University Publications - UBC Library Staff Bulletin

UBC Library Bulletin Jul 31, 1987

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 ubc [ibrary buffetin
No. 202 June/July 1987
RECON RESURRECTION
Remember Recon - the government-funded project to convert the
library's older records from card to computer, so we could throw
all our cards away? When funding ended in 1983, so did the
project, or so it seemed at the time.
In fact, some Recon is done routinely in Added Volumes.  In
addition, since 1983, Woodward, Health Sciences Network, Serials,
and Social Work staff have been doing some recon work.  These
unsung attempts have now been coordinated, and will become more
visible later in the year.
Recon is proceeding through the cooperative efforts of public and
technical staff who can be spared from time to time from their
routine duties.  Staff are now keying brief records (author,
title, edition, publisher, place, date, ISBN, LC card number, and
their location's holdings), which can be used to search for the
full record at the National Library or OCLC.  Retrieving records
from elsewhere is much cheaper than keying the whole record,
although funding for this is limited.  The records retrieved then
have to be checked against our authority records and full
location information added.
Existing recon records (about 10,000 full records) have been set
up in a separate file.  For the forseeable future, the recon
records, in varying stages of completeness and accuracy, will be
kept in a separate file - because the time-consuming, tricky
authority work must be done before integration with the ubc
catalogue file.  The decision for the moment is to complete as
much basic keying as possible.  This recon file will soon be
available through LDMS to all staff.
Before staff throw up their hands in disgust at the thought of
another file, remember a separate file preserves consistency in
our microcatalogue, does not preclude the production of an
integrated microfiche list at some point, and permits us to get
on quickly with as much recon as present staff levels allow.  It
also lets the participating staff see tangible results, and may
eventually provide evidence to justify outside support to finish
the project.
There will be a big push during the summer in Social Work, Health
Sciences Network, Woodward, and, for the first time, Sedgewick.
Other branches and divisions with occasional staff time to give
and commitment to a unified catalogue might consider joining the
recon bandwagon.  Staff is also needed to check records in the
shelf list at LPC.  A lot of grassroots effort to get us through
the first routine, the skeletal keying, is the essential step.
If you are a branch or division head interested in participating,
see your assistant librarian. SPRINKLERS IN MAIN
The wooden barrier and huts at the back of the Main Library are
not a movie set falsefront.  From there, issue men who are seen
round the library drilling holes in walls, ceilings, and floors.
They are installing a sprinkler system and new fire detection and
alarm system.  This installation will permit some relaxation of
fire code regulations and make renovations possible.  The project
is funded through special funds that became available to the
university administration.
Each sprinkler head is locally controlled, and turns on and off
in response to local conditions. Special Collections has a still
safer system: even the pipes are dry until activated by a fire
alarm.  This system of local autonomy of sprinkler, so to speak,
reduces the potential for water damage.
The work, now mostly on level 1, will continue to Christmas. At
the moment, impact on the inhabitants is minimal except if you
are in within range during drilling.  Staff work areas will be
affected later in July and on into the fall.  Students will
certainly be inconvenienced.
Renovations to the Main Library will likely be coordinated with a
new library building, planned for the bookstore site.  When and
if the new building happens, rearrangements may include
renovations here.  And so this grand campus landmark will have
its insides reordered in time for the 20th century.
WESBROOK SOIREE
The Wesbrook Society had a grand evening in the Main Library at
the beginning of June.  Potted plants from Botanical Science
greened the Concourse; the bars (either side of the Information
Desk, itself hidden beneath a huge floral arrangement) cheered
the guests.  Harp music murmured round the card catalogue.  The
consulting tables were covered with white tablecloths and held
cheese, fruit, and hor d'oeuvres as well as coffee and cookies.
About 140 people attended, including President and Mrs Strangway,
our Vice-President K.D. Srivastava and Mrs Srivastava, and Mr and
Mrs Leslie R. Peterson.   Peterson is President of the Wesbrook
Society.
Apart from the food (provided by the Wesbrook Society) and
conversation (provided by the guests and library staff who
answered questions about the library and acted as hosts so to
speak), there were displays (a variety of materials from all the
libraries to illustrate major events in each decade of the
twentieth century), online demonstrations, tours to Special
Collections and Government Publications, the video of UBC history
from UBC Archives, and the Fine Arts videodisc. The President,
Peterson, and our Doug addressed the guests.
The evening was a Wesbrook Society event, and we were fortunate
to have it held in the Library.  At the very least, it raised
awareness of the Library and its resources among this group of
the University's supporters. DRS FEATURE OF THE MONTH
This month inaugurates the long threatened regular column on DRS,
Each Bulletin we will feature a different DRS collection.
Eventually these articles may be collected and sent out in a
format for filing in your LDMS blue manual.  In the meantime,
feel free to clip and save.
O
o
DRS EDUCATION COLLECTIONS
In time for summer session and all those teachers upgrading their
qualifications, you should know about the 3 files that the Curriculum
Laboratory maintains:
1. Pamphlets and Newsletters (CLPN)
This is housed in 36 file cabinet drawers and is a professional collection of
uncatalogued newsletters, journal reprints, pamphlets, etc. It includes:
-newsletters from school and teacher organizations
-information files on each B.C. school district
-teaching ideas for holidays and special events
-pamphlets and clippings of topics of current interest to teachers.
For example, 3 files added recently are on teaching about AIDS and other
sexually-transmitted diseases, on Canadian authors and illustrators, and
another on Canadian children's literature.
Try this question: Does the Library have the NAGC (National Association for
Gifted Children) Communique?  [Experiment: Try Serials also.)]
2. Young Adult Paperback Fiction (CLYA)
Listed here are the contents of 6 book display spinners of young adult
fiction books in Curriculum Lab.
Try this question:  Does the Library have Superfudae by Judy Blume?
[Experiment: Try the UBC catalogue also.]
3. Historical Textbook Collection (CLHT)
Mostly B.C. textbooks and curriculum guides, for all grades from kindergarten
to grade 12, from the beginning of the century to the fifties. (Earlier
textbooks are kept in Special Collections, and information about these are
available only through their manual files)
Try this question: What information do we have on the history of the French
curriculum in B.C.? Do we have any early French curriculum guides?
Reminder: To restrict your search to one of these collections, to young adult
fiction for example, modify the find command with:
.and. +col eq 'CLYA'.
ONLINE GROUP MEETINGS
V_lfc.  Lynn Copeland reports on two recent Online Discussion sessions.
?®_)  At tne first' John Cole spoke on the Small Computers in Libraries conference
<UV*  he attended.  He reported that the major uses for micros are word processing,
database management, and other office activities as well as for accessing
remote databases.  One university has placed micros in dormitories to access
catalogue and circulation records. Another library has developed a program
for desk scheduling. Another downloads the results of remote medical
database searching, and integrates them with local holdings information.
Answers to routine directional and reference questions have been provided in
one undergraduate library by a micro, and the user may also forward comments  _
and questions. £S^£»
Ellen Randva, on exchange from the University of Adelaide, described their   "
public access catalogue, BIBLION. A GEAC-based system, BIBLI0N provides full
access to the library's materials catalogued since 1983 and brief access to
most other library materials. Reserve and circulation information is also
available. Access is by keyword, author/title, subject and call number.
Brief information displays for the 'hit' list, and then the user can see more
about an entry, move back and forth on the hit list, or see circulation
information. Ellen reported that the system was relatively simple to use and
that peer .raining was common. Training workshops and documentation are also
available.
{_*«$ The Online Discussion Group has provided a useful forum this year for sharing
*£&     information and ideas among library staff. It will continue in the fall. If
you have ideas for speakers or topics, please tell Lynn Copeland or Jocelyn
Foster. STAFF CHANGES
Brenda Peterson, English Language Cataloguer, is replacing
Pia Christensen in Humanities Social Sciences Reference till the
end of April 1988.
Linda Joe, formerly of Sedgewick, has gone permanently to
the Asian Studies Library as Head.  She has been Acting Head
there since January 1987.
Martha Whitehead, who has been Circulation/Extension
Librarian, is Linda Joe's permanent replacement in Sedgewick.
Chuck Forbes, currently Head of the Humanities Social
Sciences Division, is to succeed Joan Selby as Colbeck/Thesis
Librarian in Special Collections on August 1.
Terry Horner is replacing Brenda Peterson in Catalogue
Records till April 1988. Terry has an MLS from Dalhousie, and has
worked as a cataloguer at the University of Saskatchewan and the
University of New Brunswick.
The merry go round continues.  Stay tuned.
HELLOS
Nancy Wyatt, LA4 (temp), Cat Products
Lisa Brown, LA2, Serials
Susan Willis, LA2 (temp), Serials
Katherine F. Wong, LAI (temp), Gov Pubs
Kim Stafford, LAI (temp), Gov Pubs
Carolyn Carrajal, LA2 (temp), Acq-Prebind
Alexis Greenwood, LAI (temp), Circ
Carl Wiens, LAI, MacMillan
Mary Shin, LAI (sess.), Asian
Ann Gilmour, LA2, Acq
Stephanie Shepherd, LAI, Circ
Anne Carroll, Research Asst., Spec Coll
Paul Nelles, LAI, Circ
Beth Hinchliffe, LAI (sess.), Curric
Brad McGuigan, LAI, Circ
GOODBYES
Richard Hare, LAI (sess), Fine Arts
Mira Blazicevic, LA2 (sess), Serials
Helen Alexander, LAI (sess), Spec Coll
Sharon Goddard, LA2, Circ
Jocelyn Bugden, LA2 (sess), Sedgewick
David Hart, Asst Tech, Crane
Cathleen Finnegan, LA2, Sedgewick
Sandy Correia, LAI, MacMillan
Joo Sim, LA3, HSSD
Laura Drisdelle, LA2, Circ
PROMOTIONS
Judith Fellows, LA2, Acquisitions
Zofia Grzybowska, CLK2, Crane
Elaine Boyce, LA2, Health Sciences Network
TRANSFERS
Shamshad Hirji, Prebind to Biomedical Branch
Francis Lew, Sedgewick to Special Coll
Linda Hilts, Acq to HSSD
Joanne Monteith, Woodward to Health Sciences Network
Trevor Tunnacliffe, Serials to Curric Lab
Pauline Willems, Cat Prod to Acq
Alfred Leung, Fine Arts to HSSD
NEWS FROM SERIALS DIVISION
We thought it was obvious, but....
The Serials Division recently changed its daily Delivery procedures, and are
now using returnable window envelopes instead of recycling used envelopes.
They are recycling 8 X 11 discarded cataloguing coding sheets, and using them
as mailing labels. Throw the sheets away; return the envelopes.
MAIN STACKS MOVES TO STORAGE
The summer's project for some Main Library staff is choosing books
for storage. About 50,000 volumes, mostly monographs, are going into
storage. Books that haven't circulated in 10 years, and have been in
the library for at least that length of time, are candidates. The
Storage file is being kept up-to-date, but the Storage fiche is not
produced frequently enough to keep up with these removals.
BIKE RACK SUGGESTIONS
Occupational Health and Safety in Personnel Services, 209-6328 Memorial
Road, is interested in lacuna in bike racks around campus. If your library
needs more bike racks, drop them a note. LIBRARY STAFF BE GOOD
Sign out your books. It is embarrassing that materials cannot be
found by circulation tracers because they are on a staff member's desk,
unrecorded.
CONGRATS DEPT.
Catalogue Products has finished copying author/title and subject
cards for pre-1978 Indie materials and the Indie catalogue in the Asian
Studies Library is now complete.  Up till now the only complete record
of the Indie material over there was in the Main Library. Nice going,
Catalogue Products.
SUMMER OUTING DEPT.
HERITAGE QUILTS.  A selection of antique and modern quilts from the
collection of The Agnes Etherington Art Centre of Queen's University,
Kingston is at the UBC Fine Arts Gallery till August 14.  Summer Hours:
Mon-Fri 10am-4pm.
_i_E___________2_J___2.£.____2________.
DRS RENAMING
There was a good response to the NAME THIS FICHE contest in the
last issue of the Bulletin, and we list below the names we
received. Think of using them in a sentence like:* Have you
checked the In Process List and the  ?' Can you say it
with a straight face? Circle your preference(s), send to I & 0,
and we'll publish the winner or winners next month.
Alternate Catalogue
Brieflist
CHIMMPS1
CHOOMPS2
Dispersed Items File
DOC3
DoRiS4
ETC.
FEASH5
Grey List6
MAC File7
MATS8
MISC
Miscellaneous
OTHER
PAM
Pam Etc.
PAMFILE
Pamphlets Etc.
PLUS
Quick Cat
QUICKLIST
Quik Cat
Shadow^
SHEAF J"0
SUPP1 J-
Uncat12
UNCATALOG
^Conspectus of hidden items niscellaneous, minute,
peripheral, or special
2Conspectus of hidden objects miscellaneous, minute,
peripheral, or special
^as in 'documents'. For the promo,'what's up, DOC'
;a variation on DBS
'see SHEAF
"colour of header (t for grey literature)
^Materials Alternatively Catalogued
"Materials
'for shadow literature
^"Sciences Humanities Education Audio Fine Arts
fras in, supplement to the microcatalogue
"it's zesty, like 7UP
Editor: Jocelyn Foster (2076)

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