University Publications - UBC Library Staff Bulletin

UBC Library Bulletin Aug 18, 1976

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 u6c [idrary
Ufc
August 18,  1976
jgfigTNG - MAIN LIBRARY STAFF ROOM
The Board of Governors, acting on the recommendation of Senate, has resolved "that the
Isting municipal regulations (Vancouver Municipality Health Bylaw 4387 Section 69) that
jyCco shall not be used in any form in any room of a food establishment where food is
Led, prepared or displayed" be applied to the University.
4s food is displayed in the Main Library Staff Room, smoking is no longer permitted. No
^ng signs have been requested from Physical Plant and will be posted in the Staff Room.
gWT CARDS
[ Library staff are reminded that their library cards expire August 31 st and should be
Lwed by that date. To renew, simply take your card to the loan desk in the Kain Library
fto the Circulation Desk in Woodward. It takes only a minute to validate a card, so go
My and avoid the rush.
TO-VISUAL MATERIALS
¥e are all familiar with the wonders available at the Crane Library, but many of the
ker sources of audio-visual materials on campus are not so well advertised or documented.
rtually every library location now has a few cassettes in a corner, but there are as wel]
K important specialised collections. The Curriculum Laboratory, for instance, has an
itersive collection of educational aids including sound recordings, filmstrips, rlide sets,
pnsparencies, kits, pictures, and study prints. The Instruction'; 1 Kedia Centre has a
jrge collection of 16 mm films, which are listed in the Library's catalogues altkoa/rh tr.ore
■ a fee for their use. The Sedgewick Library ±c-  b;.ildin~ a lare-e collection of tc.pe
juorded lectures on topical subjects ranging from the effects of stress in the odem worL
yironment to English-200—style literary analyses. And of course there''s the Ml on
kordings Collection (which also charges a fee). In the Main Library building, the Fine
rts Division has a large and varied collection of pictures. In addition to these
Elections, there are collections intended to sutnort o-o^cific courses of ftuiy. pcr. <= .ri: .pic-:
' -'uric Library's collection of recordings, or +%" biomedical branch Libr-ry's collection
I*lide-tape shows.
L Little by little, library staff and library users are becoming aware of the value of
-traditional sources of information. Add some colour to your borrowing - take out a
tcture.
SBG RTTCOTrne;
Nhile we're on the subject...recently a set of phonograph records, a version of Wagner's
■alkure, was donated to the Music Library. It was delivered to the Main Library mailroom
'then it disappeared. This was not a Library discard; contact Kans Burndorfer in the
pc Library if you know anything about the disappearance.
L
\s4Ys_1
HELP!'
^e Canadian Library Association wants to be bigger, better, and a little richer. If
P11* to help, see the back page of this bulletin. -2-
NEW SIGN-OUT TERMINALS
Many staff members have recently noticed the new machines being used to sign out
books on the automated circulation system, and some are wondering why the machines were
changed. The reason is simple; the old machines were wearing out and becoming increasingly
difficult to repair...they were an old model that the company wanted to phase out. .
The new rachir.es, called Epics, are manufactured locally and offer several advantages,!
The most obvious is size; they are much smaller than the old blue machines, fitting easily
on a counter or table, liecause they read punched cards optically rather than mechanically]
there are no-soving p;irts to wear—cut. We_have been told, that this means fewer breakdowns!
",hrn ar. Epic does er>"ak down, a spare terminal can be installed and the broken machine j
taken away for repairs; service people will be able to do their work without being in the J
way of li'rary staff.
The reat^st advantage of "pics over the old machines is their versatility. People i
familiar with the data processing equipment currently available are generally impressed
when told of the various kinds of equipment that can be attached to an Epic. As money j
brcomes ~-v".i.1 "1- t. purchase core of these attachments, some of our little black boxes will
grow into -ore complex machines.
Those of Us who are unable to fully comprehend where all this will lead us are quite
happy with the greater flexibility we already have. For example, if a card is rejected, we
can use the keyboard to give the computer the borrower's number. We also have a completely
flexible, shorthand way of extending loan oeriods.
Another welcome change is the improvement in t le error signals. On the old machines !
there was only one reject light. When a transaction occurred, staff would have to take
further action before they could determine the reason for the reject. The Fpics have five
lights ( three of v/hich are now being used) to indicate different reasons for a reject.
Hence staff knew instantly whether it is a faulty badge or a suspended borrower.
All ir all the nrw a-'cr'.r.-is are very -nromising, but as is usually the case with new i
systems, they have needed some de-bugging and there have been some unforseen problems. The
main problem at present is that the terminals are too sensitive and are rejecting too many!
borrowers* badges...of ten 50/° or more of the badges. The reasons for their doing this are.]
pc-rfectly sound to those who understand such equipment, but to the rest of us it is simplya
frustrating and infarietir '. Some days those little black boxes seem to do nothing but
•been, been, beep,....' all  day long. ' The solution is not far off - so we are told. When j
a new shipment of plastic arrives, new cards can be made which will not offend the Epic's
delicate sensor. So they say. We sure hope they're right.
t'T'nT?iT3v jp1* jw-^'y ^
Over the years, one of the- UBC Library's classiest services for faculty members was
the library delivery system. Faculty sabers could phone the Library, have a book signedj
out in their name, and then have it delivered to a delivery station near their office» j
They could return library materials via delivery stations as well.
In providing this service, the Library has been dependent on the good graces of the
Physical Plant department...in particular, on the use of a Physical Plant truck. A few
days ago, Physical Plant notified the Library that their truck was no longer available toj
us. A sudJen death for library delivery.
RECENTLY READ &  RECOMMENDED
Elsie de Bruijn, Social Work Library. LINDBFRGH, Anne Morrow. Hour of Gold. Hour of Legd|
Diaries & Letters...1929-1952. TL 540.
A4. 1973. Main Stacks, Sedgewick.
Bruno Pruno, I & 0. ADORNO, Theodor. Minima Moralia; Reflections from Damaged Life. (e*j
B 3199. A33. M513. 1974. Main Stacks. -3-
Utalqgue developments
, The card catalogue, already older, more complicated, and perhaps wiser than most of
jjg. continues to grow and change. Here's where it's going:
f The non-availability of 'funny money' in the form of computer time has, for now, postponed any further application of COM (Computer Output Microform) in the Library after the
transfer of the Circulation List, On Order/in Process/Recently Catalogued List (IPL), and
Serials Current List to that form. But
present budget projections foresee the Location File as the next file to change form.
By 1977. the present card-form Location
File, incomplete for items added to the Main
Btacks prior to 1969 and failing to give
[numbers of copies in the various locations,
should be replaced by a comolete record. The
[new Locc-tion File will probably take the
form of microfilm in a ROM ( a brand name)
tyoe reader. Such a mechanized fast-forward/
'backward reader is easier to use for lar?-e
files than the fiche used for smaller lists.
Konograph and serial holdings would be displayed jointly.
■ As far as the general catalogue is concerned, present budget projections call for a
[COM catalogue to replace cards for imprints
beginning with 1978. Initially these files
(Author/Title & Subject), being small, would
[probably be on fiche. Some of the cabinets
[released by the transformation of the Loca-
jtion File would be used to file one copy of
the unit card, by call number, for all items
listed in the new COM c?t<i1c aie. "Thin would
allow patrons n~ st?-=ff to consult a complete
Bibliographic record - with original script
[for nonroman languages - and full notes.
Cards would continue to be made for the Asian
Studies catalogue since good subject control
for ideographic language material requires
the ideographs themselves to be represented.
The union catalogue as used in each branch
would be uniform, so it is important that
branches which have not adapted their catalogues to the predominant fqrm (divided, with
fguide-carded Subject Catalogue chronologically filed) do so before that time.
In the area of subject files, the rate of change of Library of Congress subject headings
ks recently accelerated rapidly. WOMAN, CHILD STUDY, NURSES AND .URSING, and other familiar
Readings are no more. These changes will become even more common when corporate entries are
pll changed to AACR (Anglo-American Cataloguing Rules) forms by the Library of Congress in
'979. The use of subject cards without headings tyned at the top will allow the various
Banual subject catalogues of "the system to he refiled.to agree with now Library of r-'on tpps
'"rminology and the practice used in the new COM listings.
Fig. 2. — A maze.    Draw a continuous line, following the most direct
path from the entrance to the exit; no erasures allowed.
aSL .CRANE LIBRARY PHONF NUKI "R
In order to keep up with increased telephone traffic, the Crane Library ha:;   '<■  -.11
a new answering system.  No more busy signals...the new phonr nu;:iber (i!2fJ-6l1l) tier into
^ different phones; incoming calls automatically switch to an open line. •:;■.:■• y'nts
NOTE FROM KKO LITTLE
- From V.ep; Little, recently departed head of Catalogue Preparations, this note thenking
those who fvive her an Kr-kimo stntup: 'My bird ir- truly beautiful and I would like to convey
to tho staff my sincerent thanks for such a Rorpeous gift. 1 know it will Rive us ouch
pleasure and wall brine back fond memories of my good friends in the library. Warmest
rcfards to everyone.' Nadine Baldwin is the new head of the division. ;
LOCAL HISTORY FOR U3VK7I AKS
Friday and Saturday, October 1st and 2nd, from 9*30 an to 4s30 pm, in the Maritime
Kuseum 'audi toriun, there will be workshop for librarians on locating, collecting, organizing,
and preserving- local history materials. Aboriginal history, genealogy, and publishing local
history here in BC will also be examined. For registration forms and further information,
contact: Public Affairs, Centre for Continuing Education, UBC (228-2181).
WANTED
The following iteas asm needed to complete the Library's holdings:
CANADIAN LI3RA3T ASSOCIATION. ITIPOHHATION SERVICES SECTION. NEWSLETTER. Vol. 1, no. 3=4
(1968/69); vol. 2, no. 2-4 (1969/70).
CANADIAN LriT.EATrJKE. Any issues, esnecially recent ones.
ENGLISH CTJART3LY (New Brunswick). Vol. 3, no. 4 (1970).
GEOGRAPHICAL MAGAZINE. Vol. 46, no. 4, 10 (Jan. , July, 1974).
MACLEANS. Vol. 88, no. 3, 5, 14 (March, Kay, Dec. , 1975).
MICHIGAN LI3HAP.IAN. Vol. 41, no. 2 (1975).
PRISK INTERNATIONAL. Any issues, especially 1971-1974.
SCHOOL KEDIA iNARTERLT (Fulton, No.). Vol. 3, no. 4 (1975).
SCIENTIFIC AHT.-UCAN. Vol 233, no. 1 (July 1975).
SOLEIL DE COLCTSIE. Vol. 6, no. 51 (Anril 26 1974).
TOP OF THE NEWS. Vol. 31, no. 1 (1974).
WESTER:.' LIVING (title varies). Vol. 1, ho. 6 (1971).
If you can supply any of these, contact Crahaa Elliston, local 2304.
WHAT CLA IS
The Canadian Lib'ary Association is a national organization devoted to improving the
aua tv ot library and m lor matron service in
Ca*ia"ia and to developing higher standards
Cl 'iMnnnnlnp
V.'KAT CLA DOES
T'c Car-idan L'biaiy Assoc iai'on provides
mlof Tin:"Jn and aovice lo persona' and institute^! me iibers
CLA rnanita ns c>ose andetlcctive liaison with
govemincni ollicials. deparimenls. and
aqnnc^b wiih oiher national and international
0""j*ini/:V'Ons
CLA surjmiis bfie's and lecommendalions to
g^e'n^oni commissions and commitlees.
15? up*- pr'tcy ^nir-menls and pos'lion p.i^crs
CLA oig.in^es nnlionaJ and regional coriler-
e res rind woi* >hops as pari of ilsconlmumg
eciuc.il on proni.irn
CLA .ti lurry |>.iiiii:ip.)tiis in mlc>n.ition,)l 01-
gon.ygiioV.s and activities which toster the
goai& ol improved library service and higher
sta^di'ds for iibra^anship
CLA maintains .m active publishing program
which provides piotesswnnl. technical and
reference rnaiunals tor Canadian libraries and
Canadian librarians   CLA publications include
Canadian Library Journal — official | H*r-
nal ot ihe association serving as a torum tor
the UisciiRSKin. analysis and evaluation ot
isSii'T". m librarianship
Canadian Periodical Index - an index to
8H I ii |Iim> .mil f tench Canadian periodicals w'iicIi r; pnblisiicd montlijy and cumu-
laied annually
Canadian Materials — an annotated crili-
CiM tjit»iiorjt.it»tiy ol current pnn| and non-
pnnt rnnr>ri;iis produced in Canada lor
elementary and secondary schools
Feliciter -- mwsirticr ot the Association
ptihiisncri ii times yearly which includes
news •jnnouncemcnls ol new publications,
ewnisol intents! and positions vacant
Monographs and Occasional Papers —
mr.iiMitrK) Cnnarli.in reference and other
protc'^Mundl tools, bibirogiaptues and *-
brary science texts
Posters, brochures and other malarial
tot Canadian libninca
CLA also has an activo mcrolilmmg program which dims Canadian newspapers,
provincial government documents and
other maleriais of historical interest.
WHO MAY JOIN CLA
Any person, library or institution may become
a member ot the Canadian Library Association. CLA membership is not restricted m any
way. but is open to professional librarians
library technicians, library emp.jyees at any
level, library educators and trustees, libraries
and other institutions, library users and alt
those interested in the improvement ol library
and information service m Canada.
WHAT YOU WILL RECEIVE
1 Contact with others who have similar interests and problems
2 An opportunity to share your ideas and your
experiences and to make a positive eon-
tribution to Canadian librarianship
3 Canadian Library Journal — published sta
limes a year
4 Faltelter — the Association newsletter lor
members only, published eleven times •
year
5 Voting privileges in the Association and me
opportunity to hold office in CLA
• The opportunity to attend annual CLA
Conferences, and al batter rales than non-
members
7 Adverse mice ol on CLA puttieaJiona. and
a special member's discount
• The opportunity to rom a portable Pension
Plan and to lake out group Income Re-
placement Insurance
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