University Publications - UBC Library Staff Bulletin

UBC Library Bulletin Apr 30, 1980

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 u6c hdrary 6uffetin
No. 155 ~1_L Apr11 1980
COLLECTION MANAGEMENT PROJECT BEGUN
A group of seven librarians has begun an intensive study of the Library's collection and
management procedures. The project reflects the changed environment for collections planning:
while the 60's called for imaginative spending of plentiful funds, the 80's require equitable
division of a shrinking pie.
The UBC Collections Management Project is a scaled down version of a study offered to
members of the Association of Research Libraries called Collection Analysis Project -- hence,
CAP for short.
The project is being conducted in two parts -- Phase I in the spring, Phase II in the
fall. The Phase I study group has been charged to "identify the information which is needed
from our processing and accounting systems in order to build the collection and manage the
collections budget in a responsible and equitable manner" and "to examine the need for more
involvement of public service and technical service staff in collections planning, development,
and budgeting".
Tony Jeffreys chairs the group, composed of Chuck Forbes, Tom Shorthouse, Julie Stevens,
Rein Brongers, John Cole, and Brian Owen. These librarians will devote approximately 25%
of their time during the months of April and May to the Collections Management Project. In
addition, librarians in the processing divisions will be called in as project consultants.
A draft report is expected by the end of May.
The Library's collection budget is currently on hold. It is expected that the purchase
of new books will be slightly reduced and that retrospective buying will be down considerably.
The serials budget will be up to about 55% of the total.
LIBRARY WEEK SUCCESSFUL
Library Survey Week, March 10-16, began with a boom: all 7000 survey forms printed disappeared in one day into the hands of library users eager to accommodate the sign "tell us
what you think". An additional 5000 surveys were distributed later in the week, for a grand
total of 12,000 of which 6000 have been returned to date.
The Library Survey Committee, chaired by Jim Henderson, is currently coding the answers
to the survey, keypunching to start May 5th. Results will be computer tabulated during the
summer and a report prepared by fall.
Committee members reading over the completed questionnaires have come away with three
impressions: the Main Stacks are too hot, the Sedgewick Library is too noisy, but the Micro-
catalogue is just right. Students are very pleased that the Microcatalogue tells them exactly
where all the copies of a book are; moreover, they would like us to hurry up and put the rest
of the catalogue in this new improved format.
MICROCATALOGUE: CAN WE MAKE IT smaller?
The microcatalogue and the costs to process and duplicate it are growing like the proverbial Topsy. Substantial savings have been achieved by producing the catalogue locally rather
than at UTLAS and additional savings will be made now that the university has its own fiche
duplicator. This allows us to duplicate fiche for lOtf each rather than the 25$ charged by
a local COM service bureau.
Even so, the December 1980 Microcatalogue is projected to cost $8000 to produce and duplicate, even without the addition  of the slated Full Bibliographic Record fiche.
This problem and possible solutions, (such as briefer entries and no FBR), will be the
subject of deliberations by COPPSAC (Committee on Processing/Public Services, and Catalogues)
and of public meetings. Watch for notices.
COPPSAC's next meeting is planned for Tuesday, May 13, 2 p.m., to elect a new chairperson.
If you'd like to add an item to the agenda, please contact Tony Jeffreys. Other meeting
dates to add to your calendar are - July 8, September 2, November 4. LIBRARIES RECEIVE $3 MILLION FOR COMPUTERIZATION: BCUC STRENGTHENED *-
The Greater Vancouver Library Federation, a group of 8 public libraries in the lower
mainland, was allocated the tidy sum of $3 million in the provincial budqet released March
11th. The monies will support GVLF's plan to computerize member libraries' catalogues and
circulation systems. The provincial government has been generous in its support for computerization of library records, expecting computerization to improve resource sharing throughout British Columbia.
This funding will enable public libraries to join the British Columbia Union Catalogue
Project and to "recon", retrospectively convert, their card catalogues. The addition of the
public libraries to BCUC is significant to us all as it strengthens BCUC's base of support
and allows BCUC to plan more ambitiously for the future.
BCUC has now accepted the recommendations of the Shoffner/Madden Replication Study, a
consultant's report which found that if more libraries joined BCUC, BCUC could operate and
control its own bibliographic utility. Instead of being a customer of UTLAS (University of
Toronto Library Automation Systems), BCUC could run its own show. It could control its own
software and use hardware available in British Columbia.
BCUC hopes to replicate or copy the programs of another bibliographic utility. But
whose? BCUC has been flirting with WLN (Washington Library Network) for some time and is
now passing amorous glances at DOBIS (Dortmunder Bibliothekssystem).The decision is not an
easy one as it affects not only what one can do at the computer terminal but also who one
can do it with. WLN may open communication links to RLIN, the database of RLG, Research Libraries Group. DOBIS provides important links to the National Library of Canada, which has chosen
DOBIS and is now advocating a decentralized Canadian bibliographic network.
The progress towards a union catalogue of library holdings in British Columbia is
truly remarkable. Three years ago the only tangible sign of things to come was a modest
newsletter of an ad hoc group. There is now in the Main Concourse a respectable stack of
BCUC fiche representing at least in part the holdings of 34 British Columbia libraries.
NETWORKING: WHAT IS IT?
Networking is "a plan of communication
between two or more libraries to accomplish certain established goals" such as interlibrary
loans or cooperative cataloguing. The method of communication may be carrier pigeon, telephone, mail, messenger, teletype, computer , tom-tom , whatever.
British Columbia libraries have been networking for some time. For example, UBC belongs
to the Federated Information Network and B.C. Post Secondary Library Network, both inter-
library loan networks. The latter communicates via Telex messages, following set routines
and protocols; the former uses mail, Telex, and telephone (cleverly answered here by a tape
recording machine).
The networks of the coming decade will probably make us as comfortable with computer
communication as we now are with the telephone. Most of us have telephones both at home and
at the office. We use the instrument easily and find it only mildly remarkable to dial up
anyone else who has a telephone. Our own telephones are rented from and installed by B.C.
Tel but agreement among telephone utilities allows us to talk not only to other B.C. Tel
customers but also to people who have telephones installed by (say) Hennepin County Telephone
& Telegraph. If one thinks about this very much, it is all quite astounding. But lack of
understanding the machinery does not prevent us from making good use of it.
Sooner or later we will probably take computer terminals and bibliographic utilities
equally for granted. In the interim, competing utilities and lack of uniformity in hardware
and software make it impossible to "be on-line to everything!'. HOW MANY FORCES WOULD A TASK FORCE FORCE IF A TASK FORCE DID FORCE FORCES?
Many groups are working to improve "the catalogue" and cataloguing procedures. In addition to the big ones - COPPSAC and Standards & Authorities Committee - a number of task groups
exist, mostly on a temporary basis, to consider issues of interest, take action as needed, and
report back. Those starred (*) were originally set up as sub-groups of the Standards & Authorities Committee: the others are ad hoc. The name of the chairperson follows that of the
task group.
Microcatalogue Evaluation Task Group* (Linda Joe)
Task Group on Non-Roman Records* (Oleg Litvinov)
Task Group on Original Cataloguing Work Sheet* (Matt Hartman)
Task Group on Processing Scheduling* (Ann Turner)
Catalogue Records/Serial Title Transfer Group (Nadine Baldwin)
Serial Lists Task Group (Nadine Baldwin)
Government Serials Working Group (Gerry Dobbin)
Standards and Authorities must also take into consideration the deliberations of the
BCUC Subcommittee on Bibliographic Standards and Union Catalogue Design (chaired by Ann Turner,
UBC represented by Linda Joe). It in turn has eight relevant task groups:    ,
Monographs (no UBC rep.)
Serials (UBC: Matt Hartman, Nadine Baldwin)
Authorities (UBC: Freda Bailey, Lynn Rosen)
Non-Book Materials (UBC: Mary Magrega)
Subject Headings (UBC: Louise Patterson)
Microforms (UBC: El do Neufeld)
Non-Roman Records (UBC: Indy Bhugra, Margaret Fukuyama, Anthony Ma)
AACR2 Implementation (UBC: Freda Bailey)
Impressive, no?
NEW FACES
Joe Jones is the new librarian in the English language unit of Catalogue Records. His
M.L.S. is from UBC:   he also holds an M.A. in English from the University of Toronto as well
as a BA in French. Before coming to UBC, he worked for the Winnipeg Public Library.
The new anthropology librarian in the Social Sciences Division is Kathryn Feeney. She
has a BA in anthropology, and an M.L.S. from UBC. She worked previously for the Okanagan
Library. Laine Ruus, her predecessor, now works primarily in Data Library.
Judith Frye who joined Woodward's reference staff on a temporary basis last September
now officially replaces Peg Leighton as a reference librarian. She has an M.L.S. from UBC
and a BA in Zoology from the University of California at Berkeley.
Louise Patterson has been selected to fill the new reference position in Music Library.
Louise, who has been a catalogue librarian in Catalogue Products Division since fall 1977,
received her Bachelor of Music degree in 1971 from UBC.
BACK ISSUES WANTED
The following items are needed to complete the library's holdings:
ART MAGAZINE, v.l n.3 (1969/70).
CANADA CRAFTS, v.l n.l (1975); v.2 n.2 (1976/77).
CANADIAN LITERATURE. Any issues for 1972-1973.
CANADIAN POLITICAL SCIENCE ASSOCIATION. BULLETIN,  v.5 n.1-2.
COLLEGE AND RESEARCH LIBRARIES, v.38 n.4-6 (1977); v.39 n.1-5 (1978); v.40 n.1-6 (1979).
EMERGENCY LIBRARIAN, v.l n.1-2 (1973/74); v.4 n.1-2,4-5 (1976/77).
ENGLISH QUARTERLY,  v.3 n.4 (Winter 1970).
HISTORY AND SOCIAL SCIENCE TEACHER,  v.4 n.l (1968); v.12 n.1-2,4 (1977).
INUIT MONTHLY, v.l (l97l); v.2 n.1-4,6 (1973); v.3 n.3 (1974).
THE SPHINX; A MAGAZINE OF LITERATURE AND SOCIETY, v.l n.l,4 (1975/76).
(DSR) SPIEGEL, v.15 n.20-23,25-27,29,46,49 (l96l); v.22 n.53 (1968); v.28 n.19.32,34,
36,41,44 (1974).
SURVEY OF CONSUMER BUYING INTENTIONS, (issued by Financial Post), n.1-4 U973).
URBAN READER, v.3 n.2,6 (l975).
If you can supply any of these, please phone Graham Elliston, local 2304. CATALOGUE REVIEW: LOOKING FOR SOMETHING?
V,
Try
the Microcatalogue
the Card Catalogue
the In Process List (note the new orange header strip)
the In Process List Supplement (now a weekly, also in orange)
For serials holdings information use:
  the Serial List (green header strip coming)
  the Serial Supplement (green header strip)
  the card catalogue
If your query/quarry is governmental consider:
  Government List (government serials by government corporate author, gives location)
  Government Title (government serials by title)
  Government Index (helps you go from lower parts of government hierarchies to major
corporate authors)
Or could your title possibly be in one of our big (and yet unanalyzed) microform sets?
SPARE PLANTS? CRANE NEEDS GREENERY
The Crane Library/Faculty of Arts Recording Centre in the basement of
Brock Hall has just undergone an extensive expansion and renovation to accommodate more sound recording studios and equipment. The project is now
nearly complete; staff will be resuming work and some sort of opening event
is planned for mid to late May.
We are looking for contributions of some plants to brighten up the place.
Plants must be healthy, survive on no sunlight, only artificial light, cope
with constant 67 degree conditioned environment, should be able to put up
with some very pale green thumbs, must be legal. Contact Crane Library at 6111
A SAN WHICH?
UBC Library and each branch now has a Standard Addresss Number, or SAN, for use by
the book industry. Our "SAN 336-1989" should now be appearing on letterhead, purchase orders, and bank checks.
RECOMMENDED READING
The cover article of the Spring 1980 use Alumni chronicle,  "Doomsday for the UBC Library"
gives us a good story and fine photos of a fading building. Posters of the cover art, a
cartoon of the Main Library Building, may be offered for sale.
SEDGEWICK'S DESIGN ACCLAIMED AGAIN
Sedgewick Library, which collects architectual awards as easily as most libraries collect
books, has a new one: an award in the Festival of Architecture program of the Royal Architectural Institute of Canada. The Festival recognizes excellent design in British Columbia
buildings completed since 1970. The award honours the owner of the building for having encouraged and contributed to high quality design. That's us!
DEAR HEAD LIBRARIAN
A friend of ours who is a master blacksmith wants to reproduce medieval
chastity belts  ...  With the knowledge that you have many thousands of books
of varied and unusual subjects, I appeal  to you with the hope that you can
very kindly forward the necessary descriptions, photographs, or sketches.
All in a day's work.
IF THE SPIRIT MOVES YOU
A workshop on the "Changing Role of the Information Professional" is being held at
the American University Kay Spiritual Life Center. After computers,seances ?
BEST PREDICTION (TONGUE IN CHEEK VARIETY) FOR THE 80's
"Scarecrow Press will begin to typeset its books and justify their margins."

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