University Publications - UBC Library Staff Bulletin

UBC Library Bulletin May 31, 1978

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 u6c fidrary 6uffetin
No.  147 '~*- May 1978
BOOK BUDGET UP
Although the University is still operating on an interim budget, agreement has been
reached to increase the Library's collection budget by 25% over last year's figure. The
allocation for books and serials for 1978/79 is $2,510,556, up $490,000. This increase
is needed to account both for a general rise in book prices (estimated at 15%) and for
the decline of the Canadian dollar against other world currencies (estimated at 10%).
Last year (April 1977-March 1978) about $2 million was budgeted for collections
while we actually spent close to $2.4 million. Thanks to a special allotment in the
spring, we were able to pay most bills in March rather than hold them for the new budget.
The increase should allow the Library to maintain its current level of accessions.
All can rest assured that more good books are on the way.
TECHNICAL SERVICES RE-ORGANIZED
The technical services divisions of the Library underwent major re-structuring and
some staff changes April 3rd.
The new structure, in part a response to the computerization of the Library's catalogues, features 1) Catalogue Records Division headed by Ann Turner, 2) Catalogue Products
Division headed by Mc Elrod,*3) Serials Division headed by Nadine Baldwin, 4) Acquisitions
Division headed by Walter Harrington, and 5) Systems headed by Don Dennis. These divisions
all report to Bob MacDonald, Assistant Librarian for Technical Processing.
The old Original Cataloguing Division and the LC Cataloguing/Searching Division
amalgamated to become Catalogue Records Division. Within Catalogue Records, there
are now teams of librarians and library assistants organized by subjects (e.g. Music,
Bio-medicine) who can search for catalogue copy manually or by machine, and prepare
original copy as needed.
The previous Catalogue Preparations Division has become the Catalogue Products
Division with added responsibility for products of the Library's computer records
such as the new Microcatalogue.
A new committee headed by Gerry Dobbin,
the Standards and Authorities Committee,
replaces the Catalogue Division Heads
meetings. The committee is primarily
composed of cataloguing professional and
administrative staff. In addition to
detailed minutes sent to its members,
a summary newsletter highlighting changes
in cataloguing procedures will be sent
to all divisions.
In addition to coping with computerization and re-organization, technical
services staff must also contemplate
The new Library Processing Centre-/(Ol§v
scheduled for completion in late  ^^j
For anyone experiencing "future
moving,
is still
October.
shock", we wish you a calm and quiet 1979.
* Mc will be leaving this post July 14th, to become Head of the Vancouver School of
Theology Library. INTERCONTINENTAL LIBRARIAN EXCHANGE POSSIBLE
The Librarian of La Trobe University, Melbourne, Australia, wishes to know if
any librarians at UBC would be interested in participating in a six month to one
year exchange with a librarian or librarians at that University. It is not certain
that such an exchange is feasible; there may be problems with work visas, for example.
On the other hand, there isn't much point in determining whether problems exist if
no one is interested in the possibility. If any librarians are interested, please
see Bill Bell for further details.
A BIT OF LEARNING
The library world seems well endowed this summer with workshops and courses.
Local offerings include:
Control of Catalogue Records Through Automated Authority Files — What's in a Name?
May 25-26, Gage Towers, UBC campus, $75 fee.
Subject Analysis Through PRECIS
June 12-13, room 835, School of Librarianship, UBC, $35 fee. Register by June 2.
School of Librarianship, Summer Session Courses (all held in Room 839, Main Library)
Resources in the Social Sciences. Richard Bernard, July 4-21, 10:25am-12:35pm.
Legal Bibliography and Information Services. Allan Soroka,     July 4-21,  l:35-3:45pm.
Microforms in the Library. Suzanne Dodson.    July 4-21, 8-10:10am
Government Publications. Richard Bernard.    July 24-August 11.    10:25am-12:35pm.
Map Librarianship. Maureen Wilson.    July 24-August 11.    8-10:10am.
Douglas College Credit Course (all 2 hour sessions, $15 fee)
skins for college Library Research.    Surrey Campus. Thursdays, May 11-June 22. 10am-12noon,
Basic Library skills.    New Westminster Campus. Wednesdays, May 10-June 21, 7-9pm.
Basic Reference skills.    New Westminster Campus. Wednesdays, June 28-August 9, 7-9pm.
Basic skills for Distributive Systems.    Surrey Campus. Tuesdays, May 9-June 20, 7-9pm.
Additional information is posted in I&O.
NEW BCUC CATALOGUE ARRIVES
Take a look at the first edition, on microfiche of course, of the British Columbia
Union Catalogue. It's near the Information Desk in the Main Concourse, filed in a
binder on the back counter. The catalogue is in three parts: authors, titles, and
subjects. The title section gives the most complete information. Thus far it includes
materials catalogued at SFU and BCIT since September 1977, plus a small number of
items from UBC and Douglas College. The next edition promises entries from additional
colleges as well as a correction of the many items filed under "the".
Ann Turner and Mc Elrod are interested in your reactions.
POETRY CORNER
Staff are now being trained to use the UTLAS cataloguing support system, the
computer's answer to the card catalogue. Leah Gordon, who works in Catalogue Records
Division, was recently trained on the new system and wrote the following poem in honour'
of the ocassion.
Apologia to John MacCrae, World War I, and UTLAS
In variable fields the data grow _ , .. ... „„,,,
Between the subfields, row on row 1° ~ solvfe >'ouJ Prob,e™ now w,th C0M!
That mark our place: while at the files J° y°u' *om bul*,nf ,?Iawers'we Swarm ~
t,    -.,     .       ,   »,. .. Your goal: arrive at ZCG:*
The Filer, bravely filing, smiles - .,     6,      . f ...     ....    fT
c        u     j   u      .u      ■ .   . If you break faith with U. of T.
Scarce heard above the printer s row. ... • „,  . .      ,   , 4
We 11 rise again — though data grow
m        ti   A  j     l.   . j In variable fields!
We are The Cards: short days ago
We were typed, revised, saw backlogs grow, A,     „   , „
c. a     a e-t a . i- Zero Card Growth
Streamed and were filed - yet now we he
In muddy fields. INCREDIBLE JOURNEY: the return of missing books
Lloyd Cartwright, of Fraser's Book Bin, reports how he handles books which are
brought into the store with library ownership markings on them. The books are taken
from the potential seller, without payment, and put into a carton behind the counter.
When this carton is full it is sent to the Vancouver Public Library where the staff
sort and return the books to their various owners. The carton of books which our
Circulation Division receives periodically from the VPL is, in part, filled as result
of the public spirited action of local booksellers such as those at Fraser's Book
Bin. We are grateful to have such cooperation from the outside community.
Wes Milum reports that at least 12 times since January 7, the same handful of
books (all on the economy of the USSR) have appeared buried among the papertowels
in the watebasket of the men's washroom in Sedgewick Library. They are now stored
behind the Circulation Desk.
SEDGEWICK CATALOGUE REVISED
Sedgewick Library has decided to join the main stream: catalogue cards for its
books about people have been moved from the author/title file to the subject file.
All us diversionists and name catalogue freaks will miss this quirk. However, we
suspect that students and other seekers of uniformity will applaud the move.
SUMMER TRAVELLER'S QUIZ
Have you been keeping up with the new names for old places? Catalogue Products
Division has and has even updated the following geographical subdivisions in the
Subject Catalogue. Anyone completing the quiz correctly in less than 58 seconds is
entitled to a free cup of Sri Lanka tea, courtesy of Information & Orientation Division,
Ready, steady, gp!
1. Africa, South to      	
2. Belgian Congo 	
3. British Honduras
4. Ceylon 	
5. Czechoslovak Republic 	
6. Dahomey 	
7. East (Far East) 	
8. Formosa 	
9. Germany (Democratic Republic, 1949-   ) 	
10. Germany (Federal Republic, 1949-   )
11. Pacific Northwest 	
12. Rumania 	
13. Russia (1917-   R.S.F.S.R.) 	
14. Spanish America 	
15. Strassburg 	
ANSWERS: 1. South Africa 2. Zaire 3. Belize 4. Sri Lanka 5. Czechoslovakia 6. Benin
7. East Asia 8. Taiwan 9. Germany, East 10. Germany, West 11. Northwest, Pacific
12. Romania 13. Russian Republic 14. Latin America 15. Strasbourg
HOLIDAYS
Bill Bell - August 16 to September 20
Gerry Dobbin - 3 weeks in August
Graham Elliston - month of July
Bob MacDonald - mid July to 3rd week in August
Doug Mclnnes - July 4-21, plus two weeks in August
Eleanor Mercer - tentatively Sept 15 to October 15
Basil Stuart-Stubbs - tentatively August 14 to September 1
Have a holiday to print? Drop a note to the Bulletin, I&O Division BORROWING FROM FIN .
Have you been borrowing books or requesting photocopies of journal articles
from the Vancouver Public Library or other local public libraries (FIN)? Please
make your needs known to Interlibrary Loan Division (x2274); they will do the work
for you. If for some reason this does not happen, tell I.L.L. what's coming and
for whom. Otherwise, I.L.L. receives small mountains of unidentified items without
clues of who needs what.
AURAL HISTORY: LOCATION PROBLEMS
If you check the location file for the Library's holdings of aural history
tapes  and transcripts,   it Will   say  "transferred to Provincial  Library - ask at
interlibrary Loan".    However, this is WRONG.    In fact, Special  Collections probably
has the transcript.    If not, a trip to Victoria is necessary as the tapes are no
longer available on interlibrary loan.    But be sure to go to the Aural History
Institute at the Provincial Archives not to the Provincial Library.    Happy listening.
"RETIRED" REFERENCE BOOKS
The following reference books have been superseded and are no longer wanted
by the division which had them up to this point. If you would like to have them
transferred to your branch, division or reading room, please contact Gifts and
Exchanges (x2607).
British Books in Print: 1976. (Z2001 R33 v.1-2)
U.S. Library of Congress. Subject catalogue. 1970, v.1-9; 1971, v.1-11;
1972, v.1-15; 1973, v.1-16. (Z881 Al C325)
WANTED
The following items are needed to complete the library's holdings:
BUSINESS WEEK.  Mar.14, 1977(no.2474).
CANADIAN FEDERATION OF UNIVERSITY WOMEN. CHROMCLE. 1950/51-1951/52; 1953/54; 1967/68-1973/74.
CANADIAN HISTORICAL REVIEW, vol.58 no.2, 1977.
CANADIAN LIBRARY ASSOCIATION. INFORMATION SERVICES SECTION. NEWSLJTT2R.  vol.l no.3-4,1968/69;
vol.2 no.3-4,1969/70; vol.3 no.4,1971.
DELTA K.(Edmonton), vol.12 no.1,4,1973-
IN REVIEW; CANADIAN BOOKS FOR CHILDREN, vol.6 no.3, 1972.
JOURNAL OF ACADEMIC LIBRARIANSHIP. vol.3 no.5,Nov. 1977-
JOURNAL OF EDUCATION FOR LIBRARIANSHIP. vol.15 no.2, 1974/75-
LIBRARY JOURNAL. Dec.15, 1976; Jan.l, 1977.
SCHJOL -JBRAKY JOURNAL, vol.19-20, 1972-74 (any issues); vol.21 no.1,3,1974; vol.22 no.6,1976,
UNIVERSITY 0? BRITISH COLUMBIA. REPORT OF THE PRESIDENT.  1968/69.
If you can supply any of these, please telephone Graham Elliston, x2304.
UPWARD MOBILITY
The following job recruitment notices have been received recently by the Library.
In a rare experimental move, only notices from Canada have been listed. Please let
me know if you miss having the others listed as well. For details about these jobs
and for notices of jobs outside of Canada, look in the black binder on Lee Ann's
desk in the Information and Orientation Division, Main Library.
Simon Fraser University (Burnaby).    University Librarian.    June 30th deadline.
University of Manitoba (Winnipeg).    Reference Librarian, Architecture & Fine Arts.    Term appointment
University of Guelph.    Assistant Librarian for Staffing & Services.    June 1st deadline.
University of Waterloo.    Head; Engineering, Math, & Science Reference & Collection Development.
Librarian; Reference & Collection Development in English & Drama.
Concordia University (Montreal).   Head of Cataloguing.   May 15th deadline.
Reference/Selection Librarian, Commerce specialization.
Memorial University of Newfoundland (St. John's).    Health Sciences Librarian, Administrative position.
WOMAN APPOINTEE
Anne Woodsworth has been appointed Director of Libraries at York University,
effective April 1st. At age 37 she will be one of the few women to head a large
university library (1 million books, 41 librarians).
ZL&11&.

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