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Mr. W. D. Wilks, regional manager, merchandise services Canadian Pacific Railway Company. Travelling Auditor (Vancouver) 1962

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 File #183
Mr.W.D.Wilks. Regional Manager, Merchandise Services, Vancouver B.C. Canadian
(Pacific
m
/   /y   6 FORM 102 (?m
CANADIAN    PACIFIC    RAILWAY   COMPANY
F.LE    G-905
Montreal,  Dec*  11,   1962.
Mr.  H.G.  Letch:
Vancouver, B.C. Merchandise Services Terminal
This has reference to your letter of November
2 and 4e
It is our belief that the attached copies
of correspondence exchanged will dispose of the matter to
your satisfaction*
You will note that your accounting department
authority is sufficient identification and that there is
no thought that you will be required to wear identification
cards on your coats.
Of course, it is a normal practice for the
Auditor to introduce himself to Agent or manager in charge
of the office at the first opportunity, after he has obtained
control of the cut-off and it would be expected that this
practice will continue.
Please let me know if there are any further
difficulties.
Auditor Passenger & Station Accounts. FORM IO!-T<
s
cxx
r xn c.
Ing unrcc-trictcd in
L over the liquid aasc.
otc.) without &ny ad van
. operations vrc
procedure
WilkSe Thus it must I:
atly at tha
_i audit re<; .resit ©m and conf innati
. by your Regional M
n but that the
;. outlined by Mr. Rutherford
Is All that then remain;'; Tor
_t, if as and vihBnP  a Travolli
)roduce hio credentials
ttion In the execution of .
illy un
5Cde
Refers to your letter of November 27th, file
A42-15-0. ' /J     . MON"
IN   YOUR   RZPL.V   R_FKR   TO   .~ll___   NO... ._--    \J_.j__,-
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TOUT   T)C
information 1 . ; ——	
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"Tie filing time shown in the date line is LOCAIi TIME at place of origin.    Time of receipt Is LOCAIi TIME at place of destination"
RAM.98-! RAK289 RS
962 NOV 6    m  4
MONTREAL QUE 6
H G LETCH
TRAVELLING AUDITOR VANBC
YOUR LETTER NOVEMBER 2 AND k CORRECTIVE ACTION BEING TAKEN
1-N-1_*
G F BERNARD
TELEPHONED
tQ^^...ATZMBY.j'
DPI MltCT. I
DELIVERED
MAILED
FILED n
O
Vancouver B.C., November 4th.,1962.
Mr. (J. F.Bernard,
Auditor of Passenger and Station Accounts,
Montreal Que.
Vancouver B.C. *- Merchandise Services Terminal.
Further to my letter to you of the 2nd. instant in re
Mr.I.D.Wilks, Regional Manager, Merchandise Services.
It would appear llr.Wilks* loud and profane tirade was
apparently heard further than I anticipated, as the storey has now spread to
other departments of the Company, and possibly will spread further. On i_iday
last, Mr.Heyman was questioned by an Investigator from the Investigation Department
regarding the matter. On Friday night, Mr.F.B.Mulligan, Regional Accountant,
phoned me at home to say how sorry he was to hear about it and at the same time
said how shocked he was to hear that the Authority issued by Mr.Crosbey was
insufficient for our purposes. He also informed me he had been told about the
affair in a Safeway Store.
It now seems to me that due to this surprising attack,
the Travelling Auditors9 and the Accounting Department as a whole, could
suffer a most serious loss of prestige, if action is not taken to re establish
our position*
Travelling Auditore
m 0
tETEM
1
O
ITEM
2
ITEM
3
Original
Page    1
COMMODITY CODES ~ CARLOAD TRAFFIC
1B6-Txl3
The Canadian Pacific issue of the Freight Commodity Statistics
Classification contains an alphabetical and numerical list of commodities
shipped in freight servicee The commodities have been assigned numbers
expressed in six figures. The first three figures indicate the class
under which commodities are reported to the Dominion Bureau of Statistics
and Interstate Commerce Commission while the last three figures, or subcode, are provided to more specifically identify the commodities in each
class for various other accounting and statistical requirements*
The numbers or codes assigned to each commodity are shown with
a hyphen between the third and fourth character* The hyphen is not part
of the code but has been placed in the code to simplify reading and as
an aid to memory.
•   ..........
■ 7 * *
Pages 1 to 85 contain the alphabetical index of commodities
and their assigned codes while pages 8? to 12? contain the numerical list
of commodLty classes under their generic headings. Your attention is
directed to the fForeword1 on page IV which explains the purpose of the
publication.
APPLICATION OF COfflODITY CODES
Shipping Order « CePeRe bill of lading forms IDP 9 provide
blocks for various codes, one of which is the commodity code. The commodity
code should be entered in the block provided therefore
"When other than IDP bill of lading fom is used the impression of
the rubber stamp supplied for placing on original non-IDP waybills will
also be placed on shipping orders* It contains a block for commodity codec
Waybill form IDP U60 - This waybill form contains a block for
commodity code immediately above Description of Articles and Marks*
Waybill forms other than IDP - Impression of stamp will be
placed at the bottom of waybill forms in the space provided for junction
stamps* The commodity code will be shown in the block providedo
Determination of the code applicable - For example, a shipment
of clay conduit - Refer to "Conduit" in the alphabetical list of commodities under "Conduit11 and you will find various types of conduit listede
The code for clay conduit is 61*9002. You will also find this commodity
listed under "Clay".
POOL CAR TRAFFIC' -
Carloads of L.CeLe shipments forwarded by one shipper to one
consignee at carload rates. Such shipments are to be coded 950001c
MIXED CARLOADS
The code applicable will be that for ;the commodity of the
greatest weight in the shipmentc o
^_
o
o
Vancouver B.C. November 2nd.,lv62e
KrcO.f.BfTOard,
Auditor of Passenger and Station Accounts,
Montreal Juee
Vancouver B.C. - Merchandise Services Terminal.
During the afternoon of Thursday, November 1st. Mr.I.D.Wilks,
Regional Manager, Merchandise Services,  informed ma in no uncertain terms, that
no unidentified, ^authorized persons including Travelling Auditors were going
to walk around any of the Terminals under his jurisdiction. I showed him ay C.P.R.
authority, signed by Mr.Crosby and informed him all Travelling auditors carried
a similar document which they would be pleased to produce at any time if requested
to identify themselves. Mr.Milks then informed me the document meant nothing to him
and that we would have to wear prominently displayed,  some form of identification.
This morning we are to be issued with cards bearing our name and C.P.R. auditor
on them. These cards are to be fastened to our coats and worn always while in the
Terminal.
MreWilks alao informed me that at future audits of his larger
terminals no Travelling auditor is to commence counting cash or any other form
of work without first locating the Terminal Manager, introduce himself and the
other auditors who are with him and then arrange for identification forms to be
issued. When this has been done, work can then be commenced.
; Until such time as I hear differently from you, Mr.nilks1
instructions are being followed.
Mr.J.A.McKinstry, who anticipates auditing a Terminal in
th© very near future, would like to know whether or not he will have to adhere
to the aforementioned instructions, as it is felt by all of th© Travelling
Auditors here,  that if this procedure is followed out, the element of complete
surprise is lost from the cut-off•
'Travelling Auditor.
o Original
*                                                                                                                           Page 3
o
ITE.
6
UNIFORM "CONTENTS" ABBREVIATIONS               .1B1-W1
1B11-Y3
A description of "Contents" limited to 6 letters or less is
required for all carload waybills.
For commodity names -which require 6 letters or less the full
name vdll be used, also some commodities can be abbreviated to 6 letters
by simply dropping "S" or "ES" from the plural description.and in these
instances the singular description will be used, unless a uniform abbreviation has been provided as per the following list, in -which cases the
proper uniform abbreviation will apply.
■—-
These contents descriptions will be shown on waybills in
addition to the regular description of articles. The following procedures
will apply.
I.D.P. Waybill Form 1.60 - Show "Content Abbreviation" in space
provided in the basic block near top of waybill under "Contents".
Other Waybill Forms - Show "Content Abbreviation" in the top
left hand corner of space on waybill allocated to "Description of Articles".
ITEM
7
Uniform "Contents" Abbreviations
o
COMMODITY         ABBREV.         COMIOI&TY         ABBREV.
Agric. Implements   AGRIMP         Beverages         BEVRGS
Alcohol          ALCHOL  '       Bicycles          BIKES
Ale              BEER           Blankets          BLNKTS
Aluminum          ALUMN          Blowers           BL0WR3
Ammonia           AMONIA         Bottles           BOTTLS
Ammunition        AMMUN          Brushes           BRU3HS
Antifreeze        ANTFRZ         Building Materials  BLDGML
Asbestos          ASBEST         Calcium         . CALCUM
Asphalt           ASPHLT         Canned Goods       CDGES
Auto Parts         AUTOPT         Cartons           PPRBXS
Bakery Goods       BKYGD3         Casings           CA-NGS
Barrels (Bnpty)     BBLS           Caskets           CASKTS
o
Batteries         BATRYS '       Caustic Soda       CSODA
<
Bearings          BRNGS          Chemicals         CHEMCL
\—__

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