University Publications - UBC Library Staff Bulletin

UBC Library Bulletin Sep 19, 1974

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 OTC
NO.   Ill
September 19,  1974
PROCESSING CENTRE PROGRESS
The architects for the Library Processing Centre have been instructed to
produce preliminary drawings, now that the schematics and the site have received
Board of Governors'   approval.
Plans call for a low-profile structure to be built just beside the sunken
garden at the south end of Brock Hall.     Viewed from SUB or from the parking lot,
the building would be seen as a storey and a half above ground level; from the
Main Library or Brock Hall it would show as  two storeys.     An article in
September 10th's Ubyssey noted that the Alma Mater Society,  owners and operators
of SUB, are disgruntled by the site choice and hope  to contest it.     Bill Watson,
chairman of the Processing Centre Users'  Committee, points out that the site is
the only one close enough to the Main Library that doesn't seriously disrupt
pedestrian traffic patterns or do away with garden space.    He says that the AMS
president was brought into the matter as soon as the present site was considered
the likely final choice, and he adds that, legally,  the AMS has no grounds for
opposing construction.
The building is conceived as providing 36,000 gross square feet of essentially
clear space on two levels connected by stairs and an elevator.     In the first stage
of construction two-thirds of the lower level  would be left  unfinished.     This means
that only that part of the staff now working on level seven of the Main Library
would move in when  the Centre opened.     The Preparations Division and  the Systems
Division would not relocate until the second stage had been finished.
The architects have recently been asked to look into the feasibility and
costs of building a covered and heated sky-walk linking the new centre and the
concourse level of the Main Library.     The added convenience of such a feature is
obvious, but, for the moment,  given limited financial resources,  the link remains
an idea only.
The Processing Centre project has been under weigh now for eighteen months
and seems quite likely to be as long again before completion.
LIBRARY CARDS
All staff and faculty library cards expired September 1 and should have been
renewed by that date.     If you missed it,  there's still  time.     Bring or mail your
card to Circulation Division  to have it renewed.     It takes only a minute.
INFLATION
Prices went up last month in the Main Library Staff Room in order to meet
rising costs.     University policy requires  the Room to be entirely self-supporting
- including wages and equipment repair and replacemert - and food costs have
increased lately.     Troubled times,   these; no amount of darning can contain the
ever-widening hole in our collective pocket. PROVINCE-WIDE CATALOGUING
TRIUL  (Tri-University Libraries,  the coordinating organization for libraries
at UBC, SFU, and U.Vic.)  has proposed an October conference to bring together
representatives from all Provincially-supported libraries to consider the need
for and feasibility of a province-wide Library Catalogue System.
In the application for funding, submitted to the Provincial Secretary in
August and since endorsed by him,  the idea is outlined in this way:
The need for a Provincial Union Catalogue has been expressed before, and
acknowledged,yet there exists a situation in which separate library groups
seem to be officially moving in similar but different directions; Universities
in one group, Colleges in another, Public Libraries in yet another and, quite
possibly the government's ovm libraries in a fourth.
We submit that there is a critical need to determine and coordinate an
overall plan for a Provincial Catalogue System and, further,  that this is the
time to initiate this coordination, before significant commitments are made to
developing several new and costly Catalogue Systems.
An invitational conference is suggested as a logical first step:  to determine
the feasibility of coordination,  to establish the requirements for obtaining a
coordinated effort recognizing the varying political and economic constraints and,
also important,  to inform key individuals about the present situation, current
trends in Library Network developments, and the possible directions that might be
pursued.
The conference is scheduled for October 25, in Vancouver, coinciding with
the B.C.L.A.'s Fall Meeting.
SOCCER
The Library soccer team finished the University Summer Soccer League
season with a 5-2-2 record, placing third out of the nine teams in B Division.
About 15 staff members, all male, were involved.
SUSPENSION OF BORROWERS
With the approval of the Senate Library Committee,  the library began,  in
September, a policy of suspending the borrowing privileges of seriously delinquent
borrowers.     Billing for late returns will continue in most cases but from the
people who either keep books excessively late, or who fail to respond to call-ins,
the worst offenders will be selected for suspension of borrowing privileges.     They
will in every case be given warning of the possible consequences before actually
being suspended.     Once suspended,  a borrower will be required to return all overdue
books or else pay the replacement bills, before being re-instated.
The policy will apply to faculty as well as to students but with the provision
that the University Librarian will be informed when a faculty member is nominated
for suspension and will contact the faculty member before suspension is imposed.
All branches of the library will participate in the programme and a central
record of suspended borrowers will be kept in Circulation Division.    Because of
the minicomputer it will be possible to block loans  to suspended borrowers on the
automated system.     Each service point will have a typed list of suspended borrowers
to be checked when the terminal rejects a transaction.     Where loans are handled
manually the typed list will have to be consulted before books can be signed out.
-2- r
NEW WORK PATTERNS I:   JOB-SWAPPING
(This is  the first in a projected series of four articles about new
ways of arranging work-loads in the Library.     Part II will deal with job-
splitting,  whereby someone works part-time in one division and part-time
in another;  Part III will look at part-time work; Part IV will  cover the
flexible work week.)
Over the past year or so,   the Library has quietly introduced a number
of variations on  the old nine-to-five tread-mill   (see illus.).     Some of the
changes,  like job-swapping,  described below,
have become official policy,  while others are
administered more informally   (Bill Bell,
Associate Librarian,  points  out that just
because no policy has been written on a particular practice,  it doesn't mean  the practice
is prohibited).     The trend,  here in  the Library   (^
as elsewhere in  the working world,  is  toward
making work both more productive and more
satisfying.
Last January,  at  the request of some librarians,   the Library began  to
encourage an  exchange of librarians between divisions, on either a  temporary or
permanent basis.     It would be generally agreed that  transfers between divisions,
as well as permitting staff to broaden  their experience,  would result in improved
service.     In  the present non-growth period in which opportunities for advancement
are limited,  a policy of exchange between divisions at least provides librarians
with other job opportunities and challenges at  the same level.
Thus far,   two exchanges have been arranged.     Nick Omelusik, who moved from
Acquisitions  to Reading Rooms,  writes:
OUD FOKM OF TREAD-UHX
It has long been common practice in industry  to transfer personnel  so that
individuals will be performing different functions at the same level of organiza-   •
tion.     In most cases,   these  transfers are prompted by the need to fill a  vacancy,
but there are many instances where  the transfer is part of a planned staff
development program designed to increase the value of the employee to the organization by providing the opportunity  to understand and deal with a variety of
situations.     Presumably  the employee is expected to benefit  too,  through the
stimulus of grappling with a new assignment and the possibility of broadening his
experience.
Almost six months .have elapsed since my transfer from Acquisitions  to Reading
Rooms.     Whether or not the organization has benefited from this particular
transfer is for others  to judge.     However,  there are two factors which have made
my end of the move less  troublesome than might have been the case under different
circumstances.     First,  my predecessor is nearby and can be consulted easily when
necessary.     Second, my move was from a situation which required knowledge in
depth of fairly complex systems and procedures  to one which requires less hard
knowledge but forces one to deal pragmatically with events as they arise.    In
other words,  one can get by to a much greater degree through the exercise of
good judgment and common sense.     A  transfer in  this direction is much easier
to cope with than the reverse.
I have found the new experience to be rewarding. In my previous position,
the pattern of activity was basically one of dealing with recurring situations,
and this usually required a reaction rather than a considered response. I much
prefer thinking to reacting.
-3- LETTER  TO  THE BULLETIN
Dear Bulletin,
Whose and what kind of image is served by having Playboy and Playgirl
magazines laid out on  the waiting-space table in  the Front Office?
(unsigned)
Dear Unsigned,
Experience has shown that more visitors  to the Front Office read
Playboy and Playgirl  than Beautiful British Columbia or the Librarian's Annual
Report.     Donations of other magazines for the purpose of creating other images
are welcome.     Let people choose their own image.     They can sort out  the reality
for themselves, later.    As Mao said,  let many flowers bloom.
(unsigned II)
A MATTER  OF  LEVITY
A recent phone call  to  the Information Desk went like this:   (young woman's
voice)   Can you tell me how high I am?    That is, how high I am above sea level,
(staff member)     Well where are you?     (caller)     I'm on the 5th floor of my high-
rise,      (staff member)     And where is your apartment building located?     (caller)
Acadia Park - on campus.      (staff member)     Ask your apartment manager or determine
for yourself the height of the ceilings in your apartment,  multiply  this figure by
5 and add it  to the ground elevation which you can get by calling our Maps
Division.      (caller)     Oh,   thank you very much.
TASK FORCE ON OVERDUE PROCEDURES
A Task Force,  chaired by Rita Butterfield, has been established to examine
our overdue procedures and those of other universities.     Anyone having suggestions
for the improvement of our procedures should send them to Rita.
LIBRARY BULLETIN:   A BOX WITHIN A BOX
This is  the first issue of what will be,  informally,  a new series of the
Library Bulletin.     The plan is  to make of the Bulletin something more frequent,
and maybe more substantial  than it's been; perhaps it really can be  used by
people' in the Library to inform others here of new policies and practices, and
also as some kind of forum for opinion.     The more we exchange about what we know
or what we think is going on around here, I figure,  the easier our working, life
will be.
So, please feel free to submit articles  ...or Letters to the Bulletin  ...
or suggestions - long or short - for future issues.    Notes on projected or newly
implemented procedures, questions on policy, announcements,  anecdotes,  conference
reports, social news   — just about anything that bears on the Library v/ill be
considered, Union and Faculty Association business excepted.    Especially
encouraged are submissions from Library Assistants   (this kind of newsletter could
too easily become top-heavy), and from Branch Libraries.     The next issue is
scheduled for the beginning of October. /M.  Kasper, Information & Orientation.
-4- ANNOUNCEMENTS
TYPING
Typists arc needed to help prepare Library
reference and information guides for publication..
Currently,   the work falls on a few already-burdened
shoulders.    Anyone with  tolerable skill and some
time to devote to typing is asked to contact M.   Kasper
in  the 15 0 Division;  arrangements will  be. made with
the supervisor involved to provide for time taken from
regular duties.
WANTED
The following items are needed to complete
Library holdings and/or to fulfill exchange commitments:
B.C.   Library Quarterly.
v. 35, no.3/  v. 36,  nos.1-4;  v.37, nos.1-3   (1973-74).
B.C.  Motorist.
v. 9,  nos.2,5   (1970);  v. 10,  no.2   (1971)
Employers!  Council  of B.C.   Industrial Relations Bulletin.
v.5, nos.1-21   (Jan.-Nay 22,  1973);
•v.5 INDEX nos.1-13   (1st Quarter,  1973).
New Canadian   (Vancouver).
v.37, no.54   (July,   1973).
Get in  touch with Graham Elliston in Bibliographyr   (2304)
CORRIGENDA
Charisma should read rebel
fi leadership
should be garbage
the following corrections must
be made:
for well-done, say raw,
put on your easter bonnet and
join the easter parade,   for
desire,  read power,   in
place of friendship,  delete
wealth,  say miracle,
& vomit a thousand snakes,
for amazing write should be
and for delete
cross out whisper:
Insanity should read normal,
for treasure dial
photo-form #13 & automatically
your pockets will  fill
with a new car,  for
vjoman read lady,  for man
read boy;  Solitude
is a gas,   & for
works omit every  time
-Avron Hoffman
"RETIRED"  RV.VmnNCT; BOOKS
The following reference books have been superseded and  are no longer wanted by  the division which had
them up  to this point.     If you wish that any of  Ujgjii should be  transferred  to your branch,   division or
reading-room,  please contact Gifts  & Exchanges   (local  2607).
American Men of Science:  1949;  1955,   v.?;  1965,   v.1-6,  suppl.1-6.      (Q141  A47)
Education Index:  v. 23,  July 1972  - June 1973.
Paperbound Books in Print;. March,  1973.     ('11033 P3 P33)
Periodicals and Serials Concerning the Social Sciences and Humanities.
Reproductions.     1960,  plus suppl.   1967/68,  1969/70.      (Z6941 P3)
World of Learning.     1971-2.   (A52 W6)
Current List of Available
UPWARD MOBILITY FILE
The following recruitment notices have been received by  the Library  recently.     For more complete job
descriptions and contact addresses,  get in touch witli H.   Kasper in  the I & 0 Division   (2076).
In Canada:
University of Manitoba.     Winnipeg.     Science Cataloguer.     (Djte posted - July  31/74)
Queen's University.     Kingston.     Documents Unit, Head.      (September 3/74)
University of Waterloo.    Assistant Librarian for Reader Services; Arts Reference Librarian;
Science Cataloguer.     (August 13/74)
University of Windsor.     Science Reference Librarian.     (August 16/74)
In  tJ}e U.S.:
University of Alaba)na.     Huntsville.     Library Director.      (July  29/74)
University of Chicago.    Social Sciences [tibliographcr.     (August 15/74)
Columbia  University.     New York City.     Chief, Science & Engineering Information Center.     (August 1/74)
Louisiana State University.    Daton Route.    Associate Library Director.      (August 26/74)
University of Nor t)i Carolina.     Chapel  Hill.     Associate University Librarian for Technical Services;
Chemistry Librarian.     (September 3/74)
Stanford University.     Library Personnel Officer.     (July 30/74)
— Assistant Director for Public Services.      (August  ?l/74)
University of Wisconsin.    Madison.    Curator of Rare Hooks.     (August 13/74)
-5- NEW APPOINTMENTS,   RESIGNATIONS,   PROMOTIONS &  TRANSFERS     (mid-July   to mid-September)
NEW APPOINTMENTS
J.
Quinn
L.A.I
/•/.
Turecki
L.A.I
L.
Gelbart
L.A.I.
R.
Stobbe
L.A.II
J.
Gegenberg
L.A.II
J.
Livingston
L.A.I
C.
Ambegia
St.Att.
L.
Cohen
L.A.I
A.
Spicer
L.A.I
M.
Mathews
L.A.I
A.
Simpson
L.A.II
A.
Kemble
L.A.I
P.
Dollard
L.A.II
M.
L'Abbe
L.A.I
If.
Ray
L.A.I
M.
Forbes
L.A.II
S.
Murphy
L.A.I
N.
Oliver
L.A.I
S.
Ycterian
L.A.II
V.
Zuker
L.A.Ill
y.
l: Chin
St.Att.
B.
Pluinmer
L.A.I
S.
Young'
St.Att.
A.
Class
KPO I
T.
Saunders
L.A.I
V.
S.iegel'
L.A.I
B.
Boyes
L.A.I
J.
Treleaven
L.A.I
C.
Heyvtood
L.A.II
s.
Floen
L.A.I
V.
Walsh
L.A.I
M.
Jacobskind
L.A.I
M.
Zaieski
L.A.II
C.
Riera
L.A.II
G.
Crompten
L.A.II
B.
Kinsey
L.A.I
T.
Ray                  As:
it.Mail  Clerk
E.
Mann
L.A.I
V.
Hunt
L. A.II
n.
McCann
L.A.I
s.
Var ty
L.A.I
B.
Taylor
L.A.I
L.
Javorski
L.A.I
L.
MacDonald
L.A.I
s.
Maidstone
KPO I
M.
McLeod
L.A.II
S.
Cho
L.A.II
Cataloguing Preparations
Periodicals R.R.
Cataloguing Preparations
Law Id brary
L.C.   Cataloguihg/Searching
Cataloguing Preparations
Sedgewick Libvary
Circulation
Cataloguing Preparations
Circulation
Cataloguing Preparations
Circulation
Sedgewick Library
Photocopy
Circulation
Math Library
Circulation
Woodward Library
Cataloguing Preparetions
WilsOn Recordings Collec.
Sedgewick Li brary
Sedgewick Library
Curric Lab.
Systems
Woodward Library
Woodward Library
Sedgewick Library
Socitil Sciences
Cataloguing PrepareUions
Sedgewick Library
Cataloguing Preparations
Photocopy
Woodward Library
Circulation
Woodward Library
Law Library
Woodward Li brary
Biomedical Branch Library
Crane Library
Woodward Library
Cataloguing Preparations
Circulation
Cataloguing Preparations
Circulation
Systerns
Acquisitions
Special Collections
L.A.I
C.
Ekman
L.A.I
P.
Fomenoff
L.A.IV
M.
Itu
L.A.Ill
G.
Modenesi
L.A.III
D.
Mans on
L.A.II
M.
W.  Uorwath
L.A.I
E.
Maxymyshyn
L.A.Ill
R.
Pounds
St.Att.
R.
Kurial
KPO I
T.
Ranftl
L.A.IV
B.
Saint    •
L.A.II
J.
Stuchner
L.A.II
D.
Carpenter
t.Mail Clerk
R.   Boyes
L.A.I
J.
Lev as
L.A.IV
S.
Westman
L.A.I
ti.
Butler
L.A.II
N.
Smi th
L.A.I
L.
Sutherland
L.A.I
P.
Jones
L.A.II
E.
Sheldon
L.A.II
V.
Carlisle
L.A.I
L.
Hall
L.A.Ill
K.
Walters
RESIGNATIONS
Cataloguing Preparations
Social Sciences
Reading Rooms
L.C.  Cataloguing/Searching
Wilson Recordings Collec.
Math Library
Circulation
Circulation
Curric Lab
Systems
Science
Woodward Library
Woodward Library
Woodward Library Ass
Sedgewick Li brary
Music Library
Woodward Library
Crane Library
Special Collections
Curric Lab
Cataloguing Preparations
Acquisitions
Cataloguing Preparations
Information  & Orientation
TRANSFERS
G. de Wolf,   Circulation,  L.A.II     (it 140  to  fllOO)
S. Gjendem,   Cat.   Prep.,   L.A.I     (H027  to  11084)
J. Livingston,- Cat.   Prep.,  L.A.I     (11084  to  P027)
B. Solem,  Serials,   L.A.Ill to Fine Arts,   L.A.Ill
A. Tsogue, Sedgewick,  L.A.II to Humanities L.A.II
PROMOTIONS
C. Fong,  Cat.Prep.,  L.A.I  to Serials L.A.II
F. Funston,  Cat.Prep.,  L.A.I to Circulation,  Clerk II
J. Sirith, Reading Rooms.,  L.A.XI   to O.Cat.,  L.A.XIX
M. McCririck, Circulation, L.A.I to I.L.L., L.A.II
V. McNeill,  Photocopy,  L.A.X  to Reading Rooms,   L.A.II
C. Milburn,  Circulation,   L.A.I  to Circulation,  St.Att.
J. Rivey,  Cat.   Prep.,   L.A.I  to O.Cat.,   L.A.XI
M. Wilson,  Sedgewick,  L.A.I to Sedgewick,  St.Att.
E. Baxter,  Ecology,   L.A.Ill to Reading Rooms,  L.A.IV
A. Balfour,  Circulation,  L.A.II,   to Circulation,  L.A.Ill
M. Trubkova,   Fine Arts,  L.A.Ill to Science,  L.A.XV
M. der Kindercn,  Serials,   L.A.II to Ecology,  L.A.Ill
G. Edie,  Music,  L.A.XII to Music,   L.A.IV
F. Montini,   Music,  L.A.II to Mur,ic,   L.A.Ill
S. Bailey, Acquisitions,  KPOI to Serials,  L.A.II

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