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Banking / remittances Canadian Pacific Railway Company. Travelling Auditor (Vancouver) 1980

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   889   01/17/8   1500
WO 871
G L DOCKRILL
AGENCY AUDITOR
RE TLEX RE VLI
ACTION UNLESS  I
X
M)VD
TREAS1
that
JRY  WILL
TREASURY
FONE
DID
RE
NOT
PROPER   ACCT
CONTACT  AGT
NO
X
X     TAKE  NO '
LANGEVIN
V J  CO?1ERFORD
mn cac mi at
PS
, CPRall
Internal Correspondence
Date     September 7, 1977   Vancouver, B.C.   File:  102.OU
From    E. N. Marr
To     Supervisor Accounts Receivable
Accountant
>Cashier
Assistant Cashier (cheques)
Assistant Accountants C3)
Effective September 12, 1977 the following instructions
will be in effect:
1. For Canadian Dollar Deposits the bank account
number 0002-OlS shown on the top right corner of
the Form 35 is to be blanked out and replaced with
the new bank account number 0004-57#*
2. For U.S. Dollar Deposits the account number 100
is to be blanked out and replaced with the new
bank account number FX-1.
m
33
Supervisor, Customer Service Centre
PMU/jm
W
i
/■
I
S)Form 102-R Dec/Dec. 1977
S  M   T W   T   F   S
1    2   3
4   5   6   7   8   9 10
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18 19 20 21 22 23 24
25 26 27 28 29 30 31
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Jan. 17 Janv.  "* 1
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. *  CM355.   889   01/16/8   1317
PSPS
,  J.  COMERFORD
M  C  A  A
MONTREAL,  QUEBEC
ATTN:  m*   LANGEVIN
tt T-rtttttttff ttf tt
RE.   CONV.  DATE.
NELSON CSC  HAS ORIG   ICPO  AND  WILL REPORT AS PER   INSTR.
PLS.   ADVISE WHETHER   I   SHD   INST.   V   + LI   TO  USE TORONTO  A/C   NOS.
ON REMITT TO BANK.
G.  L.     DOCKRILL   t  AGENCY  AUDITOR   t   RAIL
.<•              ■ ■                  .,-•''                         7'7y7
:y33                     337 3.      3.733    A/33       3                    -,333
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1978
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11:00
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Dec/Dec.     1977
S M T W T F S
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Jan./Janv. 1978
S M T W T F S
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8 9 10 11 12(13]14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
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CPRall
Internal Correspondence
Date     September 7, 1977   Vancouver, B.C.   File:  102.OU
From    E. N. Marr
To
Supervisor Accounts Receivable
Accountant
Cashier
Assistant Cashier (cheques)
Assistant Accountants (3)
Effective September 12, 1977 the following instructions
will be in effect:
1. For Canadian Dollar Deposits the bank account
number 0002-013 shown on the top right corner of
the Form 35 is to be blanked out and replaced with
the new bank account number 0004-57#-
2. For U.S. Dollar Deposits the account number 100
is to be blanked out and replaced with the new
bank account number FX-1.
^^3pl3L&s\
Supervisor, Customer Service Centre
PMU/jm
1*2) Form 102-R
^mmwMW^^^^W^WM 3-
Canadian Pacific Internal Correspondence
A   nato ■- 33^ 'ZBTZMm f  Aug us t  33,   1377
¥
Date
From z
riis
ry    ^^UU-^")
To
la   Le F^uvra   .
Mr-  A*  Zlm* Hansoi^. Director,   accounts- s Control,  C? Tel
3lXm   J,  F,   Hankinsonr  Director  cf Accounting,   CP Rail
„  J.  A«,  Sabourija,  Manager,  Disbursement Accounting*  C? Xtail
* £U  W.   Patte^o.nf  Manager,  Payroll Accounting,  GP- Rail
* $1*  *3V Coiaex£ordr Maxiag^r,  Custciriar  & Agency- Ac counts,   CP Sail
Harrii^an, Manager *  itevexrafe Accounting ,  CP J£aii
Miciiau&j.. Managarr. Fr^aig^t. Claims, 'CP EaiiT
Certain offices of tha Finance Dapartsna&t or Canadian   .      '
Paeixia Limited,   including the Treasury Departments   ar-a  •
being xnovefd from Montreal to Toronto*
Accordingly ,   tha attached memorandum has beea sent, to all
Agents  and Affiliated Coxapa^iaa notifying  them that
being sant to Se Assxstaat Treasurer f  Banking .are to ba
forwarded to- Toronto*.    ,
iS^KMmJUPmm
Assistant Treasurer,
Banking
y
'      7 \'y
3
IX.
y
yyy&
A*\?Qrm 101? Canadian Pacific Internal Correspondence
Date   KQNTHEAL, August 29, 1977 . File: B 63-00-64
From   P^E# Le Feuvre
All Agents and Affiliated Companies
Due to the reorganization v/ithin the Finance Department
of Canadian Pacific Limited, the Office of the Assistant
Treasurer, Banking is being relocated to Toronto.
Effective September 8, 1977, all items and correspondence
being sent to the Assistant Treasurer, Banking should be
forwarded to:
Assistant Treasurer, Banking,'
Canadian Pacific Limited,
The Royal Bank Building,
20 King Street West,
7th Floor,
Toronto, Ontario.
M5H 1C4.
(Telex No. 06-22057)
Assistant Treasurer,
Banking
2^) Form 102
yyyo~ March 19th, 1976
''in ager,
of Montreal,
Canadian Pacific Limited
I Our above-mentioned important clients are In the process
Df closing a number of%station agencies in your area.  As a
;j  result, the Company has asked that your branch act as representative
to collect monies from certain of their customers on behalf of their
I'
^Customer Service Centre" which has been established at C.P. Rail,
Pier B, 200 Granville St., Vancouver, B.C. V6C 2R3. to service th»e
surrounding area.  They have also requested your assistance in
connection with certain shipments moving under "Order Bills of
hading".  These services, the demand of which is not expected to be
heavy, are categorized below and described fully in the attachment
to this letter.
(1) Freight Charges - Prepaid or Collect Carloads.
%(Non-credit Customers).
(2) Order Bills of Lading - Incoming C.O.D. Carloads.
(3) Order Bills of Lading - Outgoing Carloads.
We thank you for your good attention to the affairs of the
Company and ask that you acknowledge receipt by signing and returning
fche attached copy of this letter. ;i;aehment to Montreal Branch Letter dated March 19th, 1976.
6
y
(Procedures to be follov;
Customer Service Centre Addres_s        Mailing Address
Customer Service Centre Supervisor,
CP Rail Customer Service Centre
Pier B Windsor Station,
200.Granville St., Montreal, P.Q.
Vancouver, B.C.
V6C 2R3
Telephone Numbers Implementation Date
/enith 2525 March 1st, 1976
04-53461 (Telex)
"604-665-3161 (Collect)
i ranch Commission:- Debit Montreal Branch
(a) Category I    - 1/H%  min.$1.00 - Max.$2.50
\(b) Category II   - $1.00. flat fee
(c) Category III  - No fee (not a service
for C.P. Ltd.)
Complaints:  The Bank is acting as collecting agent only and
all complaints or requests for information should
be referred to the CSC (above).
I  FREIGHT CHARGES (Non-Credit Customers)
A. Outgoing "Prepaid" Carloads
1. Upon advice from CSC informing him of freight costs,
the shipper will present a straight Bill of Lading in
duplicate to the branch showing amount of charges due
which the branch should collect In return for receipt
on Form 910.  Imprint both copies of the Bill of
Lading with your branch stamp (2504), pass the
second copy to the shipper and retain the original
for despatch to the CSC.
2. Telephone CSC and Identify branch mentioning that
freight charges have been received, quoting
customer1s name. w
■3".  The CSC will-return call and verify customer's
name, amount received and car number(s).
4.  At the close of business, issue one  official cheque
for all transactions and remit the same day to CSC
• accompanied by original copies of Bills of Lading.
B. Incomlng "CoIlect" Car1oads
1. Upon advice from CSC, Informing him of freight costs,
the consignee will call at the branch and make payment
in return for receipt on Form 910.' His payment may be
accompanied by a waybill/ In which case it should be
endorsed with the branch stamp (2504).
2. Telephone CSC and Identify branch mentioning that
freight charges have been received, quoting customer's
name.
3. The CSC will return call and verify customer's name,
amount received and car number(s).
4. At. the close of business, issue one official cheque
for all transactions and remit the same day to CSC
accompanied by the Bills or alternatively, a memo    ,
showing particulars.
11  ORDER BILLS OF LADING - Incoming "C.O.D." carloads
If freight charges are "Collect" proceed as in B, above In
respect to such charges.  Regardless of freight charges,
proceed as follows in connection with the C.O.D. payment
for the carload contents,
r. Consignee will call at your branch and pay the amount
Indicated on the draft a c.c 6 trip lying the order Bill of
Lading In return for receipt on Form 910. A   '  ~~T"
'  0
mammmm
■:
I'
III
Telephone CSC, identify branch mentioning consignee's
name and that payment on  an Order Bill of Lading has
been rec ived.
The CSC will return the call to verify customer's name,
car number (s) and to confirm that payment was received
under the terms of the Order Bill of Lading.
The draft received with the Order Bill of Lading then be
paid to the Shipper's Bank, similar to any documentary
collection.
Place a stamp (2504) on the endorsement section of the
Bill of Lading and mail it the same day to the CSC.
ORDER BILLS OF LADING - Outgoing carloads
In ^ome instances,, shippers may wish to discount drafts tljey
have attached to Order Bills of Lading representing carloads of outgoing freight. ' This should present no  problem,
if the Railway Company has a "Mobile Representative" in
the area to sign and verify the authenticity of the Bills
of Lading.  When such Is not available, however, the
branch may compensate by following the under-mentioned
steps.  This procedure would not be necessary, of course,
if the Shipper merely wished to forward a D.O.P. collection.
Telephone and. Identify branch to CSC mentioning shipper's
name and car number.
The CSC will return the call confirming the car has been
received from the shipper.  At the same time the CSC should
be asked for written confirmation by means of a post card.
Place suitable notation on the Bill of Lading to the effect
that contents were confirmed with CSC. Canadian Pacific Internal Correspondence
Date MONTREAL, February 27, 1976 File: B 01-00-01
From  p. E. Le Feuvre
To Agent/Terminal Manager/Comptroller
We have noted that the number of cheques being returned unpaid
is increasing, and that a major reason for this increase is
due to a lack of proper care when deposits are being made.  A
survey of such items for thp month of January 1976 shows that
over 1/3 of the returned cheques for that period were returned
for the undernoted reasons:
1. Cheques for U.S. dollars being deposited into a
Canadian dollar account.
2. Cheques for Canadian dollars being deposited into a
U.S. dollar account.
3. Collection items (foreign currency cheques - cheques
payable in a currency other than the currency of the
country on which drawn) being deposited.
4. Post dated or stale dated cheques being deposited.
5. Cheques requiring signature being deposited.
6. Cheques on which body and figures not in agreement
being deposited.
The processing of returned cheques is costly and time consuming
for all offices involved (your agency, the Accounting Office, the
Treasury Department) and every effort must be made to minimize
the volume of such items.  It is obvious that cheques which are
returned for reason of insufficient funds, etc. cannot be avoided,
however the items listed above which account for over 1/3 of the
returned items can be avoided by exercising proper care at the
time of deposit.  Accordingly, you should ensure that the following
precautions are followed when deposits are being made.
Form 102 2.
1. Only cheques issued in Canadian dollars and drawn on
a bank in Canada should be deposited into a Canadian
dollar account.
2. Only cheques issued in U.S. dollars and drawn on a bank
in the United States should be deposited into a U.S.
dollar account.
3. Cheques drawn in Canadian dollars on a bank outside
Canada, cheques drawn in U.S. dollars on a bank outside
U.S.A. and cheques drawn in other currencies should be
forwarded to the Assistant Treasurer, Banking, Room 130,
Windsor Station, Montreal for collection.
4. Cheques which are post-dated (dated subsequent to the
date of deposit) should not be deposited until the due
date.
5. Cheques which are stale-dated (dated more than six months
prior to the date of deposit) should be returned to the
issuer with a request for a revised cheque.
6. Cheques which are not signed by the issuer should be
returned with a request that they be signed.
7. Cheques on which the body and figures do not agree should be
returned to the issuer with a request that a revised
cheque be issued.
In short, all cheques should be properly examined before being
deposited. Kindly acknowledge receipt of this instruction and
confirm that the necessary precautions are now being followed.
Assistant Treasurer,
Banking /
Canadian Pacific Internal Correspondence
HtmmmSt, : March. 3,   19-76 Piles   B 01-97-00
Date
P*  E*  La Feuvre
f\ vv       From
3\\ i:-lr* E* II* Maxr, Supervisor, Customer Service Center, CP Rail,
y/   ^ jo3?ier--B, Vancouver^ B.C* •
This rafars-to a~,request, received from Mr* J*F* Lamire,
Regional Supervisor, to arrange, deposit facilities for' the
Vancouver Customer Service Center*
Arrangements "are being"made with tha Bank of Montreal, The
Bank of Bova Scotia, THa Toronto-Dominion Bank* The Canadian
Imperial Bank of Comxaerce and The Royal Bank of Canada for
their branches in. theK Vancouver and Esquimalt and Manaimo
Divisions-* to accept and" handle payments for non-credit
carload customers of C*P* Hail and for services in connection
...^with carload shipsoants under Order Bills of Lading- Copies
of taecinstruc±ionB-issued- by:the Head Offices of these five
banks to "their branches will, be- forwarded^ to-.-you so that, you
can batter serve your- customers^dealing-through these banks*
Enclosed is a copy of your current Treasury Remitting .
Instructions which resaain unchanged, together with tha new
instrucfcious-to ^handle payiaent3;v-£qr^-nonrcredit:, carload
customers and carload shipment^ under,Order-Bills, of Lading*
Kindly confirm receipt by returning- tha attached copy of
this latter duly signed by you,.
Assistant Treasurer,
; Banking:- Re.     . :anca
CC3
Mr*  J*  H* Gilbert, Manager, Data Capture & Procedures -
Rai.1,  Montreal,  Quebec
Er,  J* P* Le Mire, Fog 1 ipnitnn'TtiljiiiirylflHWri.'JEFf™fi*pfr***^ and
Procedures,  CP Hail,  VaacouiJ^^»rcaflr      " i
x dateS Jiarca^r 31976,   file CAS
47,067 •    !        W*J> 10'Etf*
Mr.  $?. J.  Comer ford, Malagar^ ^stgrnegt: and)
ilontreal,  Quebec I     m~3A. i33i*33.m.      I
Agency Accounts
A-
C¥H" b'%3 rm
^^TSSJSfc***
*J Canadian Pacific Internal Correspondence
MONTREAL, April 6, 1976 File:  B 01-97-00
P*E* Le Feuvre
Supervisor, Customer Service Centre, Agency No. 9700, Vancouver
Arrangements have been completed with the Bank of Montreal,
The Bank of Nova Scotia, The Canadian Imperial Bank of
Commerce, The Royal Bank of Canada and The Toronto-Dominion
Bank for their branches in the Vancouver and E & N Divisions
to accept and handle payments for non-credit carload
customers of CP Rail and for services in connection with
carload shipments under Order Bills of Lading.
Enclosed are copies of instruction issued by the Head Offices
of the ahovenamed Banks to their branches shown on the lists
attached.  This will enable you to better serve your
customers dealing through these banks*
Kindly confirm receipt by returning the attached copy of
this letter duly signed*
yjy-i.j y. -Lm, y*/ 3£Ur/?$
/Assistant Treasurer,
Banking.
$ tioefx^W*J* Comerford, Manager, Customer and Agency Accounts
J.H. Gilbert, Manager, Data Capture and Procedures, .Rail
fiN^Form 101T tco cauisinuyui bckrsm
m mmmm       mB^^mmBm w mm^mmsmimm      mimmu^mm^*^*^m*m
*eo mmm&at ternm
mtwcoMnm* sue.
mc sat
2,  1974
tmmmtm Mxmmwmd car Sortie* E&d««
1311 Sowe Street.
QCMMT  6lT»
K7
I*
¥be eontreet foe armored oar eerv&ee. Mo. 4)0 dated
emptmmtomx let 1974* for the Wharf Freight Office and
tha Wharf fPicfeot Office ia the eaoant of 0209.90 pav
esoath* also tha mmxmtem tint a piefcup at the Depot Tiefcet
Off lea at $101.00 par mmth* ia returned herewith and
thia ia te advisa that effective Deeeatoe* 31et« 1974,      7
thaaa ta© contract© era to ba cancelled.
r;.
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fy
ki
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»#gf*^";.-"   ;$ .•     7   ;'
,,3%f\ -rs-v-'^-rm^*.*.
yff''-
y<mg* troly*
&#B* Silling
S^pcnt &&^$in^3i*fc
e.e.    Hr. J. Yatee, VAHOOOVBR
Mr. V.R. Alexander, VAHCODV&l
ur. Ajk. Tauifener, miscowsR
Mr. t.E. Wedman - VANCOUVER    ... V;.
,37
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7433
Thia ia farther to my letter of Eov«art>a» <. Xt i« .
ceneldered that the Yioket Of f lea ehouid m*%!t* $ defO^lt":
at 1*30 daily with an aeeort to hf, provided hy the
Investigation Department.
m3-33y.,.
777-
-
"tiri -\
Will Mr« 'YMb*(nplMMMi awni*.ffc fwr M«'''«iM':9ijlUda%i^«!iswiii
Oranvillo ffower and it ia net eoi^idewed        i ^7^o|f if;
Hr. WadnaA sake hie resaittanea with tha MSi of
$KW*y -fc (*<
.M....^Mtoaa^;-
• -77y 73<^ .;,,:
■■■','   "    v    ■:. ■**-       7.
VV&V* 3r. '*%W !'•--' .
#s!
I^^^a
y*' i"fy* ■,,        ?■.,.,- «/I ■,yv;^vn*22tlMM r   y <    M* o Tiyvr.ufor
Windsor Station, Montronl 101. Ouobuc
V Tel (514) 861-6811,0^10x05^4337
y
Sloan
R Koast
irf.int Treasurers
Canadian Pacific
F von Boltenstern
Eloleuvre .January   14,   1975,
Krister File:      01-97-08.
The Manager,
Bank of Montreal,
Main Office,
119 St. James Street West,
Montreal, F.Q.
Attention:  Mr. D. Martin
__ Accounting Administrator
Re: Depository Transfer Account designated "Canadian
Pacific Agency No. 9708 Receipts Account", with
your Branch  in Abbotsford, B.C.
From the Bank Statement (s) for this account, for the period
ending    GNovernber 1974  the following discrepancies have
been observed.
DATE AMOUNT       REASON
25/11/74       $0.73       Exchange on Us Cheque
(see attached)
As you are aware, no debit, other than the value of
Depository Transfer Cheques (DTC's), is to be made to this
account.
Accordingly it would be appreciated if you would instruct
this branch to correct the above error (s) by
crediting our Receipts Account No. 9708 with $0.73 and
debiting our General Account No. 0002-018 for the same
amount.
Would you please supply full details of any debits or
credits made to our General Account.
Kindly confirm that the necessary action has been taken.
Yours truly,
MimkiTdA
^Assistant Treasurer,
Banking ,
H|jj*  The Manager, Bank of Montreal, Abbotsford, B.C,
cc* The Agent, C.P. Rail, Abbotsford, B.C.
yQUiL ^i^ * Hn  ^^^ iJhr
o
o
ThaFir** Canadian Bank ^y..-
i Bank of Montreal      /
ent Account
CANADIAN   PACIFIC   LTD
ABBOTSFORD   BC
Branch Transit Number
(3709
LOG 7-364
OOP LIC A T A /0 UP LIC A TE
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ick this statement promptly. Any errors, irregularities or omissions
ein should be reported to the Accountant's Department
days of delivery or mailing, otherwise it will be considered correct.
>tification of any change of address would be appreciated.
i of Characters
jrdchek D    • Loan or  Discount
Equiv. of DM - Debit  Memo
$ Bancardchek EC - Error Corrected
Med Item IN   - Interest *.
t Memo LT - Total of several cheques
19
OD    Overdraft
RT - Returned  Item
SC  - Service Charge
SD - Sundry  Debit
Dav
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Abbotsford, Uj
We have debited your account/:
today with .the following:       ir
^$8,# oh©que
.Can. Pacific Itailway Co.
•Z$$\\ Railway Straot
Abbotsford, B, 0.
Account Mo.
IOC
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CP Rail, Customer & Service Centre,
. ; Vancouver, B.C.
TREASURY REMITTING INSTRUCTIONS
I eFacn^ 3fo3<E ly(?7S ocs
ft »f Pf
■m\ PACIFIC LIMH
Mm , M '■ -yi
'•                                                          *
%ncouverf B«0.         June '2 f 1975
'C-.S» CJararpbell
"y/,   3 7.1
?»:-'6ujgeiMi
A* Ifcushworth      y
X* ' navies
'.-IfcKinlesr.
SJfcfActive June £* 1975* it will be necessary
to deposit U.0# Funds, only at the Bank of
fflvnbvmlt wtr&l. "Bisk" "rower* 595 Burrard Sfe*f .
■fantjouveTf B^0*
1 A-7; '•..•■'" l'                          -
Canadian Funds will continue to be deposited
,$.% the Bank of Montreal, Granville Square
Branch*
Supervisor Accounts
«
a
**     ■ "               ■ "'
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■JICMD; " •        .
''MR-'P   E LEFEUVRE7- 7.      ''■    : 7      ' - ■ •'• "{'"   .    .
•ASST   TREASURER*   BANKING
.8QNTBEAL/QUEBEC. "
THIS   -ACKNOWLEDGES   RECEIPT YOUR  B-6.3-00-64  fUD CONFIRMS''THIS   OFFICE
WILL USE! NEW COMPANY  CODED FORMS   35  AMD TREASURY   REMIT?ING
INSTRUCTIONS   EFFECTIVE  JUNE  1*    1975.:   PLEASE NOTE THAT  OUR LOCAL
Deposit Bank was changed on j/$3Uary i*  197s to bank of -'Montreal* '
.-.GRANVILLE SQUARE*   SUITE 6(7*   200   GRANVILLE STREET  1-2728  VANCOUVER,
B.C.:    ACKNOWLEDGE YOUR  RECORDS   ADJUSTED.      FILE*     f   10.00   GEO.,
L  E/UEDMAN
^GENERAL/AGENT
■vmc**'*'**mow y.
*37*k
3^3
ip
yn}
'It ^>*  ?* *
"33jm?        -A ■■"   ■ _J^3atk 3371
3^
'70]
original
GP Rail
For Deposit
j Jo Bartk
[Account Wo
0002-01$
U.S. 100
co3§f
RAIt-
Note- Mw* "x" in: t°p 6** * c^ *
" or LOWER Sox If M-&*
^CanMiaPLElcific Umited
lyj.Canadian Funcial '
;'* '   • V      Receipts From:., 'vIi!Dl_.
jtf.S.Funds .     - ( ..     ■ : •   ■
, "Date- \
(etc.)
Amount (etc.) " -! details af pyrreney^Conversion;
fcurrancy
Can verted To
:j^
I
T
Currency
. At the Rate of.
j     - - %-    -. y.-.,     ■/.. ,
i ■ ' ■. ■ -   3 :
" ■' -   ™
A 3 Paper .. >,; -~
|          Amount
■     * 1
—
s
' $ '
■.*■?>•''
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, x5"•'**'
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x 10
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*       '    -,     J
1                      -
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\     .
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I
'    .Coins,
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i
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,7       3:   77
/p %/* *
-—-3'   -7-y.^	
•^Transfer T
■:.v Month
!           *
mmmm^m^mmmmm^M.
7A<3.<7  '
J^mUm-^mmt*
TOtai;::  j
__,..  .7...^.^	
* Send Original & Bank's File Copy to Bank. Retain Remitter's File Copy.
—-*.—-l. ^-.-^ ™_j
n
SPEEDISET        MOORE 8USWESS FORMS 6
"«, *" Canadian Pacific Internal Correspondence
File:  B 63-00-64
Date MONTREAL,  May 21, 1975
From P.E.' Le Feuvre
3 Jo   CP Rail, Customer & Service Centre, Vancouver, B.C.
m
Enclosed are revised Treasury Remitting Instructions,
effective June 1, 1975.  These instructions supersede"
all previous instructions, which should be removed from
your records and destroyed on June 1, 1975.
These instructions have become necessary in order to
expedite the processing of your deposits.  - \\
■.       ■ j  '-    '      - ■
Remittance Forms 35 have also been revised to show the
name of your Company and the "Company-Code".y The new -
Company-Coded Form . 35 bearing your Company name is the
only Form 35 you may use for your daily remittances.
An initial supply of the Company Coded form is enclosed,
Kindly ensure that when ordering further supplies of
Form 35 from Stationery Stores, the form number and the
Company name are specified.  After making your final
remittance for May 1975 the old Form 35 may not be used,
The unused stock of the old Forms 35 should be returned
to Stationery Stores, at the close of the last business
dayyin May 1975.
Please acknowledge receipt of this letter confirming
that the new Company Coded Forms 35 and the Treasury "
Remitting Instructions will be used from.June 1, 1975.
ff
Assistant Treasurer,
Banking.
cc; JVIanager, Customer & Agency Accounts, Montreal
hoi 102 3
TREASURY REMITTING INSTRUCTIONS
FOR:
CP Rail, Customer & Service Centre,
Vancouver, B.C.
i        EFFECTIVE DATE:
June 1, 1975
A.  Agency(Number:
9700
r-
B.c Local Deposit Bank;
Bank of Montre^j.,
First Bank TpWer,
595 Burrard/St.,
P.O.Box 49/500,
Vaneouve^ B.C., V7X 1L7
C.  First Remittance in Cycle:
#001
D.  Final Remittance^in Cycle:
#999
WINBM/751 (a)  Canadian Funds:
Remittance of Canadian coin, currency and cheques
should be effected by depositing iall receipts into
the Local Deposit Bank, shown in B above, daily,
as shortly before 3:00 p.m. local time as
practicable.  This is to ensure that the monies
I collected by your Agency are made available as
efficiently as possible for use by the Company, and
also to minimize the amount carried overnight in
| your Agency. \
'I • -
Deposit should be made using a special remittance
Form 35 preprinted with your Company name and code,
known as "Company Coded" Form 35.  The letter "X"
should be marked in the top Box (0002-018) of the
section headed "For Deposit to Bank Account No.".
The bank teller will receipt' all copies of the
u *
Form  35     retain   the   ^p^nnH   r*n>r^\7 . fp^nt'3   File  fonv)
M        • f XT    J. - -     mm       mm '
I and hand over to you the first and third copies
(Original and Remitter's File Copy).
The receipted'original of the Form 35 should be
fr. detached and forwarded to the Assistant Treasurer,
\ Bainkmg,, Room 130, Windsor Station, Montreal,
1 Quebec, H3C 3E4 by PCS mail wherever possible,
immediately after the deposit is made.  The
receipted third copy .of the Form 35 (Remitterf s
File Copy) should be kept in your office records.
The bank will transfer the funds deposited to the
•J Company's general account in Montreal on the same
!; day as your deposit is made.
WINBM/752
3j*-> J '       ■ ' ■        3      ' ■    I j
j     : ■      . ! ■
(b)  U.S-. Funds
f,
Remittance of U.S. coin, currency and cheques
A ''' >      ■''      '" "
(including U.S. $ travellers cheques) should be
effected by depositing all receipts 'into the
Local, Deposit Bank, shown in B above, daily, as
; shortly before 3:00 p.m. local time as practicable.
Deposit should be made using a separate Company
Coded Form 35, which should be marked with the
letter "X" in the lower box (U.S.loO) of the
section headed "For Deposit to Bank Account No.".
The bank teller will receipt all copies of the
Form 35, retain the second copy (Bank's File Copy)
and hand over to you the first and third copies
(Original and Remitter's File Copy).
y
The receipted original of the Form 35 should be
detached and forwarded to the Assistant Treasurer,
y.n«A?>* foci 4 Station ft    ; ;
Banking, Room 130, Windsor Statiojn, Montreal,
.Quebec/. H3C 5E4 by OCS mail wherever possible,
immediately after the deposit is made.  The
receipted third copy of the Form 35 (Remitter's
File Copy) should be kept in your office records.
The bank will transfer the funds deposited to the
Company's general account.      ■
(c)  Sterling
All Sterling receipts should be converted into
Canadian dollars at your Local Deposit Bank and
deposited as such in the normal manner, together
with your other Canadian funds, as stated in 1. (a)
above.  Details of such currency conversion should
be shown in the section of your Form 35 headed
"Details of Currency Conversion".
WINBM/753 fa
vour, remittance using Company Coded Forms 35 regardless
of whether U.S. or Can. Funds, should continue to be
numbered consecutively in the space provided on the
Form 35, until reaching the number 99 9 (See D above).
The next remittance should be numbered 001 (See C above)
and the cycle should commence again.
yYour Agency number as in A above, should appear ifri the
space provided at the bottom of the Fcprm 35.  The
enclosed endorsement stamp should be placed on the back
7 of all cheques, immediately upon the receipt of; such
cheques in your office.  This is to enable the Bank to
identify any item that may be dishonoured, and to return
it to you as quickly as possible, for recovery of the
amount from the Drawer.
(a)  Dishonoured Canadian $ and Sterling cheques will be
returned to you by your Local Deposit Bank, for
recovery of fhe value from your customers, as quickly
as possible.  You will be required to sign a,debit
•  advice as a receipt for such returned cheques.  The
debit advice will be forwarded by the Local Deposit
Bank to its Main Branch, Montreal, who will debit
our general account and send the debit advice to
this office for processing.
(b)  Dishonoured U.S. $ cheques will be returned to'this
office by our U.S. bankers who will debit our
general account.  We will forward the returned
cheques to you for recovery of the value from your
customers, as quickly as possible.
Agents are not permitted to cash cheques received.
WINBM/754 11       f>,   7hv  Form 35 printed With your Company Name and Code
if. Is the only  type of remittance form you are permitted
m  ; to use.. Supplies of Company Coded Form 35 are
obtainable through Stationery Stores, CP Rail, -
Weston Shops, Winnipeg, Manitoba OR Angus Shops,
Montreal, Quebec (whichever is nearer to you) and
should be requisitioned in sufficient time to ensure
that you have a continuous stock.  Under NO
circumstance imay you use a Form 35 which does .not
bear your company name.
P
I
7.   Please note that additional instructions are attached,
where applicable.
Q
P.E. '£e  Feuvre,
Assistant  Treasurer,
Banking.       ,
WINBM/755 ,y   ,v^
KAIL
Canadian Pacific f J mited -I
Canadian Pacific Internal Correspondence
Date MONTREAL, May 16, 1975 File:  B 63-00-64
From P.E. Le Feuvre
To CP Rail, Joint Freight & Passenger Office, Nanaimo, B.C.
Enclosed are revised Treasury Remitting Instructions,
effective June 1, 1975.  These instructions supersede
all previous instructions, which should be removed from
your records and destroyed on June 1, 1975.
These instructions have become necessary in order to
expedite the processing of your deposits.
Remittance Forms 35 have also been revised to show the
name of your Company and the !tCompany-Code" .  The new
Company-Coded Form, 35 bearing your Company name is the
only Form 35 you may use for your daily remittances.
An initial supply of the Company Coded form is enclosed.
Kindly ensure that when ordering further supplies of
Form 35 from Stationery Stores, the form number and the
Company name are specified.  After making your final
remittance for May 19 7 5 the old Form 35 may not be us£d.
The unused stock of the old Forms 35 should be returned
to Stationery Stores, at the close of the last bi^iness
day in May 19 75.
Please acknowledge receipt of this letter confirming
that the new Company Coded Forms 35 and the Treasury
Remitting Instructions will be used from June 1, 19 75.
Assistant Treasurer,
Banking.
cc;  Manager, Customer & Agency Accounts,
Montreal
7'y; Form 102
DTCBM/751 TREASURY REMITTING INSTRUCTIONS
FOR:
EFFECTIVE DATE:
CP Rail, Joint Freight &
Passenger Office,
Nanaimo, B.C.
June 1, 1975
A.  Agency Number:
9848
B.  Local Deposit Bank;
Canadian Imperial Bank of
Commerce
Harbour Park,
666 Terminal Ave.,
P.O.Box 340, Nanaimo, B.C.
C.  First Remittance in Cycle:
#001
D.  Final Remittance in Cycle:
#999
DTCBM/7 51
^jp?# ^aamaaaimmmmmmir - • (a)  Canadian Funds
Remittance of Canadian coin, currency and
cheques should be effected by depositing all
receipts into a special account entitled
"Canadian Pacific Agency No.5^^6*  Receipts
Account" opened with the Local Deposit Bank
shown in B above, for the deposit, daily of
your Agency's Canadian dollar receipts.  Such
daily deposits should be made as shortly before 3:00 p.m. local time as practicable.
This is to ensure that the monies collected
by your Agency are made available as
efficiently as possible for use by the Company,
and also to minimize the amount carried overnight in your Agency. 9
Deposit should be made by using the Bartk's
regular deposit slip.  You should complete the
deposit slip in duplicate, by filling in the
date, your Agency number and listing the items
to be deposited.  The duplicate (copy) should
be retained on your office records after it
has been receipted by the bank teller.
A Depository Transfer Cheque (known as a "DTC")
drawn on your abovementioned "Receipts Account"
should be prepared by you, immediately after
depositing your receipts with the bank, by
filling in your remittance number, the date of
your deposit and the exact amount of your
Canadian dollar deposit, only.  No signature or
any other notation is required and under no
circumstances whatsoever should the DTC be
signed by you.
unTpRM/7R7 The value of the DTC should be entered on a
special remittance Form 35 preprinted with
your Company name and code, known as "Company
Coded" Form 35.  The letter "X" should be
marked in the top Box (0002-018) of the
section headed "For Deposit to Bank Account No.".
The first two copies of Form 35 (Original and
Bank's File Copy) should be detached and for-
warded with the DTC to the Assistant Treasurer ,fC-t)0i GD^
Banking, Room 130, Windsor Station, Montreal,  ^TrVTIO/4 f
Quebec, H3C 3E4 by OCS mail wherever possible,
immediately after the deposit is made.  It is
imperative that the DTC, with the two copies of
Form 35 attached to it, be mailed on the day of
deposit, to the Assistant Treasurer, Banking
and NOT to any Bank.
i
(b)  U.S. Funds ^
(i)  Currency:  Any U.S. currency received should
be converted into Canadian funds at your Local
Deposit Bank and deposited as such in the normal
manner, together with your other Canadian funds
as stated in 1. (a) above.  Details of such currency
conversion should be shown by completing the
section of your Form 35 headed "Details of Currency
Conversion".
(ii)  Cheques:  A separate remittance using Company
Coded Form 35 is required for U.S. $ cheques
(including U.S. $ travellers cheques) to be remitted.  The letter "X" should be marked in the
lower box (U.S.100) of the section headed "For
Deposit to Bank Account No." of Form 35.  The first
two copies of the Form 35 (Original and Bank's
File Copy) covering U.S. dollar remittances should
DTCBM/7 5 3 0
be detached and forwarded with your U.S. $
cheques to the Assistant Treasurer, Banking , p.o ^ Ci fccM
Room 130, Windsor Station, Montreal, Ouebec.  ^^fxl ft
H3C 3E4 by OCS mail wherever possible, on   each
day that U.S. $ cheques are received in your
office.
(c)  Sterling:  Sterling receipts should be
converted into Canadian funds at your Local
Deposit Bank, and deposited as such in the
normal manner, together with your other
Canadian funds, as stated in 1. (a) above.
Details of conversion should be shown by
completing the section of your Form 35
headed "Details of Currency Conversion".
PARTICULAR CARE SHOULD BE TAKEN TO ENSURE THAT NO
U.S. $ CHEQUE OR OTHER U.S. $ INSTRUMENT IS INCLUDED
WITH YOUR CANADIAN $ REMITTANCE AND VICE-VERSA THAT
NO CANADIAN $ CHEQUE OR OTHER CANADIAN $ INSTRUMENT
IS INCLUDED WITH YOUR U.S. $ REMITTANCE.  THE BANK
WILL RETURN TO YOU ANY SUCH INSTRUMENT INCLUDED IN
YOUR REMITTANCE AS A RETURNED ITEM TO BE PROPERLY
INCLUDED IN YOUR FOLLOWING REMITTANCE.
A copy of the monthly bank statement for your
Agency Receipts Account will be provided to you
by the Local Deposit Bank.  You should examine
each statement as shortly after receipt as
possible to ensure that:
a) the value of each DTC debited is equal to
the value of the corresponding deposit
credited to the account;
b) no bank charge or any charge other than
the value of a DTC has been debited to
the account,
^
DTCBM/7 5 4 0
Bank Statements, after examination, should be
retained on your records for at least two years.
Should any discrepancy appear on the Bank
Statement you should immediately advise Treasury
of such discrepancy.
Your remittance using Company Coded Form 35
regardless of whether U.S. or Can. Funds, should
continue to be numbered consecutively in the
space provided on Form 35 until reaching the
number 999 (See E above).  The next remittance
should be numbered 001 (See D above) and the
cycle should commence again.
For each Canadian dollar remittance, the
-remittance number that was used on the corresponding Form 35 should be placed in the space   *
provided on the DTC you issue.
am
Your Agency number as in A above should appear
in the space provided at the bottom of Form 35.
The enclosed endorsement stamp should be placed
on the back of all cheques, including travellers
cheques, immediately upon the receipt of such
cheques in your office.  This is to enable the
Bank to identify any item that may be dishonoured,
and to return it to you as quickly as possible,
for recovery of the amount from the Drawer.
(a)  Dishonoured Canadian $ and Sterling cheques
will be returned to you by your Local Deposit
Bank, for recovery of the value from your
customers as quickly as possible.  You will be
required to sign a debit advice as a receipt
for such returned cheques.  The debit advice will
be forwarded by the Local. Deposit Bank to its &
3
Main Branch, Montreal, who will debit our General
Account and send the debit advice to this office
for processing.
(b)  Dishonoured U.S. $ cheques will be returned
to this office by our U.S. bankers who will debit
our General Account.  We will forward the returned
cheques to you for recovery of the value from your
customers, as quickly as possible.
7. Agents are not permitted to cash cheques received.
8. (a)  The Form 35 printed with your Company name
and Code is the only type of remittance form you
are permitted to use.  Supplies of Company Coded
Form 35 are obtainable through Stationery Stores,^
CP Rail, - Weston Shops, Winnipeg, Manitoba OR
Angus Shops, Montreal, Quebec (whichever is nearer
to you) and should be requisitioned in sufficient
time to ensure that you have a continuous stock.
Under NO circumstance may you use a Form 35 which
does not bear your company name.
(b)  DTC's and deposit slips for your Agency Receipts
Account should be obtained from your Local Deposit
Bank.  Requisitions for DTC!s should be made in
sufficient time to ensure that you have in your
possession a continuous supply of DTC's.  Such
requisition should be made in writing with a blank
DTC attached as a sample for printing.
9. Please note that additional instructions are attached,
where applicable.
P .E. Le' Feuvre ,
Assistant Treasurer,
Banking.
DTCBM/756
yjB5W.""T-" "^mm- ■$*mm~.mm!n!s*mm^ .-.  

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