University Publications - UBC Library Staff Bulletin

UBC Library Bulletin Jan 31, 1980

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 u6c fiOrary 6uffetin
No. 154
January 1980
ANNUAL REPORT: STORY OF A DECADE
The Librarian's Annual Report for 1978/79 has been prepared and will go before
the Academic Senate at its March meeting. At ninety-eight pages, it is the longest
report in the history of the Library. It reviews not only the year but the entire
decade. Copies will be available for eager readers after March 19th.
SYSTEMS REVIEW: WHAT'S NEXT FOR COMPUTERIZATION
A list of priorities has now been established for the Library's Systems Division.
This division plots, plans, and devises changes in routines; many of the changes involve computerization. The priorities are based upon a survey carried out in the summer by Gerry Dobbin and Brian Owen. Priority projects are:
HOLDS & RECALLS. The computer will be used to make the process of recalling and
holding books more efficient; the computer can match the person needing a particular
book with the person who has it out. A pilot system should be in use this summer and
fully operational by September 1980.
BAR CODES. You may be familiar with bar codes from shopping at technologically
advanced grocery stores. The illustration on the right shows a
bar code from a can of green beans. At the check out stand, the
computer "eye" reads the series of lines (bars) to figure out what
you have purchased.
Currently, the computers at the Library's turnstiles "read"
punched cards. Take a look at your library card; notice all the
little holes in it? These tell the computer who you are. Beginning this summer the punches on library cards will be replaced by bar codes. The
changeover will be fully implemented by fall.
Bar codes will not replace the punched book circulation cards: to do so would
require a large file to translate the bar codes into call
numbers and titles. However, bar codes will be used at
the Wilson Recordings Library. In addition, they may
be used to keep track of materials that circulate but do
not have call numbers, such as pamphlets and unbound serials. Pre-printed bar code labels could be ordered for
this purpose.
COM INDEXES FOR PAMPHLETS — BRIEF LIST. The library would like to have better
control of materials that we now collect but do not catalogue (example: pamphlets in
vertical files). It is proposed to start a computer file, input by public service
divisions, giving brief bibliographic information about these holdings. An overall
author/title list on microfiche would be produced. Bar code labels would identify
each item.
ACQUISITIONS RE-DEVELOPMENT. The existing programs for the acquisitions system
are now 12 years old. A new system will be designed.
FEWER COM LISTS, MORE COPIES. The number of lists to check in an exhaustive search
for an elusive title has grown tremendously in the last year. Merger of lists is now under
consideration. As soon as possible (February?), the m Process List will include titles
now found only in Recent cataloguing.    In the spring, the Library expects delivery of a
microfiche copier; it should enable us to have the needed number of copies of any given
COM list. BOOK PROCESSING, ACCOUNTING. A system will be devised so that one entry of data
can appear in three different places. In the case of a call number, one keying would
ideally update the acquisitions file, produce a spine label, and give us a circulation
book card. For accounts, the same information is needed in the serial record, the fund
ledger, and the university general ledger.
SERIALS. Computerization of the check-in procedures for unbound and bound serials
will continue. Serials information is now "on-line" for processing staff and will sooner
or later be "on-line" for reference staff, bibliographers, and library patrons.
CONSULTANT'S REPORT ON MAIN LIBRARY BUILDING RECEIVED
The consultant's report on upgrading the Main Library Building
to meet National Building Code regulations in regard to human safety
was received in the fall. His findings:
Basic upgrading of the building would cost $2.8 million.
Open areas in the stacks would be subdivided into smaller units of
space to provide fire separation. Emergency exits would be added,
and steel building columns throughout the stacks would be fireproofed. The procedure
would take a year (at best) and make some collections inaccessible for periods of time,
Moreover, shelf space would be lost, displacing some 300,000 volumes.
PRESIDENT'S COMMITTEE ON LIBRARY SPACE
The President's Committee on Library Space Requirements received a basic education this fall on Library needs. The committee received and discussed a number of
documents, including the provocatively titled "Doomsday Report". This report concludes
that all divisions, branches and storage areas (except Law, Ecology and Biomedical
Branch) will be "full" in a scant eight years. The committee has also met with the
consulting architect who prepared the report on the Main Library Building (see above).
Members of the committee, chaired by Dean Larkin of Graduate Studies, are:
Wiesman, Community & Regional Planning; Meisen, Applied Science; Tiers, School of
Architecture; Fredeman, English; Siemens, Geography; Batts, Germanic Studies; Patterson,
Economics; Stokes, School of Librarianship; Aberle, Anthropology; Pollay, Commerce &
Business Admin.; Weinberg, Commerce & Business Admin.; Anastasiou, Education; McKie,
Education; Richards, Agric. Sci.; Riedel, Health Sciences; Slonecker, Anatomy; Dutton,
Chemistry; Bloom, Physics; Kirkpatrick, Computer Science; Sjerve, Mathematics; Taylor,
Botany; Gosline, Zoology; Tetlow, Analysis & Planning; Stuart-Stubbs, Library;
Watson, Library; Warren, Senate; Kehler, Student Rep.; Thompson, Student Rep.;
Argyle, Facilities Planning; Harris, Ministry of Education.
Any staff member who wishes to look at the minutes of themeetings or at the documents
given to the committee can obtain them from Bill Watson or Basil Stuart-Stubbs.
LIBRARY SURVEY
A survey of campus and public opinion about the Library and library services is
slated for March. A committee headed by Jim Henderson, Science Division, is currently
hammering out a 4 page questionnaire and the methods of distribution• It is hoped
that the survey will keep us on the right track in assessing users' needs and concerns,
that it will be a "report card" to see if users "like us or not".
Jim Henderson plans to circulate copies of the proposed questionnaire to give
library staff a chance to suggest modifications, additions, or deletions of "questions
you'd rather not know the answer to".
The last library survey was carried out in 1966 and was instrumental in determining
the need for an expanded undergraduate library. i NEW FACES
Penny Haggarty is the new head of the European Languages Unit in Catalogue Records. After majoring in French, she attended library school here, graduating in 1978.
She has also worked at the National Library in Ottawa.
Lynn Hallonquist is now bibliographer at Woodward Library. She began her library
career in 1968 as a reference librarian in the Biomedical Branch Library. She worked
most recently as a reference librarian at University of Toronto's Science and Medicine
Library. She is a UBC graduate and glad to be back.
Andrew Bennett is working in Sedgewick Library until May. He comes to us from the
Australian National University Library under an exchange arrangement; Joan Sandilands
is in Australia to fill his position. Jeannette Pyrch is Acting Head of the Information
& Orientation Division.
LIBRARY CONFERENCES IN BRITISH COLUMBIA
BCUC Spring Conference
Automated Acquisitions Systems
Canadian Library Association
Western Canadian Conference on Library Instruction
Summer Seminar on Children's Literature
UPWARD MOBILITY
March 6-7
May 19-20
June 11-17
June 17-19
August 17-23
Richmond
Vancouver
Vancouver
Victoria
Vancouver
Job announcements for professional positions in Canada are now being photocopied
and sent to major Library locations. In both the Library Processing Centre and the Main
Library, the announcements are posted on bulletin boards near the staff room.
Job vacancy notices for positions outside of Canada are still kept in a binder
located on Lee Ann's desk in the Information & Orientation Division. ' The BCLA Library
Jobline, 263-0014, continues to provide a recorded message of all types of library job
opportunities.
LIBRARY SERVICE FOR $
Free-lance librarians, researchers, indexers, and others may add their names to a
new edition Of the Directory of Fee/Based Information Services. Contact: Information
Alternatives, Box 657, Woodstock, New York, 12498.
BACK ISSUES WANTED
The following items are needed to complete the Library's holdings:
CANADIAN THEOSOPHIST. v.l n.4; v.6 n.3.
COMMUNIQUE: CANADIAN STUDIES, v.l (1974/75); v.2 n.1-2 (1976); v.3 n.2 U977).
NATIONAL AND H&GLISH REVIEW. (THE NATIONAL REVIEW) v.146 (June,1956); v.147-148; v.149 (July,
1957); v.153 (July-Aug.,1959); v.154 (April-June,I960).
NATIONAL GEOGRAPBIC MAGAZINE. Aug., Nov. (1961); July-Sept. (1962); June U965); Oct.-Dec. U978)
NEW YORK TIMES BOOK REVIEW, v.82: July 17, Aug.28, Dec.11,18,25 (1977).
QUILL * QUIRE, v.43 any issues (1977).
SCIEKCE. n.4313 - 4417. , . .   .      .   .
SCIENTIFIC AMERICAN. March, June-Dec. (1943); Dec. (1945); March (1946); July (1947); Jan.-July
(1948).
SPORTS ILLUSTRATED. Dec.10 (1962); Dec.2 (1965); v.33: Index (1970); April 2, May 14, June 4,
TIKE, THE WEEKLYNEWS MAGAZINE. May 3, June 28, July 19 (1963); Mar.20 (1964); v.110 n.5,10,21,
26 (1977); v.lll n.2-8,10-15 (1978); v.112 n.1,10,14,17-18,20-21,23-26 (1978).
U.S. NEWS & WORLD REPORT, v.79 n.24 (l975); v.87 n.3-6,11 (1979).
If you can supply any of these, please phone Graham Elliston, local 2304.
BIBLIOGRAPHIC CENTRE
The newly expanded Bibliographic Centre in the Main Library is now in order;
it's a rather handsome area of the stacks (look on level 5 near Ridington Room) and
pleasant to use. Go there to peruse the collections of other libraries — Library
of Congress, Harvard, British Museum, Library of the Bernice P. Bishop Museum, Hono
lulu, Hawaii. Plan your vacations accordingly.
£->T- EVERYTHING YOU WANT TO KNOW ABOUT THE DATA LIBRARY BUT NEVER THOUGHT TO ASK
fl
Laine Ruus, librarian in charge of Data Library, invites library staff to learn
about the Data Library. She will give a presentation on the Data Library, including
A/V aids, to help people gain familiarity with its services. The hour will be especially valuable for public service staff who have to make that crucial decision —
should I refer the question to Data Library?
Come to the Conference Room in the Main Library on Wednesday, February 13,
11:00 a.m., or Tuesday, February 19, 3:00 p.m.
WORKSHOP ON GOVERNMENT SERIALS
A short workshop on government serials for "all those who are confused or wondering
about the difference between the Serials List and the Government Serials" will be given
twice -- Wednesday, February 27 and Thursday, February 28, in the Main Library's
Conference Room at 3:00 p.m.
clip & save
SAVE YOUR ELECTION BROCHURES
Please save the election brochures delivered to your doorstep by party faithful.
Send them all, brilliant or banal, to Anne Yandle, Special Collections Division, to be
preserved as specimens of Election 1980. (Quadra is already well covered).
MICROFORMS AWARENESS .
Microforms Division is now publishing an irregular serial, Tiny Titles.    The
subtitle tells it all: major microform collections newly received. The newsletter is
a helpful supplement to Suzanne Dodson's book Microform Research collections and an
important guide to our new acquisitions in microforms. At the present time, analysis
of our new microform holdings is not provided in the Microcatalogue; the professional
guess is still a major access point.
If you'd like to be on the mailing list for Tiny Titles call Suzanne Dodson at
local 3858.
ACRONYM AWARENESS - ABACUS
When the National Library of Canada gets together with the Library of Congress, the
British Library, and the National Library of Australia, the first order of business is
to invent a new acronym to cover their collective deliberations; hence ABACUS -- the
Association of Bibliographic Agencies of Britain, Australia, Canada, and the United
States. Not bad.
PATIENCE
Science Division sleuths brought to our attention a monograph published in parts
by the Palaeontographical Society of London.    Readers of Part VII, published in
1966, were left hanging in mid-article — mid-sentence no less!    Finally, in December
1978, the rest of the sentence was published.    Ah well, 12 years must not be much in
palaeontographic time.
GARBAGE DELIGHT
Our computerized services, alerting readers of new books in their subject field
(SDI), came up with the logical for a student of herpetory — Dennis Lee's Alligator pie:
Alligator pie, alligator pie,
If I don't get some I think I'm gonna die.
Give away the green grass,  give away the sky,
But don't give away my alligator pie.

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