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Vancouver wharf freight Canadian Pacific Railway Company. Travelling Auditor (Vancouver) 1937

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 Vancouver,  "B.C.   June 8th,   1957,
r-:.   Arnum,   !*$. ,
Auditor of .cist,
Sfonfcreal,   ryx%9
Dear Sir:-
"yi     r,V.f
ai f ] reight.
i*t S/j5!
J _i V
I/C
CO.
ring
t j_»
£14*
I  found that  11 7 arch lot" nt pa
ocean chargo*  o 'i*u* ie
iuly - %  far rt of $:
T5ec.7tj_ part  of  $13,584.76.
i   hew  days   afterwards   tha chief accountant  received •
instructions  from  that c/p Lino   to cancel  g Jd tcean c^
and  tha  necessary correction* ware  issued and th* amount of $1457.oO
ear-marked for th
applied f®r the *
credit o:
ranis, causing two credits bo he
Dingwall Cotts Co*
ffie* at hoe
office. Yesterday
2 tras act lens.
.0 37f$r  wa* x.t'_jiiduely explained t
but they were obli**d to refer matter to their head
Angel** for confirmation of collection by the parent
agent was advised that refund could now ho made.
:''ay 31st payment of $927.26 was ieade to that c/s Lin*
covering ocean charg** on l&ree  S.P.KLy. through Bill* tf Lading.
Correspondam** showed that s.P.jrfly. A&ent, San Francisco, had issuod
PPO waybills 244, 254 & L67 hae.3rd covering th*** eharg**, hut such
_?FQ.*r$ach*d Dingwall Cotts Co., in*toad et  wharf a-zent, and waybill*
were returned by then to the S. P. illy* hhey now advise tnat th* ahov*
amount had also been collected by their &ead office, and that bh*y
• in a position to settle with agant. however, I led that
no U.S. funds were available and asked if we would accept Canadian Funds,
otherwi** it would be necessary to arrange a transfer of funds from
thoir Dos An/ralce office.
.Ixperionce With this firm ,na3 ahow* that corr^^^^ndonca
with head office was not promptly handled, and m order to clear up
theaa large amount* I took tke liberty of verbally advising agent to
accept refund in Canadian Fund*, explaining be him that this was not
to be established as a precedent.
km  you are aware, acceptance *f 0
h* of exchange, would result In a alight loss;
t.juiida,       ist
.f it were not for an lysy-
" T
ff
n93f/
33v
1*
CANADIAN PACIFIC RAILWAY COMPANY
FILE OR CLAIM # 2.  B.   Arnum,  S*q. *
idv i* *
I      17%    1   i(, i
aara it raad* hy Thecal  Treasurer W  d^pasit  such funds  in  ths hank
*t      ,   _tl*f   It   U   . leroforo W our advantage wept Canadian JUnd*,
ar. ■  c;iaiues ars ^rasanuad  to   th* Y*ne*t*T*r Bahk within  fcwanty four
hourc  after aceoptan*o hy ag*nt*
If you consider there ar* any
t*   agaat   in  this   connection yeu   will   no   d*Uh1
l*  acceptance   tf 52364.36.
places  agent ia a postiti*n to make all
i^th ntirely clear up  th* lang •uatandlmj
Baa. 7 tk<
I w*uld also  oxplaia that |
Cotts  Ca*   on Itmroh  13th ^,   daly   ... red i
but cniof -iccountant evidently failed to c up and not*  that
cancell*d ocean chargo*  *f $1457.60 forced part of such payment*
Singly,
;,   now
h June
nt of $lo4i.?5   u$ Dingwall
ai u -/Dr*   lUm,
Xour*   truly,
i.A, Vancouver,   B.0#   April 1st,   i
<   ;•*
ncies,#
Jr^
ii* Ve *r iHUUrf Outstanding*,   and iransftr
Cftarpea . 1. PIJ *   vanco u\*r.
fhe  3ncl*a
* n 6
evaiopoa                 s^nsxoi'
" . I*
protected on any l.c.l  &hipmont* arriving
* it wa*
•V «./*»*>,*,_•     v          rV.*    _t_ftl1_r_»r                       i t._i          T     fiivi _*|
|&U|SlP *  U*r*JL.                                             V £* _L X V   V *   X ,..: ti       X X im&.m «        ~_       **•-«%_ V «*» <C w*fc-
etits  will be placed and
step* takan to coll
, i e r s.
'""V- 1 st r    lk_r
ent>  (fir*  ~i; re "J ell,   r*turni   t*  fork within a
■>           '              a .  : "! '„.
the               will  then he attended to,
.   „.
i* handled quite a let of l.c.l export
_hij_ient§   fr*» Cftlifc.
nia point*      1  tran*far cu-.re* of.07 £ pet
loo ih* shield ?rav* heen  ***<
.nward bill;
hk „
iours truly| B 39153 A_f
•
Vancouver Wharf, B.C., Mar. 31st, 1937.
Messrs.
¥. & 1*. X. Hy.,
876 Carrall Street,
fABCOWEK,  B. C.
0/S 0/0 A_*r 7th Dingwall Cotts B/n 1496 50^
Q/S 0/0 Apr 7th Plngwall Cotts P/l 1497 50^
_H__tl.ei._t:
W* require PPO H.0O *e ©over If JSntry eharge
in connection with shipments handled under your Bros 12/4877
and 12/4878, covered by Southern Paeifie hills of lading
4079 and 4090*
Southern Pacific  W/Bs 136 and 137 December 13th
provided us with ocean #3.00 Terminals §3$f on eaeh of these
shipments, hut freight evidently arrived over your line.
Agent failed to <~giS-«Mde the ahove entry fees,
and, as X underetfind fron Mr. fennant,  T.A.. that you are 0/S
the rail charges on these shipments X would suggest that you
let us have PPO for H.00 and embody in your application to
S.P. Agent for total amount required*    W. are now paying to
Dingwall Cotts & Co*, 0eean-#3.05 IS 2_itry-#0.g®, and clearing • wharfage and handling due us, 50^, total §6.03 on eaeh
shipment.    We therefore require §1.00 to adjust, and consider
it inadvisable for two offices to approach S.B. Agent for the
amount short-paid by shippi
Tours truly,
10 * s   eetn tr,   ■.-•"•,   ,'j rXl lyt,  I
~l
*<*. " ;-*_N
<$nt«
, h • £ ♦ iu y*
.ir:~
_n if Wh*rf o/p $1.00 *,/c £«#«f4it
K&. Li tJlCL ^9 j 4aM..in lt,..
leati.   Car^y  Witk SttVat1 «
>rd*yf  rile WXM*'
.  - *il   no ta that h^ ^at
4 * -   '? tj
ant1*  raquaat tf
*d fy        -mil {yjtle Co
• ■   , l   sat*
l      *  w, v  ' i^C t      WJSvfc
.88
i,;/4!-r
! i * i
»* 1 £ o  3
en   #f
Jl .  iherefor*
'»A#ant f^h^ng srhoro amaunt* ar* a\ailabl*»
tako tr/f (
it tn
to F..P. Ait ant.
fQVjcf i>er 100 lJMr'''w*r* not
My* v^n, ft.ha uld now
d* argots -ur o.i-plication
NP 1 FORM   103
CANADIAN PACIFIC RAILWAY COMPANY
B. G-27949-B.
FILE OR CLAIM ■; f ■;      ■
Montreal, June 15th. 1937.
Mr. A. w* Tennant,
Travelling Auditorf
Vancouver, B.C.
Dear Sir:-
Yancouver ffliarf Freight.
Referring to your letter of 8th instant in
regard to condition of outstanding accounts at the ahove office.
„ I quite agree that to attempt another "cut**
off of the accounts at this time would not satisfactorily
accomplish what is intended, and undoubtedly would have a
tendency to slow up the work presently undertaken "by the
outstanding clerks.
From the infomation contained in your
various letters it is apparent the loose method of accounting
resorted to during the strike must necessarily result in
considerable work later, not only to straighten ti__a matters
out but to protect the Company1 s revenue. It is in the latter
respect that Agent should so organize his accounting staff as
to concentrate on matters directly pertaining to such revenue.
*>
From your remarks in connection with the
Kresge Coy items $915.31.  It is apparent the feature mentioned
A
has not been given consideration and Agent should be instructed
accordingly.
Please arrange to keep closely in touch with
the situation at Vancouver Wharf Office, confining your efforts
to supervision instead of detail work, as a better understanding
of conditions and requirements is thereby possible.
You will, of course, keep me advised from
time to time.
Yours truly
Auditor of Agencies. S.   Arnum,   *?aq.p
Auditor *f A|
Montreal|   $u#*
^t-ar r*ir:~
Vancouver,   B*C.   Tune 8tk,  1937.
ll 38 ,
ncouyer Wkarf
Hsferrin"  t* y*ur wire I 5 34 Hay 271*
to   discontinuo  audit ,y*  offia*.
ip»rt ¥*.3611*
mating me
condition o-f  t!
*itH  • i   *\i
0 _, _. a.) r v» s    v
i >*i __   * __   /s
nt 3 prooont
off : January  22nd,
so woi nly interfor*
i*e.
Aft        K
ur aontko
w 1      * w _*_f_*3      _> . 1 w _f     %_■
charged to  the ■
hafore arriYing
traffic   covered
O •«•■ „t ,      I
-C c o un t* <
accounts  it woul
: ing of a iarg<
-his   duo  to
ig finis,   and partial  accounts  sont  fcgont*
)  ^aa   frwi the variou*  i
/• jy <M Jm *JJ,    JL t*»U X ' 4^3 **> .
?rdur t* I c*ndition oj
:e a currant out*»*_fif,
-■.--ly*
fa an
m
ck at  tJa*
present stage*interfor* ^ilth tit* efforts feeing mad* hj o/b ol erica.
0*^ ""3 7'iv*ou% letter* would paanalt y*u t» fens &**_* idea
b.b  to  the r&ese   the accounts   in general  ware  in,   and at   t*   Lue limited
staff that   had suffloiaat   experience   b* "bo of  real  help  in claaring
up mat ton •
say that  the  efforts last   chretf aontit*
are onl,/ now oa*Wing wortk while  ruaults.   Tha  numerous  letter*  and
statements  eent   to Railway -Agents  in California are  now bearing fruit*
P.P.O.s  and  correction*   are  arriving  daily  and tho  improYaaaiit  is  very
noticsifol*.
Old ledger ace junta  againat  rj.il #aya and etjiiis'.ui* lino*
are "being  investigated,  fcut   tko pr* ^inj   fell* -rany errors
and differences m  that connection \?ill ha alow.
C n many i na t a no aa ,   1 ar •; o   4«/iw u n c s   :_ ^ r r i ^d j j t s i ? n i i ag
are found  to he cuar^able   ta Special Debits  available   far ^-ay^ent  to
S/S Linos,  and aatny overcharges  xn  csrttinula hilled will  evaatuall^ te*
cleared through Ifr.  Cherry.
the S.H.Bly*   accounts  ar* at ^r^ant   t&e   s**t uns   tit*
factory of tha old outstanding ladgar balaiuMNii  and tt will ba ***• #2.   B«   Arnujn,  5*(|.*
time h^f^re  t 9 finally disposed of.   In sayaral  inotanees  they
paid oui Aunts  taut  tk*;y   are  now unable   to  explain and several
amounts  at 8 It  n*t yet  adjustsd.
ftro   ^f  their Travelling Auditor* were located here for
sever *eka  and fr^guent  visits have since heen no*e*sary in
connect!* 3 with r_e ;:_£&*   tuafc  tneir accounts ara  xn*
r had  ?er;turs  is   tk* dslay  to   the rendering  and.
handling of accounts  froat  lutsid*  dealt: *< **e   la connection witk
absorbed terminal  charges.   fk*i1 d*lay*d account*  are  now skewing up
various  errors in  tk* -ill in.-., and accounting et traffi* handled
December to February,  and the pr***** sf oiearing  *±> suafc matt^tb  ia
slo* work.
It wreuld he iiapessrble to Lais tha many details  that
1   nave  personally handled during   Tr^ last  four »*ntk*,   if I  had  oyl
Id of settlements j11 Cotts Co.   suck accounts   'yjuld
still  remain unsettled, ■ cl$r>s vke  anderotasd  fckat   rortE
were buried witk otkar detail  and could rot  attend to  it.  The aiju^taatttt
of £uck account*  have lifted m dafcita,   and *ke ;*&ny
short collections v* "been tak*n U| its
and amounts  now being cleared.
3n6er our -gyptem of ing hy us* it Skeats,
ten tinea  tk* "business could kav* been handled aitk laaa  effort tkat
the traffic iB*vi*«r frail California daring  the  strike p*ri#d_
1  am attaching A. 4,35 t*  el*** ckeok,  unless 33U
instruct   that  further  information  is   required hy you.
u_^ J f
1 . A. L-   2 5 5 0 2
2 7 6 0 1
Vancouver,  B.C.  August 31et,  1937.
H»   Ararat,  __?_.,
Auditor of Agencies,
V.ntresl,  Que.
7>ear Sir:-
Vtic»UT«r Wmrt Vsheet June 21/37.  S/Cr #11.19 a/c
Befund 3alfsur Guthrie & Co. S^ebit Feb.7th/37
Item 53,$555 a/c Refund Balfour Guthrie & Co.,
s/_r. Vbb*   7/37,  Item 52,  #5.55	
four letter Auguet 23rd,
s/cr.  taken on 3/5 March 7th fer $5,58 gave reference
t. San francisc. b/s 51 ?.s.7th,  instead ef Vancouver tharf s/or.  Item
51 *sb.7t_u
f?l.rk marking ©ff credits used did net apply te the
latter item,  presuming that San francisc. x>/s had been used.
Shipment leaded te the l/canada and credit was in erder,
but Balfour Guthri. Co. billed agent with charges as having leaded
to their steamship  "Cernieville* and amount paid them ▼/_. May 31st
per s/cr.   taken that period.
I have placed S/Dr.  as per A.A.#© attached and
application has been made t© Balfour Guthrie CO? for return of that
amount.
Yours truly,
1 • A. FORM   102
*1#
CANADIAN  PACIFIC  RAILWAY COMPANY
■ » / XXJ
FILE OR CLAIM
i_     <__     n      y     G     £- •
L2  7  6 0 1,
lontrcal,   Q^xe.  August   2jrd.   1937*
una int
Travailing Auditor,
aver,   B,C,
\fanco\
,_iarf   B/Sheet   June  21/37«
.1.10 a/c Refund Balfour.
uu'&nri      !   3c,   S/Debit Feb.   7/37*
Item  53,   l5*5P a/c Refund Balfiuur
Gutiiri          Jo.,   3/Debit  Feb..   7/37,
i.t,5:;Ia,   ?,??    ^;P »!??*  ,     .. '	
7ring 1 e11er   of August  241 h •   in
connection with, above   special  credit   cc 7 file
276OI.
I  note  your.r
Items   52,   5]+,   55  and  56,
s,   and would advis<
edit May   31st f as  Item  3
ent!s   spc arch  'Jth*.   It,
.into
rur xji-u
A    ..   '
•its •
. 3
Lg(
s* ■am
I-   23398
3 0 9 3 2
Vancouver,  1?,C.   August 31st,  1937.
B.  Arnvm.  Is _..,
Audit.r of Agen^e.*
Montreal,  Que.
T>ear Sir:-
Vancouver wharf _>/3heet April J&/37. s/cr, #27.54
(part ef #55.99)  w/b*  3371/72,^eb,14th.  Pr.  2/3227,
"Ballantyne Pier,  terminal charge, en peanuts*	
1 retura all paper, which war. attached t« yeur. August
24 tM.
Enclosed find copy of agent's letter April lQth,?-39424,
but I fail to find any latter advising Mr,  Cherry t. us. $15.10 .ut sf
Special Debit'referred t..
Agent's letter and th. attached copy ef hilling will
shew that half wharfag. $7.57 and loading charges $12.12 sheuld h«
absorbad eut of freight earnings to meet Westsrn Grocers Ltd,  claim.
If necessary agent can talc, amount of $15,15 to debit
and apply te 7/r. Cherry for clearance ef same.  However,   there is
nothing to expla^a difference betwees $15.15 and actual over-billed
advances ef $19,69 and I aa therefore not ras&ing any adjustment.
Strictly speah-ng,  loading charges $12.12 on w/bill 3372
should net have 'been u*ed in connection with Mr. Cherry*s C-156012-2®,
but application made to him to absorb out of freight  mining* in
clearance of amount paid te Harbour Beard,
Supl»7 te C.P. V571 became effective Jany,25th,  Refund
CI.-* fi»t being faalliar with the new regulation, overlooked the fact
thai leading $12.12 paid Ballayntine Pier should have beea cleared
by absorption instead ef using his Special Debit.  The $12,12,  plus
half whjarfag. $7,57 would have enbaled Mr.  Cherry to meet consignee*.
claim,  l *********
Your, truly,
_.A» CANADIAN  PACIFIC RAILWAY COMPANY
FILE OR CLAIM
L 2  3  J  0 2.
l 3 o 9 3 2.
....   .
agust   2l+th.   1937.
.  Tennant,
.lit or,
Vancouver,   i3„0*
ib.eet  April   21/37•
S/Credit   ^27,5!+   (part   of   355*09)  Vv/Bs
3371/2.  Feb.   il+fik.  Pro  2/5227,   Ballant^
rier5   ternrl-u-1   c ^   c._   peanuts.	
in  connectioi
lo   yeur   letter   01
-?6 m      .
;ust   Utli,   1937
3 -Lc
.   in iiis
* ^ •* f __ Tti
-
|15,15,   P^t   oJ
unders1and  youi
Incorrect!;
go   into  this   fi
possible
of ,   should aa v •
*   I55717-9  instead of   155712-9*       1
nd find that
cl UNo. 155717-9,
39k2i4, Agrent
r. Cherry to pick 1 of
lal debit.
it of    , 5. has be
and 1 shall be pleased if you will
ou as soon as
tor of Agencies L-   23302
B..    Irn^uii,   "Esq. a
Aud I to i     !   Iji ••'.?.ieci
Vancouver,   !•<!•   Auguet 9tk,   1937,
r ?ir:
Vancouver ^nar? ~ T)el^
special   iabit
that  etx
for requ.
your
loh are a*
id fiTe have
n filee omn
lis t of
inyestimated, E  find
referred to  connection*
(fi__it<*ly closed. .
• ur lifct -.- .,11
r**k.
j c j rup i d t el y
i u u r &   i»i' ur j ^ FORM   103       C.1N'
CANADIAN PACIFIC RAILWAY COMPANY
PfP/»
FILE OR CLAIM
L-2 3   3  0   2
Montreal,   July 22nd/37
Mr.A.W. Tennant,
Travelling Auditor,   C.P.R,
Vancouver,   B.C.
Further  to my letter 20tli instant* usith
•which I  sent  you details   of  special credits  being carried
open   in  cut-outs.
I  noii  send  you herewith a  list   of  special
debits   open  up  to  the   end   of   last  year.
This   list   is by no means   comprehensive,
but  includes  only the  larger amounts,   and my object  in  sending  it
to you is   not  for you  to go  into  the Wharf  Office  and do the
Yiork yourself,  but   to hand  this   list   to the Agent,   and give
him  to understand  the  items  shovsn  thereon must he  given
preferred  attention,  and  cleared up  without   any further delay•
In   cases  roll ere  adjustments   cannot  be  made
at   once,   then  I  should be  advised  of   the  status.
Will you  kindly do   thia
i 3
/oA^UA^yCoouy
Auditor  of Agenodba. Taneouver Wharf, B.C., Augus* 4th, 1937
Auditpr^of Agencies, ft^M
Pear Sir?        B/S 14/4/3? S/Or. #170.Sg a/o W/B 0.7823 ear __> 35330
Portland, Ore. #8§.42
W/B 0.7824.  ear lg 12223. Portland. Ore. #85.43.
Replying to yours of May 10th, file L.26004 In connection with above.
■
advise that above Special Credit oi $170.85 has
now been adjusted by lling Auditor W/B July 3i.fi*! 9  and. all papers
submitted to Jfr. W.J. Cherry for clearance of w$ ctttb-tandlng under
date of July 29ttu r\     //____^^^^^^^^^^^^™
YouasWta
cc A.W.  Tennant,  Esq.
Please note.
pr
Wharf A£_nt.
I_ Vancouver Wharf, B.O., August 4__,  193f
^^^^^^^^^^^1 f.30330«AHB
B. Arnum, Est., _____________
Auditoj*.&£ Agencies,
MonJ^^al, Que.
Bear Sirs       B/S April 7/3? S/Cr. #390.36 Canadian Australasian
Line. 0c3sn & Terminals M/L $403 S3 w3_lagaraw 36-S
Beplying to yours of April 28ttl, file B.30999 in connection with the above.
Would advise .Is ry i now bean adjust<Ml
by Travelling Auditor W/8 July 31/b?, and credit is being taken
against my S/D,  Item 142, B/S W/E fee. ZBpf*
y r
cc JS.W. Tennant, Esq.,
Please note.
pr B. Amma, Esq.,
Auditor of Agencies,
troal, Que.
fancouver Wharf, B.O.,.August 4th, 1937
P»_18$5W__„
Bear Slrl      B/S 21/4/3? S/Or. #23.06, part #2427.92, Bos Angeles
.. .      W/B 2881. By.. 9/36 Sen Francisco BB 4043.
Boplyiiig to your® of May 14t_nt  file I»32S89 in coraiac-
tlon with abcrro*
■'    V103iA3
TraYellissg Audi toy \
in thie CNDiafiBction*
i# i
Jus ted liy
I understand he ie writing jqu
cc
ce iUW# Pennantt  Esq*
Please note*
p* ti
Vancouver Wharf, B.O., August 4th, 1937
7.30370-___B
B. Arnupf'lsq.,
Auditor of Agenoies,
Morfweal, _ue.
Bear Sir:   3/S Ifareh 7/37 S/Cr. #1643.11, Bod„ell & Oo.
charges due S.S. "Irion". Voyage 56-East.
Beplying to yours of June 19th, file B.26696 in connection with the above.
Would advise that this matter has sine© been ad„uete_
by Travelling Auditor, said ne are inviting claim from the national
Harbours Board for #6.23. Upon receipt of this, immediate settlement
will be made, and credit taken against _^/Bal__*ee She,ot.
3
cc A.W. Tennant, Esq.,
Please note.
Wharf Agent i
pr YmooviimT Wharf$  B*0*t Aagtxst 4tt  193f
F*268£!WlHB
B* Jomtra* Bsq#f
Auditor of Agencies,
Jfent^eal# Que*
Beer Sirs      B/S Bee. 21/_i S/Or. $29.66, Pro 9219 W/B 6 _a*C 665
San Francisco 3/L 2.6 0/S A/D 14/12. B/Canada Voy.85
Replying to yours of June 10th, file B.25837, @.?7 in
connection with above.
-
Would adiriee that oifer credit of ¥3$ hae bow been adjusted iby.fraireiXing Auditor B/S 17/S July 31/39, an<S 1 an arranging
00 He ot ion of mg mrtjBi tg ch? 1 franclscot Cal*
3
cc A>*W* Tennant%  Isq**
Please note* _
Vancouver Wharf, B.C., August 4th, 1937
F.28270W__3
B. Arnum* Esq.,
Audita* of Agencies,
Montreal, One.
it Sirs   B/S Hay 31/3? S/0r» #6.00, Biagwall Cotts Co.
SS "Bengalea" ocean charges B/Badlng Ho. 298.
.    mmatmwaaaa* 'mmmr>mWmtmMmBmm,.m mi«.~*mi<\ammmi»a'irmtmmm,m.i,m ^*»nimmn<m ^ m ininiwilMm.iii.niSmmiiwiii mi   mm i m wm.ni i. mmmmmaaamam
Replying to youre of June 23rd, file Ii*3B361 in connection with aljoTe*
IShle matter 'uom since been adjueteel by frairelling Auditor
B/S W/E July 3iy&9, ant 1 aa arranging collection of my outstanding*
CO s/
A*W*   Tennant t Esq* *
Please note£
ir
Toutre truly, USt 4^,  1037
*m
Agencies,
Bear Sir?        B/S 21/4/53? S/Cr. £27.54, part #§6.0® W/Bills 3371/2
sU- I -J!
I
 [pro   	
Replying to your L.30932 in connection with the above.
 ■    According to ray records Special Credit of #27.54 taken
by ra© Is in order, anft £16.16 referred to
.  _yo« should n^____H_____pn
against ar. Chorry»s elaim 185712.*, however, travelling Auditor
is natter in hunft, and is writing yon regarding
cc "Pennant,. BsqA
Please note.
I
pr Vancouver Wharf, B.C., August 4th,   1937
F.38907^_HB
B. Arnum, JJeq.,
Audlt^gxJf .Agencies,
Mbnt*€al, Qjue.
Bear Sirs    B/S 31/6/37 S/Cr. $1.56 a/c Bee. 9Wl W/B 0.5473 E/Canada
Voy 64-E. Kobe B/L 6496 Seattle	
•mmaaaaaammmm fi.^i.iii.«)iniii'w««^^ iwM)iiii.»H.iiw__h__it_^^
Beplying to yours of Jmm 23rdf  file 1**25D01#
In thie connection would adTiae that my Correction lo*
1115 was issued on May 28tt. prepaying tills shipment to the extent of
$1*66, and this amount was reported on niy Interline forwarded Abstracts
as a supplementary collection W/B JShy 31/Sf, no  that thia amount should
not have been lifted    Jfe* I^nnmlst however, lfr| A*W* fennsntt frarel-.
ling Auditor' ie va*it;
y
cc A*W*  Tennantf
Please
pp
In tills connect lon*
Tours truly,
~yi % c6^3
Wharf Agent. B. Arnum, Esq.,
Audito_<of Agencies,
Montreal, One.
Vancouver Wharf, B.C., August 4th, 1937
_V_1Q66-AHB
Bear Sin      3/3 April f/3f S/Cr. #15.88 Pro 3/3224 March 15t&
. 3.S.  fiPBigCE_.S ALICE"	
* iiii,«>,maim.^ mmmwmmmm*>rm im mmmrmir-tom* urn <i<m*mtiu»u mm* iiuluiii  11  mmmmmaamm
Replying to yours of June 18t&, file 1**30998 In connection with the abcve*
Would a oTer credit of 1§^ taken in con
nection with ahoTS has beea adjusted h$ frawlllng Auditor WfM July
31/S?, and I am arranging collection of ISf? in question through our
Seattle o£21«je*
Yours truly,
s/
cc A#W* !Tennantf Esq*
Please ru>t
pr
Wharf Agent* ■       Vancouvsr Wharf, B.C., August 4th,  1937
F.36260-AKB
B. /jraum,, ESq.,
Auditor of Agencies, M
Ai_n£fc__al, Que.
Bear Sirs
Beplying to your B.25783 In connection with over credit
of #3.08 token a ainst ray S/B,  Item 135,  B/S W/E Feb. 28/37, your file
B.23302 to Travelling Auditor.
©lis mattor has now been adjust©* by travelling Auditor
W/E July 31/37,  and I am arranging clearance of my outstanding "through
Mr. W.J. Cherry.
,,
c A*W*   Tennantf  Esq*
Please yrfjbte
pr
3/
Yours truly,
^/U^T^ Vancouver Wharf, B.C., August 4th, 1937
F.42997-^1B
B. Arnum, Esq.,
Auditor of .Agencies,
Montreal, <iue.
Bear Sir:        S/Cr. |1I._JS, ray S/D Items &Zfi B/S W/E Feb. 7/37
___„. M.S. "Cornevllle".
Would advise that this matter is now in hand with travelling Auditor who is writing you in this connection.
Youxe truly,
■J
cc A.W. Tennant, Esq.
Please not
pr Vancouver Wharf, B.O., August 4th, 1937
77 F.35916._*HB
B* Arnum, Esq.,
Auditor Of Agencies,
__ra;Jyr__.l, Q,ue.
Bear Sirs      B/S Jan. 14/37 S/Cr. $51.77 Br© 9002 Hov. 19/36
W/B 53506. Betrolt B/L 486
Replying to yours of May 28th, file B.27345 in connection with the above.
Would advise that this Special Credit has heen adjusted
by Travelling Auditor W/E July 31/S7, and he will be writing you
fully In this connection.
oc __.W. Tennant, Esq.,
Please note.
pr
Yours''Rani
y^£yA3
Wharf Agent. 3>   2 3  3 0  2
i   4 mum,   Keq.,
-Auditor of Agencies,
""•"ontreal,   (fee*
Bear ^ir:-
Vancouver,  B.C.  August 4th,  1937.
ranc ouver Wharfs
Referring t# your letter July 20th.
I have investigated aid adjusted the 19 special credits
referred te$   &nd em enclosing A.A,40 covering special  debits  and
credits placed Tuly 31st.
L-27345.   s/cr.  #31.77.
The typing of debit  references  on credit   "iP statement
-any,7th.   was carelessly clone f   and credit fer |8.S1 was  intended ts
apply  r ^ainat Detroit T>/S 441 -net s/pr.   item 22d Duc.^JLsi.   However,
only $7.13 V/&B  available on T)/s 441  and tka credit  taken for $8.31 was
incor^^et  in any case*  The tra.na§actions  in connection witk this carload
cf aerckandias waa badly accounted in several  directions and was
covered hy no  less  than four files.   In order ts  straighten matters I
considered it  necessary ta make the fallowing adjustments:-
12/9002 Rail  short  accounted,   io/,   32^ and 35j/.u/c  Int. July 31st.        .77
'Sr.cancelling credits  June  30tk taken against item #266 Jany.21st
1.16
8.51
fl074T
.65
1.38
.09
part of i?.l4,   cr not  in order. 27/ and.89/
s/Dr.cancelling credit Jany.7th a/c 3/L 912.
0/S a/c Detroit short collection rail  charges.
ocean "bA 912
B/L  486
s/cr.   to  assort "balance available S/br.   item 225 Dae. 21st Pt
|394.52
..   Detroit d/s  441  7ov.30.bA  912
.99
7.13
#10*14
Tote;   Tkere ia   ao   explanation as  ts |7.14  item 266 Jany.21st.
provided fey Detroit,   and a^ent has  now taken up for particulars,
when reply to hand the  necessary adjustment will ke mads ts
clear tbe ahove o/s afe  short collections.
L-26696.   s/Gr.   #1643.11
Iks ahove should have heen applied against ^/B Jany.21st,Lin© 71
part of #11,898.60.   see wires   exchanged Tuly 30th.  We find that the
National Harhtur Board paid Dodwell Co.   #6.23 a/c JCohe  ~sA 4029 & 30.
Claim has heen invited from  the former and credit  will  appear v/S  7th
 tco^_*iij_dt        A 	 # 2.  B.   Arnum,  Esq.,
L-30998 s/cr.  #15.88
z/Drm15p July 31st and placed o/s for collection at Seattle a/c
TAlH.   sA** provided only fl0.75   ,   ^ut credit   tc^en at  for $10.94
J-30999 s/nr.  #390.30
Difference of.09/ available sA**.   **•» 142 :?ehy.2etlu  PPO f802.99
entered  in BB as #802.90,  hut adjusted w/l.  }feby.2Sth.
I-25004 s/cr.   #170.85
To $Ar«  July 31et,   and spplieailsil mads to Wr*  Cherry,   as par
copy attached.  This  amount Is  available m January skstracts and the
A.I k T.H.   sheuld  net hove heen advxsed that  item 113 Due.31st was
mx_dQ_JUtikli for his credit,
availahle
L- 32387 s/Cr.   |23.08
#20.14 b'-iould * plied nst sAr*   tt<m 14 ?ray 21st,   and tk*
balance #2,94 against  item \%%\ .7th.   S/Cr.   ^ekv.28tk //c paid
Dinfwell Cotts   included  I 20.06 a/c  Chicago ?yx 9083,   "but  Lince
found th.it sfeipmeet loaded to )?/j"Oissia 133 ¥.   Investigation shows that
^Inrcwell Cstts  ren&erei,  their   account  ae  for $20.16,   int-^ad of #20.08,
and  that amount paid   »k«m.   '  lis w-20.16,   less.02/ underpaid them on
-A  991 f,  i is   reeevsrsd "*/z. r:ay 21st.
1-30932 s/or.   #27.54
Claim 155712-19 should evidently  not he applied against  Item 87
"^ehy.SSth. ,  and agent's  credits  appear to he in order.   Plea.se  refer
J*r.   Cherry ts his Claim 155719-9,   agent's F-39424 April 10th,   covering
Western Grocers Ltd.  It  ia  evident that amount of #15.13 has heen
incorrectly applied against sAr#?
Item 86 ^ehy,28 .£39,67 W/B  3.071 s/cr.#2l/4 #27.55  and C-156012-20 #12.12
Item 87 ..       #3966 3372 .. #27.54 .. ..     |12.12
L-25002 S/Cr.   #177.53
3/"Dr.   ^uiy 31^* #49.92 and placed o/s for collection from F.P.Dow
?sA  3675,3727,28 & 52.   Rail prepaid w/b 06202 a&  ^225.72 should have
heen. #177.53.  Dow Co.   authorized prepayment for full amount provided
on manlfsst  i.nd then entered claim far refund sf difference hetween
l.c.l and carload rating. Dfc.   of #49.92 will  therefore have to he
collected from Dow 0#.   tr the consignees.
L-32885 S/Gr.   #1.00
W?b ^IcConnell has since verified that credit waa  in order.  Cash
_©verage dfc.sf.40j/ cannot he  explained. # 3.  "P.   Arnum,  Ssq_,
J-9500!  s/br.   31.56
la   amount  accounted lay Int.T?wd. Abstracts,   and A.-? & f .H.   should
not   require <?Ar. item 201 Dec. 7th.   See cA 1115 !£ay 28th and letter to
$*F.i&Rtnt Seattle.
T> 32361  s/cr.   |5.0G
r>/Dr.Tuly 31st.#5.00 and placed o/s for recovery from Dingwell
Cotts Ce.  Ocean paid them,  hut shipment  evidently went forward on our
l/Asia 130 ¥.   Tany.21st.
L-25837 3/Cr.   #29.66
s/Dr..73/ July 31st and placed o/s for collection at San Francises
account of terminal charges short collected.
L-35067 f3/Cr..l&f/    )8e# sAr.   July 14th
J-35068 s/cr.   .1©/ )      ..
D/3heets   not  endorsed when credits  taken March 31st.     Owing  ts
incorrect postings,   credit  fer.04/ will he taken h/s.   Aug.7th a/c
San "Francises d/§ 91  Siarck 3lst(part of  .45/)   and applied to reduce
item o/s.io/.   As  this   traffic moved last October I nave agreed that
it  is now too late to attempt collection and that  valances of.06/ and
16/may be* listed with  "smalls" for clearance.
J-27602 l/cr,   #135.00
S/Dr.   July 21st#   for #1.26  and account  rendered against Lingwell
Cotts  a/c ocean charges on ehort landed cargs paid in  ®rr®rf   resulting
in duplicate credit.
I-35782 S/Cr.     .32/
^/Dr,  July 31st and placed 0/S for collection frsm the ©apire
Shipping Co#   a/c  terminals  overpaid.  Original S/Dr*   item 238 had not
heen markedeff as used,   and  refund clerk naturally presumed that
settlement had not heen made.
L-35783 s/Cr.   $3.08
%/nr.  July 31st.   and placed o/s f^r clearance a/c  terminals  ts
he ahserbed on overland hilling.  Proper details of credits  taken had
not heen recorded against sA*".   item 135 and amount was apparently
open at  time of s/cr.
L-35784 s/cr.   #57.30
Reference should have heen mad©  to s/Dr.   item 99 June  21st,   please
apply part of #57.31.   Thie  transaction should have heen accounted as
mm mm.   f\ Ar%   4***   *->>_. _-*.*%   _*tn_4-h   'h^oV      ^o   rl«_"bit   nec88sary.	 #4 "R.   Arnum,   Esq.,
1-27601  S/Cr.   #11.10
Croup   "i?" statement on file here fails  ts  show that  lie* #52
wms  used :_^d    gent1* credit  appear*,   to h«  in order.  Sheet 1 ?.!ay 31st
used   items  51.   54,65,   56,   and #52 should he open?
At  requested,   I
and expense hill your L-35783,
explanations will  enahle you to clear up all  tr?
am returning copy hilling your L-35782
and   trust   that  the  adjustments  and
involved.
It is admitted that the records are in v®ry  bad shape,
*ut inexperienced clerks and overworked regular staff is the answer.
It was necessary ts place clears _ with little or no  experience, on
work that under normal conditions received proper care and consideration.
All experienced clerks that can ha spared are still working on the
many outstanding balances and audit office differences, and at the
present time the  work of recording pro up "J** credits against special
debits is ^aiv* handled hy a clerk with Y^ry  little experience.
One cause Qf  several of the  differences was due ts his
failure to record credits taken against current special debit items.
<^roup *&m record  is not    ben up in s/Debit hook until after the
"balance sheet haa gone forward, ahd slertc failed oo take steps to note
and record  such credits after such record had heen written 'up. In  some
instances he did not to Dal the credits already recorded against an
item, resulting in an Q^er  credit he lag allowed to pass.
Another feature, I found, was that f_uite frequently tine
-Ar, item would permit refund clerk to apply an amount against s/Dr.f
hut unknown to Mai a credit was "being taken on the current Valance
sheet which had not heen recorded in sAr* hook. An experienced clerk
when posting group "If" credit would have immediately noted that item
«vas heinjf overdrawn.
These points have heen "brought ts the attention of ths
new clerk, whs will nf doubt handle that work for some time ts come*
^.nd I am satisfied that ha now understands requirements.
lers were numerous instances of incorrect postings
during the strike period, and this feature has caused a tremendous lot
of trouble and loss sf tine in delving into the many records involved.
The time l#st in this connection is often a very serious Matter.
I found that eome clerks have .made a practice of using
a general heat file reference when writing about an o/s or audit office
difference. A reference ts such file necessitates going through a
masa of detail that pertains ts tha movement of cargo. Have had agent
ins truck his clerks te use a separate- file number wham correspondence
is addressed to tha audit .departments. # 5.  B.   Arnum,  Eeq. t
Another had feature  is missing files  and I frequently
found files misplaced in file koxoe.  In *a'jt,  1 suggested to ajent
it   It would $&y  to  have a junior clerk check o^er files  and puc  ia
r place.
The situation is  still  such that  I would suggest that
if you hsve other cut-outs  that are ha aging fire it would he advisable
to  send  tnem to me for attention.
'/ours   truly9
!      I FORM   103       Q in
CANADIAN PACIFIC RAILWAY COMPANY
BVPA f,le or claim     L-2.3 3   0  2
Montreal,   July 20th/37
Mr aA.V.Tennant,
Travelling Auditor,
Vancouver,   B.C.
Referring  to your   letter 7th  instant,
regarding delayed   correspondence  at  Vancouver Wharf.
In this- letter I propose
details regarding 19 special credits which
unable to
cut-outs .
to give you
I have been
the
pass,   and  which are  now being carried by me   aa
I   intend  writing you  in   a day  or  two
a   large  number  of  debit*,  but,   in  the meantime,
and must  be
regard in {
these  credits   cannot  be   carried  any longer,
cleared up as   quickly aa  possible.
Below  I  quote  details
my file L-27345'
B/Sheet   14/1/37f  3/Credit    131*77* AThis  is   covered by
igent's   .Letter file F.35916  -  aee his   letter to  me
March 12th,     I  wrote him on March 25th,   traced April 15th,
and wrote  him again  on May 28th,  but have  had no reply,
and you will see   the  information  given  in his /letter March
12th was   not   correct,   or,   if   it  is   correct, Jtken further
wrong applications  have  occurred. * y
my file L~26696
B/&_eet   7/3/37,  S/Gredit  |l643_11.A This   is   covered by
Agentfsfile F.3037O,  and,   on  reaaing the  file,  you will note'
this  also   ia  a  further mix-up.     I wrote him threjet  times.
viz., April  21st,  May 21st and
able  to get a  reply*
B/Sheet   7/4/37,
Agent's   file
Special  Credit
June  19th, without being
my file L-30998
|>1'5.88. A I
-;,.wu*/Nj.   cannot   quote
number  covering  this,  but   I  attach  copy of
letter April  27th.     This   letter was   traced
again  wrote Agent  June   l6th,   but have   not   y
copy
May 21st
had a   reply. FORM   103
CANADIAN PACIFIC RAILWAY COMPANY
PlP/t FILE OR CLAIM ]>2    3     3     0    2
Mr.A.W.Tennant,
•..«....2***»«*».
I  know  quite well  that   only 15^ ia  involved   in  this
particular casd, but   the   fact  remains   that  thia   is  a  special
credit,  and   it   cannot   therefore  be  treated in  the  same
manner as would be  a  special: debit   for a similar amount*
/ my file L-30999
B/Sheet   ?AA? , S/Creait  $390.36. A I have  heard nothing
from Agent   regarding this,  but   attach hereto   copy of my
letter Af>ril 28th,  which was  repeated  on May 21st,  and
a  further letter written  on June  l8th«    No  reply has yet
been  received*
V my file L-25004
B/Sheet   14/4/37,   Special  Credit  $170.85. A I   attach copy of
my letter May  10th,  which was   traced on  June 4th  - no
reply yet.
B/Sheet   21/4/37,   S/Cr edit     #23.03,   my file L-32387*
I  attach hereto   copy  of  my letter May 14th,  which was
traced on June  8th -  no  reply yei/i
B/Sheet   21/4/37.  S/Credit   #27-54,  my file  L-30932,   I attach
hereto   copy  of  my  letter May 14th„ which was   traced  June
/
1th - no  reply yet
B/Sheet 7/5/37,  S/Crudit     #177*53*  my file L-250Q2.     I attach
hereto  copy  of my letter May 29th,   to which I have  not  yet      V
received a  reply.     On  referring to Agent's   file  27800,  you    \/\
will note that he  asked Mr.Cherry to  pick up an   item for
which he had already taken 1£t&t special credit,  and  this
calls   for an explanation,   as iel/ as  an adjustment.
, a   * my fxm L-32885
B/Sheet   21/5/37,  -/Credit     #1.00.     This   creditwas   taken   a/c
Victoria Wharf  pro W  5/S7?8,  which Agent  claims  should apply
•on  special debit May 7th,   item 40 a/c   cash overage.  I wrote -
Mr.Srnalluiood about  this   on May 25th,  but ton* have not   yet
heard  from him. CANADIAN PACIFIC RAILWAY COMPANY
PWP/ty FILE OR CLAIM I-2]     3     0   2
FORM   103       flfi
• 3
......
You might   get   in   touch with Mr*Smallwood, and   if his
investigation reveals   the  transaction   is   O.K,   then  I will
apply it   on h-earing from him to   that   effect.
B/Sheet   31/5/37.   S/Credit   #1*56,   my file L-25Q01.   I attach
copy of  my  letter June   23rd to  Agent,  his   file P.38907
covers.   In  view   of Agentfs   letters  Mav/2 6th and  29th,  I
certainly do  not  see why he  requires/special credit.
my file L-32361.
This  is   another
. B/Sheet   31/5/37*  Special Credit  $5.00,
I  attach  copy of my  letter June  23rd.
case where Agent  has  picked  up  special debit, which he
has  already previously absorbed,  and ap^explanation  should
be   forthcoming. ^/
•B/Sheet  2I/I2/36,' Special Credit   #29*66,   my file L-25837.
This   is   covered by Agentf sfile  F.2685O  -  see his   letter
March 5th.     I  attach  copy  of  my letter March 15th  to him,
giving full details     as   to  where   the  discrepancy arises,
and  told him  to place   the   overcredit   of 73/gf back  to
special  debit.  Since   that   time  I have written] him on
3
X
but he haa  not  yet
my  instructions   and
X
X
of
April 14th, May 13th and June 10th,
replied, neither has he carried out
placed special debit. /
<my file 1-35067".
B/Sheet   14/6/37,   S/Oredi.  l6j_.     I  attach copy
letter July  8th, which is  self'explanatory.
i 3
B/Sheet   14/6/37.  S/Credit   lOjgr,  my file L-35068
my   letter July  8 th attached. v     /
B/Sheet   I4/6/37,  S/Credit   1I35.OO,  my file L-27602,
I -wrote Agent  on  July,  9th,  aa  per copy of   letter attache
d.
4 y
\7>y/   r
X
B/Sheet  21/6/37,  S/Credit'32^  my file L-35782.     I  attach
copy   of waybill which Agent   sent me  covering  this  credit,
and would advise  that  item 238,   to which he refers,  was
absorbed by him in  the  same period,  viz.,   14/1/37 FORM   103       (lijC
CANADIAN PACIFIC RAILWAY COMPANY
PWP/% .       L-2 3  3   0   2
' FILE OR CLAIM ■;."'■-'
...at *H******
Hhere   is   the amount  available f*    Please  return  copy of W/Bill
%
A!
B/Sheet   21/6/37,  S/Oredit   $3*08f my file L-35783.  I  attach
hereto   copy  of  expense bill sent  me   tocover above.    Agent
h/        f*\ fl     refers  to  iteml35>   28/2/37?  "whieh covers a  total amount
*\   * *  3'      of   $195.52..     Of   this amount   $1.62.45 ^Qa   picked up  on March
..(■■    3  ,    7th,   and   the   balance  $33*Q7  was  absorbed May 31»t*   leaving
nothing available.  On what  does   this  special credit  now
apply ?.  Please   return expense bilfl.
B/Sheet   21/6/37,  S/Credit S57.3O,  my file L-357S4.  a/c
S/S   "Aorangi* 35 N.  Suva,   pro  5/15232*     This   is  shoin  to
i /   ^ ..     &pply on  item 1441  June  7th,   for  §496.09#  but   this  special
A3  up 'gyf   debit  to a  absorbed  - $377*27  on 7/^ and  the balance  #118,82
yr r ■*/ on  14/6,   leaving  nothing available . /Where   is   amount
to4^V   ._^V>&J**X_^ available   to meet   this   credit  ?*     sf
jirl^^f^f1 my file L-27601
B/Sheet   21/6/37,  Special  Credit |li.l0,Apaid Balfour,Guthrie
& Co.    This   is   covered byAgentfs   letter -June  24th,  fftle
I      j\ ^•42997,  but  I -would advise that   item 52 haa already been
^5'^' f3*  "    /    absorbed by .Agent,  as per his~ special credit   on May 31st,
**    %J ' *j? Ji        and   ** mou^  seem to me  amount  -has  been paid Balfour,   Guthrie
& Co   in error,  unless,  of  course f   there   is   some  other amount
available  to meet   it*
As  already stated,   the foregoing represent
special  credits, "which mus^t be  cleared up,  and  I   think
that   on  looking   through Agent1 s   files,  you is ill agree Tiith. me,
that  his  records  are   in anything but good shape,  uihen   they
Tsill permit  him to   take  credit   against  items   vthich he  has
already absorbed,  and   of  *vshich he  apparently has   no knowledge
I   shall be  pleased  if you Bill have these
matters attended to,   and adjusted,   as   quickly as   possible,
and  let  me have your  report.
Auditor of .Agencies Station for period ending..
[See back for Instructions] y
oikf
r
INSTRUCTION
This form is to be used in reporting miscellaneous Special Debits and Credits not otherv
USE SEPARATE SHEETS FOR EACH GR*
DEBITS—Group A.—(No. 53 on Balance Sheet).
Over Collections.
Charges on Stray Freight.
Collections for other Agents.
Prepaid charges collected and not
billed.
Prepaid charges in excess of waybill debit on freight received
which have not been paid out.
Advance charges billed forward
and not paid out.
Corrections made on way-billing
after close of month (attach
copies of way-bills showing original and corrected figures and
difference).
Also items of a similar nature.
DEBITS—Group B.—(No. 55 on Balance Sheet).
Give reference to tariff or circular
and clause under which these
charges are made.
Section 1—Charges for:—
Cleaning and Disinfecting cars
(when not included in Freight
column on way-bill).
Bedding and Sanding cars.
Car linings.
Grain doors.
Salt supplied.
Icing.
Section 2—Charges for:—
Cartage.
Diversion.
Stop-off.
(When   not   included   in   Freight
column on way-bill).
Out of route haul.
DEBITS—Group C — (No. 57 on Balance
Give reference to t
and clause unde
charges are made!
Section 1—Charges for:—
1
a
Dockage.
Heating.
Drenching
Feeding
Loading
Resting
Unloading
Watering
Marking shipments
Blocking.
Crating.
Staking.
Or   otherwise   seq
transportation oj
Special train serviq
unloading on ma
Weighing.
Wharfage.
Yardage.
Section 2—Charges for:—
Use of Company's
Palace horse cars.
Refrigerator cars.
All other Special Debits not otherwise provided for are to be shown on blank line of
A i -y .    	
'
0 lAH&ARA GOLF IDQtS
COMPARATIVE BALANCE SHEEfS
June 30th.1957 with June 50th.1956.
ASSESBs
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I "COPT*
File L-3  0 9 9 8
Montreal,  April  27th/37
Mr ..A.M.Innes,
Frei^it  Agent,  C.P.R,
Vancouver Wharf, B.C,
B/Sheet   7/4/37
S/Credit   @15.83 Pro 3/3224,  March 15th,  Fr /lice  - Seattle
American Express  O/S A/D 31/3/37*  3/30068.
You take special credit aa   ahove,
to apply  on  special debit March  2lit/37,   item  142,   part
of  $150.43.
On  referring to thia   item,   I find that
amount   of   $134.70 &a8  heen  absorbed by your  special  credit
March 31st/37,   leaving  $15.73   only available.
he  you have evidently taken an
overcredit  of   15^,   I  shall be pleased  if you ■«ill advise
quickly Bhere  the  amount 7.ill he  found  available,   or when
adjustment  ^ill he made*
Auditor   of Agencies. JAE/M
April 28th/37
1-30999
Mr.,A .M. Innes,
Freight Agent, C.P.R,
Van c ou v er Wh ar f, B . C
B/Sheet   7/4/37
S/Credit   1390.36    Canadian-Australasian line  Ltd,
ocean  and   terminals B/L 6403,
S/S   "Niagara*,   36 South.
The above  special  credit   isto  apply
on  special debit  February 21st,   item 171,  part  $802.90,   out
of  ?*hich $412.63 has  beeta absorbed by your   special credit
March. 7th,   leaving  only 1390.27 available.
Please explain quickly,  and say mhere
the difference   of   09^ mill he found available,   or mhen
adjustment  mill be made.
Auditor of Agencies* »COPY«
File L~2 5   0  0 4
Montreal, May lOth/37
Mr .A.lt.Innea,
Freight Agent,  C.P.R,
Vancouver Wharf,  B.C.
B/Sheet 14 A/37
S/Credit   $170.85    a/c W/Bill C-7823,   car NP-35133O,
Portland,  Ore. $85.42
W/Bill C-7824,   car 1ST-12223,
Portland,   Ore. 35.4-
$17078?
You take  special credit   as  above,   to
apply on  special debit §170.85,  balance  sheet December
31at/36,   item 113,  hut,   on  referring  to   thia   item,  I find the
full amount   of  $170.35 has  been  picked up  by the  Auditor   of
Freight  & Telegraph Receipts,   his  file CBG-I-572833.     Please
therefore  explain mhy special credit  is  noi  required,
giving full particulars   of  the   transaction,   and if  any
corrections have been issued on  these maybilla,   let me
have   copies   of   same.
Auditor   of   Agencies. "COPY"
File    L-3 2 3 8 7
Montreal, May 14th/37
Mr.A.M. Innes,
Freight  Agent, C.P.R,
Vancouver Wharf, B.C.
B/Sheet  21/4/37
_/Credit  $23.08    (part   of   #2427-92) Loa  Angelea W/Bill 2881,
December 9th,  San Francisco B/L 4041.
Above   special credit   is   shown   to apply-
on  special debit  $50AO*$6,  balance sheet   Feimuary 7th,
item 162,  but againat   this   item I find  the following
Special credits have been applied:-
Feb rusty 28th, #2235.17
March 14 th 3 8.28
April 14th 3OI.84
April  21st 2427.92
___________
or  an  over  credit of  $12.65*
Please  advise quickly mhere   this   amount
mill he found  available,  and,   if any adjustment  is
necessary,   say on mhat  balance   sheet   same mill be made.
Auditor of Agencies. "COPY"
ay
JAR/W File L-3  0 9  3  2
Montreal, May 14th/37
Mr.A .M. Innes ,
Freight Agent, C.P.R.,
Vancouver Wharf, B.C.
B/Sheet   21/4/37
3/Credit   327-54     (part   of   $55.09) W/Billa  3371/2,   Feb   14th,
pro  2/3227,  Ballantyne Pier,   terminal
charges   on peunuts .
.Above  special credit   is  to  apply
on  special debit $39 »66,   balance  sheet  February 28 th,   item 87,
against mhich the  folloming amounts have  been applied:-
112.12       Claim   156012-20
15.15 * 155712-9
leaving #12.39   only available.
As you have evidently taken an over
credit of $15.15, kindly explain fully mhy same is required,
and mh ere  it   is   a v ai lab le .
Auditor   of Agencies. "COPY"
File  L-2  5  0   0 2
Montreal,  May 29th/_7
Mr*A .M.Innes,
Freight Agent,  C.P.R,
Vancouver Wharf, B.C.
B/Sheet 7/5/37
S/Credit #177.53    (part  of$1419.99, part of  #37761.14)
B/Lading 3675, #2.10
«    3727, 49-31
3728, 51.36
3752, 74.74
ft
tf
iiZL-lB
ibove   special  credit   is   shorn n   to
apply  on  special debit   14/12/3 6,   item** 224  to  227  inclusive.   I  find
out   of  these   items   the   total  amount   of  $49-92 has been  picked  up
by Mr.Cherry,  his  claim l63737-17i   and   in  this   connection  I mould
refer you to your  letter 10th instant,  file F.27300,   to him.    Piease
explain  quickly under mhat  circumstances  your   letter mas mritten,
in  viem  of   the fact   that   special credit  has  already been   taken,
also  advise regarding adjustment.
Auditor  of Agencies. -COPY"
*m..y
JAR/% File L-2 5 0 0 1
Montreal, June 23rd/37
Mr.A .M.Innes,    -
Freight Agent,  C.P.R,
Vancouver Wharf, B.C.
B/Sheet   31/5/B7
S/Credit  $1.56    a/c Dec 9th, W/Bill C-5473, ECanada ,  84-E,  Kobe
B/L 6496, Seattle,  now billed out,  S/Debit
7/12/36,   item 201.
Referring to the above.    Iwiah $0
advise you that   the amount  in question haa  been absorbed  by the
Auditor  of   i_eight & Telegraph Receipts, his  file CBG-I-586O36,  and
in  this   connection 1 would refer you to your letters  of May 26th
and  29th,  file F-38907,in  view   of  which I  do not  understand
why you are  now  taking special credit.    Pleaae explain fully,
also say where thia  amount will be  found available,   or on what
balance sheet  necessary adjustment will be made.
Auditor  of Agencies. "COPY*
JAR/M
File  L-3 2 3  6 1
Montreal,   June   23rd/37
Mr .A .M. Innes,
Freight Agent, C.P.R,
Vancouver "Wharf, B.C.
B/Sheet May 31at/37
S/Credit  $5.00 a/c Dingmall Cotts  Co,  Bengalen,   ocean charges,
bill   of lading #298.
You take special credit  m  above,   to
apply  on San Francisco debit   sheet  #67,  January 2lst/37,  and  in
this   connection  see  your  letters   June  8th and   11th,   file F.28270.
I  find, homever,   that  amount   in  question
haa  already been absorbed by your special credit  balance  sheet
January 31st/37,   and,  under  the  circumstances,   please  let  me have
your full explanation*  as  soon as  possible,   also say on  mhat
balance   sheet   the  necessary adjustment  mill be  made.
Auditor   of Agencies. "COPY11
M/k
File  L-2  5  8  3  7
Montreal, March 15th/37
Mr bA .M.Innes,
Freight Agent,  C.P.R,
Vancouver Wharf, B.C.
B/Sheet   21A2/36
S/Credit   ft29.66    Pro  9219,  Dec  8th, ¥/Bill 6,  NBC 665,   San
Francisco BA  290 0/3 J./D  14/12 E/Canada   85.
Referring  to  your file  26850  of   the  Jth instant
I  note your  remarks,  but   if you mill again
refer  to  debit   sheet 57»   y°u will note that while  total amount
of bill  of   lading 290  is  shown as  $30.50,   and   the details   of
ladings   284/294  and 305  total $1129.14,only #1127.56 vias  placed
to special debit,   the  difference   of  fl.58 being  account
terminals   on  lading 290,  being  corrected from $2.56 to  98^,   and
I "would further refer you to Mr.MacDonald!s   letter of January
xermmax cnarges  &mouniea   10   /3>p moreuicin  aan  Francisco   axioiG,
you credit   for,   it will be  necssary to have  the amount   of  730
covering your  overcredit,  period  ending December 21st,   placed
to  special debit   on  your next  balance  sheet,  and   take  up with
Mr.MacDonald for collection  of   the amount  from shippers   to
clear your outstanding and  advise.
Auditor   of Agencies. "COPY"
m/s
Mr bA .M.Innea, ■	
Freight -Agent,   C P.R,
Vancouver Wharf, B.C.
Montreal,   July 8th/37
File L-3 5 0 6 7
B/Sheet   14/6/3 7
S/Credit     l6_g    a/c F/Russia,   131 V.
Referring to  the above,
I  find  that  San Francisco  special debit
32^,   B/3   21/3/37,   debit   sheet     89,.  was   absorbed  by you on
M&reh  31st.
I  shall be pleased   if you will  explain,
and  let  me have   correct   special debit   reference,   and   say
where   the  amount  of 16^ ^ill he found  placed back  to  special
debit.
/
Auditor   of Agencies
^3j3A.,yy /
"COPY"
M/S
Montreal,   July 8th/37
File  L-3  5  0 6 8
Mr.i #M. In lies,
Freight Agent,    C.P.R,
Vancouver Wharf, B.C.
B/Sheet   14/6/37
S/Oredit     10^ a/c E/kussia,   131 W.
Referring to   the above.
I  note  you have  given reference   to  San
Francisco  special  debit   14/2/37,   debit   sheet  76  for 140 on  which
this  amount   ia   to apply,  but would advise  that   the  full amount   of
14# was  absorbed  hy you period   ending March 318**
I  shall he  pleased   if you will  explain,
and   say wist ere  the amount   of 10ft will be   found  placed back to
spec ial debit .
J Auditor  of Agencies.
ftflt r i!4 "COPY"
File  L-2 7 6  0 2
Montreal,   July 9th/37
Mr._ .M.Innes,
Freight  /gent,  C.P,R,
Vancouver Wharf, B.C.
B/Sheet   14/6/37
S/Credit   #135.00    (part   of   #19589.50)  Bingaall CottsCo.
Received Freight ex S/S "Oakland",Voyage 25'
You take special  credit  aa above,  to
apply on  special debit  14/2/37,   item 183,  part   of  #2351.33,  but
I would advise that,  according to my records, you previously
claimed special credits  aa  follows:-
March 7th #750.48
7th 1262.79
"    14th 1.26
April 30th 201.71
May  7 th     __J__15
£2217759
leaving a  balance   of  $133*74  only available   for  your credit,
and  I shall be  pleased   if you will  explain,   and   say where  the
difference  .$1.26 will be   found accounted  for.
* 3 Y
Jr    a     f\^ \JP Auditor  of  Agencies
■A Vancouver,  B.C.   July 7tk,  1937.
Ba i,   2s<j.#
Auditor of Agencies,
^ntreal,   Qua.
T>ear Sir:-
iceuyer Wharf
■nr.  Cherry's ClaiM 166109-18.
Please net® Wharf Agent1©  file 42381 and paper®  attached.
The adjustments  referred te were made by me w/l.May 21st,
as per my letter May 26tit in  reply te /our letter  larch 30th,  file
O27949 -  27145.
I   evidently returned memo*   referred to  in clawing
par'4graplt of ~-fr. Lwmie'   letter ">!arch 24th r^-arding available credits
aififcunting  te #474,87.  However,   the adjustments  as made hy me Hay 21st
would show  that  the amount of #493.01  should he available witM
Mr.  Luznrais,  .nade up as  follows:*
Ahstract Advance charges
sheet,               attracted aa.     should he nfc. available.
14 w/b C5146    |423.52                  #769.05 #345.53
47           C620©           9,00                       52.92 43.92
8    summary totals
3767.91                  3768.41 .50
14              ,.            749.04                    89*. 04 100.00
37              ..            193.08                    196.08 3.00
33            ..                14.52                      14.58 .06
#493.01
I  trust that the above information will  enable Mr. Lummis
to confirm agent's  application for clearance ef #603.13 §
Yours  truly9
x . A, G  •   2  7 9  4  9 -  B
2  7 14  5
Vanesuvor, B.C. May 26th, 1937.
%m   Arnum,   Isq. f
Auditor ef Ageaeies.,
Mentreal.
Dear %%£%*
December Abstracts -  Vancouver Wmarf.
Referring to yaur latter March 30th,   enclosing statements
as  supplied hy Mr.  Luanis per kis letters Mareb 24th & 25th.
The  information supplied has   enabled me  te  adjust  tke
various  differences  in prepaids  and advances  a/c B.C.C.S.   abstracts.
These adjustments  were made April  30th,   as  per Memo,   attached showing
charge audit entries.   I would mention that prepaid difference of #1.00
a/c w/b 19981 West st John Dec. 4 th. was  adjusted by u/c waybill March
ahetracts.
Adjust*eat of various differences  a/c  advances forwarded
has  been made May 21st,   as  per memo,   attacked shewing charge audit
entries.
Mr.  Lummis will   note  tkat I kave only used #493.01  tut
of tite gross  amount #502.01  available witk kirn.   Agent destination will
require £8.64 and Kr_  Cherry will  require.36/ to  absorb difference cf
#9.00 in connection with Mis S/b 11181  a/c w/b 6200 part of #52.92.
Information supplied by Mr. Lummis  necessitated my
a-.ending some of the differences previously  reported by mo,  but the
di£#e£**i#*e  involved apparently remaiw tbe same.
m^mm^m j  trugt  tka^ tMt adjustments  now made will  clear up
all  outstanding differences  in teis  accounts.
fours  trulyf
T.A. 0  0 j? Y * liontreal,     March  24th.   1937.
AJ~I«571GQg-JG.
Mr.   B.   Arnum,
Auditor of Agencies,
Building.
Dear Sir:-
December Abstract Differences -
Vancouver v.Jharf Forwarded. ,
Replying to your letter of the 5th instant, under
your files G-27949-B - 27145 and returning statement.
We have, inserted particulars as to abstracting etc.,
by Agent, on fqrwardjjkbstracts, and we have attached statement,
showing other differences that have been submitted to Mr. Innes,
under our file A-9351 and. Vancouver Wharf file A-3330.
Note memo showing a net amount available in our
Interline Freight Suspense Account of |474«87, which we presume
you will arrange to absorb in final adjustment.
Yours truly,
(Sgd  J. Lummis,
f -O. • ___«  J- «   OO      La       XI ft yanc.uver Wharf -  Adjustment PPaida & Advance. B.CC.S.Deeeab.r Abstracts
Debit entries Charge Audit ff.ek April  30th.
U/c 4i?60
40720
38253
39038
39439
40655
C6041
PPO 12278
40977
40976
41211
39585
O/s,     Cur.PPaida.
 f     .10
.60
4.79
.65
.30
.20
20.68
5.72
P.w.ll   River.30/4.
Vict.ria
P.w.ll  Riv.r
H.pe Bay
Skagway
Vict.ria
_«w _.rk
^Jananim. Wharf
Vict.ria a/c Tj/c March 31st.
# 1.50
Cartage du. "Brad.
Sterag. C.
Credit W.J.Ckerry a/e
small,  c/152119-20
Advance,  n.t  abstracted t.
b.  required  in adjustment ef
December advance fwd.abstract..
$ 1.50 |33.04
S/fcr.  A       I.tal
.35
.04
.35
.74 |35.28
Credit  entries Charge Audit B..k April  .Ota.
B/BW*   126 ^eby.28t* PPO 2/30131
172 Dec.7th.   a/c W/B 38253
326 Dec.31et.   a/c w/B 41186
0/S W.J.Cherry a/c w/k 40818
41013
41070
C5366
C6664
39370
40076
40976
39585
40977
Falasc. Saall.     38253
P.Rupert  net abstracted #4.79
Cash collected t.  apply    4.77
0/S U/C 39439 due  fr.» A.P.SIad.
■ •_
p/S       Credit g.
.20
4.77
.26
10.17
.01
.05
.60
10.98
2.27
3.45
.35
.35
1.50
.02
29.75
.30	
I'.tal.
30.05
5.23
$35.28
Tl'
.1.Cherry c/l63312-15  sine, cleared #29.75 Vanc.uver Wharf December Abatract Differenee. a/e Advance.
Debit Eatri.e Ctearg. Audit B».k May 21»t.
0/S.     S/br#   "A" S/Dr  «C"
Fer credit ef Mr.Lummi.  a/c w/b 5449 # #4.70
4922 FORM   103
1
CANADIAN PACIFIC RAILWAY COMPANY
FILE OR CLAIM
G
g   7  9   4  9
2   7   14  5,
-      Be
Mr. A. T7. Tennant,
Travelling Auditor,
Vancouver, B.C.
Dear Sir:-
Montreal, March 30th. 1937.
December Abstracts -Vancouver Wharf,Forwarded.
Referring to your letter 85th instant.
Directing attention to enclosed copy of
letter from l.Ir. J. Lummis, A. 2\ & Te R. under date of March
25th, file CBG-I-57100F-JG, and statement attached thereto
giving details of differences December Forwarded (interline).
This statement as you will note outlines
"Advances as Settled-,"figures abstracted by Agent on Eoim 33A,
and differences outstanding.
As requested by Mr. Lummis will you please
check these figures against abstracts held by Agent and advise
result.
would also refer you to copy of A. F. & T* R«
letter 24th instant in connection with the statement of differences
which you submitted, and which I now attach.  Figures shown on
original abstracts have been inserted in Red Ink and you will
observe,  in several instances, they do not agree with those
shown on your statement.
Further differences appear to have been sent
Agent under Vancouver Wharf file A-353Q, as per statement attached,
result.
Please investigate items referred to and advise
Yours truly.
Auditor of Agencies. COPY GBG-I-5710QS~JG.
Montreal, March 25th.  1937,
Mr. B. Arnum,
?Building.
Differences between Vancouver Wharf forwarded
Interline Abstract Figures and those reported
by Receiving Carriers. _ '
We are submitting herewith^Statement of
Differences as described above.
It would appear that Agent has issued waybill
corrections on most of these items and is outstanding the
differences available in our Interline Freight Suspense Account,
and possibly the amounts we are outstanding have been taken to
special debit.
Before taking up with the Receiving Carriers, to
support their figures, will you please have these items
investigated along with the statement returned to you yesterday,
un er your files G-27949-B, 27145.
(Sgd)  J. Lummis,
A.A* & a   & T. R» Vancouver vrhmrt - December Abstract Difference. Advance.,
s/Dr.
4 "B.C.C.S.
lay 21. t,
3/Dr.A.     s/pr.C
#     4.70      T^~
Debit  ontrle.  Cfaarg. Audit 3aak May 21at.
°3s,
Cr.Mr. Lu_mi_ His S/_> 11183 a/c C5449.1
11378     4922
11365     4958
5414
summary Total sheet 100
33
C7497
ran.fer Charge - 6197
Rem.ve 0/S C4769 C/N 21A2, 10.10
5362     ..   Pt  |83,85 83.84
Pr.  12/8460 5.83
•   9
a a
36.15
127.78
328.25
1.00
.06
.70
3.00
2.07
total
#603.48
Credit entries Cfearg. Audit Beek May 21.t»
Abstracted ae      Sbeuld be o/s *.".C.
0/S Sheet 14  a/c w/B  5146    #423,52
47 6200 9.00
62 6737       307.79
8 Summary 'total.3767.91
14 .. 749.0-/
22
47
87
33
2323.10
1804,23
193.08
14.52
S/Cr a/c  s/Dr,#172 Apl.30th
?.r clearanc. W.J.Cherry
f769.05
52.92
407.85
3768.41
849.04
2333.10
1804.29
196.08
14.58
#345. 53',
43.92'
100.06
.50
100.00
10.00^
.06
3.00
.oe^
#  603.13
.35   "1"
733
Tetal       #603.48 'vac_.uv.r ¥aarf Deceisber Abstract Sifferenc. a/c Advanc..^
Debit Entri.a Charge Audit "Be-k May 21«t.
0/S.     3/br.   »A» S/Dr  »C"
Fer credit ef ?r.Lu_mi« a/c W/B 5449 # #4.70
4922 differences hetween Vancsuver Wharf Interline Advances and Carrier*
reptrtinft.
s/d.       w/3ill i)r. Bfc.
10126  5146
11183 5449   $ 4.70
11181  6200
Cr,  "Dfc» Remarks,
f345.53  *3e possible  explanation fer thie
difference,   and I  am asking Mr.
Cherry ftr credit  in adjustment.
S/Dr,Hay 21st fir credit Mr.Lumiiiigj
52,92 Destinatiea accounted an excess
ef ^9.00 a/c leading charges.
c/ff 993 since  issued increasing
1# ading. 36//.   Agent San .Francises
shtuld refund ee&stgsess  $8.64
and :__r.Ckerry will  require.36/
®ken pmymmmt   is rnu.de te Vancr.
Harbsur Beard. tp'^J
1$
My3A   '"
/
P
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