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B.C.C.S. cocktail lounge & bar receipts Canadian Pacific Railway Company. Travelling Auditor (Vancouver) 1955

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 0 o
152-1
Vancouver B.C., August 8th.,I960.
Mr.H.Tysoa,
Superintendent, B.C.C.S.,
Victoria B.C.
B.C.C.S* Cocktail lounges &  Bar Receipts.
With reference to your file 14118 of the 4th. instant
and attached draft of proposed Circular to Pursers and Chief Stewards, in
re adjustment of casfcregister errors.
At present, Circular in question appears to he quite
satisfactory.
tra veiling Auditor. CANADIAN  PACIFIC   RAILWAY  COMPANY
AUDITOR  OF AGENCIES
Vancouver 2, B.C.
AUDIT STATEMENT
At an Audit of the  LAND  DEPARTMENT your Contract No._
Covering_
Lots  Block  D.I	
stands as under on Total Amount of Contract $	
Balance of Principal unpaid as per Audit Statement sent 1   $.
PAYMENTS AND CREDITS RECEIVED SINCE LAST AUDIT:
DATE
PRINCIPAL
INTEREST
TOTAL
DATE
PRINCIPAL
INTEREST
TOTAL
Balance of
Principal
Unpaid
Plus Interest from
Balance of
Principal
Unpaid
Plus Interest from
Will you kindly verify the correctness of the above payments made and if any error found, return promptly in
enclosed envelope with full particulars.     If statement is found to be correct to it will not
be necessary to return same.
Yours truly,
TRAVELLING AUDITOR
ALL CHEQUES SHOULD BE MADE PAYABLE TO ORDER OF CANADIAN  PACIFIC  RAILWAY COMPANY
AND REMITTED TO LAND AGENT, VANCOUVER 2, B.C. o o
CANADIAN PACIFIC RAILWAY COMPANY
F,LE   - 14118 -
Victoria,  B.C., August 4th.,1960. -e.
H.C. Letch, Esq.,
Travelling Auditor,
Vancouver,B.C.
Reference your discussion with Mr. T. Aird, Assistant Catering
Superintendent on July 25th regarding proper procedure for adjusting errors
Biade in the cash register*
You will find attached proof circular which will be sent to
Pursers and Chief Stewards regarding this matter. However, before issuing
circular I would appreciate your advising if you consider it satisfactory.
yyy-
Superint endent* DRAFT.
PURSERS (1 each)
CHIEF STEWARDS (2 each - 3 for Patricia, Marguerite & Pr. of Nanaimo)*
your
Please instruct your Bartenders that effective immediately whenever
•tender makes a mistake and rings up on the cash register a sale greater tha
the actual, he is not to make any attempt to correct this by failing to ring up all or
part of subsequent sales, but will instead take the passenger1s receipt portion of the
sale rung up in error, make a notation on that receipt portion of the correct amount
and turn this over to the purser at the close of the dayfs business with the cash tape.
The Purser, or member of his staff making up the bar report, will record this, as per
sample below: -
Receipt No. 127639,
Should read
Previous reading
Current reading
Cash $99.00
Cr.    1.00
$1.80
.80
$1.00 Credit Difference
$3200*45
3100*45
$ 100*00
rded
...
$100*00    $100*00
The receipt in question is to be attached to the cash tape and forwarded
to the Accountant at Victoria*
The Chief Stewards will ensure that the same procedure is followed with
the cash registers installed at the Snack Bars of the "Princess Marguerite11, "Princess
Patricia" and "Princess of Nanaimo", and Pursers will follow the same procedure with
regard to these three installations on the reports covering the transactions for these
Snack Bars*
H. Tyson
Superintendent*
cc: E. J. Marsh, Esq.
It will be necessary for you to show a column
in your statement for credits in order to cover the above
transactionc o
6
O
o
i 5 t - I
faneouvsr B*C. January 17th.,l?5S«
lr*S.B.Beavelyt
Chiefi travelling §tsffs»
Montreal vftie*
o
o
B.C.C.S. Cookteli Loonies & Bar Receipts*
lith referenee to your file CTO-650-30 of lH»»siie» l$tb«
©Ed to eepy of K»*&»0*J»eek** file Spl* 5&5 * C of November ljjth* whioh was
attached thereto.
Please find attached, copy of letter received from
^r.B.iysoii, Superintendent, 1*0*G*S*« Victoria B.C. this letter eon tains the
information requested by !lr*Brooke in his letter to you*
o
o
Travelling Auditor« "
E. & N.Ry., C.T.C. No. 828
W.R.Ry., C.T.C. No. 48
CANADIAN PACIFIC RAILWAY COMPANY
(LINES PORT ARTHUR, ONT., AND WEST THEREOF)
Tariff C.P.Ry. No. W. 150-H
SECTION 4
1st REVISED PAGE 74
Cancels
Original Page 74
C.P.Ry., C.T.C. No. W. 4070
C.P.Ry., I.CC. No. W. 1021
\A
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Item No.
TRANSIT PRIVILEGES
©590
Application
Rate
Straight
Carloads or
Mixed
Carloads
Time Limit
of Reshipment
Cheese, Less Than Carloads, to Calgary, Edmonton, Alta., St. Boniface
and Winnipeg, Man., for Storage and Reshipment
1. Cheese, originating at points in Canada, Port Arthur, Ont., and west thereof, shipped
via the Canadian Pacific Railway to Calgary, Edmonton, Alta., St. Boniface and Winnipeg,
Man., for storage and reshipment in carloads, via the Canadian Pacific Railway to New Westminster, Vancouver and Victoria, B.C., for export or for domestic consumption, will be entitled   1
to the privileges authorized herein.
2. (a) Shipments in lots of not less than 500 lbs. billed to storage point at full tariff rate,
on reshipment, in carloads (see Pargaraph 3), within twelve months after date of receipt at
storage point will be entitled to an allowance by voucher upon surrender of the original receipted
freight bill covering inward charges and proof of reshipment via the Canadian Pacific Railway,
of one-third (J) of the inward freight charges to the storage point.
(b) The arrangement authorized in Paragraph 2 (a) must in no case involve a reduction
below the through carload rate, export or domestic, as the case may be, from the original
shipping point to seaport or to final domestic destination, plus stop-off charge of Anine (9)
cents per 100 lbs. and Atwo and one quarter (2i) cents per ton per mile (minimum 20 miles) for
haul out of direct run (if any).
(c) The transit privilege published herein will not apply on shipments which leave the
point of origin prior to the date upon which the privilege becomes effective at the transit point.
3. The provisions of Paragraph 2 will apply when Cheese is reshipped from storage point
in straight carloads, or in mixed carloads with other commodities, as authorized in governing
rate tariff, provided that in such mixed carloads the billed weight of the cheese is not less
than the minimum carload weight which governs the rate on a straight carload of cheese from
point of origin to seaport or to final domestic destination, as the case may be.
4. Under this arrangement reshipment must be made within twelve months after date of
receipt of the traffic at storage point, otherwise rates to and from storage point will apply.
C.F.A. 9258                                                                                             15599
595
See page 73A.
600
Application
Eggs, in the Shell, Carloads, for Storage and Reshipment
1. Eggs, in the shell, carloads, originating at points in Alberta, Saskatchewan and Manitoba may be shipped to Cold Storage points in Alberta, Saskatchewan and Manitoba, also
to Fort William, Ont., for storage and reshipment, in straight carloads, via the Canadian
Pacific Railway, to the undernoted points:
(a) Montreal, Quebec, Que., Saint John, West Saint John, N.B., Halifax, N.S., and
Portland, Me., for export.
(b) Points in Canada, east of Port Arthur, Ont., shown in C.F.A. Tariff fNo. A4-G, C.T.C.
No. A1534 (AR. K. Watson, Agent), C.P.Ry. No. W. A737-A, for domestic consumption.
(c) New Westminster, Victoria and Vancouver,  B.C.,  for export or for domestic
consumption.
(Concluded on next page)
©Rates and Charges in this item are NOT subject to increases provided in Item A.
fNot on file with Interstate Commerce Commission.                                              AChange.                                 1
ISSUED APRIL 26,1955                                                                                                            EFFECTIVE MAY 16,1955      I
(Filed with I.CC. for information only)
By J. P. McEWA'      liief of Tariff and Division Bureaux, C.P.Ry. St       i, Winnipeg, Man.
(Printed in Canada)
1600 o
o
FORM 102
CANADIAN   PACIFIC  RAILWAY COMPANY
FILE OR CLAIM 14118
Victoria, B. C»f January 13thf 1958f
~s*
H, G. Letchf Esq.*
Travelling Auditor,
Vancouver, B. C*
Reference your communication of November 28th, file 152-L*
I have now had an opportunity to develop the question more
thoroughly, and am not now in favour of the bar of the "Queen of the North"
being cleared twice a trip as requested* Clearance on this bar will require
to be made daily*
With regard to the questions raised concerning the "Princess
Lf)uise"« I would advise that the practice of clearing once North and once
South has maintained for a good many years* This is primarily due to the
fact that the sales of liquor on this vessel are very very much smaller than
on any of our other ships, and the cash involved is very little* To clear
the bar on this vessel on her normal Alaska cruises nightly would entail
maintaining a member of the Purserfs staff overtime, in order to do so,
and the cash receipts, in my opinion, have not warranted such action. It is
only normal to clear about $30*00 each time, and on many trips, far less than
this* The bartender maintains the cash in a cash register, which, when the
bar is closed, is locked and placed with his liquor stores, which are also
securely locked*  If, however, you feel that this is not affording sufficient
protection for company funds, please advise and I will arrange for a daily
clearance.
Superintendent n
O
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o
o
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1 I 2 - L
Vancouver B»C* December ljSth*tlf57
1^*1.1^0011,
Superinteadent* B*C.C.S.t
Victoria B.C.
B.C.C.S. Cocktail Loun^ea * Buy Beoeipts*
With reference to your file 1411S anA further
to mint of Xoteaber t8th* rm S/S mQ&Bm of the North* mi  ^Prineeea Louise11 <
Q Montreal is tracing me for t* reply and to~data
I ba*e heard nothing further from you In eonaeetion with thi* matter*
CO:
Wr.S.D.Rearely, Travelling Auditor*
Chief, travelling Staffa,
Montreal que. Your file CTSW&5Q-3K) of November 15th*
traced December 9th* E. & N.Ry., C.T.C. No. 828
W.R.Ry., C.T.C. No. 48
CANADIAN PACIFIC RAILWAY COMPANY
{LINES PORT ARTHUR, ONT., AND WEST THEREOF)
Tariff C-P-Ry, No. W. 150-H
18th REVISED PAGE 5
Cancels
17th Revised Page 5
C.P.Ry., C.T.C. No. W. 4070
C.P.Ry., I.CC. No. W. 1021
INDEX OF ARRANGEMENTS
DESCRIPTION
Elevators, Cleaning out of, at Stations on the Canadian Pacific
Railway (Lines Port Arthur, Ont., and West thereof)..
Empty Packages Returned.....	
Equalization of Mileage on Tank Cars of Private Ownership
Equipment, Special, for Live Poultry, etc.,Rental of
Evaporated or Condensed Milk for Storage at Winnipeg, Man
Feeding Live Stock in Transit	
Fees,Yardage on Live Stock in Railway Operated Stock Yards
Fertilizer Compounds for Storage and Reshipment
Fibreboard Sheets Used for Protection of Perishable Freight in Transit, Return of.	
Fish Oil, for Hydrogenation and Reshipment	
Fish Oil, ex Water, Stopped-off at New Westminster, B.C., for Storage and Reshipment	
Fish, Fresh Frozen, Storage-in-Transit of, at Calgary, Alta., Edmonton, Alta., Regina, Sask.,
Saskatoon, Sask., and Winnipeg, Man 	
Fish, Frozen, Refrigerator Car Service on Less than
Carload Shipments	
fEdmonton, Alta	
Fish, Storage at 1 Prince Albert, Sask
[Winnipeg, Man	
Flag Station Regulations.
Item Nos.
Flaxseed, Cleaning, Storage or Bagging in Transit
Floor Racks, Temporary, Return of.
Forest Products, Stop-off on, for Creosoting or Preservative^ Treating. 	
Formaldehyde, Liquid, Storage at Coquitlam, B.C.
Freight:
Charges on Dead and/or Crippled Animals Removed from Cars of Live Stock....
Consigned to Non-Agency Stations.
Consigned "To Order''.
Import and Domestic in Mixed Carloads	
In Palace Horse Cars, Minimum Weights for	
In Bunkers of Refrigerator Cars 	
Sorting of, at Fort William and Port Arthur, Ont
Storage of, at Fort William, Ont  —
Train Service, Special, Charge for 	
Warehouse or Shed Charges for	
Fresh Meats, Storage at Winnipeg, Man—	
Frozen Meats, Storage at Winnipeg, Man	
Fruits:
Fresh, Cold Pack, for Storage at Winnipeg, Man.
Fresh Frozen, Storage-in-Transit of, at Calgary,
Alta., Edmonton, Alta., Regina, Sask., Saskatoon, Sask., and Winnipeg, Man ..	
Grapefruit, Stopped-off for Partial Unloading..
Mixed with Bananas and Cocoanuts, Carloads,
Protective Service for.*	
Prepayment of Charges on....
Stopped-off to Complete Loading.
Goods, Canned, Stopped-off for Completion of Load
Grapefruit, Stopped-off for Partial Unloading	
Grass, Dried, ground, carloads, to Canoe, B.C.,
for Storage and Reshipment	
Groceries, Stop-off in Transit for Partial Unloading
Groceries, Storage at Fort William, Port Arthur
and West Fort William, Ont	
Grooving: Shingles at Marpole, B.C
Handling, Berthing and Wharfage Charges at Fort
William and Port Arthur, Ont	
Harbor Cargo Rates at Vancouver, B.C,
Hardware, Stop-off in Transit for Partial Unloading
Heated Refrigerator Cars,Charges for Use of for L.C.Shipments
Heated Refrigerator Cars, Charges for Use of for
L.C.L. Shipments	
Hogs, Completion of Load in Transit...
Hogs, Drenching and Watering of in Transit	
Horses, Completion of Load in Transit „	
Ice,   Charges for,  for Protection  of Perishable
Freight in Refrigerator Cars 	
Icing, Less-than-Carload Freight 	
Import and Domestic Freight in Mixed Carloads..
Interswitching and Out-of-Line Haul Charges	
Iron and Steel, Scrap for Cutting, Sorting and Reshipment..
Kiln-drying Lumber in Transit	
Less Carload Freight, Package Requirements	
DESCRIPTION
90
70
20
240,250,260
690
330
350
615, 616
410
692
693
648
485
620
630
640
110
639
410
720, 730
646
360, 370
110
110
135
230
480
175
180
120
160
680
680
650
648
653
420
470
652
570, 580
653
645
649
648J
660
169
210
649J
420
440
300
340
300
450
460
135
800
747
658
150
Cars,
Less Carload Refrigerator Car Service ..
Less    Carload    Shipments,    Refrigerator
Heated, Charges for use of.—	
Linings, Car, Used for Protection of Perishable
Freight in Transit, Return of.
Liquid Formaldehyde, Storage at Coquitlam, B.C,
Live Poultry Cars of Private Ownership, Rules and
Mileage Rate Allowances on	
Live Poultry, Completion of Load in Transit	
Live Poultry, Rental of Special Equipment for.	
Live Poultry,Transportation of MeninChargeof Shipmentsof
Live Stock:
Charges for Use of Palace Horse Cars	
Cleaning Cars, used in transportation of	
Completion of Load in Transit	
Disinfecting Cars, used in transportation of.	
Drenching of Hogs and Sheep, in Transit	
Feeding in Transit	
Partitions, in Cars, Charge for.	
Removal of Dead and/or Crippled Animals from Cars of
Resting in Transit-	
Sanding of Cars, Charge for.-	
Transportation of Men in Charge of Shipments of
Unloading and Reloading, Charges for.
Item Nos.
Watering Hogs and Sheep, in Transit....
Watering in Transit	
Yardage Fees in Railway Operated Stock Yards
Loading Charges at Vancouver and New Westminster .B.C.
Loading or Unloading Carloads between Stations,
Charge for Special Train Service.
Loading and Unloading of Freight by Means of
Power Cranes or Derricks, Charges for	
Lumber, Completion of Loading at Stations inBritishColumbia
Lumber, Staining in Transit at New Westminster or
Port Moody, B.C 	
Lumber, Transit Privileges on, for Creosoting or
Preservatively Treating  ......
Lumber, Transit Privileges on, for Dressing, Kiln-
drying, Re-sawing, Ripping or Sorting	
Match Block Loading at Nelson, B.C., Allowances
for Bulkheading of Cars	
Material for Bracing Shipments at Arrowhead,
Procter or Robson West, B.C., Charges for	
Meats, Fresh and Frozen, to Moose Jaw, Sask., and
Winnipeg, Man., for Storage and Reshipment..
Meats, Canned.to Moose Jaw, Sask, for Storage and Reshipment
Mileage Allowances onLivePoultry Cars of PrivateOwnership
Mileage Allowances on Tank Cars of Private Ownership.
Mileage, Equalization of, on Tank Cars of Private Ownership
Milk, Condensed or Evaporated, for Storage at
Port Arthur, Ont., or Winnipeg, Man	
Minimum Weights for Freight in Palace Horse cars
Motor Fuel Anti-knock Compound, Storage at Coquitlam,B.C
Non-AgencyStations{£^
Oil, Fish, for Hydrogenation and Reshipment	
Oil, Fish, ex Water, Stopped-off at New Westminster, B.C., for Storage and Reshipment	
Onions, Carloads, for Storage and Reshipment	
Onions, Import, Partial Unloading	
Out-of-Line Haul and Interswitching Charges	
Packages Returned Empty  v	
PackageRequirementsforLess-than-carloadFreight
Palace Horse Cars:
C.P.Ry. Charges for use of.
Minimum Weights for Freight in	
Partial Unloading:
Agricultural Implements and Parts...
Baler or Binder Twine	
Bananas, Import-
Canned Goods..
Concentrates, Citrus, Frozen..
Grapefruit, Import	
Groceries	
Hardware..
Onions, Import	
Petroleum or Petroleum Products...
Tea, Import	
460
440
410
646
30
390
240,250,260
222
230
270
300
270
340
330
280
360, 370
330
310
222
330
340
330
350
200
130
80
670
660
720, 730
658
40
500
680
679
30
20
20
690
230
685
110
110
692
693
695
694
800
70
150
230
230
505
545
547
565
595
653
649
649£
694
710
764
ISSUED MAY 9,1957
(Filed with I.CC. for information only)
By S. A. KEF" Chief of Tariff and Division Bureaux, C.P.Ry. SJ
EFFECTIVE MAY 15,1957
*^n, Winnipeg, Man.
(Printed in Canada) 6-53.
^^ FORM 1965
CANADIAN PACIFIC RAILWAY COMPANY
Montreal,
 Dec ember''9'j     19 57
Mr HtG,...Letch>	
 f ravelling... Auditor.,...
 Y.an.co.uv.er.,....B.C..	
Dear Sir:
Please see my l.e.t.tSE of.M.Q.Y.*...15/5l
regarding.....	
 B,*.C....C.*.S..*...Go..ckt.a.xl..Xo.uixg6^	
 .and..Bar...Receipts	
"'"'""". File CTS-650-30 '"'	
and let me have a reply as soon as possible.
Yours truly,
GWEF, O
......  ,..,,*,,,^., .......  . .
1 5 2 - L
Vaneouver B.C. November 28th.,1957-
Mp.B.Tyaon,
Superintendent,
Victoria B.C.
B.C.CoS*,
B.C.C.S* Cocktail Lounges & Bar Receipts*
Re your file 14118 of the 15th. ultimo and
further to mine of October 21st*
I have now heard from Mr.G.C.Brooks in regards
to Purser, "Queen of the North*1, clearing bar cash semi~weekly instead of
nightly as is customary.
In part Mr*Brooks replies as follows:-
"The question of handling beer, wine and spirits
on the B.C.C.S. boats was gone into thoroughly with Captain 0.J.Williams
some time ago and I cannot find any authority on file giving the Purser of
the "Princess Louise" permission to clear cash from bar sales twice a week.
The Purser of each vessel should retain the keys
of all cash registers used for liquor sales and take daily readings, balance
the cash with the register and at the same time remove the cash leaving only
the authorized float*"
He is also interested in knowing from whom the
Purser of the "Princess Louise" received permission to clear his bar cash
semi-weekly instead of each night* He would also like to know just how our
money is being protected in between the semi-weekly check, also how it is
proposed to protect the Company*a revenue if your request is agreed to and
authorized for use by Purser, "Queen of the North"*
Kindly let me have in exact detail, the information
requested by Mr.Brooks*
Travelling Auditor* (S)     1/52
CANADIAN
PACIFIC RAILWAY COMPANY
CD-15A
KSroSl           Statement of Authorize
jd Uncollected Telegraph Accounl
nth ending	
,s at .'.	
^^^                                          Mo
 19
DATE
CUSTOMER
AMOUNT
CASH
FOLIO
CREDIT
CHARGED
OUT
OUTSTANDING
AUDITORS' FILE NO.
REMARKS
-
*
y^V-
\jr
'                         >.. ■     -1               .'             .          / o o
CANADIAN PACIFIC RAILWAY COMPANY
Mr. H.G. Letch,
Travelling Auditor,
Vancouver, B.C.
FILE OR CLAIM     GTS — 6 50— 30
Montreal, November 15, 1957.
B.C.C.S. Cocktail Lounges & Bar Receipts
With reference to previous correspondence I enclose copy of
a letter received from the Auditor Freight & Station Accounts for
your information and necessary action.
End*
Chief^Travelli
ng j^Taf f s. COPV
CANADIAN    PACIFIC   RAILWAY   COMPANY
FORM 102
FILE OR CLAIM      SPL     565~C
Montreal, November 13, 1957.
Mr. <B#D. ^eavely:
Referring to your letter of October 1, file
CTS-650-30 in connection with the request of Superintendent
B.C.C.S. that Purser on the Queen of the North be allowed to
clear his bar cash twice per week instead of nightly as is
the usual practice.
The question of handling beer, wine and spirits
on the B.C.C.S. Boats was gone into thoroughly with Cap. O.J*
Williams sometime ago and I cannot find any authority on file
giving the Purser of the Princess Louise permission to clear
cash from bar sales twice a week.
The Pursers of each vessel should retain the
keys of all cash registers used for liquor sales and take
daily readings, balance the cash with the register and at the
same time remove the cash leaving only the authorized float.
Before changing existing instructions it
would be appreciated if you wojild have Travelling Auditor
look into the method adopted by the Purser of the Princess
Louise and find out just how our money is protected in between
the semi-weekly check, also, how it is proposed to protect the
Company^ revenue if the request made by Supt. H. Tyson is
agreed to and authorized for use by the Purser of the Queen of
the North.
signed:  O-.C. Brooks,
Auditor of Freight &  Station Accounts. 15 2-1
fancouver i»0«  October 21st.,195?«
i**s* \
Superint«;*nOentt  B.C.C.S.,
fietoria B.C.
B.C.C.H. Cocktail touunures &.Bar fteoelpts*
*Lth reference to your file 14118 of October 15th.,   .
rm Purser,   f-t-uee& of the Earth*, clearing bar reaeipta tvrioe pbt week*
Cto September 12th* I referred this question to
^r.a.u.H ^vely, Chief *  travelling staffs, Montreal   fete** Ms file CTS-650-JO
Severs* He in turn referred it to Mr*C.C.Brooks, Auditor of freight I Station
Accounts, Station Division, Montreal  'Jus* 1 understand the latter gentleman
will eomunlcete direct with you*
travelling Auditor*
CC Mr.S.D.Reavely,
Chief, Travelling Staffs,
Montreal Que*
Tour file CIS-65O-3O of October 1st. to Mr.C.C.Brooks, covers.
Can you ascertain whether or not Mr.Brooks has replied to Mr.Tyson.
le footnote to me on eopy of your letter to Mr.Brooks. Mr.Tyson,
being an operating Department B&&, would not know to which particular Audit
Department such a question should be referred* CANADIAN
PACIFIC RAILWAY COMPANY
9%\W
O. D.   15A
GmaAia*
Qacfa
Statement of Authorized Uncollected Telegraph Accounts at.	
^mM7s™N^mWj/
Month ending 13
DATE
CUSTOMER
AMOUNT
CASH
FOLIO
CREDIT
CHARGED
OUT
OUTSTANDING
AUDITORS' FILE NO.
REMARKS
—______
	
	
— —
—-
——
t
'
I CANADIAN   PACIFIC   RAILWAY   COMPANY
FORM 102AQ
H* G* Letch, Esq*,
Travelling Auditor,
Vancouver,  B* C*
FILE OR CLAIM 14118
Victoria,  B* C.§  October 15th.   1957.
Will you please advise if you are as yet in a position to reply
to ray communication of September 4th,  requesting permission for the
Purser of the "Queen of the North* to clear the bar cash twice per wefek
instead of nightly.
1 > %/a£AzY%<Z^
Superintendent. D                         0
CANADIAN PACIFIC RAILWAY COMPANY
FILE OR CLAIM
(SGDO s. d. reavely
w
.
...
c • c *
*
FORM 101    (^in,: /
1 5 2 - L
Tancouver B.C., September 23^d.*1957.
Mr.S.D.leavely,
Chief, Travelling Staffs,
Montreal Que.
B.C.C.S. Cocktail Lounges &  Bar Receipts*
With reference to your file CI3-05G-30 of tho 18th.
instant.
Ga this occasion, the Superintendent, S.G.C#S., submitted
his request to me and 1 in turn forwarded it to you to be ruled on by the Audit
Department concerned.
travelling Auditor. ci
f7*\    1-48        ^ ^                                                                                                                                                     ^_
Uk                                                  CANADIAN PACIFIC RAILWAY COMPANY
JESSIE         Statement of Authored Uncollected Telenranh Accounts at	
Ci.  D.   15A
wmm)	
^S^                                          Month ending	
 19
DATE
CUSTOMER
AMOUNT
CASH
FOLIO
CREDIT
CHARGED
OUT
OUTSTANDING
AUDITORS' FILE NO.
REMARKS
	
——-
——
	
	
 __.
—-
	
	
-
j
i
mw o o
CANADIAN PACIFIC RAILWAY COMPANY
FILE OR CLAIM
CTS-650-30
Mr. H.G. Letch,
Travelling Auditor,
Vancouver, B.C.
Montreal, September IS, 1957<
I refer to your letter of September 12 in which you
say that the Superintendent, B.C.C.S. is requesting that permission
be granted to the purser on the "Queen of the North11 to clear his bar
cash twice per week instead of nightly as is the usual practice.
You do not say to which office the Superintendent
submitted his request but I assume it would be the Auditor Freight &
Station Accounts.  I will endeavour to trace this request and let you
know if I find that the permission has been granted.
Chief,
j 1 5 2 - &
Taneouver B.C. September 12th.,1957.
Mr*S.D.Resvely,
Chief, Travelling Staffs,
Montreal Que*
B.C.C.S. Cocktail Lounges & Bar Receipts*
Your files G-172930 Spl* 5&5C, G-187053* G-187058,
G-187053 Spl* 565c and CTS-650-30 cover.
Mr.H.Tyson, Superintendent, B.C.C.S., fictoria B.C. is
requesting permission be granted to Purser *Queen of the North* to clear his
bar cash twice per week instead of nightly as is the usual practice. This to
avoid the necessity of Purser having to wait up until bar closing time. The
vessel is on the ¥aneouver to Ketchikan run and sails each Tuesday at 7.00 P.M.
arriving back in Vancouver at 8.30 A.M. on the following Monday. Mr.Tyson states
he understands such an arrangement already exists on the "Princess Louise* which
is in the Vancouver, Skagway Alaska service. If such an arrangement does exist
on the *Louise* I was never aware of it. He also states there is no objection to
this arrangement from an operating point of view*
I have checked the bar receipts for the *Queen of the Morthtt
from January 29 th. to September 8th. inclusive m&  find they totalled ^159.74
for that period or an average of #272.00 per week.
WiU you kindly advise from an accounting viewpoint whether
or not this request meets with your approval*
Travelling Auditor. 1-48         Sw.
CANADIAN
PACIFIC RAILWAY COMPANY
B
C  D.   15A
(j&tom&rl
m!m.
Statement of Authorized Uncollected Telegraph Accounts at	
^SLwJR^
Month ending 19
ATE
CUSTOMER
AMOUNT
CASH
FOLIO
CREDIT
CHARGED
OUT
OUTSTANDING
AUDITORS' FILE NO.
REMARKS
	
	
—
—	
 —
	
	
	
■
	
-
J
"   I FORM   I02ACX
O Ci
CANADIAN   PACIFIC   RAILWAY   COMPANY
SS nQ,ueen of the Berth11
FILE OR CLAIM
Vancouver,     B.   C*,
September 10th, 1957,
Mr* H.G* Letoh,
Travelling Auditor,
Can. Pao. Rly. Co.
Vancouver, B. C«
Dear Sir:-
Reference our telephone conversation the other
&ay regarding Bar Receipts, on this vessel over the last
six months.
Herewith please find list of Receipts
from January 29th to September 9th*
Thank you,
Purser o
o
S.S. "QUEEH OF THE FORTH"
BAR RECEIPTS - January 29th - September 9th/57
Period Ending
Jan 29th-Feb 4th
-Feb 11th
-Feb 18th
-Feb 24th
-Mar 4th
-Mar 11th
-Mar 18th
-Mar 24th
-Ȥr 1st
-Apr 8th
-Apr 15th
-Apr 22nd
-Apr 29 th
-Apr 30th (Vessel
May 21 -May 26th
-Jane 2nd
-June 9th
•June 17th
-June 23rd
-July 1st
-July 7th
-July 14th
-July 21st
-July 28th
-August4th
-Aug 11th
-Aug 19th
-Aug 26th
-Sept 1st
-Sept 8th
Amount
353.82
221.62
169.40
194.41
313.79
296.49
307.74
327.18
334.75
354.45
271.05
463.56
220.96
tied up for Annual Overhaul)!
264.89
270.10
218.46
310.58
207.99
267.91
231.33
297.50
286.96
207.42
322.95
263.00
334.18
237.05
366.40
243.80
$-8159.74
c^.AidoJiBubB
Purser o
o
CANADIAN   PACIFIC   RAILWAY COMPANY
FILE OR  CLAIM
14118
Victoria, B. C., September 4th, 1957*
H. G* Letch, Esq,,
Travelling Auditor,
Vancouver, B* C.
Dear Sirs
Purser, "Queen of the North*, is requesting permission
to clear his bar cash twice per week instead of nightly to avoid his
having to wait up for bar closing ti&e* It is understood that such an
arrangement as proposed is already in effect on the *Princess Louise".
There is no objection to this change from an operating
point of view and, if you are in accord, it would be appreciated if you
would kindly notify the Purser accordingly, letting me have copy of your
advice*
Yours truly,
y-y
Superintendent. I
o
o
CANADIAN   PACIFIC  RAILWAY COMPANY
FILE OR CLAIM
14118
Victoria,  B.C.,  July 31st,   195'
H. G. Letch,  Esq*
Travelling iUiditor
Vancouver,  B*C.
c ~ir;
Further to my letter of the 9th instant regarding
proposed adoption of a changed procedure in the handling of orders
in the Princess Rooms of our vessels.
Under date of July 19th the Vice-President wrote
the Manager as follows:
tt!tith reference to exchanges, your file 14118,
regarding issuing of receipts in cocktail lounges.
"You may arrange immediately to include the S.S. and
M.A. tax in the price, but I am still not convinced that
a change should be made in the method of issuing receipts,
particularly as the only reason for doing so appears to be
designed to make it easier for the bartender and lounge
waiter. I do not agree that the time taken to issue a
receipt has any bearing on the speed of the service. In
addition, the practice is one of the few means of visually
checking what is going on."
Yours truly,
rintendent o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FORM 101 <lZ
FILE OR CLAIM        «l41<i$
Victoria, B. 0* July JOttd957.     ■*
Tffective tejpiat let 1^57, it ts pepewi to oee m revised
asm* In Hie Princess Booms*   T*e prleea cgtaoted idll include t^e
Provincial ividufc':
t**e use ef th% tax token. 3#d at the oreseai tl«»»
arrive at t^c AMU sales tax it will be
assary   ■ to take a reading of the east* re/slater at the
as being need at present a computing of Canadian aar oa*
ixrive a amount of sales te* feUMtal I* CNffMHUn waters you
I vide t^e Canadian sale® by tjjfcty '<—§ *•&# wUl fllfi y^u your
aalea tax %Meh will be s^ow on tfce dally bar report as P. C. tax.
bene rds#
-en extending your bar sales 1b your stock book, all eelee
be aa sfcowa oa the aa«e« /^^^%/^A^^^C4
•:it*
COf
~~""^Mr. Letch, Auditor.
H. *. Miner, Faa. 4
AD1
CANADIAN   PACIFIC   RAILWAY   COMPANY
a
FORM 101
FILE OR CLAIM
IntmmwBTp B#C*t JWy IM| 1957*
Effective Ampmt 1st It ts eispeetad that e r«*t*a* mmm §m the
Prime- m w$U be issued to all vessels*   For your inforsr* <rewltli
{tteoeittad *<etnal elm^fp# in the revised maims and iwistoris in the methods
©f I physical operation*
(1) Tan MM te be eHiftlTOted tn their entirety*
(2) 111 drinks will Include the eharge of B*C. Provincial Ta%
m§ prteei at a multiple of five cents*    This will ellsdmte
the asM^aity ef a aippLy of pennien in year cash reglstar*
CD   A mtatl<*) will be ptaMfl on the mem to the efftoot t
*HM abwe prieea include B*C. Frovlnel'4 fax**
C4)   Hmsss for use la teerieas- Maters Mill Imps a «tsitegelsMag
III aueh wm the Ocnpaiqr9a crest on J m of tite eever in
erier that these nanus are readily disoertiible for use in
Mm stars*   'Pie fee* ■■■ for tine in
kmv will h® priced identical to the prieea on the
te!Viit-a mmm »nd the notation m* above T*riees include B*C«
Pftarlnelal Ty* will be •%
If I ■ ti vessels operating entirely tn Cam* ■ in order te
eeaimte the FrerLael&l fajc the anraT-te amtBit of one dayfs
feusiiiaee shall be divided by £1 the resulting aummt will equal
'ovinoial Tax ap le to the reventto for that p* rticttlnr
fm   Th® cash register tape to be rsa&tted to Victoria with
the Steward*s Bally Report* o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FORM 101
FILE OR CLAIM
** J? *>
(€)    On ven^els operating in both i
fttere a
reading wurt b<
in
ie amount of 1
(7) »preset
of reeetpts to
^B■-:■■.<■*   -- ■;-.'■—
of**i€*^ for i
(§)    Upon reeelpt
Itten 1 eoel
*?9%A   ^SiK.fs
for revenue received
the
-rovinci
in t
ling
* of
od to
svleed menu you will Bete t-t three
m been added nosmlyi $lda darf Planters
bo throe drinks sfttouM
ie Car
'.ntere TUnoh -
laii Brandr, $ oa* %reatt* £r es* teacst
Juice*.
1 m* Rum* I* es* Cur e ft* 1 :*je$
1 o£# Lesson Juice f 1 ss* Orange Jtalce, dnah
of m$ Heat of red wins, garnish
mint dipped in sur   ■
mm     1.
9   0 ■*.        • *
Sl%    *Tlf t tf*#£    Y*&Rt%    %2'":     '   '
0 -
cc ill* ?#M113
r*j**turi
»*«*#»
.?taria*
^3
tar
IBzOChB^ o
o
o
o
o
?
o
Vancouver B.C. July 9th.,1957•
Mr*S*D*Resvelyf
Chief, iravailing Staffs,
Montreal Que*
7th. ultimo, in re above.
Re pare.3
Liquor Sales - B.C.Coast Service.
With reforenc3 to your file GTS~650-30 of the
This paragraph of your letter reads in part,
"What seems to be required is a system which is easy to work at peak periods
and at the same time maintains or improves the protection of the Company and
the customers*91 This is correct, but the management is also desirous of
improving the service to the patrons during peak periods* It has been noted,
that in the rush periods a waiter can on most occasions accept from, and or
order for two or more parties, but owing to the fact he must obtain individual
receipts for each patron or party, he has a tendency to accept and serve one
order at a time, which definitely slows down the service and reduces the
volume of revenue which might! otherwise be obtained. It is the wish of the
management to have the bartender issue one cash register receipt only to the
lounge waiter irrespective of whether or not the order placed with the bartender
consist of one or more orders. The reason for this is, experience has shown
that during peak periods, particularly on the Nanaimo-Servlce, it is
impracticable to issue individual receipts, give service and obtain the maximum
amount of business available. On some occasions during a two hour selling
period, a revenue of $500.00 is obtained, nlnety*flve per-cent of which is
from the sale of bottled beer.
Re para.4
When the bars were first opened, a modified type
of hotel cash registers were considered. However it soon developed that they
would not be suitable for the volume of business; which had to be handled during
the short periods which the barn are open,(They are not permitted to be open
prior to sailing time and must be closed prior to docking.)
o E. & N.Ry., C.T.C. No. 828
W.R.Ry., C.T.C. No. 48
CANADIAN PACIFIC RAILWAY COMPANY
(LINES PORT ARTHUR, ONT.. AND WEST THEREOF)
Tariff C.P.Ry. No. W. 150-H
SECTION 4
3rd REVISED PAGE80A
Cancels
2nd Revised Page 80A
C.P.Ry., C.T.C. No. W. 4070
C.P.Ry., I.CC. No. W. 1021
O
o
o
o
o
o
Item No.
©658
Application
TRANSIT PRIVILEGES
Through
Rate
Rate to
TransitPoint
Stop-off
Charge
Charge for
Out-of-Line
Haul
Lumber, Rough, Carloads, for Dressing, Kiln-drying, Re-sawing, Ripping
or Sorting and Reshipment
1. (a) Lumber, Rough, carloads, originating at points in Canada, Port Arthur, Ont., and
west thereof,may be stopped-off in transit at points on the Canadian Pacific Railway or Esquimalt
and Nanaimo Railway in British Columbia, Alberta, and Saskatchewan, also ASt. Boniface and
A Winnipeg, Man., for dressing, kiln-drying, re-sawing, ripping or sorting, and reshipment in carloads, via the Canadian Pacific Railway, or Esquimalt and Nanaimo Railway, and connections:
467RD
(i) To points in Canada,
(ii) To points in the United States.
(b) The transit privilege authorized herein will apply only when the transit point is on
the direct line between point of origin and final destination, or on a line diverging from such
direct line; otherwise, local rate to and from transit point will be assessed.
(c) The transit privilege authorized herein will not apply when the transit point and
final destination are the same or in the same group of terminals.
2. The through rate from point of origin to final destination, in effect on date of shipment
from point of origin, will apply, plus charge for stop-off and out-of-line haul, if any, as
specified in paragraphs 4 and 5. Should a carload from the transit point contain traffic from
more than one inward carload, the highest balance of through rate from any point of origin to
final destination will be assessed on the entire carload reshipped under this privilege.
3. Shipments will be way billed to the transit point at the tariff rate applicable thereto.
4. The charge for stop-off will be 2\ cents per hundred pounds, minimum $9.90 per car,
in addition to the through rate from point of origin to final destination, plus charge for
out-of-line haul, if any, as provided in Paragraph 5. (See also Paragraph 6.)
5. When the transit point is on a line diverging from the direct line, as authorized in Paragraph 1 (b), an additional charge for haul out of direct line, as specified below, will be made,
in addition to the stop-off charge provided in Paragraph 4. (See also Paragraph 6.)      	
Out-of-Line
Haul Distance,
in Miles
Charge in cents
per 100 lbs.
(See Exceptions
1, 2, 3 and 4)
Out-of-Line
Haul Distance,
in Miles
24 2i •       124 .         12 224 22
34 2J 134 13 234 24
44 4 144 14 244 25
54 4J 154 15       . 254 25
64 6 164 15 264 26
74 7 174 17 274 26
84 1\ 184 17 284 27
94 8} 194 18 294 30
104 9 204 18 304 30
114 11 214 22
Where charge is not shown for the exact distance, use the charge given for the next greater distance.
Charge in cents
per 100 Its.
(See Exceptions
1, 2, 3 and 4)
Out-of-Line
Haul Distance,
in Miles
Charge in cents
per 100 lbs.
(See Exceptions
1, 2, 3 and 4)
Exception 1. When origin, transit, and destination points are all competitive, and
mill or sorting yard at transit point is served direct by both Canadian Pacific Railway and the
competing railway, or is not served direct by either Canadian Pacific Railway or the competing
railway, maximum charge for out-of-line haul will be that of the competing railway.
Exception 2. When origin, transit, and destination points are all competitive, and mill
or sorting yard at transit point is served direct by Canadian Pacific Railway but not by the
competing railway, maximum charge for out-of-line haul will be that of the competing railway,
plus interswitching tolls from interchange to the mill or sorting yard and return.
Exception 3. When origin, transit, and destination points are all competitive, and mill
or sorting yard at transit point is served direct by the competing railway but not by Canadian
Pacific Railway, the maximum charge for out-of-line haul and interswitching from interchange
to mill or sorting yard and return will be the out-of-line haul charge of the competing railway.
Exception 4. No out-of-line haul  charge will be assessed on shipments originating at
stations on the Esquimalt and Nanaimo Railway, competitive with Canadian National Railways, which are accorded transit privilege under this item at New Westminster, B.C.
 (Continued on page 80B)	
©Rates and Charges in this Item are NOT subject to increases provided in Item A.
^Reduction.
ISSUED SEPTEMBER 6,1955 EFFECTIVE SEPTEMBER 13, 1955
(Filed with I.CC. for information only)
By S. A. KERR, Chief of Tariff and Division Bureaux, C.P^v. Station, Winnipeg, Man.
(Printed in Canada)
1600 o
o
o
/^V
o
o o
m  2 «
Mr.S*D.Baavelyj
Again the term "Cocktail Lounge® is really a
misnomer, the amount of liquor sold Is not great, the heaviest sales being
bottled beer, and during rush periods they operate more an the plan of a
beer-parlour or tavern* There is no comparison between them and one of our
hotel lounges where as a general practice the waiters are never rushed and
larger staffs are maintained.
In November 1955• Mr.S.?.Walker, Travelling Accountant,
while in Victoria made a survey of the accounting for these bars and submitted
his report to Kr»K»0,Barber. I believe Mr. Barber* s files covering were
0-18 ?0>2 ®n<i CT3~l86.
Re para.5
The B»C.Coast service discontinued the use of
miniature bottles when they were found to be impracticable. As already
mentioned by me, these bars cannot really be classified as "Cocktail Lounges9.
Frequently as soon as the bar opens every table is filled, and it was found to
be impossible for the waiter to open the miniature bottle by breaking the seal
at the table in the presence of the patron in compliance with the law. The
table being filled, left him without a place to rest his tray other than on
the deck and again slowed down the service to a great extent. Also a minimum
of straight liquor drinks are sold, the nusjority of liquor used is in mixed
drinks and again other than to Americans, these sales are not too heavy.
Consequently it was considered in the interest of all concerned to dispense
with the sfiiall individual bottles.
Travelling Auditor. E. & N.Ry., C.T.C. No. 828
W.R.Ry., C.T.C. No. 48
CANADIAN PACIFIC RAILWAY COMPANY
(LINES PORT ARTHUR, ONT., AND WEST THEREOF)
Tariff C.P.Ry. No. W. 150-H
SECTION 4
14th REVISED PAGE 67A
Cancels
13th Revised Page 67A
C.P.Ry., C.T.C. No. W. 4070
C.P.Ry., I.CC. No. W. 1021
Item No.
TRANSIT PRIVILEGES
©545
Application
Number of
Stop-offs
Charges
Stop-off
Charge
Out-of-Line
Haul and
Interswitching Charges
Demurrage
Non-
Application
Unloading
of Freight
Bills of
Lading and
Waybills
Particulars
of Partial
Unloading
Bracing and
Stowing
Baler or Binder Twine—Stop-off in Transit for Partial Unloading
1. Shipments of Baler or Binder Twine, carloads, originating at stations in Canada, Port
Arthur, Fort William and West Fort William, Ont., and east thereof, may be stopped-off at
stations in Canada, Port Arthur, Ont., and west thereof, for partial unloading subject to the
following conditions (See Note):
Note—The provisions of the item may also be applied on shipments which move out of storage at the
balance of the through rate from point of origin to final destination under the provisions of Item No. 506
of this tariff.
2. Not more than three stop-offs for partial unloading will be permitted under this or
other tariffs, and only one placement will be made at each stop-off point.
3. Freight charges will be assessed on the total weight loaded at point of origin, but not
less than applicable carload minimum weight, at rate from point of origin to final destination
or to any stop-off point, whichever is the highest, plus stop-off charge shown in paragraph 4
and out-of-line haul charge, if any, shown in paragraph 5.
4. The stop-off charge will be $11.10 for each stop-off.
A5. Out-of-line haul and interswitching charges as provided in and subject to the provisions of Item 800 will be assessed in addition to other charges.
A6. If cars are held under load at stop-off point beyond the free time authorized under
Canadian Car Demurrage Regulations, demurrage charges as provided for in Canadian Car
Demurrage Tariff C.T.C. No. 5, I.CC. No. 3, C. H. Thurber, Agent, will be assessed.
A7. This arrangement will not apply:
(a) On shipments consigned "To Order" or otherwise so consigned as to require
the surrender of a bill of lading, written order or any other document as a condition precedent to delivery.
(b) If the stop-off point is a non-agency station.    (See Exception.)
(c) On shipments destined to a point in the United States.
(d) If other freight is added or substituted at a stop-off point.
Exception—Baler or Binder Twine, carloads, may be stopped-off in transit for partial unloading at non-
agency stations in Canada, Port Arthur, Ont., and west thereof, subject to rates, charges, rules and conditions
published in Canadian Freight Association Tariff No. 81-A, C.T.C. No. 1569, R. K. Watson, Agent.
A8. The unloading of freight at stop-off point will not be performed by the railway company.
A9. Bills of lading and waybills must show each point at which a portion of the shipment
is to be unloaded with the name and address of whoever is to unload the freight.
M0. Particulars of the freight removed must be given to Railway Agent at stop-off point
by whoever performed the partial unloading.
Ml. Freight remaining in car at stop-off point must be properly stowed and braced to
prevent loss or damage, by whoever performed the partial unloading.
C.F.A. 12846 65RD
This arrangement is issued to meet motor truck competition.
Expires with June 30,1957, unless sooner cancelled, changed or extended.
996RD
©Rates and charges in this item are NOT subject to increases provided in Item A or B. AChange.
ISSUED APRIL 15,1957 EFFECTIVE APRIL 22,1957
(Filed with I.CC. for information only)
By S. A"~^ERR, Chief of Tariff and Division Bureaux, C.F~\. Station, Winnipeg, Man.
(Printed in Canada) o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FORM   I02AQ,['O
FILE OR CLAIM 14118
Victoria, B.C., July 9th, 1957
\CdHaaiaK.'
H. G. Letch, Esq.
Travelling Auditor
Vancouver, B.C.
Dear Sir:
For your information and record, you will find attached a
photostat of a letter addressed to the Vice-President on the 5th instant,
recommending the adoption of a changed procedure in the handling of orders
in the Princess Rooms of our vessels, in order to provide a faster service
to patrons.
I shall advise further on receipt of Mr. Hanson's reply.
Yours truly,
srintendent. ...
0
tMaaia ii
e§H§£ that
r^
*iui * r3 kktf Imm^B mit
m m,ny ante?*
&i   iMHfl *   ■'"-
1   ..   'Ai
A, Ai"*. g
f *•*».,
fi*.?' o
*4m tea
&WM.M 5# and tea i
^_g^m^^ ara &®i (K&j*at $# tex9 will to t **■ *
9d*iti#*al .$12*00Q ^f gr#*a www^a pa* ymx itei r
Dpt    U^*      j/9jr%9     mM
Cuu iotiM   3$ «f *K# af *27%J0OO   *   I2*m
112*379
%• Atove ta^NiM in Camtlan i&las r*pdLte9 er oamtm* tram iJm
fa at ti*t te* rliM ia prics# of §# #®8®*i® te* tea by lj* te 3$*   to te».ofc*«
vfctf H^S# aaiM It In m atemtg&i ?xrioa Jj*c#«mu
i#ill ywk kSMJy «agr if yim appro*** af tiva a¥®it? tm timAgBM Is pr^at;.
ia ord^r Limt mm ntglA pmmt*€ with tea mp&iM$mg of isa&aa «d imm ten* mm^smrif
BtamMs aao«itflJMEfy*    I* w#uM appaiir 4**1?
tea ebn$g€* offset!vt an
tWffto.
te auto lis ten tatafl
[ears tralyt
I m ft a g" f *# -'      Q                 •             0
EHflWIOST 11 VAHCOOWR, B. C. JIM 9th 1957
B J EEATTH,...GHIEP CISiK...VICTORIA
■  #
H£A3E HAVE COPI LETTER BEIBG SMT TO VICE HtESIBEMT HEOffDI
iaCLUKEOM SALES TAX XITO THE SELLDJG TRICES Aiffl EHMINATIOI TAX TOi
CH 'IXQTCR SALES FCRWROTD TO fltAYpiIINQ A1DITCR H G IETT T-5
TISOK
-—JfeCC. H. G. Lett, Esq. Tra veiling Auditor. o
CANADIAN PACIFIC RAILWAY COMPANY
FILE OR CLAIM   CTS—650 —30
Montreal, July 4, 1957.
Mr. H.G. Letch,
Travelling Auditor,
Vancouver, B.C.
Liquor Sales - B.C. Coast Services
Will you please let me have a reply to my letter
of June 7.
'
\
Chief, Travelling Staffs.
LQAiArt f
*St.afffl. vC*
-—A-*-— FORM  101
,AO
CANADIAN   PACIFIC   RAILWAY   COMPANY
Qc
(^)
FILE OR CLAII/
p    i ** 3mm 81*1* 1957#
Oateriag aappriatendtatt,
Victor    |    *    i
fteup Mm
:wee to lat Ial 9m* lltft* 195?* fli
ttr* ff#Q# T#tehf TrRvntling ftadlterg pertaining to liquor wbu
' flC0#
~"»
r  ;;-;
SJtt?i ra?rnl to oontrol of
to tea Tfcrteade
aai wm ->v*»* tl
24 «alta ?**r
otnioa IwMlft*
(0\ -..I*   <*ImK&;
par wit*   A ittalamt
our Pr"
to Ilia o m at the
.ntity ia BXlmmA §B - :.ag*
' airier at
at ^6 unJ.
in ,   tr*
tinea of te
ico ia taken imedi
; seats
tea 0
(1)     Xmentoriaa are t • tha *?
ligp tli^'
tl^ of idne or llqpor ^ihon issued from tha
£t*pee h&a a n»H gunned F* . • • had to thi bottle*
(5) Ai bottle of nine or liquor ia als* -4 in im%/ pencil
with a ayafeel Whidh nignifisn only to tee Coirodi^apy dot* and the
tsaist-itt Catering SttpnrinteiiANA tea Month
waa immei to the respective f^^l«
(6) A *&la* slip la issued 'to tha toonge  i iter Dm tea Jtef^ftdar
for eFieh individual order raeeiired ftaa a patron*
C?)     It is a wiah of w&aagenent to iaaua ana receipt only to tea
>iter irrssp#ciive of nhether or not m%& order ttp fta**i
to tha Bartender eonaiata ana or imra ordera.   1*he raaaon far teeae
is ■spertene* tee Bhmm that dttring peak parted ^
     —
FORM  101 (S5)
SJADIAN   PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
•   3    »
alaa i^i¥id»l bottlea io not lend * brae tm the \m ton of
drtsgfea from vfaleli the profit ia autMrtWBti&l*
At thin tine I weald Wm to mention teat for the ncnfe of Ifey 1957
wmmm frm mm Cocktail Ikaniitee « i   ' • ©«—eoet of $*eofSn sold
**80,00~ profit on operation fP,639»00~pffroeiitage ot profit 50$*
1 do not Mile** teat tenee figures ehoir l*ck of control*   fen this
be eeptallad elaet&ernf
aZ7- BBv(.
kBB%m 'rr
•CAJiZr, ;/y?°«»
AjAjal. ty?'*
(A¥ __AAZ±lZlAf'
ZZ jT< o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FORM ioi;
FILE OR CLAIM
prtioalarly on *3h« NuMlniHSarrlee it ia isqnenntloal to
individual receipts ana cfetain tee nairiLisiff* mount of buaineea*   Hn
ten 17*00* sailing- on Friday* mi Saturdays fron Wsmiiiie m tho
*m»eaa of Kami Ine « in a period of 2 hmxm a rmmm of f500*QQ~-
ia ffenqpnit&y dbtelnad*   llinaty-fiv* poreent of this aomint ia fron
bottle-beer*   Aa a teange Waiter mutt obtain a ealee eiip. to preeant
to each individual Who 1 ^cod an order it laterally follom thatt
1/Tbe footings waiter plaoaa his erfler for one party at tee time*
:He Bartender spends an equal anoint of tine in ringing up four
bettlna of beer as he vmM in ringing up ten bottlea of
tt
Xtena 1 and 2 mhm teat our present aynten curtails the opportunity
of collecting mmlmm rmmm® in a 2 hour period*    *lse a* #iouM bear
" n M.M teat on this nailing wntlened we are actually catering te an
I tenut tee *ein neatlened mil nhoir I il efforts are being
v^ *-"e to e i of one e&lee slip for each
n m    m la i    ' ■,c ■    nw     I
v Ie for one ot* nore parties viU not in any my laaaan control of
* *   * * .   •
aaat»- it ia poaaihle to inaugurate a ayatem thereby --to
control ia ®mmU®& is purely a theory*' What is iiiperteat is tha integrity
of the employee* nho ia in any vmf handling liquor f efforts are nada te
i desirable type of pmmm ia placed 1m tela panltion#
I feel that a comparison of hotel and ateairt^tip operation would mmr® no
unefttl purpose aa hotel staff a are invnriably wmh larger ttan «* hmm m
B^mmmhlm*   Alao of naeeaaity it ia neneaa&ry te hire our anployeee on a
r basis, there la no aoeh thing aa ahift una* for part tfjm enpleyeea*
Alee our rwemia ia revived during th® time in vhleh the vessel ia actually
stashing duv m houra in which tha Ooektail Uxmga la open aa specified
by the B#C•Liquor Act.   On tha "Prlneaa* of ffensliie1* mmh buaineae eenaiata of
ft hotsra dally t thereby cmtM^t prions apurte of buslftees when tlie
mm open.   A Or- tetstiie aahore la open for 11 houra each day*
X do not b0lif§ro teat any ftarthnr neranant is naeaaaafy regarding individual
bottlea*   XndN^iteUy control la alnplifiad bat nargtn of profit is curtailed? G
0
P
I
-L -_. FORM 102   (fS*)
O O ^
CANADIAN   PACIFIC   RAILWAY   COMPANY
FILE OR CLA,M       1 £ 1 1 g
Vancouver, B* C, May 6th, 1957*
H. 1* Miller, Baq.,
Catering Superintendent,
Victoria, B. c#
Bear Sir,
Herewith presented for your consideration suggested changes
and revisions in tea operation ©four Princess rooms whic> I belies©
will he beneficial to the extent of increasing revenue, simplifying
accounting, streamlining the actual ffeynleaSL operation with resulting
possiW    dilation of financial error.
1*   Bagnlatiene bom existing call for an individual receipt to be
Issued to each individual who has placed an order for self or
party. During a particularly busy period a waiter can on most
occasions accept from and orde* for two or more parties, but owing
to the fact that he       in an Individualreeeipt for each
patron or party be has a tendency to accept and serve one order
at a time it is obvious th?t tee revenue which it is possible for
one individual to obtain for the Company during a busy period is
limited due to our regulations. I surrrrest tent a leimgo waiter-
be allowed to accept as xnanyorders as ha can conveniently remember
and nake tot-    -■♦ont to the bartender. I do not believe teat
we service any useful r^arpose in leaning individual receipts to a
patron* also our operation is such tliat due to limited space
frequently two or more parties will be sitting at one table and it
is difficult for the lounge waiter to ascertain the division of the
parties. For exaiaple there could be six people at one table all
conversing, the waiter misfct believe tent the six people consist of
a party of four and two when in actuality they could be tan parties
of three.
2. tax tokens,1 doubt if there is a similar •    ishnent
In    -wince which leeaae said tokens and I am reasonably sura
that our audit department would Have no objection to the elimination.
3. *ny drink or combination of drinks involving the calculation
of pennies which is tine consuming and materially increases the
possibility of error, this is n^rticularly true wh.en serving one
and a half ounce measures of liquor. In many establishments it is r
««
o
FORM 102   f*V
CANADIAN   PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
*   f   •
the nractice to include the
of the drink served, each c
.Ima A. —
Tax with the price
priced at a multiple of
ke rapid calculation
a tho necessity of a ith pply
s now 35 cants per bottle
W&x wnxcn wxJUL bk
possible for the bartender and elinn
of pennies.    As an example local beer i
plus two cents tax, we could aharji 40 i
I ttda term cents Inamam would substantially increase our
■nne.    Tin same system would apply to local and a i ales.
In the aarving c te include tax I bad prten
rarest five cents woul 'itioral revenue of one
cent per drink.    In the senr f whisky, brandies ,   gin   and rum
icraaan in revenue wc
..      l-ov     4*W
itten of corn
Eng Provini
i aggro <*ate -mm
• the ?mrnn<
nam
For
ilt
iference to
omitting tl
service in
of two mmat
uotatii
Id*
'| not I
* .inenus to
11 ~*.c>--r    -=;
^ry
111
snble
:dnted
)nal
Lea
?ssity
in effaat tenls te.
der must
- * t •        I*
r ap
it   Is   HOG
he barter
for if
*thtdklle ii
Corded/.** o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FORM 102  r>
FILE  OR CLAIM
- 3 -
5. The additional Cocktails should be placed on our mamia,namely,
Side car, Planters punch and Cuba Libre. These drinks are quite
popuJ     as the first two contain Cointreau and Curracao, comaoditiea
which, we carry in our bar and for whicti- there is very little' demand,
the addition of the Bide car and Planters Fxwch  will increase the
I* of these two slow moving items*
6. Further to Item No. 1. The bartender upon receiving an order
from ten lanugo visiter can ring up on the register each item of
the order in Order that the patron, should he so desire, observe
tea amount of the sale. Por example, assuming the order to be
four bottles of beer, one fcotch and soda and one Bye and ginger
ale, the amounts registered on the cash register would be fl.60,
70# and 65#.
Tours faithfully,
Assistant Catering Superintendent* o
o
FORM 102
CANADIAN    PACIFIC    RAILWAY   COMPANY
f,leorcla,mCTS-650-30
Mr. H.G. Letch,
Travelling Auditor,
Vancouver Depot, B.C,
Montreal, June 7, 1957.
Liquor Sales - B.C. Coast Services
lour letter of May 30 has been forwarded to the
audit office concerned.
The proposal for dealing with the B.C. 5% sales
tax appears to have considerable merit, but does not call for
any special comments from me.
With regard, however, to the proposals regarding
the issue of sales checks to customers, I feel that this is
hardly the time for suggesting any relaxation of controls
when they already leave much to be desired* We are of course
expected to collaborate in matters concerning revenue controls,
but any such suggestion should be initiated by the accountant
directly with the audit office. What seems to be required is
a system which is easy to woLr^at^oeak, _perio_ds and at the    €<**jfc
same~t4mg_j^ /il^roves" the: jprotection of the Company -3-—^
and the customers.
The hotels use equipment which could perhaps be
modified for use in the B.C. fleet and, if called upon to do
so, we could have a travelling accountant who is experienced
in hotel work to make some recommendations.
I may say that the Bay of Fundy service uses only
bottled supplies, including individual bottles for hard liquor.
This seems to give controls of the store operations as well as
the bar with a minimum of paper work and at the same time gives
protection to the customers. According to my file B.C. Coast
Service^ discontinued this system in the Spring of 1956 and I
would be glad to have your comments in this connection.
Chief, Travelling o
o
o
o
o
o o
15 2-1
Vancouver B.C. May 30th.,l?57#
Mr.S.B.iteevely,
Chief, Availing Staffs,
Montreal Qua*
Llguor Salea - B.C. Coast Services
It is the desire of the Management of the B.C.C.S.,
to discontinue assessing and collecting the B.C. Social Security and Municipal
Aid Xkx (5,1) aa a separate unit in the Coct&il Lounges ft Bare on board their
various vessels, Phis to simplify the accounting and abolish tha necessity
of issuing tax tokens and penny change. Xt ia thair wish to incorporate the
Sales itox in the unit salea price on the bar naaue. The question Mb been
discussed with the f^rofincitil Tax authori ties and although the burying of the
tax if contrary to the actual wording of the law, th&y apparently will not
object to the practice ao long mm it ia clearly marked cm the menu that the
prices listed include tlie Provincial tax. It wculo of course be necessary to
have tao sets of price lists printed, aa the Provincial tax la not collectible
cm bar aaies made while tha ahipa are in iuuerioau waters. She method of
settling for the tax would be to keep tao separate cash register tapes, i*e.#
erne for aales In Canadian waters and another for those made in American waters.
the total of aalea appearing on the tape covering beverages aold In Canada
would be divided by 21, to arrive at the amount of tax payable. % dividing
by 21 it will average out to practically the 5jU For example, gross aalea of
$100.00 divided by SI would show a tax of 14.76, a net aalea of $95*00 taxed
at 5^ equale $4.75* ^hie feature has alao teen discussed with the tax
authorities and I understand they btb agreeable to settling cm this basis.
I bm attaching hereto, a copy of Captain ft»J. Will lane* telegram of May 22nd.,
to our solicitor, Hr.F.H.Brltton, in thia connection, alao a copy of hie reply
thereto.
It la alao found that the Issuing of individual
aales slips to patrons definitely slows down bar operations during peak periods,
and they would like to reviae the method now In effect. That ia, where
practicable, Individual salea slips will bo issued. Bcwever during peak periods
when a ateward ia taking orders from four or five tables at one time, he will
give the bartender his various orders, but will receive only one salea slip
covering all the orders issued.
o CANADIAN PACIFIC RAILWAY COMPANY            133rd REVISED PAGE t
(LINES PORT ARTHUR, ONT., AND WEST THEREOF)                                   Afsrs     ,    Cancels
132nd Revised Page 1
1
\
E. & N.Ry., C.T.C. No. 828
W.R.Ry., C.T.C. No. 48
C.P.Ry., C.T.C
Tariff CP.Ry. No. W. 150-H          C.P.Ry., I.CC
. No. W. 407
. No. W. 102
0
1
CARRIERS' INDIVIDUAL TARIFF NUMBERS
o
E. & N.Ry. No-35-H
N.A.R. No. 79-F                                                    W.R.Ry. No. 11-F
CHECK SHEET
Pages 1 to 99C, inclusive, of this tariff are effective as of the date shown.
Original and Revised
pages as named below, contain all changes from the Original Tariff
that are in effect on the date hereof.
The effective date is shown on each page.
o
o
Page
No.
Number of
Revision
Page
No.
Number of
Revision
Page
No.
Number of
Revision
Page
No.
Number of
Revision
Page
No.
Number of
Revision
Title
Al
2
3
4
6th
133rd
2nd
3rd
16th
29
30
32A
32B
32C
6th
6th
2nd
1st
1st
60
61A
61A-1
61B
A61C
1st
11th
1st
4th
3rd
77A
78
78A-1
78A-2
79
®
1st
2nd
1st
1st
85A
86
87
87A
88
1st
5th
2nd
1st
5th
5
6
7
8
10
17th
7th
19th
18th
1st
35
37A
38
39
39A
1st
Original
3rd
3rd
Original
62
63
65
66
67
12th
5th
6th
2nd
1st
79A
79A-1
79B
79B-1
79C
3rd
Original
1st
1st
6th
88i
88}
88J
88A
89
2nd
1st
Original
3rd
2nd
11
12
15
16
16A
4th
2nd
1st
5th
Original
40
43
44
45
45A
1st
3rd
6th
3rd
1st
67A
67B
68
70A
70B
13th
2nd
4th
4th
2nd
79D
79E
79F
79}
79}A
4th
Original
Original
Original
Original
90
91
92
93
93}
7th
8th
5th
1st
3rd
o
19
19A
20
21
21A
5th
Original
4th
5th
Original
46
47
48
49
50
2nd
4th
4th
1st
6th
71
72
72A
73
73A
3rd
2nd
3rd
1st
4th
80
80A
80B
80C
80D
6th
3rd
Original
Original
Original
93J
94
94}
94j
96
Original
1st
6th
Original
6th
^N
21J
22
23
24
25
Original
1st
2nd
4th
5th
51
52
A54
55
56
1st
1st
5th
3rd
1st
73B
A73C
74
74A
76
Original
1st
7 th
1st
5th
80}
81
82
82A
83
Original
7th
7th
2nd
1st
97
97A
98
98A
99
10th
1st
1st
1st
Original
26
27
28
6th
8th
4th
57
58
59
3rd
1st
1st
76A
76B
3rd
7th
84
85
4th
3rd
99A
99B
99C
Original
Original
Original
®
Cancelled page.
AChange.
o
ISSUED MARCH   25,1957
By S.A.KERR
(Filed with I.CC. for information only)
Chief of Tariff and Division Bureaux, C.P.Ry. Station, Winnipeg, Man.
(
Printed i
n Canada)
^
^-^
165
) o o
1 5 2 - L
O
- 2 -
O
o
Mr.S.D.Reavely?
It is felt that to abolish tha aalea alip entirely
could lead to possible irregularities. By having tha tales slip leaned9 the
aalea must definitely be rung up on the cash register.
If the foregoing arrangements meet with your
approval, will you kindly advise end the natter will tben be referred to
Mr.J.C.^Sanaoa, Vlee~Preaideatf Fencouver B.C., for finalising.
travelling Auditor.
o
o
o CANADIAN PACIFIC RAILWAY COMPANY
(LINES PORT ARTHUR, ONT., AND WEST THEREOF)
E. & N.Ry., C.T.C. No. 828
W.R.Ry., C.T.C. No. 48
Tariff C.P.Ry. No. W. 150-H
132nd REVISED PAGE 1
Cancels
131st Revised Page 1
C.P.Ry., C.T.C. No. W. 4070
C.P.Ry., I.CC. No. W. 1021
O
o
o
o
o
o
CARRIERS' INDIVIDUAL TARIFF NUMBERS
E. & N.Ry. No. 35-H
N.A.R. No. 79-F                                                    W.R.Ry. No. 11-F
CHECK SHEET
Pages 1 to 99C, inclusive, of this tariff are effective as of the date shown.
Original and Revised
pages as named below, contain all changes from the Original Tariff
that are in effect on the date hereof.
The effective date is shown on each page.
Page
Number of
Page
Number of
Page
Number of
Page
Number of
Page
Number of
No.
Revision
No.
Revision
No.
Revision
No.
Revision
No.
Revision
Title
6th
28
4th
58
1st
76B
7th
85A
1st
Al
132nd
29
6th
59
1st
77A
®
86
5th
2
2nd
30
6th
60
1st
78
1st
87
2nd
3
3rd
32A
2nd
A61A
nth
78A-1
2nd
87A
1st
4
16th
32B
1st
A61A-1
1st
78A-2
1st
8S
5th
5
17th
32C
1st
A61B
4th
79
1st
88i
2nd
6
7th
35
1st
A61C
2nd
79A
3rd
88}
1st
7
19th
37A
Original
62
12th
79A-1
Original
88|
Original
8
18th
38
3rd
63
5th
79B
1st
88A
3rd
10
1st
39
3rd
65
6th
79B-1
1st
89
2nd
11
4th
39A
Original
66
2nd
79C
6th
90
7th
12
2nd
40
1st
67
1st
79D
4th
91
8th
15
1st
43
3rd
67A
13th
79E
Original
92
5th
16
5th
44
6th
67B
2nd
79F
Original
93
1st
16A
Original
45
3rd
68
4th
79}
Original
93}
3rd
19
5th
45A
1st
70A
4th
79}A
Original
93f
Original
19A
Original
46
2nd
70B
2nd
80
6th
94
1st
20
4th
47
4th
71
3rd
80A
3rd
94}
6th
21
5th
48
4th
72
2nd
80B
Original
94f
Original
21A
Original
49
1st
72A
3rd
80C
Original
96
6th
21}
Original
50
6th
73
1st
80D
Original
97
10th
22
1st
51
1st
73A
4th
80}
Original
97A
1st
23
2nd
52
1st
73B
Original
81
7th
98
1st
24
4th
54
4th
73C
Original
82
7th
98A
1st
25
5th
55
3rd
A74
7 th
A82A
2nd
99
Original
26
6th
56
1st
A74A
1st
83
1st
99A
Original
27
8th
57
3rd
76
5th
84
4th
99B
Original
76 A
3rd
85
3rd
99C
Original
®
Cancelled page.
AChange.
ISSUED FEBRUARY 28,1957
(Filed with I.CC. for information only)
1
ByS. A. KERR,
Chief of Tariff and Division Bureaux, C.P.Ry. Station, Winnipeg, Man.
1
" ">~
 1
(Printed in Canada)
1650 It is our c
by iricorpo:*
would indie
r loans
rep \g o
Pilei 14118
ldefcorlatB*0., » f ^->nd,1957.
a. 11       2s45 P«^*
bo achieve sir-    -ation in accounting for ss
ihe B.C. Salea fax  in the unit aalea price on
I from ; * • -ales T    iters this datet
tt mich burying of a Provincial tax ia central
-t such TJrccedu
)Wf ] ?
nit they are aware of this.    They alao ini
ild be little likelihood of m ion if
is.    In order t proceed wj
bare
HlttS*
ad
0.,
.-. 0
p
I
CAIADIA1      PACIFIC^            '            L t      C0";             fj
Lav                -^rrt
File or Cr i7!!   91? 2
Vancouver, B.C., May 21rd, 1957.
Manage
n O.J*t'/iJlxams,
9    m'   *     *'   * £
Seeurl
•ceipt !          nowled                                        ?once-rr           ta Social
t   §
bb3m
I can an                                          *nrnexrfc Auditor would prefer that the
5   Olintod. WifhoU*   ^ieI.'^, hut"   4,Tift,*«p   ^|q   rm
prr
tion directly prohibiting the practice of including the tax with the
clearly e                                          *Ic©s               include
ft.
■;         *
Ha           ' ^a 5K12  paM S                            bo the    •   ■    n& M.  «             \% ■ \
r a receipt, bill, invoice, or other document is        I
issue              parson Balling tangible persoml property at ;           iii
sale, the tax shall be shown as a separate item thereon.*
Strictly speaking, if a customer ia gS*ea a slip- of papar from the eaah/
register, it should a) mr the price of thedrink and the tax as a separata item.
However, if ot"            -a are disregarding this regulation, I see no reason   i1
why we should not do so if it is to our advantage.
Tours truly,
(sgd)F.H.Britton
Solicitor,
FRB-as Gknadian(fkci/Uc
/:■«
CD   IR
.
TELEGRAM
MfQRl® WtDEZjCOMMVNt'CATiONt
tY«n&4fi)^tiittAown In the date line is STANDARD TIME at place of origin.   Time of receipt is STANDARD TIME at place of destination"
n TELEPHONED
VICTORIA   BC 23     ' jjrt/
Ta.       MfB.y.M m ii .;
H  G  LETCH DELIVERED
TRAVELLING  AUDITOR VANCOUVER '  rue»D
MR AIRD AND  MR OLIVE WILL SEE YOU IN VANCOUVER MONDAY MORNING 9,30
AM DST IF CONVENIENT WITH YOU K-S4
H E  MILLER o
o
o
o
o
o
o o
K. S«
Vancouver B.C. Sa; 23rd«,l?57«
H.E.Miller,
Superintenda&t Catering Department,
Victoria B.C.
Tour M~l8 Mr.Oliva stated you would discuss this question
thoroughly with me on Monday May 27th. Do you still intend to do so.
H.G.Letch
Travelling Auditor* E. & N.Ry., C.T.C. No. 828
W.R.Ry., C.T.C. No. 48
CANADIAN PACIFIC RAILWAY COMPANY
(LINES PORT ARTHUR, ONT., AND WEST THEREOF)
Tariff C.P.Ry. No. W. 150-H
SECTION 4
7th REVISED PAGE 81
Cancels
6th Revised Page 81
C.P.Ry., C.T.C. No. W. 4070
C.P.Ry., I.CC. No. W. 1021
Item No.
TRANSIT PRIVILEGES
©660
Application
Rates
Stop-off
Charge
Out-of-Line
Haul and
Interswitching Charges
Weight
Transit
Privilege
Applicableon
Inclusion of
Shingles,
Lumberor
Articles taking Lumber
Rates at New
Westminster,
Port Moody
orVancouver.
B.C.
Lumber and Articles taking Lumber Rates, also Shingles, for AKiln-Drying, Milling,
Sorting, Storage and Staining in Transit at New Westminster, Port Moody or Vancouver,
B.C., and Reshipment; also Milling and/or Staining of Shingles at Marpole, North
Vancouver and McKay, B.C., as provided in Paragraphs 12, 13 and 14.
4A1. Shingles or Lumber in straight carloads; mixed carloads of shingles with articles taking
same rates and/or articles taking lumber rates, originating at points in British Columbia,
Dewdney, B.C., New Westminster, B.C., and west thereof, on Canadian Pacific Railway and
connections, may be shipped to New Westminster, Port Moody or Vancouver, B.C., for the
purpose of having the shingles, lumber or articles taking lumber rates or a portion thereof
kiln-dried, milled, sorted, stored or stained and reshipment made via Canadian Pacific Railway or via Canadian Pacific Railway and connections:
(a) To points in Canada, east of Port Arthur and Armstrong, Ont.
(b) To points in the United States to which through rates are published in Trans-Conti
nental Freight Bureau Tariffs Nos. 17-T, 18-P and 28-0, I.CC. Nos. 1568, 1474
and 1545, C.T.C. Nos. 860, 767 and 838, respectively, of W. J. Prueter, Agent.
2. Full tariff rate and minimum weight, actual weight if greater, will be charged to transit
point, and on reshipment, charges will be assessed at the balance of the through rate or rates,
in effect on date of original shipment, from point of origin to final destination, subject to minimum weight or per car charge, as the case may be, in accordance with through tariff governing,
plus stop-off charge shown in Paragraph 3, and out-of-line haul charge, if any, shown in Paragraph 4.
3. Charge for stop-off will be 3^ cents per 100 lbs.
4. (a) When transit point is not in the direct line from point of origin to final destination
charge for out-of-line haul will be 2J cents per ton of 2,000 lbs. per mile, minimum 20 miles,
except as provided in Exceptions 1, 2 and 3.
(b) Interswitching charges of connecting railways at transit point will be assessed in
addition to other charges, except as provided in Exception 3.
Exception 1. When origin, transit, and destination points are all competitive, and industry at transit point is served direct by both Canadian Pacific Railway and the competing
railway, or is not served direct by either Canadian Pacific Railway or the competing railway,
maximum charge for out-of-line haul will be that of the competing railway.
Exception 2. When origin, transit and destination points are all competitive, and industry at transit point is served direct by Canadian Pacific Railway but not by the competing
railway, maximum charge for out-of-line haul will be that of the competing railway plus interswitching charges from interchange to industry and return.
Exception 3. When origin, transit, and destination points are all competitive, and industry at transit point is served direct by the competing railway but not by Canadian Pacific
Railway, the maximum charge for out-of-line haul and interswitching from interchange to
industry and return will be the out-of-line haul charge of the competing railway.
5. The transit privilege will be granted only on the actual weight of the inward shipments
to transit point. If the weight of the outward shipment, or the minimum weight applicable
thereto, exceeds the actual weight shown in the inward expense bill or bills surrendered, the
difference will be charged the local carload rate from transit point to final destination, and such
excess may be used to make up the carload minimum.
6. Shingles, Lumber or articles taking lumber rates, originating at New Westminster,
Port Moody or Vancouver, B.C., may be included in outbound transit cars. Such additional commodities will be charged for at the carload rate from New Westminster, Port Moody or
Vancouver, B.C., to destination, and such additional weight may be used to make up the carload minimum.
(Continued on next page)
®Rates and Charges in this Item are NOT subject to increases provided in Item A.
iReduction. AChange.
ISSUED DECEMBER 31,1956
(Filed with I.CC for information only)
EFFECTIVE JANUARY 7, 1957
By S. AV^\RR, Chief of Tariff and Division Bureaux, C.P.B^^tation, Winnipeg, Man.
.
r
(Printed in Canada)
L —
1650 (hi/jftvt(rtrt (fo
«H» fili0g 9m shown i. 9, ** Une « STANDARD TIME « „,.„ of origin.    Tin* of rccrip, k STANDARD TIME M p.a« of i**^.
VIA323  RS
1957 MAY
22  PM  4   4?
VICTORIA   BC 22
H  G   LETCH
VANCOUVER   BC
CONVERSATION  DATE WITH  MR  OLIVE.  IT IS  OUR  DESIRE  TO
SPEED  UP  SERVICE IN   LOUNGES   BY  ELIMINATING  THE  PROVISION  OF   CASH
REGISTER  RECEIPTS  TO  PATRONS.   THIS  SHOULD  PERMIT OF  INCREASED  SALES
AND  SHOULD NOT  AS  FAR AS  CAN   BE  SEEN   BE  DETRIMENTAL TO   COMPANY'S    .
REVENUE.  IT IS  ALSO  DESIRED  TO  INCORPORATE   B C  SALES  TAX  IN  THE   BAR
MENU  PRICES  AND EFFECT  CALCULATION OF  TAX ON EACH   DAYS  CANADIAN   SALES
BY  A   BLOCK  COMPUTATION   AS  DETAILED TO  YOU VERBALLY.   THIS WILL  ELIMINATE
THE  NECESSITY   OF  USING  TAX TOKENS  AND WILL  INCREASE   REVENUES.  WOULD
APPRECIATE  YOUR  COMMENTS ON  THESE  TWO   PROPOSED  CHANGES   M-13
H   E  MILLER
CD. IX o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FORM 101 &!!i.
FILE OR CLAIM
Yancouver, B.C*, August 31,   1958•
avely,
avellinf: Staffs,
Liquor Sales - B.C.Coast Service♦
Referring to your letters of Jul st
3 returning papers at1     to the latter,
Im/       :>n into the differences in revenue in
relation to the gross calculated revenue from liquor sales on ships on
similar routes was started in Victoria on July 30f at which time I was
bri    by        LIart Catering Superintendent , Mr •Olive Assistant to
Catering Superintendent, and Mr .E.J,,       „ountant BOOS, on procedure
of Chief Stewards, Barmen, end stores operations, and the manner in
lysis of bar operations statements are compiled.
The cliff ere-    stween earned and calculated revenue
fror? the sale of spirits on ships on similar routes., is ao great; that
difficult to attribute them to incompetent bartending. The analysis
of b    ^rations for t!?onth of May shows that the    i calculated revenue
frc spirits on the Princess Sleine m less  than that of
the Princes? of Nanaimo. From this it should follow that the overage of
ine should have been around $244.30, or 30^ less than the
overage of the Princess of Nanaimo, which , v
From the manner     ch the     calculated revenue from sale of spirits
arrived at, the difference' of #149.90 represents the return  <
ely fi       oz. bottles of liquor,
and the Princess Marguerite, the latter'
less than that of the Princess Patri
~ite should have had an overage of
difference of #141.00 be:    bivalent to t]
liquor. From figures rece
calculated, sale of spirits on the .Princess I
of the Princ* th, fat the latter t
pared to   . _3rincesj? Joan, e
this comes to thirteen bottles of liquor.
Spot checks of liquor stocks irade by Accountant riCc
on four of these vessels during the month of July show even higher percer.
of overages than appear in statement for May and June, Aa to
of overage at spot check should,in each case, be cor;     bly higher t
average for months of May and June on each vessel is not known. It would
be rather difficult to reconcile stock figures at spot check with a subsequent stock-taking, and prove that any difference found in this reconciliation did not actually exist at time of spot check.
One theory advanced in explanation of these differences,
paring     I'incess
ric
s calculated revenu
nd on thi     ■ th
instead of ^76.6
return on fourt
........,.
ere 3% more $
tat
hed an overage of
.
in terms of ■
ottles o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FORM lOlCi
FILE OR CLAIM
is that barmen are able to calculate expected revenue, and by comparing
this to actual revenue isould know what the excess earnings were. If for
sortie reason a barman tinted to reduce the excess revenue, it could be done
by showing less stock than was actually on tend at end -of month inventory.
Such a practice might be done on one baraan, but from the attached statement which shows on three out of four vessels spot checked, a much smaller •
percentage of overage shows up at end of month, it is too much to assume
that three out of the four barmen were manipulating stock. While it is
possible, I feel that there ray be some other explanation, and hope to
look into this further.
In the foregoing the differences betneen ships on .
similar routes for month of May were converted into terms, of 25 oz.bottles '
of liquor, the picture as presented is causa for alarm. However* it must
be renumbered that there is at present no evidence that the figures of the
three ships with the high percentage of excess earnings, are in every sense
just what they should normally be. Until that can be verified, comparison
is difficult and should not actually be       f  reasons for this as as
follows* Sxeese earnings can only come fr,    ee sources; (1) the sale
of spillage allowance (26 oz.bottl.es from which 24  one ounce drinks ©re
assumed in calculating revenue): (8) the excel      mixe >g, such as §
ale and soda water used, anc      zh  a pr-    s chargad 10 cents fo.
small amount .pit into a drii bar of such 10 cent charges
exceeding t .    misted price of tr     er ale or ioda water; (3) cocktails,
where, the charged .price is a few eents raor       m  calculated revenue of
liquor and mixer ingredients,
There is yet another factor, and that is wit'i regard s^
to th© actu    bar of drinks ( 1 oz.) obtained fro® a bottle by the barman.
The required number is 24 from a 25 ox. bottle, 26 from a±    -a.bottle,
and so on. ^xperianced barmen will tell 3     1 they 3d
amount, and it is hard to Question the fact that their skill in pouring
liquor would likely naake their measures vary to any marked degree. The
unskilled barman, he could vary quite a lot. On our BC Coast fleet, there
is one barman who had experience beforehand, another took a course after
becoming a berssm on one of the ships, the balance of them ^ere recruited
from room ana dining, room stewards. The experienced barman will tell you
that he always gives his customer proper neasure^it seems to be common
knowledge, that a good barman will get £6 to 27  ounce drinks out of a 25
ounce bottle. If this were the case, the three ships with the highest
excess earnings,Princess of Nanaimo, Princess Patricia and Princess
Elizabeth* should have the better barmen. This 1 believe tl
nan on the Princess of Kanaimo has had deepsea experience,
Princess Patricia took a course, and the man on the Princess Elizabeth is
considered by the Catering Department, to be quite adept at his new trade.
antining the excess cash earnings of the Princess of
Kanaimo for tha month regardless of how 1 o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
look at this figure, I cannot associate it *;3 oomiir 'om
the three known sources of excess earnings. The calculated sale of
spirits amounts'to #3,367.55, assuming that this is the approximate
return on three hundred 25 oz.bottles of liquor, the barman would have,
without alio     for spillage, 300 ounces for sale, which would account
for •   f the overage. Cocktails on this ship do not
constitute spirits consumed, and therefore excess earnings
from that type of drink would be less than #100.00. Calculated revenue
from mixers is onl.    •      unless th    Bn  is getting enough
soda or ginger ale out of a pint bottle (calculated at 25 cents) for
six drinks, the excess earnings oi    .75 could not be achieved, and
I am sure it will be agreed on that a proper drink cannot be Bade with
such a small amount of mixer - 2 to 2f  drinks is about all that a barinan
gets from a pint. Now if ws assume that the good barman is getting 26
to 27 one ounce drinks out of each bottle, then the excess earnings from
that source would be    . 0 to £  • >, to this add the excess from
cocktailr    sixers, excess should be arei,      .X>.
Examining the overages of these three ships for months of May, June and
July, this line of to hold up.
The theory that these differences are mainly due to
mis-handling of liquor stocks is still foremost. At the present time
there is only one barman who hs    i involved in any **ay       rid
put hiis under suspicion. He is the barman on the Princess Joan. Catering
Super:     at informed me that several months ago, shortly after month
end  inver an taken f :ed that stoc     aot been
properly counted, 3 bottles of gin having been missed. Assistant Catering Superintendent re-checked the stock and & found that it agreed with
barman*s contention, but that three bottles of gin now on hand did not
bear rubber stamp impression f,BCCSff, which storekeeper is supposed to
place on all stock received from Government Liquor Vendor. Check of serial
numbers on the bottles in question revealed that one bottle might have
come from stock received by storekeeper. Serial numbers of bottles in
each case are not consecutive as a general rule, and are known to differ
by as much as 200. It was on this point that the barman was given the
benefit of the doubt. This jaan is being watched closely and you will
see later on where he has been switched to another vessel..'.'in en attempt
to get a lead on what is the reason for his ship showii     lowest percentage of excess earnings of all ships on local routes.
It was suggested at the start of this investigation
that the Catering Superintendent point out these differences to Chief
Stewards and  barmen on the vessels which are  considered below average,
and advise then what was expected of them in the my of excess revenuef
lie this is not the direct type of corrective action ?ftich is preferred,
it may have some restraining or corrective effect, that is provided the
cause of these differences are as assumed, due to some form of mis-handling o
CANADIAN
0
PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
■ 4  -
FORM 101 &
ot
>tOC
■dis-
were low, with
who !r.
August 28 betTveen
Joan. The barren of t
conpetent and has a hi
was checked jointly by
countant BCCS
s involved.
a measure of checking into these differences we
n, particularly one whose overage percentages
known to be a fairly competent barman and
rcentage of overage. Sue     itch was effected on
incecr r and the Princess
incesr p is considered to be quite
a of c"' i   , c>tock of these ships
it Caterir       vtendent,
Ban, at transfers. The results of this
switch as will appear on statement of bar operations at end  of September
should be helpful in f    Iter.       of course been borne in mind,
that the result of this depends entirely on whether the barzsan with the
good record will handle the bar on the Princess Joan with the same degree
of efficiency a     on the
oints raised in your letter of
L
(1) The manner in which Gross Calculated Sales ia arrived
at is uniform for all ships. All spirits consumed are calcuj     -t the
prine per unit ounce, whether consumed straight or in a mixed drink,
attached is a list of.prices used. Mixers are calculated from consumption,
whether direct sales,.     the counter or rootn service, or aa pert of a
mixed drink.
(2) As to why the'.- ot becone aware of these
differences some time ago. Until this spring all spirits sold on these
vessels was in minature bottles, which were easily accounted for. Control
of sto               of   fchly stock-ta     y Chief Steward and barman,
plus periodic spot      9              ssber of Accountant's staff. Since these
all     i an overage,stock was assumed to be in order. It was not until
the Accountant compiled t            analysis of bar operations statement for months of                  d if fee   '  w*e brought to light
concern.
{id rroup w0m  which eincess Louise and
Queen of the Worth with overages of 1.4C . .'or the month of July,
while the Princess of Nanaimo* Princ tricie rincess of Vancouver
have overages of 19.5096, 84*10$ and :;tively for the sai^e month.
Af-er looking into t    oration on these ships, I believe that the following
will be the explanation for their lack of excess aarnin
The Queen of the Worth had calculated sales of spirits in
ansount of $354.55, of this amount, $223.10 was bulk liquor, the balance in
minatures and wines. Prom this it follows that if exact measure of bulk
lienor was given each pstron, there would be approximately 28 ounces available
from spillage allowance for sale. This at a 40 cents par' ounce figure, would
coine to #8.80. On this ship barman claims that about SOft of drinks served o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FORM 101 &
FILE OR CLAIM
are cocktails,  of which the inajor portion are Al*
*rtinisf
■;tans and Gin Fizzes, Attached is a wine list showing prices of
bbb drinks,  "pencil figures in left hand, margin represent calculated
revt at of liquor in each, from this you wil2
that 1 ?ess e- this source will be very slight. Excess
ear sale • ■» to fa a calculated
sales of .   ) only. While total calculated  sal
half of ti service ,
there is no excess earnir     , ore,  11
charge, that when he serv< ture J; rron
ginger ale,   it was the  practice to ta t of
the table,  and barman was only
while same was calculate? -te of IS cents,
total!-- it is safe i
This woul 3,  or a  loss of
also another point
snd
and  less Vcr do.    C
patrons about Alexander  s< lass us
Bar ,   hi
amor e of liquor.    While these are not
happen,  snd. on the Northern Pontes,  where people
8 &h,   it  is emit to operate ~.
Fr< >ve you will the owrega of #7.75 as reported by
Account*** on statement Group H0**   is not very far out of line. The
Princess Louise being p operation to t 111
no doubt be the sae   ,
I  :" s yet considered   it necessary to check
in detail or ve* up by -icountant.
is one feature that  I have given consideration to,  which cone
stores, and whether supplies storekeeper's reeox s delivered to
ships are  in hip*a record" vier in ships  indents
are handl< t  there  is little chance for error, A test
check of this would  probably re ■■•ve
therefore left  t p  in at
m above is the extent of ny st:- .   stigation.
As points conie up or to mind,  they will be given attention, and  in closing
would  like to say that the management, particularly the catering ,'tment,
are very much concerned with the differences, and. ere risking ev^ry effort
to arrive at the solution to the question. 1 wiU keep you posted on any
further develop or new line of invest
at least
t  type of sale
ned fro an in
oda or
to
.'aC mixer,
....■ere sales
i with a mixer.
;-nue. There was
i Sorth,
I " .   '-tore Gin
-y
ears onl    I full.
course is a small
, they do
on to
Travelling Auditor. 0 o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FORM !02 Qin
FILE OR CLAIM
Montreal, August 23, 19j?6.
Mr. H. V. Allison,
Travelling Auditor,
Vancouver, B.C.
Attached you will find further correspondence received
from the Auditor of Disbursements relative to the sale of liquor
on the B.C.C.S.S. boats.
Frankly, lam afraid some tiling is seriously wrong with
the way this operation is being handled and it seems to me that
the management should have found out before this what is causing
these overages and why two vessels seem to be so close and the
other three so far off . It could be that the two boats are the
ones to watch the moie carefully. It would also appear that
the trouble may be that the method of arriving at Gross Calculated
Sales is either wrong or it is not being applied uniformly
although this appears to be a remote possibility if I read the
attached letter properly.
In any event, something is definitely wrong and
you are asked to get to the bottom of it as quickly as possible
and let me have your report.
Chief, Trave
P.S. Please return attached papers with your report. o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FORM 102 rm
FILE OR CLAIM    , 1411S
Victoria, B.C., August 27th, 1956.   -m
H.V. Allison, Esq.,
Travelling Auditor,
Vancouver, B. C.
Dear Sir;
As requested by you in our telephone conversation of
todayfs date, I am indicating hereunder the details of certain
bar sales on our Northern vessels for the month of July, 1956*
PRINCESS LOUISE   QUEEN OF THE NORTH
Spirits and Liqueurs - Mini.atures
Spirits and Liqueurs - Bulk Units
Wine - Bulk Units
Units
Sales
Units
Sales
395
, #357.40
118
1100.25
717
#356.00 3
515i
$223.10
146
#70.50
58 2/3
$ 31.20
Yours truly,
Catering r
FORM 252tQ,N
CANADIAN  PACIFIC RAILWAY COMPANY
/
Victoria, B. C, August 3/56.
H.V.Allison, Esq.,
Vancouver, B. C.
Herewith statement of bar operations BCCS.
Sorry, but I was diverted to another subject by
the Superintendent and was unable to let you have
this earlier. I was hoping to enclose some figures
on actual bar operations for July to compare with
spot check results, but have been unable to get
my hands on them at this date.
fm^yr*]
BT
j *Ftinem» Pat*
•Pr. ef KaaaSj©*
•Pr. Kate.*
*Pr. Hlaal>««i«
•Pr. •Josr"
Mi
•fr. )-%rfM«lte*
•Pr. P«trieiaH
ft*. Of R«Mli«0*
*Pr, main©**
•Pr, Sllaabtth*
•Pr. $Q$m*
3,38245
2,730,10
5,48049
4,444.60
1,315.17
1,117.87
«#■
t 17,470.68
3,973.65
4,09441
7,510.45
4,619.70
1,075.55
1,526.90
i 23,402.66
C48ABUI     PACIFIC     liUVAl     COKMH!
British ColttEtoia Coast -Steamship Servie©
i? bt ffff oyp^io,^ ,m w wm mt- to mm
QSOSS CAUCQLA'-'HD
   ,MtfB
$ 2,305.65
2,482.60
5,131.50
4,350.20
1,153.30
1,089.95
3AKDW2C8BS
1,056.05
1,192.25
1,816.35
1,278.30
463.30
480.55
1,149.40
1,187.50
3,144.20
2,927.00
651.05
568.35
l',0.20
102.35
170.95
144.90
38.95
41.05
I 16,513.20
#   6,286.80        $   9,627.50 $   598.90
3,76540
3,76100
7,018.50
4,54840
1,477.79
1,456.15
1,892.95
1,791.80
2,789.50
1,555.50
68340
689,75
1,658.15
1,795.70
4,062.30
2,840,65
733.60
711.25
214.30
173.60
166.70
152.25
60.79
55.15
I 22,027,34
$   9,402.90        # 11,801.65
I   76.80
247.50
348.99
94,40
161.87
#95748
208.25
333.31
491,95
71.30
197.76
72.75
;'*375.32
7.27
30.76
19.21
15.re
11,00
13.6
17.64
4.58
28.93
10.55
14.6!
MllfnM.a
HE* BiBSJgfc.'jJfcl—MM    MM   MM
ZM:,19^,z,nmmm,M§Mw§ ap, ^ Jwm Was*
Jk
JtOy 25
arty 26
Jtrty 26
»Pr, SLaia©H
•Pr. Iliaat®tii*
"Pr. Joan"
4,334,00
1,648.01
1,187.00
# n,758.26
4,054.90
l,a3.5G
1,099.10
1,057.05
61840
473.55
t 10,709.10
2,882.05
725.10
576.65
I   3,929.95        I   6,292.20
311.25
=25§W
115.80
70 J3Q
48.90
t   486.95
324.09
::r."9.l0
234,51
87.90
I   1,049.16
■3*
26.4
37.92
18.1-G
26 .tf;
CTTOMh ft fi» &Wffi anqt afflft, o
o
CANADIAN PACIFIC RAILWAY COMPANY
FILE OR CLAIM
Montreal, July 20, 1956.
Mr. H.V. Allison:
Herewith you will find copy of a letter and
attachments received today from the Auditor of Disbursements which points up a peculiar situation.
Kindly arrange to go into this matter thoroughly,
and let us have your report as soon as possible*
f$r Chief, Travelling/Staffs o
COPY
O
CANADIAN PACIFIC RAILWAY COMPANY
FILE OR CLAIM
PRIVATE
C-157991-U
Montreal, July 19, 1956,
Mr. M.C. Barber:
Attached is a memorandum and statement
covering liquor stocks and sales on B.C. Coast Steamers
for the months of May and June 1956.
You will note that the cash deposits
exceed the gross calculated sales.
It would be advisable to have a check
made by one of the Travelling Auditors at the first opportunity,
before this gets out of hand.
(Signed)  D.B, MACDONALD,
Auditor of Disbursements. COPY
form io2 ("in;;
0 Q
CANADIAN    PACIFIC    RAILWAY   COMPANY
FILE OR CLAIM J^gg
Victoria, B.C.  July 13, 1956.
CONFIDENTIAL
Memo: Mr. H. Tyson, Superintendent, BCCS, Victoria,
Mr. H.E, Miller, Catering Supt.,      "
Re:  Liquor Sales
Attached you will find a statement of liquor
operations for the months of May and June 1956.
Your attention is specifically drawn to the
wide fluctuation in cash overages on the ships under review.
Ships in identical services have been taken:  "Pr. Marguerite"
and "Pr. Patricia" on the Triangle service and the "Pr, of
Nanaimo" and "Pr. Elaine" on the Vancouver-Nanaimo route.
Percentage of overage has been calculated on the total sale
of spirits and it would appear reasonable to expect a somewhat similar percentage to prevail in the same service*
Please note results of a spot check carried out
by Mr, Hird and a member of this department on June 22nd
at Vancouver on board the "Pr, Patricia",
The situation will be further developed by this
office later this month and statement is submitted for your
preliminary information.
Accountant,  BCCS. May 1956
CASH
O
"Pr.Marguerite" $2,382.45
"Pr. Patricia" 2,730.10
"Pr. of Nanaimo" 5,420.49
"Pr. Elaine"    4,444.60
TOTAL
$15,037.64
COPY
CANADIAN    PACIFIC    RAILWAY    COMPANY
British Columbia Coast Steamship Service
ANALYSIS OF BAR OPERATIONS FOR THE MONTHS - May-June/56
GROSS CALCULATED
SALES
SPIRITS
BEER & ALE
SANDWICHES
MIXERS ETC
$2,305.65
2,4^2.60
5,131.50
4,350.20
51,056.05
1,192.25
1,316.35
1,273.30
$1,149.40
1,137.50
3,144.20
2,927.00
.20
102.35
170.95
144.90
$14,269.95
,342.95  $3,403.10
$513.90
OVERAGE
$ 76.30
247.50
343.99'
94.40
$767.69
7.27
20.76
19.21
14.37
June 1956
"Pr.Marguerite" 3,973,65
"Pr.Patricia" 4,094.41
"Pr. of Nanaimo" 7,510.45
"Pr. Elaine" 4,619.70
3,765./*0
3,761.10
7,013.50
4,543.40
1,392.95
1,791.30
2,739.50
1,555.50
1,653.15
1,795.70
4,062.30
2,340.65
214.30
173.60
166.70
152.25
203.25
333.31
491.95
71.30
11. CC
13.6 .
17.64
4.53
O
$20,193.21
$19,093.40
!,029.75 $10,356.30
$706.35
$1,104.31
Results of a spot check taken at Vancouver on June 22nd, 1956 - covers business up to June21st,
"Pr. Patricia" $2,579.24^
52,255.15
$1,100.95  $1,042.95
$111.25
w-
13.75
$324.09/t    29.44
7'
Victoria, B.C., July 13th, 1956. .
o o
CANADIAN    PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM        G—187053
Spl- 565C
Montreal, November 17, 1955.
FORM 102 Gin
Mr.  H.G.   Letch:
S«V. Walker has reported on your joint discussion
with Capt. Williams on November 7 on the matter of handling
beverages on the Princess boats and from his report I
gather that, on the whole, you were both relatively satisfied with what is being done. Mr. Walker did make two recommendations with respect to stock-taking which seem to
have much in their favour and these are being given to
Williams for consideration.
I have underscored a part of Mr. Walker1s report
which makes sense to me. We have been sending Travelling
Auditors on these boats to check Pursers and it seems to
me his duties should end there and the control of liquor
stock and revenues belongs to the internal staff of B.C.G.3.S<
Whether they do a good job of it or not will be ascertained
by the Railway representative who conducts the annual audit
of the B.C.C.S.S. as an operation. From your standpoint,
I think, in future, your only concern with the beverage
question on these boats will be to assure yourself that the
Purser has accounted for all the cash receipts turned over
to him from that source and beyond that it will be Captain
Williams1 responsibility for the control of the operation.
Chief, Travelling Staffs. COPY w
CANADIAN PACIFIC RAILWAY COMPANY
FILE OR CLAIM VICTORIA,      B.C.
November &-9 1955.
Mr. U.S. Barber:
B.G.CS. - Beverages
Reference-File G-187G53, October 25 and November 2, and CTS-1B6,
October 21, 1955*
As instructed, ar. Letch and myself visited the offices of B.C.C.S,
on ^onday, Nov. 7> to see Capt. Williams and review in a general way
the beverage controls in effect.
The following Is submitted in respect of this assignment:
(a) Capt. Williams1 letter of Oct. 17 appeared to be a misrepresentation of what he intended and while he signed the letter it apparently was dictated by a member of his staff.  Briefly the situation
is that a special staff of the Investigation Department conducted
an on the spot survey of activities of the bar staff on each vessel
and submitted a detailed report to the Vice-President, Mr. Hanson,
who in turn forwarded the report to Capt. Williams for comments and
any corrective action necessary.  Some of the main points raised by
the Investigators were:
1. Miniature bottles of liquor being sold at tables with seals
being broken at bar counter instead of at the tables.
2. Register slip not being presented to patrons.
3. Delay in opening of bar, on one occasion 15 mins. late.
4. Waiter not wearing his identification badge.
From perusal of the file It would appear that satisfactory explanations were obtained in all points raised in the report and in my
opinion these explanations were sound and reasonable.
The point Capt. Williams appeared to have in mind for Mr. Letch
to review was in respect of items 1 and 2 above.  In this connection,
instructions are in effect on each boat that bottles are to be opened
at the table in front of patrons and that cash register slip must be
presented to customer when collecting the cash.  While the purpose
behind these instructions is good,in my   opinion no harm is done if
the practice is not followed.  This is not to be construed as suggesting that the regulations should be discontinued. COPY FORM !01  '
CANADIAN PACIFIC RAILWAY COMPANY
FILE OR CLAIM
-   2   -
My first thought was that there was some suspicion that bar staff
were bringing their own liquor on the boat and refilling miniatures
for sale as company stock.  From the file and from conversation there
was nothing to suggest that there were any fears along this line.
It is understood that consideration will be given  to placing cash
register in such a position that the amount being rung up can be
readily seen by the customers.
(b)  With respect to beverage controls, the review of records disclosed
that the procedure outlined in report by Mr. Drummond under date of
November 3, 1954, is being followed at the present time.
There are of course several improvements in the preparation of hhe
various records, for instance a regular Bar Report (BCCS 134) has been
printed and has been in use for some months.  It was also noted that
the forwarding of the cash register tape to the Catering Superintendent
at Victoria had been discontinued but nr. juetc'h had noticed this fact
on one of his checks and had the practice re-instituted.  Another difference from the report is that all vessels now have facilities for
dispensing liquor, wine and beer.
On page 4 of the report it was suggested that the Chief Steward
make a complete stock report once a week.  I am not aware whether any
action was taken on the amggestion but it does not appear to be in operation at the moment.  The Chief Steward submits a stock report at the
end of the month by vessels and I would be inclined to agree that this
is sufficient.  The suggestion dealing with overages on  BCCS 6 is being
followed.
With reference to page 5, second paragraph, of report.  Some doubt
exists in my mind as to the advantage of the Travelling Auditor checking the cash or taking a machine reading in the bar, other than to
examine the receipts given to the bar attendant by the Purser, for cash
removed, and count of the"bar float, TF^any, to verily that disbursement
by the Purser. Bar  instance, ir the Travelling Auditor checks the bar
attendant before the bar £s  opened there is no cash register reading,
having been cleared the night before, and the only cash on hand would
be the authorized float.  Further the^submission of liquor stock report
by the Travelling Auditor to the Catering Superintendents as considered,
would appear to be the assumption by the Travelling Auditor of duties
^hich rightly should be performed by internal staff. o
FORM 101     Q»p
CANADIAN PACIFIC RAILWAY COMPANY
FILE OR CLAIM
. 3 -
ky discussion with you in Montreal dealt with the procedure to be
followed by the Travelling Auditor if he were to check the bar attendant.
This, however, I now understand is not one of his functions but rather
that he checks the Purser of the ship and any dealings with the bar
attendant would only be in relation to^exchanges between the bar attendant and the Purser, iTeTT^collections from the bar and~provision of
working float.  If my understanding in this matter is correct then a
stock count by the Travelling Auditor would seem unnecessary.
The Catering Superintendent is charged with the responsibility for
ordering, receiving, issuing and recording of all liquor stocks, checking of weekly and monthly reports by ships and preparation of final
figures for submission to the Accountant for his statements.  No check
of stocks is made by the Catering Supt. either of the Storeroom at
Vancouver or on the ships, the monthly figures submitted by the Chief
Steward on each ship and the Commissary Clerk at Vancouver being accepted
as correct.
Subject to the implementation of the following recommendations,
from my observations and explanations received, in my opinion the records
and controls established by the Catering Supt. and presently in effect
adequately protect the Companyfs interests.
Recommendation
1. Verification by physical count, preferably hj internal staff of
^>CGS distinct and separate from staff of Catering Supt, logical
member to be from staff of the Accountant, on following basis:
(a) ueverage Stock, Vancouver, minimum of three times each year,
one of which to be on Oct. 31 •
(b) Beverage Stock, each ship, minimum of six times each year,
one of which to be on  Oct. 31 •
2. Verification by physical count of all beverage stocks by railway
representative performing yearly audit of BCCS accounts.
(Sgd.)   S.V. talker
Travelling Accountant,
hote: I might add that Mr. Miller, Catering Supt. Is deeply appreciative of the constructive suggestions and advise given by Mr* Letch and has
stated that he has been most cooperative at all times. o o
CANADIAN    PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
17,  1955.
.-167053
Spl.   565C
FORM 102 C.IN
UP   eir:
.   Tr«veiling Accoenwne     ,   *
ii.- ,itor u.C.  notch visited your office?
.no. disc -u  cer xeatures  cc
.er,   ui:.. spirits oi
boats,   and  the following FftCOOB&tnclatloni  ar«
.: —
i, V$rii    on by physical count. pref<
ivel-
>er
.th
for
it-
(a)
m
i  Stock, Vancouver, minimum of three
year, one of which to be on Oct, 31,
took| each ship,
r, one of which to
m oi six
■. 31.
2.  Veri:
of- B
n by physical count of all h-
representative perfoi
S. accounts.
I  snail
d procedures I
l'j(i  to
>ur com
ce.
i;oeks
Ldit
.ts on the
lours truly,
Mr.  H.G.  Letch:
Chief, Travelling Otaffs< o
Vancouver B.C. November 8th.,1955.
Mr.W. C.Barber,
Chief, Travelling Staffs,
Montreal Que.
B.C.C.S. Cocktail Ranges & Bar Receipts,
Ia accordance with instructions in your file 3-lb705S of
October 25th. I joined Mr.S.V.Baiter, Travailing Accountant, Ir.
survey of the B.C.C.S. Cocktail Lounge * Bar accounting procedure on Monday
November 7^h. You will be receiving Mr.talker's report covering in due course.
Travailing Auditor,
" \v;
/ fiO    12-40
o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
\
30
Mr.
19
Will   you    kindly   show   below   the   forms   and    numbers   of   all    UNSOLD    tickets    of   this
Company's   issue   supplied  you   by  General   Agent and
which you still have on hand.
I enclose stamped addressed envelope for prompt reply.
Travelling Auditor.
COMMENCING  NO.
CLOSING  NO.
COMMENCING  NO.
CLOSING NO.
7 (deposit)
20 (deposit)
A 2
A 3
A 4
E 1
E 3
P4
P6
P8
P18
The above Tickets are on hand this date
Date
19
.Agent. o o
Canadian pacific railway company •
British Columbia Coast Steamship Service
Victoria, 3. C, November 14th, 1955.
File: 14118
CHIEF SBWMBiBS
Service vessels.
Regarding cocktail lounge operations on B, C§ Coast
It has been drawn to my attention that on occasions
Chief Stewards are not present when the Purser is taking the cash register
readings and checking the cash.
While it is understood that on any occasion the
Purser only collects the cash and gives a receipt to the bartender, it
is not necessary for the Chief Steward to be present. When, however, the
final readings are taken at the close of the operation and the balance of
the cash is collected by the Purser, then on this occasion the Chief Steward
must be present^
The tape covering the reading taken by the Purser
from the cash register must accompany the bar report submitted daily to
the Catering Superintendent#
H. T3S0N
Superintendent m
fee • H. G. Letch, Esq.,
Travelling Auditor,
Vancouver, B. C.
This has reference to conversation November 2nd with
Mr. Tyson.
°j )ryAA^s
^ftnager* o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FORM 102 Ci»
FILE OR CLAIM        _   ^^    _
Victoria,    *   I.,   lovember fth, 1955. -e.
• e*~     r
>ir.
irther to my letter of November 4th regarding cocktail
lounges on * .CS, vessels.
A further meeting was held with Mr. ti. G. Letch, along
with Mr. (. y   ,alker, Travelling Auditor, Montreal. The smtter of hmniTHrrf
receipts, casli, etc. was fully discussed with them, at which time my
srinte-iJcut mid. ^ateriu ^Hferintendeut were present.
Messrs* Letch and Walker cheeked our records in order
to assure flMWilTSi that the present accounting system is satisfactory.
Bex- vi,* j uey mentioned that they were. Mr. Walker stated that he
felt there was very little value in issuing receipts to patrons under present
eottditieBS ^iere one receipt is issued covering drinks served to several
patrons, and in due course would "be submitting his report to Montreal. He
did mention the fact that as long as the cash registers indicated the total
amount of aales, which readingswre not  available to the bartender acting as
cashier, and only to t    ser who checked the readings with the cash at the
end of each day, this system should protect the company1 s interest. I mentioned FORM 102  (Tin
a monthly im
o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
- 14118 -
FILE OR CLAIM
Victoria, >. J,, November 7th, 1955.
W* Hanson.* Esq. • 2 •
to him that an independent check was recently made by the Department of
Investigation and that similar checks may be made from time to time, which
would act as a deterrent to any employee mishandle    I company1s funds.
It was arranged with Messrs. Letch and Walker to have
undent check made by our statistician of the cash, readings
submitted monthly by t    sera  against the bartenders1 reports. Mr. Letch,
Travelling Auditor, will be advised each math that such a check has been
made.
alker, during the discussion, ask^d what protection
to ensure that; the bartender was not substituting an inferior
for one of t; .-a. He was informed that each
p is stamped "B.C.G. B     b 9  -       label and that from t&oae to
tine the Chief Steward, Second Steward or Catering Superintendent.    a a
check     i lounge operations to ensure thi bottles are not being -substituted.
He was satisfied with this arrangement*
fours truly,
fee - H. G. Letch, Esq.,
Travelling Auditor,
Vancouver, B. C.
we were  >ivx
erade of
bottle of li
For your information.
Manager*
Manger* FORM 102 (Tim
. ii.
CANADIAN   PACIFIC   RAILWAY   COMPANY aSk.
w
FILE OR CLAIM m   14Hg    m ^§J^
ison^sq., ■
Victoria, i,     member 4th, 1955.    ~e«
Further to my letter of October 31st, your file P.1.568,
reg-    ; operation of cocktail lounges on 8. C. Coast Steamship Service
sels*
At the present tine miniatures are being used in the
cocktail lounges. It is expected, that certain stoek of miniatures will
be exhausted within the next few months, and at that time the In ttles
By will be used. We are endeavouring to have the •*•* £ P*C* Department
take.over the reminder of the stock. In the meantime, on the Princesses
aine11, ^Elis&abeth11, "Joan1* and ^Princess of Vaaeeatver11, the large bottles
only will be used and the sale of miniatures will lie confined to the "Princes
of Nanaimo11 where there is the largest voIunu
soon as this takes place, the difficulty which Is being
experienced by the lounge waiters in opening the miniature bottles in the
presence of the passengers wiH be eliminated* Definite instructions have
been issued to ensure that there is no violation of this regulation*
Mr* Tyson, as he mentioned to you on November 2nd, fully
discussed this matter with Mr* H. G. Letch, Travelling Auditor, Vancouver* FORM 102  C>
O O
CANADIAN   PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM m    14JJ8    -
Victoria, i.  ,, November 4th, 1955.    ~e* -
tf. Hanson* Kso. - 2 •
Mr. Letch agrees that a problem exists with respect to the issuance of
Mtke*  || previously mentioned, in soiae cases one check is issued covering
several orders which may be placed by one patron. In other cases, as the
lour.   liter Is proceeding to tlie counter, he receives several orders
en route     ".ves the one order to the bartender.
The Travelling Auditor feels that to change the present system
would only slow down the operation, and is of the opinion it would he
necessary, in order to overcome this difficulty, to have an employee act
only Hi    ■er, instead of in the dual capacity of bartender and cashier*
A further meeting will take place with Mr. Letch next week.
Yours truly,
Manager*
ice - H. G. Letch, Esq.,
Travelling Auditor,
Vancouver, B. C.
For your information.
#5 ?y+4JU~^»*
*ger* o o
Vancouver B.C. October 31st,,1955*
Mr.lC.C. Barber,
Chief, Travelling Staffs,
Montreal Que.
B«C»C.S. Cocktail Lounge ft Bar Receipts.
With reference to your file 0*187058 of October 25th, and
further to mine of October 20th, re above.
While in Victoria last week I made enquiries as to why
Captain O.J.Williams letter of October 17th. was written. By examining the
file, I found a complaint had been registered by Mr.W.Manson, Vice-President,
to the effect, individual bottles were not being opened by the stewards in
the presence of the patrons, which disturbed him in regards to our bar
licenses. He also noted that stewards were not presenting patrons with the
sales slips covering sales rung up on the cash registers.
As you know, these facts were not mentioned in the letter
which I received.
This for your information.
Travelling Auditor. (H§) 12*40
o
CANADIAN   PACIFIC  RAILWAY
O
COMPANY
A.A.  30
Mr.
 19	
.
Will   you    kindly   show   below   the   forms   and   numbers
Comrtanv's   issue   sii&alied   vou    bv   General    Aaent
of   all    UNSOLD    tickets    of   this
        . .         and
which you still have on hand.
1 enclose stamped addressed envelope for prompt reply.
 Travelling Auditor.
FORM NO.
COMMENCING  NO.
CLOSING  NO.
FORM NO.
COMMENCING NO.
CLOSING NO.
7 (deposit)
20 (deposit)
A 2
A 3
A 4
E 1
E 3
P4
P6
P8
P 18
-
Date     	
The above Tickets are on hand this date
.19  Aaent. o o
CANADIAN    PACIFIC   RAILWAY   COMPANY
FORM 102
FILE OR CLAIM
G-1S705B
Montreal, October 25, 1955-
Mr. H.G. Letch,
Travelling Auditor,
VANCOUVER, B. C.
B.C.C.S. Cocktail Lounge
and Bar Receipts	
I have your letter of August 20 to which was
attached copy of a letter from O.J. Williams requesting a survey be made of the cash handling procedures
on the vessels operating cocktail lounges and bars.
Travelling Accountant, S.V. Walker, is presently on an assignment in Victoria and since he has
had considerable experience in this type of operation,
I am writing him to-day and asking him to see Mr.
Williams and discuss the handling of such revenues
and also the steps taken to protect stocks on the
boats. I am also asking him to get in touch with you
so you can go over to Victoria and sit in on these
discussions when they take place.
I am writing Mr. Williams to-day telling him
that he may expect a visit from Mr. Walker.
Chief, Travelling Staffs. o o
CANADIAN    PACIFIC   RAILWAY   COMPANY
FORM 102 Cin
FILE OR CLAIM
• J .    .*illicu33,
rieceipts , ,.
Jto»*
cc- Mr.  H.G.   Letch,   T.A.,
VANCOUVER,   B.C.
»ctii
ur rn
do our
iruly, o o
CANADIAN    PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM Q-UbJO^
.entreal,  October 25,  19 55*
FORM 102 QiN
eir.  3.V.  Walker,
Travelling Accountant,
c/o .otel,
VIC- c.
C.C.S.   Cocktail Lounge
and bar receipts
Attached you will find  copy of a letter from 0,J.
Williams of  ti.C.C.3.  to Tr&vellin
in, t a  survey  be made of the <
being followed on the various ves;
lounges and bars.
li tor
Letch ask-
handling procedures
operating cocktail
It is not
survsi
i all clear why Capt, Williams desires such
ds ti    id it would be appreciated ■ if you
would bo  Oood enough to go into the matter with his and find
out What is in his mind and also let me know whether this
liquor operation is being handled in a satisfactory mariner or
not, in light of your exp;    84 with hotels.
ken you are ready to meet with Mr. Williams, you might
wire Travelling Auditor Letch, at Vancouver, w..*c normally
checks these boats and have him come over to Victoria and sit
in on the discussions in order that he ra-rey likewise gain from
your hotel experience in the handling of such matters.
It is not intended that you should un-Jertake any audit
of individual boats but merely to find out what is being done,
in a | eneral way, and advise whether you see weaknesses in
the manner in which the operation is being handled.
\
Chl«f|  1 rc.vexlin;   Staffs.
cc- Mr. H.G. Letch, T.A.,
2ANC0UVER, B. C. o
Vancouver B.C. October 20th.,1955•
Mr.M.C.Sarber,
Chief,  iravolling Staffs,
Montreal ^ua.
B.C.C.S. Cocktail Lounge ft Bar Receipts*
for your information, I aa attaching hereto, Captain Williams1
fil3 14113 of October 17th. re above.
Just ahy they want such a survey made at this data I do not
know. Insofar as I-am aware they have always appeared quite happy with tha
procedure put in affect when tha lounges were inaugurated and also very pleased
with the revenue which has been derived from same.
Will you kindly advise what your wishes in this Better are.
Travelling Auditor. o o
CANADIAN   PACIFIC  RAILWAY   COMPANY
A.A. 30
Mr.
19
Will   you    kindly   show   below   tho   forms   and    numbers   of   all    UNSOLD    tickets    of   this
Company's   issue   supplied   you   by   General   Agent   and
which you still have on hand.
I enclose stamped addressed envelope for prompt reply.
 Travelling Auditor.
7 (deposit)
20 (deposit)
A 2
A 3
A 4
E 1
£ 3
P4
P6
P B
P18
COMMENCING  NO.
CLOSING  NO.
FORM NO.
COMMENCING  NO.
CLOSING NO.
Date
The above Tickets are on hand this date
19
Agent, (] A\ form ,oz ©)
CANADIAN   PACIFIC   RAILWAY   COMPANY
FlL.EORCl.ArM G     »     1S70S3
Vancouver, November 3, 1934.
Mr. A. W. Blaekler,
Auditor of .Agencies,
Montreal, v,ue.
HH ef Liquor on p.O.O.q. qt*,*n»ffp.
With reference to your letter of September
St, file 0-187083.
At tlie present time there are six steamers
engaged in passenger service on B.C.O. Service of which there
are two, the "Princess Norah* and "Princess of Alberni*, on
which no provision has yet been made for the sale of liquor or
of beer end wine.
Of the remaining vessels at present in service,
cocktail bars have been installed on the wiJrinoess of lisnaimo*
and ** rincess Jtotrioia* for the sale of liquor in addition to
beer and wine and no service is provided in the dining room or
coffee shops of these vessels.  On the *Prinees« J 3.1 sab* th and
■ rinsesn  Joan**, light wines and beer are sold only in the
dining saloon, along with meals, and no liquor is available for
sale on these vessels.
On all these operations, cash registers are
being used to record the sales and revenue checks, Form SC8
17x21, are not in use for sale of liquor or beer and wine on
any of the vessels.
On the ^Princess of Hanaimo* and ••Princess
Patricia* the bar attendant is in charge of the stook and the
dispensing of the liquor from the bar either to the lounge
waiter or direct to a customer seated at tlie bar. nan  the
lounge waiter takes an order from the customer seated at a
table, he immediately pays the amount of the purcltase to the
bar attendant who then rings up tlie amount on the cash register
and the register slip is available for the customer when the
waiter collects tlie money on serving the drink.  Xt is therefore necessary for the waiter to have a small cash float to
start operations ana this is constantly in use during the period ^\ FORM 102 (g)
CANADIAN    PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
• st *
m, A. W. Blackler,
the bar is open for business.  A wine list is available at
each table and tlie Individual bottles are opened at the table
at the time of purchase by tlie customer.
On tlie "Princess aisabeth* and "Princess
Joan* where beer and wine are served with meals in the dining
saloon, the head waitress is responsible for the stock, which
is kept in the adjoining lacker room, and also for the serving
of the customers.  The amount of each sale le rung up by her
on the cash register which is Installed in the locker room.
The Purser of each vessel retains the keys of
all the cash registers used for liquor sales and takes a daily
reading with the Chief fir Second Steward.  The cash from the
jister is at the same time removed by tlie Purser and is
led with the cash register reading. The Daily Bar import.
Form B.C.C.S.6, is then completed by tlie Chief steward using
the figures shown on tlie cash register reading and the original
copy of this report Is submitted to Purser for inclusion on
Balance heet. A copy of the report, with the cash register
tape, is forwarded to the Manager of B.G.S.a. at Victoria for
the information of tlie Catering Superintendent.
The stoek of liquor and beer and wine used te
supply the steamers is under the jurisdiction of the Catering
Superintendent of B.C.C.S. and is stored at Vancouver under the
control of a commissary clerk of his department.  The stock
is maintained by requisition am purchase on a B.C. Government
Order Perm LCB $07-1*.  The original and one copy of this form
are forwarded to C.P.R. Purchasing Agent, one copy to Catering
superintendent and one copy retained on file.  The copies which
are sent to the Purchasing Agent are returned to the commissary
clerk together with two copies of iurchasing Department Issue
■rder Pora PiE and an emergent voucher from i^oeal Treasurer for
the amount of th* purchase*  The original and copy of Form
JJJM 507-1* are then presented at Idquer Control Board store
together with the voucher and the Purchasing Department order
forms are stamped paid by the liquor Control Board and returned o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FORM T02 Qin
FILE OR CLAIM
~ 3 ~
Mr*  A*   We  Blackler,
te the Purchasing Agent en receipt of the order*
Tha commissary clerk maintain® a stook record
ob Form 1233 and makes issues to the bar attendants on presentation of a Jar Indent signed by the Chief Steward. This issue
ia then posted against the stock record on Form 1223 and a
monthly stook report is completed by him and submitted to the
Catering Superintendent of BeC.OeS. at Victoria.  Any breakages
which occur while the stock is under the control of tha e©£»*
issary clerk arc replaced directly by the brewery concerned.
On the steamers, the bar attendant who is
under the jurisdiction of the Chief Steward ie held directly
responsible for the stock*   When additional stock is required
a Jar Indent is completed and signed by the Chief Steward, the
original copy of which is presented to the commissary clerk*
two copies forwarded to the Catering Superintendent and one
copy retained on file.  The bar attendant completes a weekly
stock report and the Chief Steward also compiles a stock report
at the close of each month and the reports are forwarded to the
Catering Superintendents  On these stock reports, credit is
taken for any breakages which might occur on board the steamer*
From tlie foregoing it would therefore appear
that the Catering Superintendent at Victoria has a complete
record of purchases, sales, cash proceeds and stock on hand*
From the stock report submitted by bar attendant, he will haire
available the actual total sales from stock and this should
balance with the cash removed from cash register during the same
period, subject of course to errors in making change and possible
overages account measuring of mixed drinks from bulk bottles*
I do not believe that the use of a revenue
check such as Form BOS 17x21 would be possible on the steamers
where the cocktail bars are in operation without adding to the
present staff*  At the present time the bar attendant serves
the drinks to patrons at the bar, mixes drinks and serves the o o
CANADIAN    PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
me    4    ~
Mr* Am W* Haekler*
waiters with bottles of beer or liquor and also acts as cashier.
You will appreciate that bottled beer makes up a large portion
of the sales and if it were necessary to complete a revenue
eheek for each sale the extra time required might seriously
curtail the sales during a busy voyage*  The operations on
the #Prineese Elizabeth* and ^Princess Jean11 are of a minor
nature in comparison however I feel that the system used should
be kept aa uniform as possible*
Of the ships at present out of service for
the winter season, the **Prineess Marguerite11 is equipped with
a cocktail bar similar to tha ^Princess Patricia*.  The
^Princess Louise41 apparently operated cn a system similar to
that of the ^Princess -MLi^abeth11 although definite instructions
should be given prior to her resuming for the summer season*
The '•Princess ,i31aine# is at present undergoing repairs but will
eventually take over on the Vancouver-Nanaiite route replacing
the ?lPrineese Patricia* and it is expected that a cocktail bar
will be installed*
If it is decided that the present system be
retained, I would suggest that the Chief 8te\?ard be required to
make a complete stock report at least once a week.  When the
Purser takes the cash from the register and an overage develops
against the cash register reading, 1 would suggest that the
amount of the overage be shown on the Bar Bepcrt Form BCCS «
as a separate item and included with the Bar Heport Sales as it
may reflect on the over all balance of the stock for the period.
However, if under similar circumstances a shortage appears, it
would seen that this would be an error in making change and
that the bar attendant should be held responsible*
The apparent opportunity for the bar attendant
to reduce portions whan serving from bulk bottles and in this
way make available overages for sale would appear to be reduced
to a minimum by the use of individual bottles of liquor and beer.
I do not see where the use of a revenue cheek would add any ^r
O Q
CANADIAN    PACIFIC   RAILWAY   COMPANY
FORM 102 Qin
FILE OR CLAIM
m § '.rn
Mr* A* W* Slaekler*
additional control over the operation of the cocktail bar
provided the present system of having an attendant directly
responsible for the stock and sale is maintained*
It would appear necessary for Travelling
Auditor to take a reading of the cash register in the cocktail
bar or dining saloon when in future he makes an audit of the
Purser*s accounts on board a steamer*  If you consider it
would be advisable for him to also make a check of the liquor
stock on hand and submit a report to the Manager of B.C.C.S*
for verification by the Catering Superintendent, I presume you
will advise Mr* Letch accordingly*  However, it should be
borne in mind that the travelling auditor does not make any
examination of the News Agent fs stock or cash account other
than to verify that all remittances from the News Agent to the
purser during the current period have hmn  included in the
Purserfs balance and this would appear to be in the same
category*    I believe that an employee of the Catering
Department makes a monthly stock check of the News Agent fs
accounts on the vessels and it might be considered advisable
to have this employee, or another member of the Catering
Department staff, make an independent stock check of the bar
account each month*
I am enclosing for your information copies
of the following forms at present in use:
Beverage Stock Aepert compiled by Attendant and Chief
Steward*
Beverage Stoek Report compiled by Commissary Clerk*
Bar Indent Book*
Stock iteeerd l?orm 1223.
Travelling Auditor* o o
CANADIAN   PACIFIC  RAILWAY COMPANY
FILE OR  CLAIM
Vancouver B.C. May l6th.,19£5*
Mr.M.C .Barber #
Chief,  Travelling Staffs,
Montreal Que.
„§/s m%%imm® ®$ isanftfonq* a ^mpTt ^8ag
With reference to yours ©f April 29th* re above.
Tour remarks have been noted* However, considerable
difficulty would be experienced by the Travelling Auditor, in visiting
the offices of the B.C.C.S. prior to the audit of each ship, and
obtaining from the accounting records there, the value of such stocks
which are supposed to be on hand, as these offices are in Victoria B.C.
and it would require a night and a day to make such a trip. There
would also be the possibility of the surprise element of the audit
being voided, due to the fact that Ships1 Stewards are always in and
out of the Department from which this information would have to be
obtained.
I am attaching hereto, a sample of a stock list at present
used by the Chief Stewards for the reporting of stock on hand* As an
alternative, I would suggest Travelling Auditors be furnished with a
supply of these forms, to be used by them when checking the stock.
The columns headed aBemaine^# ^Received11 and *Total#t to be left blank
by the Travelling Auditor, for use by the Catering Department of the
B.C.C.S. and the column headed ®Stock on Hand* be completed by the
Auditor. This stock list would be forwarded to you, or could be
forwarded direct to the Manager, B.G.C.B.t which ever suited you beet.
The stock list would then be checked by the Catering Department against
there records in a similar manner to that used by our ovm  A.P.B. in
checking Travelling Auditors* ticket stock lists. Any variances which
might be found would of course be reported by the B.C.C.S. to you.
Again, as already ipentioned by me, the check of bar stocks
would have to be a special feature, as it oould only be attended to
during such time as the bar was closed. If as stated by you, the bar
check should be incorporated in sty regular audits, it would be
necessary for me to have am  assistant to take care of the bar, while
I take care of the Purserfs Office, Coffee Shop, Lookers etc* o o
CANADIAN   PACIFIC  RAILWAY COMPANY
FILE OR CLAIM
0-17293© spi* 565s
m   2  m
Mr .K.C.Barber;
I would also have tc arrange tc commence all audits
at such a time as the bar would be closed to avoid confusing the bar
staff and causing incoEVcrier.ee to our patrons* I might also mention
these bare are proving to be an excellent aource of rmmue and the
bar of the ^Princest of Ianaimol! is to be enlarged to accommodate
one hundred and sixty**four persons at one sitting.
Would appreciate hearing from you further.
Travelling Auditor* 0
FORM 102
CANADIAN    PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
Montreal, April 29, 1955.
Mr. H.G. Letch,
Travelling Auditor,
VANCOUVER, B. C.
S/S "Princess of Nanaimo*1
Report No. 1890	
I have your letter of April 21 and it is the
considered opinion here that the travelling auditors
should include a stock-taking of beer, wines and liquors
on the B.C.C.S. boats when making their usual visits.
The proper procedure would appear to be for
the auditor to first visit the office of the B.C.C.S.
and obtain from the accounting records there the value
of such stocks which are supposed to be on the boat about
to be visited and then it should not be a verv difficult
task to reconcile the actual stocks found aboard with the
figure obtained from the perpetual inventory records.
Any variances which are found should be reported upon to
this office.
Please arrange to incorporate this feature in
your future audits of the boats involved and if there are
any points upon which you are not clear please do not
hesitate to ask for clarification.
Chief, Travelling Staffs. o o
CANADIAN   PACIFIC  RAILWAY COMPANY
FILE OR  CLAIM
Taneouvcr B*C* April 21st.tl?55*
mT*K*0 .Barber,
Chief, Travelling Staffs,
Montreal $•**
With reference to your file G-17293Q apl» 5&5C
of March 8th* and CTS ef the 5th* instant and further to lain© of
rarch 28th and April 9th* re above*
T©~day I called at the Manager's Office of the
B.C.0*3. and discussed with Mr«H*s*lfiller, Catering superintendent,
the question of bar stock inventories. He advisee that no surprise
Inventories are being made end to do so he would have to hev*
additional staff to take car. of this feature* However when the
ships ar* tied up for repair* and overhaul where possible the stook
of liquor is removed and checked back to stores. Ship* on the
Nanaimo run ar* unable to lava the stock removed from the ship,
but it is removed from th® bar and checked to a storeroom on an
uppor deck and placed under double lock. This room is carefully
watched to see that stook is not tampered with while the ship Is
tied up*
Again if it is four wish to have Travelling auditors
make a sur^rls^ inventory of beer, wine and liquor stock being
carried on the rMna and compile a stock list of same for cheeking
by the Catering Department of th* B.C.3.8. It would be necessary for
th* Auditor to oak* this eheek a special feature as the only time
a comprehensive check could be made would be whom the bar is closed.
9m faar further information I sm attaching hereto,
a letter received from the Manager, B.C.C.S., his fli© 14118.
Travelling auditor* 0 a
IADIAN   PACIFIC   RAILWAY   COMI
G  0 CANADIAN   PACIFIC   RAILWAY
P
I FILE OR CLAIM     141l0
Victoria, B.C., April 20th, 1955* -g
H. G. Letch, Esq.,
Travelling Auditor,
Vancouver, B. C.
Dear Sir: 'PRINCESS OF NANAIMO* - Report No. 1890
Referring to your letter of the 9th instant
to Chief, Travelling Staff, Montreal, relative to the above report.
The question of making irregular surprise
verifications of liquor inventories received from the various
ships has been given very careful thought by the Catering Superintendent. He confirms that up to the present, no surprise
or spot checks of any bar stocks are being taken, the stock
figures submitted by the Chief Stewards being accepted in all
cases for balancing the bar account.  In this conneotion he
points out that the same procedure is followed for the commissary supplies on the steamers without any spot or surprise
verification check.
The cash register keys are retained by
the Purser who is the only one able to take a machine reading.
The re-set key is forwarded to each ship at the close of a
month for the express purpose of re-setting the register back
to zero to prevent the machine totals from climbing too high.
The Purser removes the cash takings from the machine and verifies r
o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM 1411u
Victoria, B.C., April 20th, 1955*  -g
H. G» Letoht Esq. - 2-
same against the machine reading. The Chief Steward then prepares
the daily Bar Report based on figures supplied to him by the Purser,
and the Purser certifies the report as to its correctness.
A copy of the daily Bar Report is sent to the
Catering Superintendent, from which the monthly bar earnings inform-
mation is compiled* The monthly stock check made by the Chief
Steward must tie in with the daily Bar Reports.
As the register tapes only show the individual
sales and the closing total, which latter record appears on the
daily Bar Report, they are not retained as it is not considered
such retention would serve any useful purpose.
Mr. Miller will be only too pleased to discuss
this whole question with you upon your next visit.
Yours truly,
(Sgd.)
0.   J. Williams
MANAGER
COPY o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
Vancouver B.C. April i'th* »!&&&•
FORM 102 &IN
Chic:/
Wm
r*i
*« *r<*    *$*
ilt;
g Staff)*,
S^J!^M^S!L -?X :^im;fel^^fe^^^feim
■ XT*.*
,v♦}*!.?  f%>.*2  t*ri'S rii  the  iitii.   i*a>Uuit
U   I WWlt you sue £o1Xowmm
%tm to your file G*l?29d0 Sp&*  Sfiac ©f
March «fcti.
X have Aiaeiuiaatii with te*R.jr.Beatti^, Chief uierk
te C&j/telfi >-.J*i'H£liUM*  the (jueetitm or irrtgyi^ aus-x^i^c
TOXifieati^nn b^juvr Wile if the liquor inventories iwftalvei* ire*
the C Jr-r*  of the various tthips* ,ar*Beattie a&E-efca tuin
should fee  & as but v.r.ts unable te state definitely whether it was
beii% »t« as MfoF....^rf.l£er9  * Uttering ^uTi«;w:iutt.i.ui;i*»,  mn|
not i: ."'.Olives  •'orjtieeary Clark was away 1*UU eii^ii
th£Se two G^ntlrnon return Mr«Beattle will take the Matter up with
thctt and will advise mb further ia this eoiuieatiittu*'
e,  cec ny r^pt^rt is1B9H aeway&aB*
Travelling liutiixut*
CC:
Capta ia 0*J.■illlams,
Manager B.C.C.S*,
Victoria B.C.
in this connection*
Jo-date I have not heard fron
.tile CANADIAN PACIFIC RAILWAY COMPANY
FILE OR CLAIM CTS
Montreal, April 5, 1955.
Mr. H.G. Letch,
Travelling Auditor,
VANCOUVER, B. C.
Report No.1890
S/S "Princess of NanaimoTt
I do not appear to have received a reply to my lengthy
letter of March 8 relative to the above-mentioned report.
Will you please be good enough to let me have your
comments as soon as possible.
Chief, Travelling Staffs FORM 102   (fiN^
CANmJIAN   PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
March 24ith*t19S§
■«*&*!? *BliicMert
Auditor ef Agencies.
Montreal Que*
Merck Utfi* re above*
lath reference t# your file 0-172930 Spl* S65C of
I have diseased witk «r*§I.J*t$ei!ttiet Chief clerk to
Crjptiiin 9*£#VilUiMSi the question of irregular surprise verifications belief
itiede of the liquor Inventories received from the Cocktail Bars of the various
ships*   H**-BeaUla agrees this should he dene bet was unable tc state definitely
whether It was being done eg eet# &* M*.H*£*lliile£* Catering aiperiiiteedent*
mm m% la %m® md Ix#C*W*011te« Co^algfety Clerk* nm mu$ ill* vitten these
tw gentlemen return li*Beettle will take tto matter my with then and will
advise me further lis this connection.
Treeeilleg Auditor* o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FiLEORCLA.M    G-172930    Spl.  565C
Montreal,  March 3,  1955.
FORM 102 Q.1N
Mr. H.G. Letch,
Travelling Auditor,
Vancouver, B.C.
Report No. 1390
S.S."Princess of Nanaimo11.
I have the above-mentioned report and it is noted that
you did not undertake a physical check of the bar stocks during
your audit and also that the tapes from the bar tills are being
destroyed.
It is my understanding of the procedure followed, that
the stock of liquor, beer and wine used to supply these vessels,
is under the jurisdiction of the Catering Superintendent of
B.C.C.S., and is stored at Vancouver under the control of a
commissary clerk of his department. The stock is maintained by
requisition and purchase on a B.C. Government Order Form.  The
original and one copy of this form are forwarded to C.P.R.
Purchasing Agent, one copy to Catering Superintendent and one copy
retained on file.  The copies which are sent to the Purchasing
Agent are returned to the commissary clerk together with two copies
of Purchasing Department Issue Order Form PD 1 and an emergent
voucher from Local Treasurer for the amount of the purchase. The
original and a copy of Liquor Control Board Form are then presented
to the Liquor Control Board store together with the voucher and the
Purchasing Department order forms are stamped paid by the Liquor
Control Board and returned to the Purchasing Agent on receipt of
the order.
The commissary clerk maintains a stock record on Form
1223 and makes issues to the bar attendants on presentation of a
Bar Indent signed by the Chief Steward.  This issue is then posted
against the stock record on Form 1223 and a monthly stock report \—
J*
%
O 0
CANADIAN    PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
Mr.  H.G.   Letch (2)
is completed by him and submitted to the Catering Superintendent
of B.C.C.S. at Victoria.
On the ships, the bar attendant who is under the
jurisdiction of Chief Steward is held directly responsible for
the stock. When additional stock is required a Bar Indent is
completed and signed by the Chief Steward, the original copy of
which is presented to the commissary clerk, two copies forwarded
to the Catering Superintendent and one copy is retained on file.
The bar attendant completes a weekly stock report and the Chief
Steward also compiles a stock report at the close of each month
and the reports are forwarded to the Catering Superintendent.
From this it would appear that the Catering Superintendent
at Victoria has a complete record of the purchases, sales, cash
proceeds and stock on hand but I am not sure what precaution he
is taking to assure himself that the stocks supposed to be on hand
with his commissary clerk and on the various ships are actually on
hand.  On the face of it, I would think that our check of a ship
should include a stock list of bar supplies as at date of cut-off
which would be submitted with your report and which this office
would forward to the Manager of B.C.C.S. to be checked against the
records of the Catering Superintendent. On the other _hancL if
either the Manager or the Catering Superintendent is already
sending someone to make surprise verifications of the inventories
at irregular intervals then I would think that once we are satisfied
that good protection of stocks exist, it would not be necessary
for us to concern ourselves further with the matter.  It is
important that we do not omit anything in our audits of this feature
which might subsequently be termed inadequate verification and I
would like to hear further from you as to just what external physical
verification of these liquor inventories is being made after which
a decision may be made as to whether we should take stock or not. mWrmmW:
- i       ° °
FORM 102 £ in,
CANADIAN    PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
Mr.   H.G.   Letch: (3)
In so far as the cash is concerned, I understand that
the Purser of each vessel retains the key of all cash registers
used for liquor sales and takes a daily reading with the Chief
or Second Steward.  The cash from the register is removed by the
Purser at the same time and is balanced with the cash register
reading.  The Daily Bar Report, is then completed by the Chief
Steward using the figures shown on the cash register reading and
the original copy of this report is submitted to the Purser for
inclusion on his Balance Sheet. A copy of the report, with the
cash register tape was supposed to be forwarded to the Manager
of B.C.C.S. at Victoria, for the information of the Catering
Superintendent and it seems to me that this should be continued
and the tapes should be retained.  I would be interested in
knowing why it is now considered that the tapes are no longer
necessary and are destroyed.
Auditor of Agenc File    #152
* MR rsc: o o
CANADIAN   PACIFIC  RAILWAY COMPANY
FILE OR  CLAIM
Taneouver B.a* April 21st.,1?55*
Mr.K*0 .Barber,
■Jblef, Travelling Staffs.
Montreal $tt*
|fl| "PyiftWf ^ flMiliP»» * ftfpogt (Ha
With refereno© to year file G-17293Q apl. 565^
of March 8th» ana 0T8 ef the 5th* instant and farther to mine of
rareh 28th and April 9th. re above.
T©~day I called at the Manager** Offlos of the
B.C.C*s. and disousssd with Mr.H.E.!illler, Catering superintendoat,
the question of bar stook Inventories. He advises that no surprise
inventories are being made and to do so he would have to have
additional staff to take ear. of this feature. However when the
ships are tied up for repair* and overhaul where possible the stook
of liquor is r*oov*d and checked book to stores. Ship* on the
Nanaimo run are unable to lave the stoek removed from the ship,
but it is removed from the bar and oheeksd to a storeroom on an
upper desk and plaeed under double look. This room is carefully
watched to see that stook is not tampered with while the ship 1*
tied up*
Again if it is four wish to have Travelling auditors
make a aur^rio^ inventory of beer, wine and liquor stook being
carried on the sMns and compile a stook list of sane for ©hooking
by the Catering Department of the B.0.3.8. It would be necessary for
the Auditor to aafce this eheek e special feature as the only tiae
a comprehensive oheok could be made would be when the bar is closed.
9m fa&r further Information I sm attaching hereto,
a letter received from the Manager. B.G.Q.S., his file 14118.
Travelling auditor. 0 a
IADIAN   PACIFIC   RAILWAY   COMI
G  0 CANADIAN   PACIFIC   RAILWAY
P
I FILE OR CLAIM     141l0
Victoria, B.C., April 20th, 1955* -g
H. G. Letch, Esq.,
Travelling Auditor,
Vancouver, B. C.
Dear Sir: 'PRINCESS OF NANAIMO* - Report No. 1890
Referring to your letter of the 9th instant
to Chief, Travelling Staff, Montreal, relative to the above report.
The question of making irregular surprise
verifications of liquor inventories received from the various
ships has been given very careful thought by the Catering Superintendent. He confirms that up to the present, no surprise
or spot checks of any bar stocks are being taken, the stock
figures submitted by the Chief Stewards being accepted in all
cases for balancing the bar account.  In this connection he
points out that the same procedure is followed for the commissary supplies on the steamers without any spot or surprise
verification check.
The cash register keys are retained by
the Purser who is the only one able to take a machine reading.
The re-set key is forwarded to each ship at the close of a
month for the express purpose of re-setting the register back
to zero to prevent the machine totals from climbing too high*
The Purser removes the cash takings from the machine and verifies r
o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM 1411u
Victoria, B.C., April 20th, 1955*  -g
H* G» Letcht Esq. - 2-
same against the machine reading. The Chief Steward then prepares
the daily Bar Report based on figures supplied to him by the Purser,
and the Purser certifies the report as to its correctness.
A copy of the daily Bar Report is sent to the
Catering Superintendent, from which the monthly bar earnings inform-
mation is compiled* The monthly stock check made by the Chief
Steward must tie in with the daily Bar Reports.
As the register tapes only show the individual
sales and the closing total, which latter record appears on the
daily Bar Report, they are not retained as it is not considered
such retention would serve any useful purpose.
Mr. Miller will be only too pleased to discuss
this whole question with you upon your next visit*
Yours truly,
(Sgd.)
0.   J. Williams
MANAGER
COPY o o
CANADIAN   PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
Vajieeuver B.C. Apr.il i>th*i19&&«
FORM 102 Q.IN,
Chic:/
Wm
r*i
*« *r<*   *$*
ilt;
g Staff)**
S^J!^M^S!L -?X :^im;fel^^fe^^^feim
■ XT*.*
;^i/  f%>.*2 t*rfS rii  the  iitii*   i&*tai*$
%tm to your file G«4//2i&0 Sp&*  5«3ac ©f
March «fct*e
X have Aiaeiuiatttii with te*R*jr*Beaiti^* Chief ulerk
te C&j/telfi c,j«^ilXliMHit  the queetltw of irrtgyi^ au^i^i^c
TOXifieati^in beir*!** Mile if the liquor inventories twiftivet* iro*
the C -ilr-r*  of the various tthipa* ,ar*Beattie *^p**&a iuin
should fee & as but vi?.*5 unable te state tiefinitely whether it vaa
beii% ot* aa MfoF..«*^rf.lHer9  **at«rang ^u^kiutt,!^;!^,  mn|
not i: ."'.Olives  •'orjtieeary Clerk was away 1*UU -/aia**
th£Se two c^ntlmeit return Mr*Beattle will take the Matter up with
thctt and will adviee ms further ia th&e fMMlNrtl&iu*
e, cee i^y jfepwt ^1B9H <i«prer*iif$*
frmveAiiiig inkUixut*
CC:
Capta ia 0*J.■illlama,
Manager B.C.C.S.,
Victoria B.C.
in this connection*
Jo-date I have not heard fron
.tile CANADIAN PACIFIC RAILWAY COMPANY
FILE OR CLAIM CTS
Montreal, April 5, 1955*
Mr. H.G. Letch,
Travelling Auditor,
VANCOUVER, B. C.
Report No.1890
S/S "Princess of NanaimoTt
I do not appear to have received a reply to my lengthy
letter of March 8 relative to the above-mentioned report.
Will you please be good enough to let me have your
comments as soon as possible.
Chief, Travelling Staffs FORM 102   (fiN^
CANmJIAN   PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
March 24ith*t19S§
■«*&*!? *BliieMert
Auditor ef Agencies.
Montreal Que*
Mereh ©th* re above*
lath reference t# your file 0-172930 Spl* S65C of
I heve diseased wltk «r*§I.J*t$ei!ttiet Chief clerk to
Criptiiin 9*£#VllU*MSi the question of Irregular surprise verifications belief
itiede of the liquor Inventories received from the Ceekteil Bars of the various
ships*   lir*Beettie agrees this should be done bet was unable to state definitely
whether It was being done eg net# as is*H.E*§itlle£* Catering Sttj^luteudeiit*
mm m% la %m® md Ix«C*W*011tev Cemlssacy Clerk* nm mu$ 111* Kheii these
tw qmtimBn return li*Beettle will take tto matter up with then and will
advise me further Its this connection*
Trteelllug Auditor* O o
CANADIAN   PACIFIC   RAILWAY   COMPANY
fileorcla.m    G-172930    Spl.  565C
Montreal,  March 3,  1955.
FORM 102 Q.1N
Mr. H.G. Letch,
Travelling Auditor,
Vancouver, B.C.
Report No. 1390
S.S. "Princess of Nanaimo11.
I have the above-mentioned report and it is noted that
you did not undertake a physical check of the bar stocks during
your audit and also that the tapes from the bar tills are being
destroyed.
It is my understanding of the procedure followed, that
the stock of liquor, beer and wine used to supply these vessels,
is under the jurisdiction of the Catering Superintendent of
B.C.C.S., and is stored at Vancouver under the control of a
commissary clerk of his department. The stock is maintained by
requisition and purchase on a B.C. Government Order Form.  The
original and one copy of this form are forwarded to C.P.R.
Purchasing Agent, one copy to Catering Superintendent and one copy
retained on file.  The copies which are sent to the Purchasing
Agent are returned to the commissary clerk together with two copies
of Purchasing Department Issue Order Form PD 1 and an emergent
voucher from Local Treasurer for the amount of the purchase. The
original and a copy of Liquor Control Board Form are then presented
to the Liquor Control Board store together with the voucher and the
Purchasing Department order forms are stamped paid by the Liquor
Control Board and returned to the Purchasing Agent on receipt of
the order.
The commissary clerk maintains a stock record on Form
1223 and makes issues to the bar attendants on presentation of a
Bar Indent signed by the Chief Steward.  This issue is then posted
against the stock record on Form 1223 and a monthly stock report \—
J*
%
O 0
CANADIAN    PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
Mr.  H.G.   Letch (2)
is completed by him and submitted to the Catering Superintendent
of B.C.C.S. at Victoria.
On the ships, the bar attendant who is under the
jurisdiction of Chief Steward is held directly responsible for
the stock. When additional stock is required a Bar Indent is
completed and signed by the Chief Steward, the original copy of
which is presented to the commissary clerk, two copies forwarded
to the Catering Superintendent and one copy is retained on file.
The bar attendant completes a weekly stock report and the Chief
Steward also compiles a stock report at the close of each month
and the reports are forwarded to the Catering Superintendent.
From this it would appear that the Catering Superintendent
at Victoria has a complete record of the purchases, sales, cash
proceeds and stock on hand but I am not sure what precaution he
is taking to assure himself that the stocks supposed to be on hand
with his commissary clerk and on the various ships are actually on
hand.  On the face of it, I would think that our check of a ship
should include a stock list of bar supplies as at date of cut-off
which would be submitted with your report and which this office
would forward to the Manager of B.C.C.S. to be checked against the
records of the Catering Superintendent. On the other _hancL if
either the Manager or the Catering Superintendent is already
sending someone to make surprise verifications of the inventories
at irregular intervals then I would think that once we are satisfied
that good protection of stocks exist, it would not be necessary
for us to concern ourselves further with the matter.  It is
important that we do not omit anything in our audits of this feature
which might subsequently be termed inadequate verification and I
would like to hear further from you as to just what external physical
verification of these liquor inventories is being made after which
a decision may be made as to whether we should take stock or not. mWrmmW:
- i       ° °
FORM 102 £ in,
CANADIAN    PACIFIC   RAILWAY   COMPANY
FILE OR CLAIM
Mr.   H.G.   Letch: (3)
In so far as the cash is concerned, I understand that
the Purser of each vessel retains the key of all cash registers
used for liquor sales and takes a daily reading with the Chief
or Second Steward.  The cash from the register is removed by the
Purser at the same time and is balanced with the cash register
reading.  The Daily Bar Report, is then completed by the Chief
Steward using the figures shown on the cash register reading and
the original copy of this report is submitted to the Purser for
inclusion on his Balance Sheet. A copy of the report, with the
cash register tape was supposed to be forwarded to the Manager
of B.C.C.S. at Victoria, for the information of the Catering
Superintendent and it seems to me that this should be continued
and the tapes should be retained.  I would be interested in
knowing why it is now considered that the tapes are no longer
necessary and are destroyed.
Auditor of Agenc File    #152
* MR rsc:

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