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Cold storage of eggs, butter, apples and potatoes Canadian Pacific Railway Company. Canadian Pacific Hotels Aug 31, 1922

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 CANADIAN PACIFIC HOTELS
COLD STORAGE
OF
EGGS
BUTTER
APPLES
AND
POTATOES
AUGUST  1922.  CANADIAN PACIFIC HOTELS
COLD STORAGE
OF
EGGS
BUTTER
APPLES
AND
POTATOES
AUGUST  1922.
40  Canadian Pacific Hotels
STORAGE OF EGGS
The following rules will govern the
cold storage of eggs:
Only sufficient eggs for general cook-Quantity to
ing and staff purposes, to last during sto?age?d m
the late Fall and Winter when the price
in the open market would be excessive.
The strictly fresh eggs for boiling,
poaching or frying are to be bought as
required.
Requisitions   to   be   placed   through pJfcS-How
Local Commissary Department. Requi- Arrangements
sitions to show that cases are to beto be made*
marked for your hotel and numbered
consecutively and the numbers they are
to bear before being placed in storage.
Where possible, cold storage arrangements to be made with the firm supplying the eggs, thus insuring their interest in the transaction.    Arrangements
for cold storage to be worked out in
conjunction with  the  Purchasing Department to get best possible service.
All eggs to be candled in and out of cold
storage as provided below.
It will be necessary to prepare and
send,   early  in  March,  the  quantities of eggs you recommend storing in the
Spring for Fall and Winter, carefully
basing your figures on past winter's
experience and avoiding all possibility
of overstock.
Specify that all eggs purchased shall
be Government inspected and shall
Grade (b) Extras of Class No. 1, the
Government specification of which is
as follows:
Grade t (b) Extras—Eggs of good
size, weighing at least, 24 ozs. to
the dozen, off 45 lbs. to the 30
dozen case; clean; sound in shell;
air cell less than % inch in
depth; white of egg to be firm and
yolk slightly visible; maximum allowance at time of inspection not to
exceed 2 per cent variation from the
grade stated.
The prices for the new supply will
have to be watched very closely through
the Commissary Department, so as to
buy at the best possible figure.
Particular   care   to   be   taken   that
the   eggs   are   carefully   candled   in
going  into   storage  to   avoid  a  large
number of cracks when they come out.
price for Only   absolutely   fresh,   non-fertile
eggs at best market price to be considered (if practicable) in 30 dozen cases;
4 paper cartons not to be considered on
account of the extra cost. Purchases
subject to candling in as next provided.
When cold storage is provided by the p™e for
merchant selling the eggs the price to Candhn* m'
include candling in. If stored in outside warehouses the selling merchant's
price to include candling and a guarantee in contract of full cases and strictly
fresh and unbroken.
The  merchants  providing  the  cold£ricf,.for
. . , i^ii       Candling   out
storage to charge regular local rates and seiim* of
(approximately not more than one centCulls*
per dozen) for candling out. When
stored at warehouses with no provisions
for candling out, an arrangement to be
made with a local produce merchant for
handling as withdrawn and also for the
sale of the culls for your credit according to their condition, which would
probably be in three grades.
Is subject to local rates and if prac-|rice for
ticable take advantage of season rates, torage*
if they are quoted at less than monthly
rates. Montreal price for storage is
from 10 to 12 cents per case per month,
or 60c for the season up to December
31st. Any printed storage rates published by warehouses in your city to be
secured and sent to Montreal. Some
storage charges include insurance. Insurance.
Ileceipts-
Inward.
Receipts-
Outward.
Withdrawal
from Cold
Storage.
When storage rates do not include
insurance, telegraphic advice to be sent
Hotel Department, Montreal, of total
number of cases, value, date of warehousing, where stored giving name of
warehouse and its location. At the end
of the month advise the Hotel Department of reduced quantities in stock to
permit reduction of insurance.
Receipts to be obtained from the cold
storage company for the total number
of cases put into storage, showing date
and the numbering of the cases from
    to       inclusive.
This receipt must be carefully retained
and entered in the stock book as provided under "Records."
As eggs are withdrawn from cold
storage, receipts are to be given for
them by the hotel to the cold storage
company, and the cases are to be withdrawn in consecutive numerical order.
Carbon copies of these receipts must
be carefully retained and entered in the
stock book as proviidied under "Recr
ords."
Small quantities to be withdrawn at
one time to avoid keeping supplies at
Hotel which cannot be used for several
days resulting in rapid deterioration. A stock book to be kept to record our Records-
costs and the withdrawals from cold-
storage.   The items to be covered under
the heading of expenses are:
Date of Purchase
Quantity and Case Numbers
Price
Amount
Storage
Insurance
Candling
Cartage t
The items to be covered under withdrawals of stock are:
Date
Case Number
Quantity
Quantity of good Eggs
Original Value
Cost of Eggs exclusive of Culls
Current Price
Saving
And at the end, the cost of the
eggs per dozen including all
storage   and   miscellaneous
charges.
As eggs are stored or withdrawn the
record to be kept up to date, thus showing available stock balance.   The current price of eggs to be secured at the
time of each withdrawal for record pur- Reports  to
Hotel
Department.
Accounting
for Stock
on   Hand.
Payment of
Accounts.
poses. The losses shown by candling
out to be recorded to get at cold storage
losses.
When stock is arranged immediately
mail advice to Montreal, showing quantity ordered, price per dozen, storage
rates, date of storing and location of
warehouse, making special mention if
storage charges do not include insurance as provided under the heading of
insurance. At the end of each month
an abstract of the hotel record from
the beginning of the transaction up to
date to be forwarded, thus showing the
progress of the arrangement. This
monthly statement need not show the
proportion of storage, insurance, etc.,
for the eggs withdrawn, the final statement only having this division.
The value of eggs in cold storage to
be carried in your stock balance of provisions on hand. Warehouse receipts
from cold storage company to be readily available for inspection by Accounting Department when required, covering the stock in cold storage.
Purchases of Eggs—Certify accounts
through Purchasing Department in
usual manner.
Storage—Voucher the accounts.
8 Credit for Culls—Certify through
Purchasing Department in usual manner.
Cartage Accounts—Voucher where
outsiders paid.
STORAGE OF BUTTER
The following rules will govern the
cold storage of Butter for staff and
general cooking purposes:
Only   sufficient   butter  for   general g^p*^*^
cooking and staff purposes to last from coid ItoW"
October till April, when the price in
the open market would be excessive.
Butter for service to guests is to be
bought as required.
Requisitions   to   be   placed   through p[^~~How
the    Local    Commissary    Department A^kngements
and to show the quantity of butter toto be Made*
be stored for cooking purposes in fifty
pound boxes, containing 50 one pound
blocks  or to be bought in  58 pound
solids.   In ordering cooking butter take*
into consideration that butter in solids
is half a cent cheaper than in one pound
blocks, but the latter tends to control
the issue of cooking butter more effectively.    Where  possible,  cold .storage
arrangements to be made with the firm
supplying   the   butter,   thus   insuring
their interest in the transaction.    As Price for
Butter.
Storage.
temperature for cold storage of butter
is best at 2 degrees F. or below,
with humidity from 82 to 85 per
cent, this should be specified on
the requisition. Requisitions to show
that boxes of butter are to be
marked for your hotel and numbered consecutively and the numbers
that each lot is to bear before being
placed in storage. To insure better keeping qualities for the long Winter season,
the storage period for butter should
not exceed 12 months at any time and
the shrinkage will run from y% to 1%.
Arrangements for cold storage to be
made in conjunction with the Purchasing Department to get best possible results.
Only No. 1 fresh creamery butter of
June or September manufacture to be
considered in the sizes specified above
and to contain a low percentage of salt.
Butter to be manufactured from cream
of limited acidity, pasteurized and accompanied by Government inspection
certificate if possible. Interior of butter boxes to be properly parafined and
a sprinkling of salt placed over contents before covering.
Cold storage arrangements to be
made   through  the   Local  Purchasing
10 Department. Any printed storage rates
to be secured and forwarded to Montreal. Some storage charges include insurance. Where storage rates do not
include insurance, telegraphic advice
to be sent to Hotel Department, Montreal, of total number of boxes, value,
date of warehousing, where stored,
giving name of warehouse and its location. At the end of each month advise
the Hotel Department of reduced quantities in stock to permit reduction of
insurance.
Arrangements to be made through inspection,
the Commissary Department for the
securing of a competent inspector
to undertake, for a fee, the inspection of the butter when received for
storage and for periodical inspections
not less than once a month while in
storage.
Receipts to be obtained from  Coldg^^8
Storage Company for the total number
of boxes put into cold storage, showing
date   and   numbering  of   boxes   from
    to    ,   inclusive.
This receipt must be carefully retained
and entered in the stock book as provided under "Records."
As butter is withdrawn from eold^j^
storage, receipts are to be given for it
11 Withdrawal
from Cold
Storage.
Records.
by the hotel to the Cold Storage Company, and the boxes are to be withdrawn in consecutive numerical order.
Carbon copies of these receipts must be
carefully retained and entered in the
stock book as provided under "Records."
The quantities to be withdrawn at
one time are to be such as will avoid
keeping large supplies at Hotel which
cannot be used prior to rapid deterioration.
A stock book to be kept on the lines
of the form sent you for eggs to record our costs and the withdrawals from
cold storage. The items to be covered
under the headings of expenses are:
Date of Purchase
Quantity
Price
Amount
Storage
Insurance
Cartage
Inspection
The items to be covered for each
box for withdrawals of stock are:
Date
Box Number
Quantity
Original Value
12 Current Price
Saving
and at the end the cost of butter per pound, including all
storage and miscellaneous
charges as butter is stored
or withdrawn.
As butter is withdrawn the record to
be kept up to date, thus showing available stock balance. The current price
of butter to be secured at the time of
each withdrawal for record purposes.
When stock is arranged, immediate-g^gj*8 to
ly mail advice to Montreal, showing Department,
quantity ordered, quantity per box
storage rates, date of storing and location of warehouse, making special mention if storage charges do not include
insurance. At the end of each month
an abstract of the hotel record from
the beginning of the transaction up to
date to be forwarded on the same lines
as the form for eggs, thus show-
showing the progress of the arrangement. This monthly statement need
not show the proportion of storage, insurance, etc., for the butter withdrawn,
the final statement only showing this
provision.
The value of butter in cold storage to t0crco stodf
be carried in your stock balance of pro- on Hand.
13 visions on hand. Warehouse receipts
from cold storage to be readily available
for inspection by Accounting Department when required covering the stock
in cold storage.
Payment of Purchases of Butter—Certify ac-
Accounts. counts through Purchasing Department in the usual manner.
Storage—Voucher the accounts.
Cartage—Voucher   where   outsiders
paid.
Inspection—Voucher the accounts.
STORAGE OF APPLES
The following rules will govern the
cold storage of apples:
be^pia/ed^in      Sufficient for cooking, baking land
coid storage, table use, to last during the late Fall,
Winter and Spring seasons, when the
price in the open market would be excessive,
orders—How      Requisitions to be placed through the
A^gements Local   Commissary   Department.     Re-
to be Made,   quisitions to show that cases are to be
marked for your hotel and numbered
consecutively   and   the  numbers   that
each lot is to bear before being placed
in storage.
Appiesfor CMy absolutely sound apples at best
market price to be considered.
u Cold storage arrangements to bestorage-
made through Local Purchasing Department. Montreal price is .05c per
box per month. Any printed storage
rates to be secured and forwarded to
Montreal. Some storage charges include insurance. Where storage rates
do not include insurance telegraphic advice to be sent to Hotel Department,
Montreal, of total number of boxes,
value, date of warehousing, where
stored, giving name of warehouse and
its location. At the end of each month
advise the Hotel Department of reduced quantities in stock to permit reduction of insurance.
Receipts to be  obtained  from  Coldf^eipjs
Storage Company for the total number '"
of cases put into cold storage, showing-
date and numbering of the cases from
    to       inclusive.
rn
This receipt must be carefully retained
and entered in the stock book as provided under "Records."
As apples are withdrawn from Cold Receipts
S. x c .    , ,       , . (.      Outward,
torage, receipts are to be given for
them by the Hotel to the Cold Storage
Company, and the boxes are to be
withdrawn in consecutive numerical order. Carbon copies of these receipts
must be carefully retained and entered
15 Withdrawal
from Cold
Storage.
Records.
Reports  to
Hotel
Department.
in the stock book as provided under
"Records."
Small quantities to be withdrawn at
one time to avoid keeping supplies at
hotel which cannot be used for several
days resulting in rapid deterioration.
A stock book to be kept to record
our costs and the withdrawals from cold
storage. The items to be covered under
the heading of expenses are:
Date
Case Number
Quantity
Quantity of good apples
Original Value
Cost   of  apples   exclusive   of
culls
Current Price
Saving
and at the end the cost of the
apples per box including all
storage and miscellaneous
charges as apples are stored
or withdrawn.
When stock is arranged immediately
mail advice to Montreal, showing quantity ordered, numbers per box, storage
rates, date of storing and location of
warehouse, making special mention if
storage charges do not include insurance.   At the end of each month an ab-
16 stract of the hotel record from the beginning of the transaction up to date
to be forwarded on the same lines as
for eggs, thus showing the progress of
the arrangement. This monthly statement need not show the proportion of
storage, insurance, etc., for the apples
withdrawn, the final statement only
showing this provision.
The value of apples in cold storage to Accounting
, .    •,  . x A   ,      i --.    <• /. for  Stock
be carried m your stock balance of pro-on Hand,
visions on hand. Warehouse receipts
from cold storage to be readily available for inspection by Accounting Department when required covering the
stock in cold storage.
Purchases   of   apples—Certify    ac- ^cSunt? o£
counts through Purchasing Department
in the usual manner.
Storage—Voucher the accounts.
Cartage—Voucher   where   outsiders
paid.
STORAGE OF POTATOES
The following rules will govern the
cold storage of Potatoes:
Only sufficient to last during the late Quantity to.
Fall, Winter and Spring seasons whencoidP1stwag£
the price in the open market would be
excessive.
17 placid-How      Requisitions to be placed through the
Arrangements Local   Commissary   Department.    Re-
to be Made.      qui,siti,ons   to   ,show   that   bagg   of   pota_
toes are to be tagged for your hotel and
numbered consecutively and the numbers they are to bear before being
placed in storage. Arrangements for
cold storage to be worked out in conjunction with the Purchasing Department to get best possible service. If
there is an extra charge made for storage by piece numbers, the numbering
of potato bags can be eliminated, but
deliveries from warehouses should be
withdrawn in the order of the lot number in which they were stored.
Only sound potatoes at best market
price to be considered and price to be
by the weigjht and not by the bag,
owing to variation in the size of the
bags. Potatoes when bagged to be
cleaned and free from sand, eartfy, etc.
Subject to local rates, but if practicable, take advantage of any season
rates if they are quoted at less than
monthly rates. Montreal price for storage is .07c per bag for the 1st month
and .04c per month thereafter. Any
printed storage rates published by
warehouses in your city to be secured
and sent to Montreal.    Some storage
Price for
Potatoes.
Price for
Storage.
18 rates include insurance. When storage
rates do not /include insurance, teile-
graphic advice to be sent to Hotel Department, Montreal, of the total quantity, value, date of warehousing, where
stored, giving name of warehouse and
its location. At the end of each month
advise the Hotel Department of reduced quantities in stock to permit of
reduction of insurance.
Receipts  to  be  obtained  from  the?6^**8
IT__.Xir_P_lT*u
Cold Storage Company for the total
quantity put into storage, showing the
date and the numbering of the bags
from   to   inclusive, provided there is no extra charge
for pieces when stored by the number.
This receipt must be carefully retained and entered in the stock book as
provided under "Records."
As potatoes are withdrawn from coldgj^eiptj
storage receipts are to be given for u war *
them by the hotel to the cold storage
company, and the bags are to be withdrawn in consecutive numerical order,
if put in that fashion, otherwise withdrawals are to be made from the lot
first stored. Carbon copies of the receipts must be carefully retained and
entered in the stock book as provided
under "Records."
19 Withdrawal
from Cold
Storage.
Records.
Small quantities to be withdrawn at
one time to avoid keeping supplies at
hotel which cannot be used for several
days, resulting in rapid deterioration.
A stock book to be kept on the lines
of the form for eggs to record costs and
the withdrawals from cold storage. The
items to be covered under the heading
of expenses are:
Date of Purchase
Quantity
Price
Amount
Storage
Insurance
Cartage
The items to be covered under the
withdrawals of stock are:
Date
Bag Numbers (when practicable)
Quantity by weight
Original Value
Cost of potatoes exclusive of
culls
Current price by weight
Saving
and at the end the cost of the
potatoes by weight including all storage and miscellaneous charges.
20 As potatoes are withdrawn the record to be kept up to date thus showing
available stock balance. The current
price of potatoes to be secured at the
time of each withdrawal for record
purposes.
When stock is arranged, immediate-g«p°rts to
ly mail advice to Montreal, showing Department,
quantity ordered, price per bag, storage rates, date of storing and location
of warehouse, making special mention
if storage charges do not include insurance as provided under the heading
of insurance. At the end of each month
an abstract of the hotel record from the
beginning of the transaction up to date
to be forwarded on the same lines as
for eggs, thus showing the progress of
the arrangement. This monthly statement need not show the proportion of
storage, insurance, etc., for the potatoes withdrawn, the final statement
only having this provision.
The value of potatoes in cold storage Accounting
to be carried in your stock balance of 0°n Hand,
provisions on hand. Warehouse receipts from cold storage company to be
readily available for inspection by Accounting Department when required,
covering the stock in cold storage.
If Accounts3 ot Purchases of potatoes—Certify accounts through Purchasing Department
in usual manner.
Storage—Voucher the accounts.
Cartage   accounts—Voucher   where
outsiders paid.
General Superintendent of Hotels
22 I   ■

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