University Publications - UBC Library Staff Bulletin

UBC Library Bulletin Feb 28, 1987

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 ubc (ibrary buffetin
No. 199 January/February 1987
PRESIDENT'S REPORT ON THE LIBRARY
This handsome, illustrated maroon publication was launched at a
reception at the President's House on January 28. This is President
Strangway's first special report, and as such is a testament to his
belief that the library is "crucial to the health and strength of the
University."
The 44 page report is in three parts. The first is a history of the
Library, the second a status report on the Library as it is today,
with each branch and division described, and the text interspersed
with tributes from users. The last part details the challenges the
Library faces. They fall into 3 categories: space (we need more and
better), collections (to maintain the richness of our collections, we
need better funding), and technology (incorporating new technologies
into library routines improves services, increases the accessibility
of our collections and makes operations more efficient).
A subtheme running through the Report is the importance to the
development of the library of benefactors and donors such as P.A.
Woodward, H.R. MacMillan, Walter Koerner, and many others who helped
the library acquire materials and house them.  The final statement is
"The Library needs assistance and commitment from a new group of
public and private supporters: individuals, companies and government
organizations who recognize its vital contributions to their lives
and the lives of all the people of British Columbia."
This document is a report on the Library, a testament to its
contribution to both the university and B.C., and a tribute to the
people who have been essential to its growth, with the message that
to grow and prosper, the library needs continuing support from the
community.
The report provides the occasion to relaunch the Friends of UBC
Library, a group whose purpose is to demonstrate the value of the
library, and highlight the library's needs to the community.
OPEN HOUSE COUNTDOWN
The Library's plans for Open House are well in hand.  Events have
been finalized, and a fine lot they are too.  The Library's most
obvious contribution is OLIF, the online public guide to Open House
events, which will be available at most campus terminals. A summary
of library activities is included at the end of the Bulletin.
Julie Stevens, who is coordinating the library's efforts, needs
volunteers to help with some of the events: the Booksale, the UBC
Online Catalogue demonstrations, printing newspaper headlines, and
serving as Main Library Entrance hosts.  If you are interested and
haven't seen the memo she sent out, phone Julie (2076) or ask your
division head for a copy. And don't forget donations of paperbacks
for the Booksale: send those to Graham Elliston, Gifts & Exchanges. NEW VICE-PRESIDENT FOR LIBRARY
Dr. K.D. Srivastava, Head of the Electrical Engineering Dept, was
recently appointed Vice-President, Student and Academic Services by
President Strangway.  His position gives him special responsibility
for the Library, as our Administration reports directly to him.
Doug Mclnnes had an orientation session with him on January 13, and
since then Dr. Srivastava has attended one of the regular weekly
meetings of the Library Administration.  The Vice-President is keen
to know more about the Library and plans to meet with Doug Mclnnes
again in order to familiarize himself with the library's operations.
For example, he had questions about the advantages and disadvantages
of online public access catalogues and about online access to indexes
and abstracts. This interest is heartening for the Library
Administration, and bodes well for a good working relationship
between the Vice-President and the Library.
STANDING COMMITTEE ON PRESERVATION
An important step was taken in January with the creation of a UBC
Library Standing Committee on Preservation.  The Chair of the
Committee is Anne Yandle; other members are Mary Banham, Suzanne
Dodson, Tony Jeffreys and Lee Perry. The newly created Committee sat
down recently and decided their first action should be to gather
information and opinions from library staff.
The terms of reference for the Committee for the moment are advisory:
to collect information about our and other libraries' preservation
activities, to document what needs doing, and to suggest priorities.
Doug Mclnnes has also asked the Committee to prepare a background
document for the President's office on preservation of library
collections, both here at UBC and more generally.
The current financial situation will limit what can be done. The
problem is a large one, and preservation costs money.  It would help
to install air conditioning in all library buildings, or to begin an
in-house program of microfilming brittle materials (as University of
Toronto has done), but these require significant commitments of
money.
In the meantime, much may be done that can contribute to the life
expectancy of our materials: persuading users (and ourselves) to
photocopy with more respect for the spines of our books, keeping food
away from books, improving book return slots, etc. We did some
consciousness-raising on these issues a couple years ago; more may be
in order.
Anne Yandle welcomes reports on current procedures and suggestions
that can help us preserve our collection.  Most of the collection
(valued at over $265,000,000) is irreplaceable.  We hope the work of
this Committee will eventually lead to both large and small
improvements. • ONLINE NEWS: NEW INDEXES, NEW ACCESS, SOME TRAINING
Some significant standardization in the LDMS online indexes is under
way. Conventions have been developed by Systems and the Public
Catalogues Task Group to govern the naming and sequencing of online
files.  There are several important changes:
1. NAME, TITLE, SUBJECT, and CALL will be used as the names for
these exact indexes in all files. (The Headings index in Catalogue is
now NAME.)
2. The distinction between keyword and exact indexes should be
clearer because keyword indexes have the suffix WORD.  The keyword
index for titles is TWORD (for Title Word), for name, NWORD, for
subject, SWORD. Most LDMS files have keyword indexes of various
kinds. At the moment, the Catalogue's only keyword index is for
subjects (SWORD).
3. Standard numbers such as ISBN, ISSN, and LCCN will be indexed
separately and so named. (The Number index in the Serials file will
be renamed ISSN.)
4. Some generic indexes will continue or be created.  A WORD index
has been created for the Serials system to permit searching for
keywords in both names and titles at one go. This will be a real
advantage in cases where you are not sure how a title may have been
catalogued.  This index is still under development; ignore the
confusing error messages.
How to keep track of these changes? Use the command SHOw INDexes
after signing on to a file to remind yourself of the new names.  SHOw
INDexes lists the indexes available for a file. Read Systems
Technical Note T-18 for full details.
Is all this Greek to you? Don't know the difference between exact
and keyword indexes? Sign up for a training session.  I&O and
Systems are organizing training sessions to review LDMS and to
demonstrate the UBC online catalogue.  These sessions are inspired
not just by the index changes, but also because public service staff
will soon have access to the UBC catalogue online.  If you haven't
seen the memo about the training sessions, ask your division head
about it or phone Julie (2076) for a copy.
Online access is coming,
online access is coming!
Time to get with it.
IferSowC/ ,ii"i
GUIDE TO UBC PLAQUES AND MEMORIALS
Thinking of leaving money to have a memorial to yourself erected on
campus? A guide to UBC plaques and memorials may give you ideas.
Compiled by Kevin Potvin under the supervision of Laurenda Daniells,
with funding from the Challenge '86 Programme, the guide lists and
describes about 300 memorials, from stained glass windows to entire
building complexes. The Guide is available in Special Collections and
at the Info Desk in the Main Library.  An accompanying set of slides
of the plaques and memorials is in Special Collections. STAFF NEWS
Linda Joe has moved from Sedgewick Library to Asian Studies Library
to be Acting Head till March 31, 1987. She is looking after Asian
Studies while the Selection Committee finds a replacement for Miss
Ng, who retired at the end of 1986.
Linda Barker is replacing Linda Joe in Sedgewick.  Linda is a recent
graduate of the UBC Library School and worked in Sedgewick as an
Academic Assistant.  She was also an LA in Main Circ. (Her first name
had nothing to do with her appointment, so they say.)
And still in Sedgewick, Caroline Milburn-Brown, after 5 years in the
Course Processing Unit, has tranferred to a part-time stack attendant
position.  Her successor is Linda Winsveen, formerly of Gifts and
Exchanges.  (And you still say the name had nothing to do with it?)
Ellen Randva, Jane Price's Australian exchange, is at Woodward
Library for six months. She is acting as Interlibrary Loans
librarian while John Cole replaces Jane in the Health Sciences
Network Office. Ellen has already noticed that Woodward does
considerably more online searching than was done at the University of
Adelaide, but they have barcoding, copy cards, and a friendly online
catalogue. We're waiting.
Veronica Healy, Reference Librarian in the National Library's Service
for Handicapped Persons Division, is here in Vancouver for 3 months
on a professional development project. She is spending her first 2
months at Crane, doing one-to-one reference with the Crane students.
Her work at the National Library was mostly mail and telephone, so
she is enjoying the extra personal contact.  The last month of her
project she will be at the Kinsmen Rehab Centre Library and the
Talking Books Program, Library Services Branch, Burnaby.
Phyllis Reeve resigned her position in Acquisitions at the end of
December.  Phyllis started in Government Publications in 1976, worked
temporarily in both Woodward and Serials in 1980-82, before moving to
Acquisitions.  All the best, Phyllis.
And all the best to Karen Olcen, Catalogue Records, who left at the
beginning of February for Toronto.  Karen has been at UBC since 1980,
first briefly in Recon, and then as AV/Curriculum Cataloguer.
PROMOTIONS HELLOS
Joanne Dovey, Sec2, Admin Patricia House, LA3, Woodward
Irene Robb, LA2, half-time, Patent Services
GOODBYES Sharon de Wreede, LAI(temp.), Cat Products
Lori Pederson, LA3, Woodward
Steve Harris, LA3, Sedgewick TRANSFERS
Cathy McGann, Sec2, Admin Caroline Milburn-Brown, LA4 to LA3(parttime), Sedgewick
ANNOUNCEMENTS...ANNOUNCEMENTS... ANNOUNCEMENTS...ANNOUNCEMENTS... ANNOUNCEMENTS...ANNOUNCEMENTS
CHRISTMAS AUCTION GENEROSITY
Main Library held its annual Christmas Party auction on December
18.  Generosity of staff and visitors, and a good eggnog, raised
$280. Woodward Library had the same spirit (different eggnog) and
raised $233.  The total of $513 was donated to the Sisters of
Atonement who run a food line at 385 East Cordova, and used to
purchase Christmas packages for the people who depend on the Sisters
for help.
A collection of $169 was also made for the Empty Stocking Fund.
Thanks to everyone for their support and generosity.
LIBRARY CARDS UPDATE
The $6 fee for library card replacement can now be paid at the
Main Circulation Desk.  Don't send those forlorn students to the
Registrar's Office any more; it's one-stop service at Main Circ.
Visiting students from colleges and universities are sometimes
eligible for short-term library cards.  But don't raise false hopes:
refer queries to Main Circ (3869 or 3993).
STAFF ORIENTATION
Orientation for new staff members (since we've acquired a few
recently) is beginning again, and the staff in the Librarian's Office
are coordinating tours and handouts. Other staff who would like a
refresher tour (Main or LPC or both) or the orientation package
should send a note to Erik de Bruijn. SHAKESPEARE FOLIOS FOLGERED
Copies of the first four Shakespeare Folios on loan to the UBC
Library from the Folger Shakespeare Library of Washington, D.C. were
returned in January, at the request of the Folger Library.  These
Folios had been at UBC Library since 1960, and as President Strangway
said in a letter to the Folger, they had "greatly enriched" UBC
Library.
These Folios are the first collected editions of Shakespeare's plays.
Indeed the First Folio is the only source for about half of the
thirty six plays it contains.  The First Folio was printed a few
years after Shakespeare's death in 1616, at the behest of the company
of actors for which he had written, the King's Men, whose motive, as
they said in the dedication, was "Onely to keepe the memory of so
worthy a Friend & Fellow alive, as was our Shakespeare."  It was
reprinted in 1632, in 1663, and again in 1685.  Frank Mowery, Head
Conservator at the Folger Library, took back copies of each these
Folios on January 5, 1987.
The Folger Shakespeare Library was established in 1930 by Henry Clay
Folger, a president of the Standard Oil Company of New York, to house
his collection of Shakespeare editions. At that point, he had
acquired 79 copies of the First Folio, 58 of the Second Folio, 24 of
the Third Folio, and 36 of the Fourth Folio.  The Folger Library
loaned two of these sets, one to St. Andrews University Library,
<;• Scotland, and the other to UBC.  UBC was honoured in 1960, at the
MJ^pm opening of the Koerner Wing of the Main Library when Special
S—5g Collections was established.  A change of policy at the Folger about
    such permanent loans required the return.
MEETINGS. . .EVENTS. . . MEETINGS. . .EVENTS. .. MEETINGS.. .EVENTS. . MEETINGS. . .EVENTS
DRS USERS MEETING:  Wed. February 11, 1:30 - 3pm. Large Conference
Room, Floor 2, LPC.
All interested library staff are welcome, although the meeting
is primarily intended for creators and maintainers of DRS files.
Two definite topics are: transfer of bibliographies to a new
system, and changes in the online DRS indexes.  Other topics? Phone
Brian Owen (5066) with suggestions.
ONLINE USERS GROUP MEETING: Thurs. February 19, 11:30 - 1pm.
conference Room, Sedgewick Library.
Lynn Copeland and Chris Hives will describe the microcomputer-
based system, Marcon, being used to build a computerized guide to the
UBC archives and manuscript collections.
TERM PAPER CLINIC AT SEDGEWICK
Begins February 2.  Recommend this to first and second year
undergraduates who need help with term papers.  Students can make
appointments for personalized help with term paper research.  (Sorry,
no help with the actual writing.)
1
ASPECTS OF CONTEMPORARY CANADIAN ART
FROM THE COLLECTIONS OF THE UNIVERSITY OF CALGARY
AT THE NICKLE ARTS MUSEUM
Fine Arts Gallery, Basement, UBC Library, Tues- Fri., 10am -
5pm; Sat noon - 5pm.  Till March 8.
This selection of recent Canadian art represents the many and
varied approaches to art by contemporary artists in various parts of
Canada.
L.A.S.S.A. ANNUAL BOOK SALE
The Library and Archival Studies Students' Assoc.(LASSA) are
having their annual book sale, SUB Concourse, March 2, 10am - 4pm.
Donors and customers are both needed.  Donors: contact Audrey
Prendergast (224-9653, Students Lounge).  Both hardcover and
paperbacks are welcome.  Customers: note this on your calendar.
Proceeds are to help students attend the CLA Conference.
\
Editor: Jocelyn Foster (2076) OPEN HOUSE AT THE LIBRARIES
ASK OLIF  OLIF is the library's online Open House information file produced by
Systems. Information on every Open House event on campus will be retrievable.
Olif will be available on terminals in every library, with public use
terminals set up in Main, Sedgewick, Woodward, Curriculum Lab and Law.
MAIN LIBRARY BUILDING
WIN A UBC LIBRARY CARD FOR A YEAR
TO LARRY WITH LOVE-VIDEO
SPRING SALE-PAPERBACKS, RECORDS, AND MAPS
UBC LIBRARY'S ONLINE CATALOGUE-THE FUTURE
SEARCHING ONLINE DATABASES
A-MAZING MAZES-EXPLORE THE MAIN LIBRARY
WHAT MADE HEADLINES THE DAY YOU WERE BORN?
GOVERNMENTS PUBLISHED THESE!
HI TECH IN FINE ARTS-100,000 SLIDES ON ONE VIDEODISC
BRING YOUR OLD BOOK
BRITISH COLUMBIA LABOUR HISTORY
EARLY JAPANESE MAPS
MALCOLM LOWRY-THE MAN AND HIS WORKS
CANADIAN AND PROVINCIAL STAMPS AND COVERS
TYPE COLLECTION OF CANADA'S COINAGE
POINT GREY BATTERY
THE LIFE AND TIMES OF FRANK WESBROOK
THE EXPO SITE-PAST, PRESENT, FUTURE
TRACKING INTERLIBRARY LOAN-LIBRARY CONNECTIONS
COMMUNICATIONS-ELECTRONIC MAIL DEMONSTRATIONS
A SALUTE TO DONORS
WOODWARD LIBRARY
BIBLIOGRAPHIC SEARCHING IN THE HEALTH SCIENCES AT UBC
SEARCHING FOR CONSUMER HEALTH MATERIAL AT UBC: THE ONLINE CATALOGUE
HEALTH SCIENCES LIBRARY NETWORK-COMMUNICATIONS AND RESOURCE SHARING
FLORENCE NIGHTINGALE'S LETTERS
RARE BOOKS IN THE HISTORY OF THE HEALTH SCIENCES
HISTORY OF MEDICINE HIGHLIGHTS
MEMORIAL ROOM TOURS
SEDGEWICK LIBRARY BUILDING
UBC LIBRARY'S ONLINE CATALOGUE-THE FUTURE
WIN A WILSON RECORDINGS COLLECTION CARD FOR A YEAR
PUPPET SHOWS
CURRICULUM LABORATORY
SCHOOLING THEN AND NOW-1936 AND 1986
CREATING BOARD BOOKS FOR KIDS
USING AUDIOVISUAL RESOURCES: IT'S EASY AS CHILD'S PLAY
ONLINE BIBLIOGRAPHY OF CANADIAN CHILDHOOD
LAW LIBRARY
HISTORY OF LAW
CRANE LIBRARY
HOW TALKING BOOKS ARE MADE
TALKING BOOK TECHNOLOGIES
CRANE LIBRARY TOURS
LIBRARY SERVICE FOR THE DISABLED AND HANDICAPPED-VIDEO
ASIAN STUDIES LIBRARY
LIVING TRADITION: CHINESE AND JAPANESE CALLIGRAPHY
HISTORY OF THE CHINESE BOOK
SALUTE TO ASIAN STUDIES LIBRARY BENEFACTORS
MACMILLAN LIBRARY
UNITED NATIONS FOOD AND AGRICULTURE PUBLICATIONS
SOCIAL WORK LIBRARY
EARLY CANADIAN SOCIAL WORK
DATA LIBRARY
WHAT'S A DATA LIBRARY? - VIDEO

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