University Publications - UBC Library Staff Bulletin

UBC Library Bulletin 1983

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No. 174 November/December 1983
SYSIEMS_PROJECI_REVIEW
During October, Systems staff identified and ranked projects that they
have worked on, or might like to work on.  The resulting list was
discussed at a Coppsac meeting (where public service and technical
service types meet), and some projects were identified as particularly
important for the library.
The review occurred because the last Q or 9 months in Systems have been
occupied by BCLN; until the BCLN funding problems are resolved, there's
time for Systems to work on various in—house projects.
Out of the 56 projects listed , Coppsac picked as very important
-the redevelopment of the Acquisitions system (lots of work already
done, and aiming to produce an on—line IPL, never mind speedier
processing of orders and invoices),
-bar coding projects for unbound serials, Wilson, and various other
locations for greater efficiency,
-Circulation on—line which would produce great savings in the fiche
duplication budget, and thus perhaps finance the terminals to support
the system, and,
-last but not least, authority support for the microcatalogue if BCLN
proves not viable.
Coppsac also discussed the importance of SHARE being reliable and
available.  Systems has limited ability to ensure this.
Other projects listed were significant for specific locations, necessary
for systems maintenance and fiche production, or refinements to existing
files and procedures.  Coppsac agreed that the priority list should be
flexible, adaptable to staff schedules in Systems, and responsive to new
requirements.  Bob MacDonald will periodically report to Coppsac on
progress being made.
This list made a few things apparent.  We are fortunate to have our own
Systems division to develop and maintain computerized library procedures.  What holds back more efficient use of the computer is not lack of
staff knowhow, but rather the equipment (for example, terminals) and
guaranteed access to sufficient computer space to, support our needs.
Until improvements occur here, systems development in the Library will
necessarily be piecemeal.
* TiS_THEi_SE:ASgN
Staff in the Main Circulation Division, instead of exchanging gifts at
their Christmas party, are  this year making a donation to the Empty
Stocking Fund.  Staff in other branches or divisions might consider
doing the same.  Call Sandra or Rowan in Main Circulation (3115) if you
want to coordinate efforts. SEDGEWICK_COLLECIION_STyDY
What books do we buy?  Should we buy?  If we buy them, are they being
used?  These are a few of the questions a collection study tries to
answer.  This fall, the Sedgewick librarians completed a detailed study
of their collection.  In it they identified areas which need updating or
weeding, and clarified their instinctive hunches (the art of
librarianship) about what to buy and not buy.
The introductory section of the study includes a statement of
Sedgewick's general goals of collection development, guidelines for
selection such as language (mostly English), currency (important),
number of copies (some multiple copies necessary to support courses),
and regional emphasis (none, although in some subjects Canadian
materials are emphasized), and a description of types of material
collected.
The study also includes subject and L.C. class analyses of the
collection and descriptions of the courses supported.  The economics
section, for example, includes information about the size of Sedgewick's
collection, the number of undergraduates enrolled in the first to fourth
year courses, the department's areas of concentration, and Sedgewick's
current selection criteria for the subject.
The librarians found the study to be very informative, although
time-consuming.  If anyone would like to see a copy of the study -all
150 pages of it! - phone Julie Stevens at 4908.
SHARI NG_AND_ C __»__: T __l C3
SHARE is the library's link with the Computing Centre and, to our
chagrin, sometimes too much sharing goes on, so much indeed, that SHARE
gives up.  SHARE'S response 'time is affected by the numbers of both its
users and Computing Centre users. If the Computing Centre gets really-
busy or other problems occur, SHARE may stop sharing for either a short
time, or a long time, depending on the problem.  When SHARE stops
working, you don't know whether it's for a short time or a long one.
The best policy is to wait a few minutes and try again.
SHARE tries to accommodate those who work evenings and weekends. It
should be available Monday — Thursday from Gam to 11pm, Friday from 8am
to 9pm, Saturday from 9am to 5pm, and Sunday from 12 noon to 11pm.  If
problems occur in the evening or weekends, there may be nobody available
to care and it'll be down for the rest of the evening.  Sometimes it may
be stopped for maintenance or testing.
During working hours (8-5 weekdays) call Kathleen Pitt, Systems (6275)
if SHARE gives you a bad time.  Please let Don Dennis, Systems, know if
and when it's down evenings or weekends.
And incidentally, in the course of the day, if you are asked to sign
off, please do so immediately.  Often the only way to correct a problem
is to shut SHARE down completely and restart it.  This can't be done
unless everyone signs off (and makes it important also that you always
sign off if you leave a terminal).
J "3 ,
n
DOUG'S GLIMPSE OF THE ORIENT
Doug Mclnnes recently visited China as part of a four-person. Canadian library
delegation.  What follows is a highly unofficial account of his trip.
"After a day's stopover in Tokyo, we flew to Peking and were met at the
airport by the Director of the National Library, Mr. Ding, and several of his
staff.  Two staff members from the National Library of China, one as interpreter, stayed with us for the 12 days we were there.  All the necessities -
cars, drivers, accommodation, good food — were provided by the Chinese
government through the NLC.
Libraries were the reason for the visit, so I should mentidn them.  In
Peking, we visited the National Library, the Institute for Scientific and
Technical Information (ISTIC), the University of Peking Library, and the
Academy of Sciences.  Later, we saw the Nanking Provincial Library and the
University of Nanking Library.  We also visited two public libraries: the
Suzhou Municipal Library (medium sized, very well managed), and the enormous
Shanghai Public Library.  Each visit began with quantities of tea served from
huge metal thermoses, a talk by the librarian, and questions in both
directions.
The larger■libraries visited (all but Suzhou) have incredibly rich
collections — we were privileged to see a great many rare, old and unusual
books.  They also collect English language material quite heavily (3500 of
the 5600 journal subscriptions at Peking University are foreign), and have
quite good coverage of current literature, particularly in the sciences.
By North American standards, physical facilities are often inadequate.
Seating is at a premium — Univ. of Peking students share passes giving access
to evening study space in the library.  While hours of opening are good, not
all services may be available (the Univ. of Peking Library is open 14 hours
daily, but lends books only 7.5 of those hours).  Automation has had little
impact so far, but Chinese librarians are very keen to develop and use
machine—readable data bases.  And in the area of preservation, the NLC is
beginning a national microfilming program for pre—1949 materials which will
rank with ..the best.
The balance of our time was filled with historic and cultural visits: the
Great Wall(crowded), the Palace Museum (far too large to comprehend), the
Temple of Heaven (breathtaking), and gardens, pagodas, and memorials too
numerous to mention.  Special highlights for me included tours of the Silk
Embroidery Institute and a sandalwood fan factory, and meeting a large group
of librarians in Nanking.  During the latter we talked about Canadian
libraries for two hours (Did we close during the summer? Why are there so
many North American data bases? How long are staff vacations?)
I'll also remember walking through crowded streets, the friendly faces of
children and their proud parents, the initial terror of being driven too fast
along streets filled with bicycles, carts, trucks and pedestrians.  I wish
there were space to go on.  Instead, for those interested, I will arrange to
show some slides one noon-hour in the Library School.'
n
THE WORK STOPPAGE
Remembrance Day was overshadowed by the events pf the surrounding days,
when the campus unions, as part of Operation Solidarity, picketed campus
entrances to protest government cutbacks in the education system and
threats to job security for public sector employees. Library support
staff who were members of AUCE stayed off work; librarians, part of the
Faculty Association, and unable to strike, had the choice of observing
the picket lines or not.  The effect on library services from November 8
to 13 during the■stoppage were considerable; library hours for the large
libraries were shortened to 9 to 9 during the week, and the smaller
libraries from 10 to 5.  Apart from basic services such as check-out,
shelving, some reference assistance, and systems maintenance, the work
of the library came to a halt.  The province-wide settlement on Sunday
brought the campus back to normal by Monday, November 14th.
Candidate for tost unusual naie change coipetition:
Parsons, Ellen
see
Dragoniagon, Crescent
(Other noiinations relcoie. Send to The Bulletin Editor, I I 0,
Main Library.) STAFF_GOODBYES	
Barb Keen, LA 2, Social Work
Chris Arnett, LAI, Sedgewick
Kathy Chu, KPO, Catalogue Products
and to
Livia Fricke, who retired at the end of October.  She joined the UBC Library
in September 1968, working as LA3 and LA4 in Cataloguing, Catalogue
Preparations, and Catalogue Products.  Before coming to UBC, she worked at
the University of Alberta.  All the best in your retirement, Livia.  You'll
be missed.
and also
Craig Reid, Librarian, Science Division who left again, this time to join
MacMillan Bloedel as metallurgical engineer.  The first time he left to be
an engineer also.  Science Division has got a pool on the chance's of the
library attracting Craig again.
ANNOUNCEMENTS
Gifts and Exchanges needs:
Vandance, v.Q, n.1-3 (1980)
Scientific American, v.238, Jan-June (1978) and v.241, July-Dec (1979)
Folio (Saskatoon), v.l, n.1-11 (1973) and v.2 (1974).
If you can help, please phone Kris Hans (2304).
The Curriculum Laboratory's playpen, I mean, Workroom, has revised hours:
Mon-Thurs 9:30am — 8pm
Friday   9:30am - 4pm
Sat-Sun     12pm - Spin
The Computer Science Reading Room has appointed an attendant.  Miranda Huska
will be there Monday from 12 - 2, Thursday from 12:15 - 2:15, and Friday
from 9—11 during term.  Please change your reading room lists.
****
The third level Main Stacks turnstile, closed in October as an economy move,
was reopened at the beginning of November because of public demand.  Instead,
the Science Division turnstile closes weekdays from 8 to 5, and evenings from
9 to 11.  During the day when it's closed, people can enter the Stacks there,
but not exit.  After 9pm, all doors in that wing are locked and both access
and egress are only through the Stacks.
Upward mobility in Erik's office:
Director of Libraries, Louisiana State Univ., Baton Rouge
Director of Libraries, Georgia Inst, of Technology, Atlanta
Director of Libraries, University of Wisconsin, Madison
Univ. Librarian, California State Univ., Chico
At this time of year, nothing less than Hawaii for me.  If you're tempted,
ask for the Upward Mobility binder.
****************
The third national Association of College and Research Libraries Conference
will be in Seattle, April 4— 7, 19S4.  Meetings, theme and contributed papers
sessions, and exhibits will be at the Seattle Centre and Sheraton Hotel in
downtown Seattle.  The theme is "Academic Libraries: Myths and Realities."
The exhibits will feature new product seminars where exhibitors can review
new products and services.  Read Cg_leg___nd_Re_ea_ch_L_brari_______ where
conference coverage will be a regular feature over the winter.
Volunteers are needed for the ACRL Conference to assist at sessions with
seating and equipment, to pick up speakers, assist with the boat trip and
other hospitality events.  Suzanne Dodson, Gov't Pubs, has copies of
"volunteer forms' for anyone who is interested in helping out at the
Conference. Phone her at 228-3858 for a copy.
*****************
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