University Publications - UBC Library Staff Bulletin

University of British Columbia Library Bulletin Jun 4, 1969

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 University of British Columbia Library Bulletin
No. 30
June 4, 1969
Vancouver, B.C.
DON'T Change That Zone Number:
In the April 25th issue of the Builetin we passed along to you the Post Office's memo
that Vancouver 8 had been changed to Vancouver 168. Apparently the P.O. has had further
thoughts on the matter and has decided to leave us in Zone 8 for the time being.
STAFF RATING:
A rating form for librarians was prepared this spring and filled in by division heads to
rate the performance and capabilities of professional staff. This form has now been modified and sent to division heads to achieve the same objective for supporting staff.
The rating forms, in the case of both librarians and supporting staff, will provide: information to assist in the selection of staff for promotion and transfer, assessments for
salary purposes, and opportunity for an employee to become aware of his division head's
opinion of his performance and to change the head's opinion by working to improve his
performance, and opportunity for discussion of conflicting views of an employee's performance
and a procedure to assist in the maintenance of satisfactory standards of performance.
This rating procedure has been discussed with the President and Vice-President of the
Library Assistants' Association and with the University Personnel Office.  In the interests
of good relationships, and in order to avoid argument and invidious comparisons over the
exact rating numbers, it has been decided that the completed rating forms shall not be
shown to staff.  However, before a division head returns the forms to the Librarian's Office-
he will discuss with each member of his supporting staff the rating of his performance.  A
copy of the form follows:
ANNUAL RATING FORM
Name
Number
Divi si on
Date
Position
Rating
Explanatory Comment
Q.ua1 ity  of work
1
2
3
4
5
6
7 8 9
Level   of productivity
1
2
3
4
5
6
7 8 9
Cooperation with;
■ -'
Supervisors
1
2
3
4 5
6
7 8 9
Co-workers
1
2
3
4
5
6
7 8 9
Staff  in other divisions
1
2
3
4
5
6
7 8 9
Publ ic
1
2
3
4 5
6
7 8 9
Reliability
1
2
3
4
5
6
7 8 9
Judgment
1
2
3
4
5
6
7 8 9
- ;-
Comprehension
1
2
3
4
5
6
7 8 9
Organizational   ability
1
2
3
4
5
6
7 8 9
Supervisory abi1ity
1
2
3
4
5
6
7 8 9
r>
Self-development
1
2
3
4
5
6
7 8 9
1
Creative  approach  to  libra
ry
operations
1
2
3
4
5
6
7 8 9
Potential   for   increased   responsibil
ity
As a  specialist
1
2
3
4
5
6
7 8 9
As a  supervisor
1
2
3
4
5
6
7 8 9
Overall   evaluation
1
2
3
4
5
6
7 8 9
ADDITIONAL  OR SUMMARIZING
COMMENTS
r* 1 r*ki 1 ki r>     ftiiTHAni -rw UBC Library Bulletin - page 2
LIBRARY Hours During June:
After discussion with extension students, we have agreed to open the Main Library (not
Sedgewick) for the four Saturdays in June: the 7th, 14th, 21st, and 28th.  Hours will be
9:00 a.m. to 5:00 p.m. and wherever possible extra staff will be hired to cover the
additional hours.
UNION LIST of Newspapers:
Elsie de Bruijn and Doreen Li 1 ley have begun work on two listings of newspapers which
will include holdings for UBC, SFU, U-Vic , and the Center for Research Libraries.
The first will be a listing of foreign newspapers available, and the second will concentrate on Canadian newspapers.  The lists will be key-punched and (hopefully) revised
annually.  Since newspapers present problems of storage and control for all the libraries
concerned, we hope the existence of these listings will reduce the need for duplication
locally and will encourage use of the Center's extensive holdings.
ROUTING POLICY for Journals:
Since routing journals to departments is frequently the subject of complaints, a Committee
including W. Watson, R. MacDonald and D. Mclnnes will attempt to draw up some general
policies on the advisability of routing and procedures to follow when routing is to be done.-
PLAYBOY is Taxfree - Plato is Not:
The Booksellers of British Columbia have adopted the above catch-phrase to describe the
present situation in B.C. whereby sales tax is charged on books but not on magazines. If
you too are in disagreement with the inequity, please join with the booksellers and write
to the Premier expressing your feelings.
SECURITY IS ...
We have been reminded again by the Security Patrol that we are expected to make certain
that all outside doors and windows are locked when we leave the library buildings at the
end of each day.
LIBRARY RECLASSIFICATION Committee:
The terms of reference of this committee, which had its first and second meetings on the
16th and 21st of May, are as follows:
1) To maintain the integrity of the Library Classifications
By: a) examining requests for reclassification of Library positions and approving
or rejecting them,  (if approved, the Personnel Office would be requested
to consider them.)
b) keeping under review all Library positions for purposes of consistency and
uniformity within the terms of established classification.
2) To review and revise Library classications.
REPLACEMENT of Pages in Mutilated Books:
Many of us have discovered bound books and periodicals in the Stacks from which many
pages have been more or less systematically removed.  If a case of this type should come
to your attention in the future, here is now to proceed.
Refer the volume(s) to Miss R. Butterfield, Head of Circulation Division, and she will
see to it that the replacement pages are procured and bound into the damaged volume.  Don't -
be surprised if you see the volume still in its place on the Stack shelves while the pages
are being acquired: this only means that the book is being made as available as is physical 1}
possible during the waiting period.

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