University Publications - UBC Library Staff Bulletin

University of British Columbia Library Bulletin Feb 13, 1974

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 106 February 13, 1974 Vancouver, B.C.
STATEMENTS OF LIBRARY POLICY AND PROCEDURE:
Divisional heads are requested to ensure that all statements issued for inclusion in
the Library Policy and Procedure Manual be posted or circulated before being bound in.
RETIREMENT OF REFERENCE BOOKS:
At a meeting of the Public Service Divisions it was decided that superseded editions
of reference works (dictionaries, encyclopaedias, handbooks, union lists, etc.) may be
turned over to the Gifts and Exchanges Divisions for disposal.  For this purpose Graham
Elliston has established the following procedure:
1) Send the superseded edition to Matt Hartman (Serials Cataloguer).
2) Added Volumes maintains records in the Serials Record and in the Location File
showing the routings to be followed for superseded editions.  In cases where no
routing has yet been established, they will pass the volume(s) on to Gifts and
Exchanges for a decision.
3) The Gifts and Exchanges Division will store the volumes and advertise them in
the Library Bui let in.  As 'customers1 are found, the volumes will be returned to
Added Volumes or to Added Copies with explicit instructions, and these instructions
will be incorporated in the Serials Record and in the Location File, to be followed
from then on.
4) Any volumes which have not been spoken for within two weeks of their having been
advertised in the Builetin wi11 be disposed of in whatever way may seem appropriate
to the Gifts and Exchanges librarian. Added Volumes will then be directed to delete
them from the Serials Record and the Location File.
Titles presently available ('phone Gifts and Exchanges at Local 2607):
1) New Serial Titles:  1950-60, 1961-65, 1966-68 and unbound issues up to 1970 (4 sets).
2) Ulrich's International Periodicals Directory.  14th ed. (1971, v. 1-2).
GOVERNMENT PUBLICATIONS, AN ATTEMPT TO DEFINE:
In an attempt to avoid unnecessary duplication, the Government Publications Division
would like to remind everyone that, regardless of who the publisher may be, JMF the author
is governmental, then the publication is considered to be a government publication.  Examples
of this would be the catalogues of the various United States government departments published by G.K. Hall.  Many government publications are issued by commercial publishers, and
it is the author who is the determining factor. Although Gov. Pubs, checks the order files
in the Serials and Acquisitions Divisions before ordering items which it feels may get duplicated, obviously it cannot check everything.  If the main entry seems to be clearly governmental, e.g. U.S.  Library of Congress,.it would not verify.
If in doubt, please send the order to Gov. Pubs., which will be happy to check it and
to pass it on, if necessary.
REVIEWERS SOUGHT FOR THE B.C.L.A. QUARTERLY:
The following letter, dated January 31, 1974, was addressed to the Librarian:
Dear Basi1,
The  librarians at  VCC Langara have   inherited  the  B.C.L.A.  Quarterly  this
year and will   welcome   reviewers  from members of your staff.     We are  planning U.B.C. Library Bulletin
Page 2
-*
to devote the next few issues to a broader coverage of materials published in and/
or about B.C,
The range is
diverse in subject areas: everything
from growing dahlias through!
concrete poetry, with
a good deal of local history from
both scholarly and homely
viewpoints. ■
We'd appreciate
it if you could have a notice put
in your monthly staff news-
letter or if someone
could send us a list of interested potentials, stating their
areas of special
interest.  Feature articles are also
welcome on local or profes-
s ional issues.
Personal cop
ies
will become the property of the reviewers.
S i n ce re
ly yours,
(Signed)  L.
Windreich
Lib
rarian (Processing)
Vancouver City College, Langara,
100 West 49th Ave
nue,
Vancouver 15.
APPOINTMENTS, PROMOTIONS,
TRANSFERS AND RESIGNATIONS (SINCE JANUARY 1, 1974):
APPOINTMENTS
Joanne Root
Library Ass istant 1 1
Catalogue Preparations
Rebecca Dolan
Library Ass istant 1
Interlibrary Loans
Vicki McNeill
Library Assistant 1
Circulat ion
Katherine Maxwel1
Library Ass istant 1
Sedgewick
Geraldine Slater
Library Ass istant 111
L.C. Cataloguing/Searching
Pamela Woodland
Library Assistant 11
Catalogue Preparations
Gaylia Lee
Li brary Ass istant 11
Catalogue Preparations
Patricia Wilson
Library Ass istant 1
Ci rculat ion
Toshie Ohara
Library Ass istant 11
Catalogue Preparations
Carolyn Ekman
Li brary Ass istant 1
Catalogue Preparations
Kozue Uzawa
Li brary Ass istant 11
Science
Patricia Scroggins
Li brary Ass istant 1
Law
Balbir Aulakh
Library Assistant IV
Or i g i na1 Cat a 1ogu i ng
PROMOTIONS
Janet Taggart
L.A. II (Science) to L.A. Ill
(L.C. Cataloguing)
Anne Jukes
L.A. 1 (Cat. Prep.) to Stack Attendant (Circulation)
Deborah Udy
L.A. II (Law) to L.A. Ill (Woodward)
Mohinder Gupta
Clerk II (Sedgewick) to L.A.
11 (Cat. Prep.)
Lynn Ki1 lam
L.A. 1 (Law) to L.A. M (Law)
Linda Burkhart
L.A. II (Circulation) to L.A.
111 (Circulation)
Joan Tonn
L.A. II (Circulation) to L.A.
III (Circulation)
Anne Mackenzie
L.A. 1 (Circulation) to L.A.
II (Ci rculat ion)
Gizella de Wolf
L.A. 1 (Circulation) to L.A.
11 (Ci rculation)
Donna Carpenter
L.A. 1 (Woodward) to L.A. 11
(Woodward)
TRANSFERS
Margie MacDonald
L.A. 1 1 (Cat. Prep.) to L.A.
II (Serials)
RESIGNATIONS
Lizanne Reveley
Library Ass istant 111
L.C. Cata1ogu ing/Searching
Larry Campbel 1
Stack Attendant
Ci rculat ion
Wendy Murphy
Library Assistant 11 1
Ci rculat ion
Honey Ng
Library Assistant 1
Circulat ion
Bernie Olson
Library Assistant 1 1 1
Woodward
Maria-Theresa Jibiki
Library Assistant 11
Woodward
0 U.B\C. Library Bulletin
Page 3
RESIGNATIONS continued,
Jennie Chang
Christ ine Jones
Huiberdina Hunt
Muna Prasad
Susan MelImoyle
Frances McMichen
Bonnie Hardy
Chanjun Choe
Library Ass istant I I
Library Assistant 11 I
Library Assistant IV
Library Assistant IV
Library Assistant I
Library Assistant 11
Library Ass istant IV
Library Assistant 11 I
Catalogue Preparations
Ci rculat ion
Science
Original Cataloguing
Ci rculat ion
L.C. Cataloguing/Searching
Circulation
Or i g i na1 Cata 1ogu i ng
LIBRARIANS' SALARIES:
The attention of librarians is drawn to Directive No. 30, effective January 1974 and
published for inclusion in the Library Policy and Procedure Manual.  This directive explains
how the initial salary of a newly appointed librarian is decided, the functions of the
Librarians1 Salary Committee in its annual presentation of a brief for salary increases, and
the powers of decision granted to it by the Library Administration over the distribution of
the funds allocated, as also the overriding power of the University Administration should it
ever care to exercise it.
LIBRARIANS' ANNUAL PERFORMANCE APPRAISALS: APPEAL OF RATINGS;
Directive No. 32, effective January 1974 and published for inclusion in the Li brary
Policy and Procedure Manual, explains the procedures open to a librarian who may substantially disagree with his/her rating. , His/her ultimate recourse is to the Rating Review
Committee, and the ruling of this body, after hearing both sides, is final.  It may not be
challenged by anyone at any level.
, ROBATI0NARY AND ANNUAL PERFORMANCE APPRAISALS:
Directive,No. 31, effective January 1974 and published for inclusion in the Li brary
Policy and Procedure Manual, explains the purposes of probationary and annual performance
appraisals as being occasions for avoiding or heading off or solving problems, as well as
for improving individual performance and divisional operations.  Rating forms are for
internal library use only.  They are available to the Library Administration and division
heads for official purposes, such as selection for promotion or transfer, and to the staff
member rated.  No one else may have access without the latter's consent.
LIBRARIAN'S REPORT;
The Librarian's Annual Report will be received at the Senate meeting of February 20th.
Mr. Stuart-Stubbs will review and update that Report at a general meeting of Library staff,
to be held on Thursday, February 21st, 3:30 p.m., in Room 110, Angus Building.  All interested
staff members are invited to attend.  Copies of the Annual Report will be distributed to the
Divisions and Branches on Wednesday, and will also be available at the meeting.
SYSTEMS DIVISION:
The systems analyst and the programmers have now moved to Sedgewick.  The flexowriter
operators, on the other hand, remain on the eighth level of the Main Library. U.B.C.   Library  Bulletin
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The above map  of  the  U.B.C.   Endowment  Lands  shows  trails which may  be of   interest
to  library  staff members.

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