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Transfer of staff to central office, Montreal Canadian Pacific Railway Company. Travelling Auditor (Vancouver) 1934

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 ^yy-—:    ~Y~yy j ■;""'"      ^A--;-v;   a
CANADIAN   PACIFIC  TELEGRAPHS
CANADIAN
PACIFIC
DIRECT COMMUNICATION WITH
THE INTERNATIONAL SYSTEM
POSTAL TELEGRAPH     -     MACKAY RADIO
COMMERCIAL CABLES
ALL AMERICA CABLES
MONEY TRANSFERRED BY TELEGRAPH
(
This is a full-rate Telegram or Cablegram unless otherwise indicated hy
signal in the check or in the address.
IMPERIAL AND INTEI
COMMUNICATIONS LIMITED
IMPERIAL CABLES   -   BRITISH PACIFIC CABLE
HALIFAX AND BERMUDA CABLE CO.
DL
Day Letter
NL
Night Letter
NM
Night Telegram
LCO
Deferred
NLT
Cable Letter
\
W. D. NEIL, General Manager of
i     Communications,  Montreal.
6
50
RAA5S 13 RS standard time
BA MONTREAL QUE  10
A W TENNANT
TRAVELLING  AUDITOR VANCOUVER
PUFFY ARRIVES  JUSTIFY  ON PROCURE POSSESS  PRIME  PREVAIL
REPLY  1  D   11
B ARNUM
\ SI
Vancouver,  B.C.   April  3rd,  1934.
■;b arts an,  Esq. $
Asst1   Auditor af Agencies#
"fontreal,   f)uee
Dear Bir:~
Referring ta jaur letter March 22nd regarding transfer
af staff te  Central Office Mentreal#
itiena  to he abelisked at Vancouver Taarf are
me  fellows:-
W.   Bfilf*    -   Rated aa  0*B 3c I),   cleric @ $127*00    Performing work I
porting clerk.   tJe does  not wish te  transfer and will bid in for
next best position.
£»H.  Murray -  Pasting Clark $ fl22.00 will   remain aad "bid for next
position open*   ff4 had previously- expressed willingness   to   transfer
to Stoni-rea!^   "but has  new withdrawn his   amplication*
^L.T.T>.  Wilson -  iiated aa Biller© fl22.00,  but  is_ mM acting aa  assistant
tv   chief outstanding clerk.   He* confirms hie willingness  to   transfer
••it real,  totalis shown. below*
C.A.nibsen -   Tr Clerk $  ^-37.50.   Owing to  illness  of his mother and
present  rate of pay he has Jddfe decided to  ramain «.nd accept  ^ny
position that may be open.
• • *»
I oX#i
he following elates
ies  their willingness  ^e
^antral Office '2n^r terms  as outlined in your letter,   and
Let ailing sarviee, .   ieneo,   etc.;-
^•irat Choice.
T.R. T?iscrra *  Pasting Clerk  £122.00,   Age. 31,  ;aarrie4,   one child,  has
.  renting  far-; •   flat  and will  have   no   S.fl ..Til f facta  to move.
Entered  service Oct, 23/28,   and has held pejritioiso  aa,  biller^
expensing,  raani ^sting,   r 's,   posting,   and  accountant1 a dark.
It. aachi'-ie mam,   reliable,   and fully  conversant with
Monte  ar varal construction ef -.nee sh^et.   'At :ed
as  purser1 a  clerk  °.C.C.S#   steamer  for six ^anths  during 1933.
was  also with  n.P.S.S.   Atlantice Service  n officer 1920-27,
nt  resisted to  cw;ae wast. # 2.  P.T.Robertson,   Tsq
2nd Choice*
T.  D.  fUeea -  fiat ad as
4   »
filler <
Age,35,
outstanding dark,
no mtm eriold effec ts,.
"gntered service  N*ev.lfi/l9#
i #122.00,  but  is  assisting chief
married,   two  children,  with usual.
Was  asst*   agent  at Buskin.  Vancouver
"iiarf experience as,  biller,   expensing,   nanifeeting,   refunds,
posting,   outstandings,   ani  accountantfs clerk,   QmaM machine man,
thoroughly reliable,   and fully conversant with balance sheet detail.
T?e successfully passed examinations  in (J.A.Association,^ is  rather
slow and deliberate,  but  a ^rary reliable clerk.   An inclined ts
think  that he is  on the 10s>k~out far a eoiiasrcial position and
will be liable to  quit lur sen/ice at  first opportunity.   Tie would
not meve his   family  .for,   at "least,   three months*
3rd Che ice.
Wl  s. Tirkwood - stenographer @ 3101.00.   Age 25,   single,   entarod the
-rvice "^ehy.l/26.  Experience,  billing  B.nd expensing B.C.C.S*,
jrrain. expensing,   abstracting,  warehouse book, switching  -'Accounts,
typing T.M|    mm4 ^aneral e'tateraenta.  His general  experience
confined chiefly  to  typing and work inclined to be a little
careless  as  to spelling,   etc*  He is  not an expert stenographer,
and  I  am unable to  recormnend him  .
^Tine other clerks at  the wharf and local  freight offices,
who hmi previously expressed their willingness  to  transfer to central
office,   have since withdrawn.   This  due in some instances  to circumstance |,
in connection with  family.affairs, but the present low ratings,  due to
•staff reductions  in 1932,  prevents  ^na ar two good clerks  frem naking
the change*
famra  truly$ Vancouver,  B.C.   April  3rd,  1934*
:.   T.   iia'bertson,  £*f**
Asst1- Auditor of Agencies,
Boom 360,  Montreal Dep*.
Bear sir:-
Referring to your letter March 22nd regarding transfer
of staff ta Central Office Montreal.
The positions to be abolished at- Vancouver Wharf are as
follows:-
iles . Rated aa 0 & 3.D. Vancouver,  B.C.   April  3rd,   1934*
7> ear" frank :«•
B)rt3 to have delayed my reply to yours of 22nd uito.
len various  interested clerks  w^rs approached they had
to  8©o  the folks  at home,   etc.,   and several got   *cold feetfc?.
I  was prepared to write you yesterday,  but  at  the last
informed that   four clerks  at  the local  freight office had
go  to Montreal-  and it was  necessary for
minute was
also  expressed willingness  to
me to  see  them this morning.
In addition  to
consideration,   the following clerks had also
ago  that  they were willing to  transfer:-
names  submitted for Mr. Lawsonfs
Ageata  setae time
Age*
I.M.Murray       26
T.A.Lovereck  23
J.1.Parkingon 34
Tany,1935 a,
.messenger *U
Bmpl.   at.   Int.Svc*
wharf 1924 Married.   Application now withdrawn
1927 fUngle. diim
., 1916 Carried.   Transferred frmm local   frt
'c-laid off Oct./«$$*Accepted only available position of
'fat* 45.00,  but has been used' as  relief clerk at various
rates,   now working as messenger© ^45*  :iia last rating at  the local
was  $87.50.   gannat  consider going to  Montreal  at that  rata,   and
hae withdrawn application.
'^ichol    24    w&arf    1927.  Reverted ta raeseenegr lov.l/32 a/c  redueta
of staff.  Do   not  consider experience and ability  qualifies him.
rcGoougli 49    wharf WmtriaA*   Too  slow and tao much mixed up witk
aiI it ic ml .matters,  >!©w on leave of absence for three months  to  take
"oveminent position.  All  concerned trusts he will  not  return.
, A.aibeen .    27  wharf.     3ingle.   Application now withdrawn,a/c  illness  of
his mstr.er.   -ioad reliable clerk of very  retiring disposition,
;-;old medalist f$r typing,   and general  experience in accounting
office.  Had to  revert from rating af #112.   te #87.S© in lov.132.
.ressed a wish to go  to Montreal on six mentis  trial,  but X
earned you dc  not want mny strings  ta the proposition*
•".■'"igga 31    local   ?rt*  1924 Carried*   Owi- illness  of wifa  and
recent  arrival  of the fourth youngs fco*\   I n withdrawn his  app*
■T.HcCrea      25 Thecal  ?rt*  Carried*  withdrawn I '.icatien a/c  the
setien of salary,  not willing  to   trmnsfar at $114*
r'irby 25 Local  -?rt.  1924.  Single.  Same as  above,  m ig to
transfer at present rate of $101«
It is  rather an awkward situation for some of these
clerks.  Owing to present law ratings,  due to  reduction of staff 0ct./32.
they cannst see thcsir way clear to   accept present  rates of pmym   It
ratings  in effect at 0ct./32 were  applicable one or two other clerks
would  have agreed to  transfer,   ^oma of them are reliable &nii
.;erienceA. vVirs   truly^ .T.Robert sen,  Esq. ,
I can only safely recommend Biggs  and Wilson.   The latter
is  Ysry reliable but   "cocky®.  He has had good experience  in the
general  accounting werk?   but mix satisfied that he will  not be content
to  remain  railroading  if *nd when commercial conditions  improve.
I  do  not consider Kirwaod ae being goad material  for
Tis  general knowledge of accounting matt;era  is limited
inclined to ba sloppy.
Others  that  I could recommend balk at the question
present salaries.   They can struggle along -at hoiae,  but
not know living conditions  at   Montreal   and  therefore do  not car a
make'the plunge.
I do hope that Sir. Lawsen will give Briggs a chance,
he is  a Ytry willing clerk,   not  afraid of work,   and always digging
into  anything of interest  in accounting matters. _________
Sfr. Lawson.
and hie work
of accepting
da
to
ioura-  truly$ FORM   103       C>,
CANADIAN PACIFIC  RAILWAY  COMPANY
FILE OR CLAIM
Montreal,   4ue. March 22n&,   1934.
A.  W.   fennant,  Esq.,
fravelling Auditor,
Vancouver,  B.C.
Dear Sir:-
At present it looks as though the accounting work for
Vancouver local freight will be transferred to Central freight Agent,
Montreal, May 1st,1934* fhis,of course,is quite unofficial. However,
Mr* lawson is on the look out for about two good capable clerks,
preferably ones able to operate a typewriter efficiently* He has asked
me to ascertain from you the names and full particulars as to age,
whether married or single,details of their experience,who would be
willing to transfer to Montreal at their present rates of pay. I
understand the Company is prepared to stand the usual moving expenses
in connection with the transfer* While we are not allowed to transfer
staff at increase of pay rates,there is this to be considered,that
there is always the possibility of promotion in the Oentral Office,as
there are a number of jobs carrying rates possibly better than would
be found in the ordinary freight office. Ihere is,of course,no recognized Clerks Union and no recognized schedule. Ability is the governing factor as regards future promotion.
You had better let me have a list of thdise likely to be
the
let out at Vancouver when the consolidation takes place in/order FORM   103
CANADIAN PACIFIC  RAILWAY  COMPANY
FILE OR CLAIM
f   8  )
A.  W.   Tennant, Esq*,
which you would select them if you were doing the picking* Shis
will give Mr. lawson a chance to make a selection.
Yours truly,
7,
^i CANADIAN   PACIFIC  TELEGRAPHS
CANADIAN
A PACIFIC-■
DIRECT COMMUNICATION WITH
THE INTERNATIONAL SYSTEM  - IMPERIAL AND INTERNATIONAL
This is a full-rate Telegram or Cable-3
gram unless otherwise indicated byk
signal in the check or in the address.%
POSTAL TELEGRAPH
COMMERCIAL CABLES
MACKAY RADIO
ALL AMERICA CABLES
MONEY TRANSFERRED BY TELEGRAPH
COMMUNICATIONS LIMITED -
IMPERIAL CABLES   -   BRITISH PACIFIC CABLE
HALIFAX AND BERMUDA CABLE CO.
DL
Day Letter
NL
Night Letter
NM
Night Telegram
LCO
Deferred
NLT
Cable Letter
W. D. NEIL, General. Manager of
Communications, Montreal.
STANDARD TIME
RAA51   13 RS
BA MONTREAL  QUE  3 1934 APR  3    $|   5    3J
A W  TENNANT
TRAVELLING  AUDITOR VANCOUVER
WHEN  CAN YOU LET ME  HAVE REPLY MINE  TWENTY SECOND REGARDING
STAFF RECOMMENDATIONS
F  J ROBERTSON %A7^ 7/
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' yT
Vanc<
BacmhBr 18th,  1933*
Auditor of Agencies§
■-'ontreal*.
CI-47755t-H*
central
;ht Accounting    *
rt #3180
Aa  requested in yeur letters   :ov<$;-tbar 2oVn i 50th,   I am
attaching ^«s*no,  showing the detail information as  rocgueatod.  Am alao
enclosing memo,  from vtr.  AmM*timm$  stating that he ia prepared to
should accounting; covering
be eliminated tram Central
up the necea&ary detail Jd&ta
cleric and accountant what
reduce hia accounting staff hy four clerka
Vancouver T,ocal and Victoria,B.C* {3 & If.)
Office.
itr. tnnma and I Itfrai worked
without hie having to explain to hie chi^f
ia  c ant omplatad.
I might mention that  tha switching -l&we account of
loads interchanged with connections can ha handled as at praaent.
Our  Agents  is-aue a aeparato ledger account statement against each
railway for tha ^witching iimm. due our Company,  and they in turn
ieeua a statement against ua for amount© due teem,  Tha weekly totals
only ahow up on  interchange aaftlamenta*
'fours  truly^
i.. * jf%* 7/3
7k.
r
U77y.
y
*&iU£.
A
1
7   y y'\
\ /
'
kJ
V
77 J
/
3
' 7
7\*
•A/A, 3e Central  Accounting    -     G-477&&9-H*
lent of accounting items handled ..account of Vancouver Local Preight
Xtetne*"
I nward pro a« L o c &1 trt *  4609
orain 23
PPO waybills   (not proed)                          ... 181 4813
Interline 450
Corrections a/c undercharges,  etc* 23
Outward Waybills.
Prepaid forwarded,
Advance  it«Pt arded*
Car Rental  and B*D*
Storage*
^witchin.        . bills
^T0t^«
Local
Interline
Local  4284
Inter*    o4.
Local      8S
Inter*      3
• a largo percentage of cars i
blanket switching waybills*
Issued   492
HOCeived34Q
;rouped on
Interchange
6651
144
434©
SS
146
230
U33
Consignments  delivered connections  73
,t   received from • • 28
j-above doets not include switching items, which are
handled on statements submitted weekly to  and from each
connecting line*
Switching items charged to connections- during NOvsmber
•« «* *.      by «« * * . *
Owing to grains   aid other comraodcUties being switched at a
per 100 lbs   rate, many switching waybills cover several cars,
The above number of items  represent the number of carloads
interchanged*
101
644
289 Ua  C antral  Accounting    ~     0-477559-H*
it of accounting it-ems, handled account of Victuri*tB*o, E & I*Ry
Items*
In ward pr*s. Local T?rt*   963
Interline      4®
PPO waybills   ( not proed ). 19 1030
Additions  to IBB a/c corrections. 4
335
Outward Waybills* Local 3dtfi
Interline        9 344
prepaids forwarded* Local 110
Advance Iterne forwarded*
Car  Rental *
ntoraga,
Itchi ./bills.
Interchange.
Interline
3
113
6
12
10
Ia sued
Aoc eiv*4
4
21
25
twitching
Mil
25
25
BBO a*\pTTJ*   (u°f  **-°*9) T8T f8T3      Ta       TO30
A^uconA ex. * atc -po *•£*
&f$r£ajetff o^ srccorru^itffu  7£0ujb psMjqreg srcconilp  o£ A^oorrAex. poesy ^P£
39  ca£J£X.sfj  yccorrxj^yug   —     Qh*Mt#S~S* Re Central Accounting - G-477559-R.
Statement of accounting item* handled account of Vancouver Local Freight
and Victoria, B.C»_JB,&_lJ,Rly,«i
Vanco liver .Victoria
Local 4609     ^~Tm
Grain  23 48
PPO waybills (not proed)       181   4813  19  1030
Inward Pro*. 'Vancouver, B.C, December 18th,1933
^ear ^rank:-
I hope that  enclosures, my report 3180,   is  all  that you
require in connection with central  accounting proposition*
I  am inclined to  think that Mr.  Innes has  rather over
estimated the time it takes  to  handle Vancouver Local  accounting,   and
oonsioer that he  *auld navts* b^an nearer the mark had: he iuggwttMl
reduction of three clerks*
The  intricate  items  for clearance account of wharf
transaction  requires a lot of time and detail statements.  However,
it  in aa office  that is always  robbing Peter to pay Paul -stafff being
utilised here and there throughout the office to  fit conditions as  it
arises.   ;!e may he able  to lay off four men,   and it was not  for me to
discourage reductions*
Aa  a side thought;   would like to aay that 1 aa satisfied
that   the Victoria 3 & H can handle their own work,   including b/s*   and
maaaaAry ^cciuniing, »$tb the present staff,  Also  that in my opinion
tho business will  never increase to  an extant  that will   necessitate
consideration.of an additional clerk at tbatf office*
Tha  elimination of local   abstracts make a big difference
and the posting is  about the only additional work that would be
necessary,   and this %ould ba off-set by the elimination of present
correspondence between the two offices.   1 &r"lf Agent already issues  a
^/s a/o  of ticket business,   and  unbracing freight natters  on fame B./s
would cause very little extra work*
I am* alao  satisfied that if it was- put up to llr.Howard*
victoria "/harf,  ho would advi&e that ha can wol handle his own accounts
at Victoria ^harf with the addition of one clerk to his present staff*
If!**  Inn-ae would,   I aaa euro,  agree to a reduction of another clerk at
central  office if Victoria Wharf accounts ba   ia2ien away fron him*
Ths  elimination of local  abstracting  ia  a bin feature  and I  feel
satisfied that T!r.   Howard would be mx in good shape with one  uxtra
clerk  to  do  tho posting and extra detail of handling hie  own work.
Re also  issues  a "3/s  a/c of tieket business,   -nd it  t no uld not upbeat
natters   if freight  transactions  were  included?
Thie  suggestion nay not appeal   to Mr. 3ridger, but I
think it is worth considering.   >?o doubt the business at Victoria Wharf
will  increase materially,  but agent will give it a lot of thought
before asking for additional  help in future* A lot of time is lost
#ith wyiting iette**!  b#NN*fWI **.ue  two offices,  and all conc**rwd *»*>~id
no doubt "break their neck to go back to  th* old system.
Br..  Bridger expressed that it \ms not the reductions
of staff at Victoria at time of making the change, but the fact that
increase in future business would not  necessitate future additions to
the staff there*
It  is  to be hoped that  they na^er attempt  to handle
eouver -^harf accounting at Montreal, but  there arc not'many obstacles
in the way should they consider taking Victoria Wharf accounts to
Montreal*? AA?
Y3
x
Yy ■'.
i
A £0
\
/ COPY
Vancouver,  Dec*16th/33*
Memo  for Mr.   Tennant.
With reference to our conversation in connection with
Central Accounting.
I have gone very closely into the question of the
distribution of the cost of this work    As you are aware when the
additional work was  taken over by this office,   it required a
redistribution of the work in the whole office to  absorb it without
additional staff,   and I took what  additional staff was  required for
accounting from the general office.
In making reductions we must be governed by the
clerks1   schedule,   so  that higher priced work ie not put on a lower
paid position,   and taking this  into consideration,   if the accounting
work now done for the Local Freight is  taken away,  we would be able
to  eliminate four positions  as  follows:-
% Clerk #127.00 per month basic  rate
1 122*00
1 122.00
1 87.50
$458.50
A.M.Innes
Wharf Agent. 17 FORM  103       (5V
CANADIAN PACIFIC  RAILWAY  COMPANY
H.
FILE OR CLAIM
G- 4?7559g &
Montreal, Que. November 30th, 1933.
A. W. Tewo.sn.tm  Esq.,
Travelling Auditor,
Vancouver, B.O.
Central Freight Accounting.
Further to mine of Hov ember 28th.
I find I omitted to ask for the number of
Inward Interline waybills. Shis information is also neoessaxy
as there is the question of separate Interline Abstracts to be
considered. Will you kindly include this information in your
report.
Yours truly,
Auditor of Agencies CANADIAN   PACIFIC   RAILWAY  COMPANY
FORM 103      (A. in'
, CANADIAN
PACIFIC
N. F,LE 0« 477559 sR.
Montreal, Que. November 28th,1933.
A.  W.  Tennant,  Esq,.,
travelling Auditor,
"Vancouver, B.O.
Bear Sir:.
Central Freight Accounting
A Committee has been formed to study the
feasibility of centralizing in Montreal the freight accounting of
the principal Western Agencies,using Hollerith Accounting Machines*
Ays you probably know,this system is now in
force on Eastern Lines.
She feeling at present is,that it would not
be advisable to disturb the present B.C.C.S.,business or the frans
Pacific business.
Shis would mean that Vancouver Wharf and
Victoria Wharf business would not be interfered with.
We will,however,consider the question of
doing the accounting for Vancouver local and Victoria S.& N«, in
Montreal.
With this end in view, will you please secure
the following information which is necessary in order to know what
staff and machines would be required here,-
Number of mward Bros.
w   * Waybills, AnurOMM ■
n   Prepaid Shipments,
Car Bental items,
Storage items,
Switching waybills,
Interchange items,
*   w Forwarded Advance items.
I would like these figures to cover the
»    n
n » CANADIAN   PACIFIC   RAILWAY  COMPANY
FORM   103       Qin
CANADIAN
PACIFIC
FILE
( B )
A. W. Tennant, Esq.,
business handled during the month of November for both Victoria
B. & N., and Vancouver Local, showing each separately.
Please treat this matter confidentially,so
as not to unnecessarily worry the staffs in case the suggestion
is not adopted. You wiil,however,have to take the Agent into
your confidence in order to ascertain what the pay roll saving
would amount to. That is, I want to find out what staff Agent
could dispense with if the accounting work for Victoria S.& H*,
and Vancouver Local were taken to Montreal.
Please let me have a list of the positions and
the basic rates of pay for the positions abolished.
Yours truly,
Auditor of Agencies

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