they will have temporary library cards. Ordering Requisitions will be filled out and signed by Dr. Rothstein and by the faculty member requesting the publication. Many of these will have to be treated as'rush orders". In such cases, faculty members will themselves search the catalogue and check the order files. This will reduce work in the Acquisitions Division and the order can be put through more quickly. Rush Cataloguing The regular rush cataloguing slios can be used, on which should be shown the desired destination of the book. Use of Library Materials Materials in Library Science for which the School foresees a heavy demand are to be put on reserve in the Upper Year Reserve Collection. Reserve slips for these should be made out by faculty members in the usual way and given to Mr. Bell. Other materials, used for Illustration in the lectures, may be put In a special area where the students can refer to them—perhaps in the Social Sciences balcony. Reference material which is heavily used in the Divisions will be left in the enclosures and the library school students will consult them there. There is not space to keep them on the tables so they will be obtained from the shelves and returned after use. Reference material in lesser demand by the Divisions may be located temporarily in the laboratory of the library school. They will, of course, continue to be available to the Library staff at any time. In some instances, it may be necessary to buy additional copies of reference materials for the exclusive use of the School. Most of the Z-volumes dealing with librarianship are located either In the main stacks or in the enclosure of the Social Sciences Division. Others may need to be relocated and Miss O'Rourke will arrange to bring these together in her Division. It will also be necessary for library school students to use the trade and national bibliographies housed in the processing divisions. The Library staff in these divisions will merely have to show the location of the sets and are expected not "to give the students too much help. If it is necessary for the students to consult these volumes after hours, arrangements will be made to have them sign in at the Humanities turnstile and, when they are finished, to sign out. When the students are given assignments, advance notice will be given to the Divisions in order that preparations can be made. Courses covering the use of government documents will not be given until the second term. In general, library school students should be given the same access as other students but for convenience, groups of documents may be brought together on the balcony for temporary periods. Journals In Librarianship A list of journals in the field of librarianship has been checked by the Serials Division, In some cases a second subscription will be required for use of the library school students and those that are not in heavy demand will be made available to the students. The current issues of these will be put in the laboratory of the School. The following journals were discussed: American Documentation - There is only one copy which should remain in the Division. ASLIB Proceedings - There is only one copy which should remain in the Division. Booklist - There are two copies, the second of which will be put in the School. College & Research Libraries - There are two copies, the second of which will be put in the School. Journal of Documentation- There is only one copy which should remain in the Division. Ontario Library Review Library Resources as Technical Services There are two copies, the second of which will be put in the School. There are two copies, the second of which will be put in the School. Special Libraries - There is only one copy. A second subscription will be obtained and put in the School. The routing procedure for these journals will be discontinued and, where there is only one copy, It will be sent directly to the Social Sciences Division. It was agreed that a second subscription for Library Literature is necessary and should be purchased. The back file of this would also be useful. Social Sciences Division will also supply some superseded volumes of journals and indexes for placement in the School. In addition, Library staff members may wish to contribute their personal copies; these would be most welcome. Tour of the Library In order to familiarize the students of the library school with the location of the materials they will be using in their courses, they will be taken on a tour of the Library, commencing at 1:00 p.m., Wednesday, September 6. Following the tour, a tea will be held in the Faculty Room of the School (the old staff room, North wing). An invitation is extended to the Heads of the Divisions and their husbands or wives. Miss Smith expressed to Dr. Rothstein and the members of the faculty of the School of Librarianship best wishes of the Library staff for the success of the School, 4 PERSONNEL Transfer Miss Elizabeth Ross, Clerk I in the Social Sciences Division, has been transferred to Catalogue Division on September 1. Appointments Miss Gall Howander, as Clerk I in the Social Sciences Division on September 5. Miss Glenda J. MacInnis, as Library Assistant in the Social Sciences Division on September 5. Mr. William E. Parker, as Library Assistant in the Biomedical Library on September 5. Mr. L. Seboek, as Library Assistant in the Circulation Division on September 5, Mrs. Florence Weinberg, as Library Assistant in the Catalogue Division on September 6. Resignations Mr. J. Atherton, as Library Assistant in the Division of Special Collections on September 15. Mrs. Wilma Ross, as Clerk II In the Catalogue Division on September 21. Mrs. Jane Szepesi, as Library Assistant in the Acquisitions Division on August 15, Mrs. Margaret P. Wilton, as Library Assistant in the Circulation Division on August ml8. The meeting adjourned at 11:30 a.m.
University Publications - UBC Library Staff Meeting Minutes
[UBC Library Staff Meeting Minutes] Sep 1, 1961
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