University Publications - UBC Library Staff Bulletin

UBC Library Bulletin Jan 15, 1975

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January 15,   1975
PUALJKP25I
The Report of the University Librarian to the Senate,  covering September 1973 to August 197^,
^nished and ready for printing.
By way of illustrating the tone,  this  story:  One day Nasreddin Hodja, the Turkish folk hero,
at into a teahouse, sat down, picked up a string instrument, and began to strum...the same note,
er and over.    People at neighbouring tables started muttering.     "No,  no," said the Hodja,  "You
't understand.    Some musicians hunt and peck all over the fingerboard.    They get all kinds of
|es but they never seem to find the one they're looking for.    Me, I rve found the perfect notel"
A he vent right on strumming that note.
Just so with the annual report., .the note is the same as last year's,  to wit,  inflation,
penditures increased 8.k°/o over 1972/73, to #5,^09,78U, but staff size remained the same,  and
cessions dropped from 136,626 in 1972/73 to 95,536.    At the same time,  lending rose 8.5°/o and
^erence activity increased by 10.1°/o.     "in the lirht of what the foregoing pages reveal," the
port concludes, "it is difficult to be optimistic about the state or future of the Library. Tne
&m is squarely one of costs versus expectations.    If the costs are not met,  the expectations
11 not die, but they will not be adequately satisfied.    This is much to be regretted,   for in thir
brary the University and the Province possess a great and  essential resource, one which should
expanding in the range of its offerings rather than contracting."
The Report will be available for distribution sometime next month,  after it is presented befor
| University Senate.
'ERIMENT IN STAFF PARTICIPATION IN PLANNING AND MANAGEMENT
Written submissions were due on December 20th,  and a resume of the proposals is ^iven below,
ese will be discussed at an open meeting on January 23rd, beginning at 3:00 p.m.  in Instructional
sources Center, Room 2.    Any interested staff members may attend;  division and branch heads must
^end.    Any further proposals will be printed in the next issue of the Bulletin or brought
pvard at the meeting.
COLLKCTICriS
- "a total, continuing, and open review of what one branch, division or faculty receives in relation to another so that
everybody knows rcyond any shadow of a dou^t that our scarce resources are allocated in the fairest possible manner." To
accomplish this, the development and Application of a formula is su^ested, which could he applied to the collections budget.
- Transfer of staff positions in the Bibliography Division to the appropriate divisions and branches. Although not
stated in the proposal, it is assumed that responsibility for collections development would be turned over to the divisons
and branches.
- Reorganization of Main Library collection to bring bound and unbound periodicals together in one area.
- More mending of books than rebinding, both as an economy measure and as a means of preserving the original binding.
7 More specific assignment of funds to branches and divisions for categories of material now in the "commitment" section
of the budget: serials, multiple copies, etc.
- Development of policies and procedures for the handling of non-book materials.
public s^nvicra
- Conduct a user survey of the Vain Library at busy times, to determine the number of extra-mural users, preliminary to
seeking financial assistance from the outside sources for providing service to this group.
- Review of policies regarding extra mural users, and possible establishment of service priorities for groups of users.
SYSTKMS
- Revise the acquisition syst^ history files, in order to make retrospective profile searches possible.
- A critical examination of the use of computer-output-microform (COM) in place of conventional printout.
buildings a::p "*;vi?r:f.'r?;T
- Provision of additional space for Social Science Division and Humanities Division collections, users and staff.
- Closing in of Periodicals work room. Main Library, to increase security.
- General improvement in security of Main Library collections, possibly by removal of turnstiles to main entrances and use
°f theft detectionsystem.
- Provision of humidity and temperature-controlled area for manuscripts,
PgRST.-jiK:,, a::d •rpocsD'.mrs
- Giving to Committees, such as the Ombudsman Committee, the right of final decision, rather than making them advisory
to the administration of the Library.
- Arranging tours for nev staff members.
- Providing all service points with a card, outlining briefly, in large tyne, procedures to be followed during emercencies.
- Shift public and technical services staff on a seasonal basis, and at times when work loads temporarily peak. DISPLAYS
During December, Christmas has been celebrated with 'A Starry Ni^ht' theme in the display
case outside the Ridington Room. In the Main Entrance Hall, Richard Moore exhibited some of jj
collection of Arthur Rackham and Heath Robinson book illustrations. Presently on display on t
fifth floor is Richard Hopkins' collection of Dickensiana; and on the third floor are Richard
Moore's consumer advertisements from World War I. In the future, displays are bein<t planned
ar ound the themes of International Women's vear and Library Staff interests and publications,
1^ you have ideas or things to display regarding either these two exhibits or possible others
(especially for the 2 cases in the Entrance Hall where displays must chanre fairly often), ^
contact Joye Wheater in the Information & Orientation Division.
NEWS FROM CRANE
rihe new recording and mass duplicating facilities have arrived at Crane and are now insti
and in full use. The facility, purchased as part of a provincial Education Department Innovat:
s:rant, makes the Crane Library one of the most advanced and flexible Spoken Book recording ani
production centres in North America.
The facility consists of two parts; l) original recording and editing equipment and 2)M
duplicating machines. Books and related materials are now prepared by Crane's professional anj
voluntary readers on totally automated recording; units which allow one technician to supervise
four recording sessions simultaneously. The mass-duplicating equipment is capable of producim
approximately 90 cassettes per hour and in excess of kO reels as well as transferring spoken
^rom one medium to another at very hi^h speeds. The facility also includes editing and mixim
equipment which permits the recording of* multivoiced plays complete with music and background
sounds as well as manv other complicated and intricate recording processes.
WOODWARD H0-H0
On lecember 12th , if you had strolled past  Woodward Library you could have seen riollv
Santa Claus present gifts to the "good" boys and girls and their friends at Woodward Library,
Santa even came out with some one-line "zinsers" concerning some of the "good" boys and girls \
it was all in the name o** holiday fun.
Before Santa's arrival, the ^olks who made up the Technical "Processing produced, directei
staged and wrote a dandy one act play called "The Woodward Christmas Story".
^The Sherrington Room was tastefully decorated in the tradition of Christmas and the Socid
Committee did a fine job of supplying tempting eats.
All in all, it was a party we all enjoyed and it was good to mingle with our fellow enroll
in such a charming and relaxed atmosphere.  Sorry we couldn't ask you all to join us but weJ
can end this with: HAPPY NEW YEAR TO ALL from ALL AT WOODWARD LIBRARY.
INTERNATIONAL STANDARD BOOK DESCRIPTION: THE NEW LOOK
Before (a gauche) and after.
QL
^5 Wifcglesworth, Sir Vincent Rrian, 1800-
^51 Tho principles of insect nlivsiolorrv. bv V. B. Wicrirles. **95
QL
,il^       Tli° I,rinciPIw> of itlS0Ct P!'ysiolo<ry, by V. B. Wiffffles- *}95        Wigglesvorth,  Vincent Brian, Sir,  1899-
19(2    worths ed.   London, Chapman and Hall ,1072, g^ The principles of insect physiol^y / by
CaBVaU
wi, 827 p.   111ms.   20 cm. B«« ?' V.   B.  Wigglesvorth.   - 7th ed.   - London
Include blblloffrnplilca. Chapman and Hill,   C19721
TCCH:    O-M2-HI19O-9 ! vii> 82T p*   :   ill.   ;  26 cm.
[ Includes bibliographies.
ISBN 0-iil2-llli90-9
Wd/
1.  Insects - FhyBiolo/r/.    I.
Title.
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1.  Insects -  Dhysiology.     I.  Title.
*> ntrPPOSTS 0? EMPIRE, PART I, BRANCHES
In 1952, the Library went out on a limb (see illus.) and established its first
branch—the 3io~riedical Branch at the Vancouver General Hospital; in the mid-SixtJos,
(Woodward, the Curriculum Laboratory, and others were set up. Now, there are about
a dozen branches, tied to the Main Library by various knots and, for the most part,
thriving, each in its own way. Gathered below are .^
some statements on the advantages and disadvantages /;•/■■ y{
0f working in a branch. ^T'^f^tf^3^^  ^^^^'W
Elsie de Bruijn of the Social Work Library writes:
After working in the Kain Library, working in a small branch well
away from the centre of campus is a bit like life in a submarine.
Vhile not exactly short of anything (except space), we do occasionally Eiss the day-to-day contact with people from other library areas, and the easy access to a wider range of
materials* Keeping informed about holdings and developments in many other libraries we use takes time	
leaving that much less time for all the .other work of the branch.
What cakes this job satisfying? Partly its variety; in a library with few staff, everyone gets a chance to
tackle an assortment of projects instead of doing one job endlessly. The greatest asset, though, is the people
ve share our 'submarine' with. Serving a limited group of students and faculty, we get to know them as friends
and ran route useful material to then as it turns up. If we're good at what we do, they'll go out of their way
to tell us. And if it's been cne of those weeks when nothing went right...they serve cold beer down here every
Friday afternoon.
Ann Nelson of the Animal Resource Ecology Library writes:
Animal Resource Ecology is the scaliest branch in the system; we are overcrowded, underheated, isolated
to some extent from the other libraries, but it's still a great place to work.
Because we have a specialized collection which is used by a comparatively small group of people, we have
the opportunity to get to knew both the collection and its users to a degree impossible in a large library.
For example, we use the whole collection for reference; it's not difficult, and it's very impressive, when
you can go to th: shelf and pull off a book which contains the very thing some student had despaired of
finding. Just so you won't think we go around smug and self-satisfied all the time, let me hasten to add
that there are frustrations inherent in working with a collection that is tailored to the research and
teaching needs of a small group.  There are inevitable gaps: tfhat do you do, for instance, when a new faculty
member is appointed and you find you have only two ancient books in his o:- her field in your whole collection?
Or when you don't have the 'most important* book in some subject? Or when what's on hand just can't provide
the answer to a user's question? What you don't do is panic; fortunately, we are part of the larger system...
we don't have to rely completely on our own resources. We can help locate information or material our users
need in another part of the system, or elsewhere.
The students and faculty who use this library tell us whether the results of our efforts are good or bad.
They tell us if our collection needs strengthening in one area or weeding in another. Kind you, they don't
always agree with one another or with us on priorities...but perhaps it is this feeling of personal
involvement everyone has in a small branch library that makes working in one as much fun and as rewarding as
it is.
Judy Atkinson of Sedgewick writes:
I find that being in a branch library isolates me from much of the activity in the Main Library. Although
I very much enjoy working in Sedgewick, I miss the interaction with other divisions that I experienced when
working in Kain.  It's hard to believe that one hundred yards could make such a difference.
And Tony Jeffreys of Woodward writes:
Branch libraries are a bit like towns—branches of different size have different
characteristics and appeal to different people,  university libraries also differ in the degree to which they
decentralize, and therefore in the range of activities which take place in their branches.  My ideal library
to work in is a large branch in a library system which has a high degree of decentralization.  Such a situation
provides all the different types of activity found in a general university library but on a much smaller scale.
Host of the staff get some degree of exposure to all aspects of library work, while still being able to
specialize in the area of their choice—public service, cataloguing, book selection, et*.  This would also be
true of a college 01* small university library, but a branch of a large system has the advantage (or disadvantage)
of allowing one to specialize in a subject area. A large branch also provides the optimum level of service to
the user.  It can be located near the users, it is small enough to allow flexibility in arranging services to
meet special net-Is, yet it i3 still large enough to have long hours of service, subject specialists on the
*taff, and most of the facilities found in a general university library,
Voodward is the m03t decentralized branch in the UBC system but it is still far less separate than are many
°f the big medical libraries in ?rQrth America.  Presumably this is a compromise between U3C*3 preference for
branches that are primarily public service outlets (relying on the central library for technical services and
administration) and the almost comoletc decentralisation found in seme of the more well-known models.  It is
a compromise which has some disadvantages for the staff of the branch, but some advantages from the
administrative point of view: the primary disadvantages are in having to fit closely into central administrative
Policies, and in not having separate budgets for the most part.  Conversely, if Woodward were any more
autonomous it would probably have to be excluded from any but the most general policies formulated centrally—
or at least considered a potential odd-man-cut.  On a more mundane and day-to-day level, those of us who work
lri the detached locations may feel somewhat remote from the activities in the Main Library whether these be
administrative decision-making, social matters, or just access to the "grape-vino".  One of the characteristics
of our relations with people in the I!ain Library i3 that we are in touch a good deal by phone, but far less
often in person. ANNOUNCEMENTS
STAFF I,T:-T
Hcmcn.cr to notiry the Front Office, r»rso:mcl Secretary, Pm, of any chanres in name, address,
or telephone number. Those records are kept confidential and arc essential in case of accident or
other cm^rpency.
WANTFD
The following out-of-print itpms are needed to complete the Library's holdings:
B.C. MOTORIST vol. 9 no. J (WO)
CANADIAN COUNSELLOR (Vancouver) vol. 7 no. 3 (1973)
CANADIAN GEOGRAPHICAL JOURNAL for 1970
CONSUMER REPORTS (Mp;*, November 1971)
CONTAINER NEWS vol. 0 no. 9 (Sept. 1973)
EMERGENCY LIBRARIAN (Winnipeg) v. 1 no. 1-3 (1973/7U)
JOURNAL OF BUSINESS ADMINISTRATION (Vancouver) vol. 1* no. 1 (1973)
S0LEIL DE C0L0M3I3 (Vancouver) vol. 3 r.o. 1C, 28 (July 1970, May 1971)
Please call Graham Elliston, Local 230^, if you can sur-oly any of these.
RECYCLING
Plea:-3 take note that for the ti-.e beir.p, X-Kalay, vho pick uo our recyclable material in the Main
Library, are only able to handle newsurir.t and print-outs. Therefore, olease do not leave any books
or magazines to be picked uo.
Ve vould like to encourage all divisions to recycle newsprint and r-rint-outs. please put all such
material in boxes and leave it to the rirht of the main aisle on floor 2 as you enter the Main Library
through the .-nail room. The nick-up day is Tuesday, so olease deposit material late Monday or early
Tuesday.
UPWARD MOBILITY
Tne foliovir.r recruitment notices have been received recently ty the Library. For more complete
Job descriptions and contact addresses, .ret ir. touch vith Michael Kasper in the I & 0 Division,
Local 2076,
University of Calvary.  Librari°-n-in-charre, Information Centre.  (Letter dated: December 23).
Indiana University.  Bloomincton. Cataleruer, Chinese materials; Assistant to the Personnel
Librarian.  (?ecer.V,er 17).
New York University.  Nov York City. Director of Technical Services; Associate Librarian for
Public Services,  (Dec^m-ier 2).
University of North Carolina. Chapel Hill, Chief BIbliopprapher.  (-Deadline: January).
VISITORS
January 15th: Provincial KLA's will tour cn^pus, including soce libraries.
January 27th: Members of the new Universities Council will visit various libraries.
MOVES
The new Law Library opons thia week...more info, in a forthcoming issue of the 3ull*tin. And the
Colbeck Collection has at la^t shii ted to Special Collections. Ar..: building proceeds apace for the
Asian Studies Centre; roof beans are up.
LANGUAGE 3ANK
A record of language capacity throughout the Library system is to be kept for
the benefit of Library staff and users needing help either in the processing or
use of publications. Unlike the list which used to be maintained among staff on
Floor 7 of the Main Library for interpreting purposes, the new record is primarily
concerned with reading ability.
Those with language capabilities are asked to return the form below to their
division or branch head for transmission to John Gray, Orinanal Cataloguing, who
vill keep a card file, Thia record nay be consulted at any time through Local 5478.
Name
Division/3ranch_
I can read the following language(s): [a] as my mother tongue; or [b] with reasonable ease; or [c] vith the aid of a dictionary or by analogy with a related language.
(For example: Russian [a]; Bulgarian [c], Polish [c])
To be returned to John Gray, Kain Library-Original Cataloguing Division.
*[cj in hardly worth reporting for Chinese, French, or German, which are normally
well covered.

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