University Publications - UBC Library Staff Bulletin

UBC Library Bulletin Jul 31, 1984

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 u6c fibrary 6uCCetiit
s-^   No. 180 July 1984
LIBRARY COMPUTER COMING
A milestone for the library was passed in mid-July when the University
Administration authorized the acquisition of a library computer. Some
$250,000 has been made available as start-up funding; the rest of the
money needed will come from diverting funds currently paid to UTLAS.
The facility has been approved because it can stabilize the cost of
cataloguing support, because it reduces the burden on the central
university computer, and because it makes possible more efficient and
expanded library services.
Delivery and installation of the computer, which will be the largest
IBM, or IBM-compatible, one we can afford, will take place at the
Computing Centre as early as October, certainly by the end of
December. Its first duty will be maintaining our online routines,
especially in Serials and Acquisitions, and staff will notice a
considerable improvement in response time when the changeover from the
university to the library computer takes place. For the time being,
many of the batch procedures will continue on the central university
computer.
The next priority, and this must be done within 6 to 8 months, is to
move most of the cataloguing support from UTLAS, because the UTLAS
money is needed to pay for our new machine. We'll begin to store and
edit our catalogue records locally. What we'll still need from outside
is catalogue copy. Some of it (hopefully 50%) will come from buyina
and mounting here 2 or 3 years of MARC tapes, and another 30% or so by
searching outside sources, probably UTLAS, perhaps others like WLN or
DOBIS. Exact details remain to be worked out.
Other systems changes will be necessary to accommodate the new
computer. Some new terminals are to be acquired, to replace some older
models and increase access. A priority will be better documentation,
staff training procedures, and online help facilities, so that in an
environment of frequent change, staff make best use of systems.
What are the hopes for the future? The failure to establish an
automated provincial library network has freed us to pursue
computerization at a local level more vigorously. Circulation online,
authority support for the catalogue, an online public access
catalogue, and local access to other bibliographic databases may
become realities. For sure there will be reductions in our dependence
on fiche and greater reliance on online access. The direction
developments will take is uncertain until the computer is operating
and our present needs for cataloguing support and online access are
determined. Stay tuned for further news.
r WEST EUROPEAN BIBLIOGRAPHER APPOINTED
Les Karpinski will be the new West European Bibliographer when Dorothy
Shields takes early retirement at the end of the year. Les will be
responsible for the selection of German, French, Spanish and Italian
materials, primarily in the humanities (but also in some social
science areas). He will start January 1985, remaining as a reference
librarian in the Humanities and Social Sciences Division for 1/3 of
his time, and spending the other 2/3 in Collections.
\y
CONSUMER WARFARE
A campaign is being launched to discourage eating and drinking in
library stacks and study areas, a serious problem particularly in
Main, Sedgewick and Woodward. Damage to the collections due to insects
is the worst consequence of this careless consumption; another factor
is the annoyance for others trying to study.
A committee representing all the libraries, chaired by Ture Erickson,
is coordinating this effort. Starting September 19th, for a four-week
period, staff will stage weekly raids on study areas during quiet
times, leaving copies of four different flyers whose message is
clear—please lunch elsewhere! Extra copies will be available for
distribution. Posters may be strategically arrayed, and thought is
going into organizing displays. All in the interest of de-bugging the
system.
SHIFTWORK IN MAIN
Several changes in Main Library are expected soon:
- Gifts and Exchanges will move to the former Asian Studies
offices and circulation area on level 2 of the south wing, by the
Map Division entrance.
- The present Gifts and Exchanges area (room 730) will become a
staff lounge.
- The present staff lounge will open to the public as a
lunchroom, where smoking will be permitted.
Some of these changes may happen in August, others in the fall. The
first will be the removal of the kitchen facilities and the sofas and
easy chairs from the staff lounge. Some repairs and redecoration will
be necessary, and we expect new vending machines to be installed.
The room will be open to staff during renovations, although we may all
be driven away by the disruption, and it should be ready for public
use by the fall session. Until the new staff lounge (room 730) is
ready, staff may use room 860 at the head of the stairs to Special
Collections. Smoking will not be allowed there because the air
circulation system is inadequate.
A need to change public attitudes towards food and drink in the
Library has in part prompted these changes. Providing space where
library users can go to eat their lunches may make the fall campaign
against food and drink more effective, at least in Main Library.
_ SHRINKING FICHE
once every
n
With the library facing the prospect of further budget reductions next
year, it is more than likely that the allocation for fiche production
(which for years has been overspent) will have to be cut further. If
the new computer system improves response time and access to files, we
won't be so dependent on our diminishing microfiche resources. In the
meantime, staff using the Serial Master and the Serial Supplement
should remember that the information there is going to be less
reliable because it will be aging a little bit more.
PEOPLE NEWS
MELVA DWYER, head of the Fine Arts Library, was honoured at the CLA
Conference in June by the Canadian Association of Special Libraries
and Information Services (CASLIS) for her services to special   *       ,
librarianship in Canada. ^c c^towtf
jbr openaf JLibmrtansliip m Canada
The award recognizes not only her long and active association with
CASLIS but also her participation in the community of art and planning
librarians in Canada, North America, and internationally, through such
groups as the Council of Planning Librarians, the Art Libraries
section of IFLA, and the Art Libraries Societies of both North America
and the U.K.
KATHY SCARDELLATO, Serials Division, is on study leave. She is in
Europe researching the problems of ordering monograph series from
German and Italian publishers. She returns with her findings Mar.1/85.
SUZAN ZAGAR from Woodward Library has recently decided to be a Life
Patron of Variety Clubs International, which provides funds for the
rehabilitation of mentally and physically handicapped children (among
other causes). Variety's Executive Director recently commended Suzan
in the Club's newsletter for the enthusiasm of her commitment. She is
currently involved in a fundraising Bed Race and Raffle (prizes
include a brass bed and brunch for 2 at the William Tell), both
happening Aug. 5th. Call her at 2570 for details.
Library alumnus LUTHER CHEW took early retirement from Selkirk College
Library on May 1st of this year. Luther went to Selkirk in 1975 after
a seven-year stint as the first head of Information and Orientation.
GGGGGGG staff moves I___3j_3___3jS__i
n
HELLOS
Laurie Marchand (temporary LAI, Curric. Lab)
Gary Fuller (same as Laurie)
Simon Birch (LAI, Main Circulation)
GOODBYES
Sara Beatson (Map Div.)
Shikyo Sawada (Law)
Joyce Sjerve (Sedgewick)
CHANGES
Gordon Bookey (LA2, Acquisitions)
Doug Loney (LA2, Special Collections)
Shelly Brown (LAI, half-time. Woodward)
Susan Henderson (LA2, Gov. Pubs.)
Ann Chatwin (LA2, Curric. Lab)
Pat Lew (LA3, Law)
Andrea Heyrman (LA2, Macmillan)
Carol Linney (LA2, Biomedical Branch) PRESERVING BOOKS ABROAD
Prebindery Librarian Phyllis Reeve visited the British Library, and
the Bayerische Staatsbibliotek in Munich while holidaying in Europe
this past May. Both institutions are leaders in the field of book
preservation. She writes:
"At the British Library's new Preservation Service, I spent a day
visiting the Bindery and Conservation Workshops and the Reprographic
and Microfilming Department. Pages were being washed and dried;
antique bindings were being refurbished; medieval manuscripts were
being refitted with elegant hand-tailored casings and boxes. The
original tools still used for stamping books with the insignia of the
famous collections were proudly displayed.
The British Library has allotted 20% of its total budget to
preservation. Although work is now maintained at a constant pace,
there is a 100-year backlog.
The Institute for Book and Manuscript Restoration, at the Bavarian
State Library, was forced into existence by the devastation wrought by
World War II, and is a pioneer in the restoration of books damaged by
fire and water. Conservators have had to invent as they go along. I
saw an astonishing 'paperlaying' machine, which reconstitutes the
missing fibres of handmade paper.
In Munich I again encountered the lament: 'We are always 100 years
behind!' With the world's largest collection of incunabula (books
Sprinted before 1501) to care for, the Library attempts no restoration?_5»5<
Sjof newer books. Because the brittle paper used in most of them cannotiS*^,
* be reconstituted, a book is microfilmed at the first signs of
brittleness. My guide, Frau Schulmeister, exclaimed: 'I would hate
_3§this job 100 years from now.'
__ I wonder what our collection will look like 100 years from now."
A DIFFERENT PERSPECTIVE
Dr. Pederson has launched a new programme called "Perspectives" to
increase public awareness of UBC and other universities. Brief radio
and television spots will focus on the people, events and programmes
at the universities. If you know of a newsworthy item or event, send
your suggestion to Bill Watson, Main Library.
LJ
LIBRARY BULLETIN IN DANGER
Because of a temporary migration, the editorship of this Bulletin has
fallen into the hands of Patrick willoughby, starting with the next
issue. Help keep journalistic standards high, by letting him know of
news of interest to the library staff. Please call him in Catalogue
Products (6649), or drop items off at the I&O office.
ETCETERATA
ELECTION CAMPAIGN: Don't throw away election
campaign literature of any kind. Send it all
to Special Collections (consider this one of
your most worthy campaign donations). •
BCLA ANNUAL REPORT, 1983-84: For those BCLA
members who didn't receive a copy of the
annual report with the last issue of the
Reporter, Margaret Friesen (4430) has extra
copies. She will even let non-BCLA members
have a copy.
MONTANA HIGH: The Pacific Northwest Library
Association's 1984 Conference is scheduled
for Aug. 22-24 in Billings, Montana. This
year's theme is "High-Tech, High Touch", and
covers such diverse topics as preparation for
automation, writing poetry with children, and
ethics for on-line searchers. For info call
Margaret Friesen at 4430.
HOLD THAT CALL: The local for Sedgewick
Technical Processes and Shelf List is now
5532, the same as for Overdues. (The old
number, 5627, is now the AMS Jobline.) Please
amend your phone lists.
GOOD VOICE, LIRE TO READ?  Crane Library
needs volunteer readers to record books for
blind students. A university or professional
background is helpful, particularly in law,
commerce or the health sciences, and you must
be able to read aloud in clear, relatively
accent-free English. If you can spare two
consecutive hours a week, call Paul or Judith
Thiele at 6111.
WANTED
Gifts and Exchanges needs:
Urban Reader, v. 10, no. 3/4, 1982.
Harper's Magazine, v.265, no. 1591, Dec.
1982; v.266, no. 1592, Jan. 1983 to
v.267, no. 1599, Aug. 1983.
Call Kris Hans (2304) if you can help.

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