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Vancouver stores inventory Canadian Pacific Railway Company. Travelling Auditor (Vancouver) 1913

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Array '//// Vancouver*  B.  C.   Juna Qth/Zl
Vice President,
Montreal,
Bear Sir:-
Vancouver Stor^-a Inventory*
Enclosed please find all papers covurine above*
Stock shows an overage of #47.431.35. But tho Storekeeper and Local Auditor adviso that there will be a av.pplamanta.ry  debit
of |31.620.58 covering invoices taken into account toy Montreal, tout not
included in Local Auditarfs Accounta here. Ihoy however cannot assure mo
t  this will be the actual supplementary debit, and X have made out
final BiL'/jmarios to cover each case.
tim  n«t overage of f 15.810.77 is no doubt largely duo to
tho increased prices of material, When those increased prices ?^ore
applied to iseuet. considerable stock on hand, purchased at tha lower
price, would create a credit of no small amount.
Considerable brass goods jumped from 39 cts to 45 cts pa
lb.  Gum lumber from. #64* to |90. per a. Oak from §?©. to $90, par a.
The last two mentioned items alone would explain apprexlsoatly *2b0u#0U,
Increase in price of common iron in Class 30 would also cover a large
y wnt.
I alao notice that considerable overcharging has been
made on lumber issues, For instance, Fir is charged out at #16. and up •
while purchasing price is from £12.50 and up. ^.ust of the gum lumber ia 2  1. (I. O^den, Beq.,
purchased frorr Australia direct at a cost of about $64• par  M. Small
purchases made locally costs |90#, and the latter is made the ruling
price in charging out.  If it be possible to work out the lumber
transactions for the year I am satisfied the profit on this class, alone,
.Id almost offset the total overaget The apparent slackness in the
handling of other stores sheuld naturally result in a shortage, if not
balanced by- the benefit of increased prices,.
The iron shed is in charge of a man who does not know
iron from steel. Tha blsokenith shop adjoins this shed, and the black-
sni^he simply walk in ana help themselves to *hftt they ;*an*i« Little, or
no, neighing is done, and 'Form.  SC. is not handed ster^ mm  unfcil tha
following day.. They  also apply what they call a "running order".
Material taken out day by day on some particular work is all covered by
one Form* M. when the ,^ob is completed. There is absolutely no  check on
what material fees into blacksmith shop, and the store man admits that
■i^ee not know, and that it is left to the blacksmith.
The iron rack ie so -constructed that we are unable to
measure material, and practically everything has to be taken out and
~hed. We go to all this trouble to get ait'the actual material on
hand, and then in the end find that a store order has been running for
perhaps, two, or three weeks,and you have no way of arriving at what
portion of it ff&a issued before we had taken stock. The total' of such
running order is shown as issued after our cut-off en stock card, which
results in an incorrect balance at the end of .month.
There is a large roofed platform space, adjoining stores 3 I. \   § :den, ;sq.,
building,    i   ^ntaine several thousand dollars worth of material.
is struck ii to  exposed that it can be removed by the public or the
employees without the knowledge of thy stores dept1. Stock -cards ura  not
used, and there is no one directly in charge of this material.• It is
chiefly stores belonging to Classes 6-7-6-12 & 21, and is of a nature
that would not be of much value te an outsider. But it ia &af$ to aajj
that departments requiring this material d# not particularly bethel9
arm* Mm  If tb        id it. this platform could, with little
expense, I o'to*t#4 i   - sliding dcore,
large ef a store man. Material ^ould then ba
c«- usu«u :icc,; cards, and proter s&eek     on it*
We were considerably b   'ed th.   i   -.th their slack
Athod in handily    is* fi- ...  ;any articles are issued by tha piece,
but are priced par  lb. Tha stack cards aid nor indicate huw material was
t
issued, hi, meai - ... mt, or number* and necestiatad »ur
stock te get tha repaired li   --vtion to
comply        books for writ^in^ up.
rch 3i%rd'h  had.not all been lifted whan are started our
iking    pril 23rd, and this delayed and annoyed us v.hen ne found
%  of tvi-      Cards marked by our man had bean lifted and
plcaed by April cards*
The stack was sone aver pretty carefully just previous
to our arrival, nnd the cards made to agree with stock on hand. This
id indicate that sufficient care is not used in posting the receipts
ret throughout the year, and it is spruced up just previous to 4 I. Q. Grcf^n, Esq. t
ctr yearly visit.
1 miflht say I    the Storekeeper has to put up with a
poor and shiftless class of men  to handle the stores. All the men whs
are now handling stock and cards have been emoloyeed, or placed on that
work, since our last check. Sufficient salary is not paid to obtain,
and retain, men who take an interest in the work.
These man  are not familiar with the stock, frequently
do not know where it ia located, ailj note a loss at  time
te tikis Company through delays in issuing stores te wilt i  mn from
t*:e various shops.
Youra truly,
- Travel13ng A :M i t or. CANADIAN   PACIFIC   RAILWAY   COMPANY.
OFFICE    OF    THE    AUDITOR    OF    AGENCIES
C.    J.    BLACK,
AUDITOR  OF AGENCIES,
//WWW'Vaneeuver.  B.   C.   June  Il/l
C*   J. Black, Esq.,
Auditor of Agencies,
Mentreal.
Dear Sir:-
Vancouver Stores Inventory.
Please note c©py ef my letter te Mr, fgden, Vice
President.
Mr. Priestman advised tkat thie adjustment had been
emitted, and askad how it had better be handled. I told him  to make u;
statements te c^ver^ and tt enclose te me witk letter ef explanati
The state/cents "have been sent me, but ne letter of explanation.
I enclose copies to be handed Mr. Leslie and Mr.
Goodchild.
Your© truly, CANADIAN
PACIFIC   RAILWAY   COMPANY.
OFFICE    OF    THE    AUDITOR    OF    AGENCIES
c.
J.    BLACK,
AUDITOR  OF AGENCIES.
V^/W Vancouver.  B.
C.
June
Il/S
Ie
Q.   ®gder
Vice
t, Be
Pres
:A"'  |
ident,
traal.
Dear Sir:-
Vaneouvar Stares Imtnt0rya
Jr Ul   MM
y  m.
iiry letter  of ske  6th ins
^
.
r r% 1
.. tjp '~'i c
d etatemenis  ef  "uninveiced mate
r ial
frei
r*
a as tarn mer
chan
itn have
bee
n handed me teday.    The Sterekee
per
Gill t
bed
to
hand  ua
this
isfermai
;ien
when writing  up  the varieus  a&j
us tn
Th
Is  reduce
a   the eve*
i    j k
rail way & 10 c k, a n d st&k e s
in
st<
Ycure   truly,
Travel]Ing A
t ar • ///////// Vancouver. B. C. June 6th/l3
C. J,  Black, Aaq.g
Auditor of Agencies, G 780701
Montreal,
Dear Sir:-
Annual Stores Inventory, Vancouverfl
Inclosed find my  report #1302 with copy of final balance
in above.
All original statements are going forward, today, direct
to Mr. Ogden, Vice President, as per copy of letter attached,.
I have handed a copy of inventory to the StoreKaeper hart
and am enclosing two copies , which I presume will be handed over to
Mr. Leslie and to Mr. Gocdchild.
Yours truly,
T. A. C.    J.    BLACK,    D.C»W.
AUDITOR   OF  AGENCIES.
CANADIAN    PACIFIC    RAILWAY   COMPANY.
OFFICE    OF    THE    AUDITOR    OF    AGENCIES
MONTREAL       X5th April I9I5,
G-7 « 0 7 0 1        MONTREAL,
A. W. Tennant, Esq.,
Travelling Auditor,
Vancouver,  B.C*
Dear Sir:-
Annual Stores Inventory, Vancouver,
Your letter of the 2#th inst,    Inventory forms will be
bound in pads this year instead of sheets.   I understand they will
ready about this week: end, and will then be forwarded you.
Yours truly,
Auditor of Agenc,
VAT) CANADIAN    PACIFIC    RAILWAY   COMPANY.
OFFICE    OF    THE    AUDITOR    OF   AGENCIES
C.    J.    BLACKB.C.W.
AUDITOR   OF AGENCIES.
Montreal,        loth April 1915*
g-7 a 0 7 0 1
A.   W.   Tennant,   Esq.,
Travelling Auditor,
Vancouver,  B.C.
Dear Sir:-
Annual Stores Inventory, Vancouver.
Further to my letter of yesterday.   I am sendirfg you
by separate value parcel to-day twenty pads of inventory forms.
Yours truly,
#
yr
Auditor of Agencies. CANADIAN    PACIFIC    RAILWAY   COMPANY.
n _ OFFICE    OF   THE    AUDITOR    OF    AGENCIES
C.   J.    BLACK,ii* 0. W .
*> a   -   -   1 MONTREAL, 20th   ^Ch   ^>
G-7 S 0 7 0
A. ff. Tennant, Esq.,
Travelling Auditor,
Vancouver.   B.C.
Dear Sir:-
Annual Stores Inventory, Vancouver,
Please arrange for the above, as at April JOth, on the same
lines as in previous years.   Mkke request on Vice-President Ogden
for money required when the time is near.    The Inventory forms are
being printed and will be sent yeu in due course.
Yours truly,
yn
Auditor of Agencies.

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