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The Chung Collection

Vancouver B.C. Wharf freight L.C.L. deep sea Canadian Pacific Railway Company. Travelling Auditor (Vancouver) 1960

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Array Pile       173
Vancouver B*CU  - ¥iiarf Freight
Be e p Be a.» ; _
FORM 101    (____,
CANADIAN    PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM H6o/52g    JJQQ
Vancouver Local "Wharf Freight, B,C
May 26, I960
Mr* Gs H* £*err
General Foreign Freight Agent
VANCOUVER, B*S*
1st Handling of Import L.CsL*
Cargo	
With reference to the above subjact*
We have now been advised by Mr# W* R» MeGracken,
Superintendent, Vanccuver that, effective June 1, C*P#R# Merchandise
Services will assume the billing of import LsC#Ls freight.
Tou already have received a memorandum issued by this
office setting forth, in detail, different types of import freight
and the method of handling same*
I presume that you will now direct correspondence dealing
with L*C*L. import freight, not covered by C.P»R# through Bills of
Lading or tUP#R. Manifests, direct to the C*PsRs Merchandise Services
for processing.  Ms office, of course, will still receive correspondence
dealing with through shipments as outlined in my  circular*
A* F. LePage
General Agent
HGC/ar
c#c« Mr* G. Letch, Audit Department
To note* CANADIAN   PACIFIC   RAILWAY   COMPANY
m&Wf
m
FILE OR CLAIM   H60/528    HGC
Vancouver Local Wharf Freight, B#0*
May 26, I960
Mr* J* Ashtcn
Tenoinal Manager
C*P.R* Merchandise Services
VANCOUVER, ^G*
R@: Handling of Import L#G.L« Cargo
We have now been advised by Mrs W* R# MeGracken, Superintendent,
Vancouver, that effective June 1, your department will assume the billing
of all L*C#L. import freight*
My  circular of March 22, copy herewith attached, set forth
a proposed method of billing this merchandise*
It is my understanding that Mr. G. H, Kerr, Foreign Freight
Agent, Vancouver, will forward to you direct all papers pertaining to
L.C.Ls import freight not covered by CsP.R. through Bills of Lading or
C#PsR* Manifests*  ftn shipments covered by the latter movement, this
office will process the docviments from the Foreign Freight Office and
will forward same to you direct with the necessary instructions as to
protection of any charges collect, or if there are any charges prepaid
beyond*
A* Fs LePage
General Agent
HGC/ar
encl*
c*c* Mr* G. Letch,
Audit Department,
To Note* CANADIAN   PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM   rSpU/>&Q   m
Vanoour&r Local Mharf
FORM 101    (___*
it,     &»C«
SimiNip Chiof tvcoountant
Mr. 3mittmup A®%omitmii
yd9 dnini ^illor
. ..jimle, Wii«tf ■ Clark
Nr« jtej_ntyrsf Chief trans* Pacific Cleric
Mr* L*teti* Travelling   %aditor
ikX,9 Genoral Korean
C*I.  • outside Busk PsMW
FottMwn* iMlaiitync Dock
yurittMWlf T^mjtiml i>oak
Furmmnp Lvans, Goldman and Jlrans
km    Handling of Import L.C.L.
liuffactive* June 1st, CPii lisrchaflritss Services will not
cmly load inport L.C.L. s!tips»ats, but will actually do the billis
I am attaching a Kaiaoriuftluit setting forth the pj^oc^dur^
if this freights
Esu will note that, on Si*ipi4S*%S moviiu; on throarh C*P*B«
mnifesta MMt WJJLs of lading, the Foreign Frtii/ht Office* nil ,arct
ths doeuBumti -:i» offlcs wbsre they will bm processed i mi sent
direst te ttk .archondise ENpftice* for billing.
Kt pmsaui line, on atiipmmts of this nature, we ^
receive liis i nts fmm the outtside clocks after the freight is
loaded und ths* proosss ®m& in a£Setti*»*l*s with Uu- 6*F*8* through I
that is protecting any collect charges, or if I i  -aid
bayond ehajqge*, s»e ] vdnst the <mt**sJ<i hillii-.
it will im z«<*cess<wv •• rm^rmt %m procedure inasmuch
a* ws wlli obtain frost the outsiae decks a copy of ihnir expense bills*
process tiici mnifast and then forward all papers direct to the
i^rchtuidiae Servioss.
st
As mgards
OS
... •*£ FORM 10!
CANADIAN   PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
.nttise Services will account for tim way'billa ant! forward
a copy of their billing fee I c« for presesniim*
*mmmmtmr%Tmm%i to Kit* 0*1**1** lewif fasts ■   If th&rs ar© any
charges to tee collect ■•■ !*>?#8* *\er-i^dl/.o   ^rvlcee* s«e
will be ei_argcd on their weaicly led&er account* other hand*
if there are any beyond charges due thara,  felMgF will bill iui though
the weakly ledger SMS*!?* is procedure lias alrtiady heop arranged
between Hr» Latch i --;*•
yr In connection with the handling of I ort freight.
Qft^jforowan bus been contacting I catcher of ti lemamaise
iiervices^ asking that the shipssots be transform* to t&e PsoAs* Street
gfae&f for loading*      Under the new procedure, the responsibility for
picking up th<* shlpswintB will be taken care of by the fiW nerchahdise
Services wiie, an receipt of tr*e doeuswite -litner from tho Kor*;l,*n Freigfc
or thia of flea, will mke their own arrangements to SWrctidsr the bills
of lading to the outside dOftk COsqwogr^S or to our Caaftier at Pier IWS*
If the .re cream points in question that you are not
v«ry clear on, will yen kindly Me toe Ghi«f Clem?
Uenoral ft&ent
/ar
encl. CANADIAN PACIFIC RAILWAY COMPANY
Vancouver Local Wharf Freight Office , B.C.
File H60/528 HGC
March 22, I960
MEMORANDUM COVERING PROCEDURE TO BM ADOPTED ON
mm  K^DiIiiG^L^FK AND F£°IiT_ FKSIGHT^	
Referring to the above, a meeting was held in the office of
the General Agent, Thursday, March 17; the following departments being represented:
Merchandise Services - Messrs. K.A. McGregor, G.ji* Tweed, G.A. Peters, •
J. Battye and D. Curall
Foreign Freight     - Messrs. D. Walker, K. Woodcock and G. P. Kardman
Wharf Freight      - Messrs. A. F. LePage and H. G. Chapman
Audit Department    - Mr. G. Letch
PROCEDUJS TO^BS ADOPTED ONJOJTORT FREIGHT:
On import freight there are three (3) distinct procedures to
be adopted which are as follows:
1* bHIPlSNTS ipVINGJ3N THRl)_CPR^BII^J3F UDip_&J%NIF^TS_
The Foreign Freight Office send to the Wharf Freight instructions covering the movement of import shipments, also copies of inward
CPR manifests, CPR Bills of Lading and original endorsed Ocean Bills of Lading. Upon receipt of these documents copy of the instructions are forwarded
to our outside dock foreman or to foreman at CPR Piers, wherever the freight
is discharged. After the shipments are loaded, shipping bills are returned
to the Wharf Office for processing before being billed* As the CPR Merchandise Services, who now pick the shipments up at either docks, load but do not
bill them, are going to assume this responsibility; it is necessary to make
a change in the final processing of the documents. When the Foreign Freight
office send instructions to the Wharf Freight, Mr. Nightingale, Chief Revising Clerk, will issue expense bill and rail bills of lading snowing on same
if there are any charges to be advanced against the shipment or if there are
any beyond charges which hays been prepaid at point of origin.  The documents
will have to be processed immediately and forwarded to CPR Merchandise Services, who will be responsible for having the shipments picked up and forwarded
tr destination.
2* SHIPMENTS LOVING ON LOCAL 0C_5AIJ BILLS OF LADING TO
VANCOUVER FOR FORl^RDING^TO roniTS_BfcH^]D	
At the present time the Foreign Freight Office, who solicit
this traffic, issue the necessary instructions to the Vancouver Wharf Freight
office, including rail and steam ship documents* When this traffic is
assumed byCPR Merchandise Services the Foreign Freight office will forward
all documents direct to them for handling.
In some instances there are shipments moving to overland points
on which terminal charges are to be absorbed in accordance with Tariff W 571*
Copies of this tariff may be obtained on request. Mxpense bills issued by the
outside dock companies will be forwarded direct to CPR Merchandise Services
covering their charges as set forth in items 1 and 2 Import Freight, which
should be advanced and settlement made direct to the dock company concerned.
On import freight consigned direct t6 Mr» G.H. Kerr, Foreign Freight Agent,
expense bills will still be forwarded to the Wharf Freight office for processing. 2 -
3 .    PROCEDURE pj_HANDTJttIG E^ORI^LCI^SNIPiSNTS^
At the present time on LCL export shipments waybills are
accounted for by the Wharf Freight office  but this will be discontinued
when theCPR Merchandise Services assume this work as they will revise and
account for the waybills in question.
LCL Export shipments will be transferred t? Pier B-C where
they are held pending the arrival of the steamer for which the cargo is booked.
These shipments move on local rail bills of lading to Vancouver and are
either covered by thru CPR Bills of Lading or the steam ship company issue a
Vancouver Ocean Bill of Lading to destination.    There are also shipments such
as personal effect,   etc., which go forward as passenger!s baggage.     These are
transferred direct to CPR Baggage Department in the station.
As the Inward Waybills generally show the amount of Ocean or
Terminal charges prepaid it will be necessary that copies of the expense bills
be forwarded to Mr.   G.  Mclntyre,  Chief Trans-Pacific Clerk,  in order that the
amounts be paid to the steamer line when the Outward manifest is finalized*
A.  F.  LePage   fl
General Agent
HGC/wt \GmaJU\mm
CANADIAN    PACIFIC    RAILWAY    COMPANY
Montreal, March 4, 1960.
Dear Gib*~
I have received your letter of February 19
regarding the Local L.C.L. business being handled at
Vancouver Wharf freight office and have been giving the
matter some thought.
Apparently the import traffic situation at
Vancouver breaks down into three categories, namely:
1 - Shipments received for Local (Vancouver) delivery*
£ - Shipments moving inland in pool cars (or single shipment carloads)
3 - Shipments moving inland as Local L.C.L.
Item 3 would appear to be the item we are
interested in under circular 140F as the dJther two items
do not involve the production of Local L.C.L. waybills.
In other words items Z  and 3 should continue to be
handled by keypunching as heretofore, at least for the
time being, for the following reasons:
1 - Cards require to be punched from the B.B. book for
station accounting purposes.
2 - Cards require to be punched for pool car lots as these
cars are treated as carload shipments.
Admittedly we could arrange for the B.B. book
requirements to be discontinued and the procedure replaced
by setting up as special debits on the Local L.C.L. account,
but then this would require ifea* segregation between L.C.L.
and carloads and this could create a local problem at the
outset  something we would prefer not to have happen at
the present stage of implementation.
In any event I understand from Dan Davis who
was in here yesterday that M.S. have now decided lo absorb
Vanc.Whf. L.C.L.in the very near future and thus all our M
present problems will^be automatically solved (???)
Thank you kindly for your letter.   It was
nice to hear from you, and my personal regards to you
all.
Earold. 1       (
dx 77-s- d.
Vancouver B.C.,  February 19th.,i960*
Dear Harold;
I have been thinking over tnis L.C.L. business at the
Sf Freight Office here* If I remember correctly the idea behind Circular
140F was to avoid the necessity of punching cards for other than carload
shipments* IcH it is true that not all deep sea received traffic moves
overland aa carload traffic and what is moving overland as L.C.L. is at
present being handled in accordance with Circular 140F but on the other hand
whether the deep sea traffic moves overland in pool car lots or is delivered
locally, cards still have to be punched for every received shipment appearing
on warehouse sheets or as it is called here the B.B. book* for this purpose
a series of 0/-———- pros are used. The only method I can think of at present
to adjust this:under the present set up would be to again divorce the Wharf
Freight from the Local and revert back to the old standard Balance Sheet for
the Iharf Freight and entirely separate the Wharf accounting from the Local*
Possibly this does not interest you but I thought I
should let you know*
The very best to you and yours. Give my regards to the
boys*
Gib* CANADIAN   PACIFIC  RAILWAY COMPANY
AUDITOR  OF  AGENCIES
Vancouver 2, B.C.
AUDIT STATEMENT
At an Audit of the  LAND  DEPARTMENT your Contract No.
Covering.
Lots	
stands as under on_
Block.  D.I	
 Total Amount of Contract $_
Balance of Principal unpaid as per Audit Statement sent   $_
PAYMENTS AND CREDITS RECEIVED SINCE LAST AUDIT:
DATE
PRINCIPAL INTEREST
TOTAL
DATE
PRINCIPAL INTEREST
TOTAL
Balance of
Principal
Unpaid
Plus Interest from
Balance of
Principal
Unpaid
Plus Interest from
Will you kindly verify the correctness of the above payments made and if any error found, return promptly in
enclosed envelope with full particulars.     If statement is found to be correct to it will not
be necessary to return same.
Yours truly,
TRAVELLING AUDITOR
ALL CHEQUES SHOULD  BE MADE PAYABLE TO ORDER  OF CANADIAN  PACIFIC  RAILWAY COMPANY
AND REMITTED TO LAND AGENT, VANCOUVER 2, B.C.

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