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Thirty-fifth Annual Report of the PURCHASING COMMISSION JANUARY 1 TO DECEMBER 31 1977 British Columbia. Legislative Assembly 1978

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 PROVINCE OF BRITISH COLUMBIA
Thirty-fifth Annual Report of the
PURCHASING COMMISSION
JANUARY 1   TO DECEMBER 31
1977
Printed by K. M. MacDonald, Printer to the Queen's Most Excellent Majesty
in right of the Province of British Columbia.
1978
  The Honourable Evan Wolfe,
Minister of Finance,
Province of British Columbia,
Victoria, B.C.
Sir: We have the honour to submit the Thirty-fifth Annual Report of the
Purchasing Commission, covering the period January 1, 1977, to December 31,
1977.
A. W. CHARLTON
Chairman
A. E. RHODES
Member
R. P. MURDOCH
Member
  Thirty-fifth Annual Report of the
Purchasing Commission
January 1 to December 31, 1977
GENERAL
The total value of orders placed reflected a 13.2-per-cent increase, while the
number of purchase orders issued showed a drop of 1.2 per cent over 1976, the
latter due in large measure to a consolidation of requisitions and purchase orders
where this was practical to do so.
Price-monitoring continues so as to conform with the Anti-Inflation Board
policy.
As outlined under the Inventory Control Division, we are now operating a
Furniture Loan Store and well on the way to completing a similar arrangement for
certain audio-visual equipment for the Greater Victoria area and to include the
repair and maintenance of such equipment.
Number of Purchase Orders
Total Value of Purchase Orders
1976
1977
1976
1977
1,165
950
349
4,551
49,190
994
1,295
1,309
5,520
46,394
$
7,776,582
28,133
210,315
6,282,616
109,763,369
$
8,005,702
Provincial Secretary—
39,045
(_>) Library Development Commission	
(c)  Queen's Printer	
Finance—Purchasing Commission for all ministries	
262,329
8,495,000
123,650,000
Totals   	
56.205         i         55.512         I     124 061015
140,452,076
STAFF
Our establishment remained unaltered, but with changes in methods resulting
in the elimination of two positions, two entirely new posts and hence additional
services were created.
The position of Chairman (A. W. Charlton) was confirmed and late in the year
two new members were appointed to the Commission. We are pleased to welcome
A. E. Rhodes, Assistant Deputy Minister, Ministry of Highways and Public Works,
and R. P. Murdoch, Manager, University Endowment Lands, Ministry of the
Environment.
These appointments were made necessary due to the retirement of L. J.
Wallace, former Deputy Provincial Secretary, and the transfer of G. Giles from his
position of Deputy Minister, Public Works, to a new position.
We extend our appreciation and thanks for their valuable services as members
of the Commission and wish them well in their new endeavours.
Jack Rossiter, who has been with the Commission for 29 years, was promoted
to the position of Chief Purchasing Agent, Victoria.
 F 6
BRITISH COLUMBIA
The Vancouver office lost the services of D. Simmonds, who was compelled to
retire because of ill-health. We hope that his retirement will result in the enjoyment
of better health.
One of our longest serving members, E. Chipper, former Supervisor of the
Langford Warehouse, retired after 30 years' service and we wish him much happiness in his leisure years.
Another of our long-service members, Miss Mary Muir, died rather suddenly
after suffering from poor health for a considerable time. Mary served for 25 years
in the Public Service, including 23 years with the Purchasing Commission.
It is somewhat more than just appropriate to acknowledge the all-round high
performance of the staff of the Purchasing Commission as they continue in their
endeavour to provide the best possible service to the ministries and others.
BUSINESS MACHINES DIVISION
This Division had one of its busiest years in its history but, due to a continuing
shortage of staff, our preventive maintenance program has unfortunately been
steadily falling behind. However, the Division serviced the largest number of
"emergency calls" since its inception in 1943, each call, of course, taking time from
the preventive maintenance program and resulting in an increase in "emergency
calls," a vicious circle.
One of the highlights of the past year was the saving of some 40 business
machines involved in a fire in a Government office. This resulted in a considerable
cost saving for replacements and was only achieved by immediate action and special
effort by the technicians.
The integration of the Vancouver Resources Board with the Ministry of Human
Resources will mean an additional 300 machines for servicing and it is our opinion
that the establishment of one or two service centres in the larger cities such as Kamloops and Prince George, with their growing machine totals, would do much to
provide a better service throughout the Province, with resultant cost savings.
The machine population at December 31,1976, was 24,704. As of December
31, 1977, this total was 28,238, representing a 14.2-per-cent increase.
Table 1—Machines as at December 31, 1976
Type of Machine
Number in
Ministerial
Offices
Number in
Vocational
Schools
Total
Number
9,200
6,366
6,395
1,907
311
192
212
121
9,511
6,558
Dictation/Transcription equipment _ _	
Miscellaneous equipment 	
6,607
2,028
Totals as of December 31, 1976	
23,868
836
24,704
Table 2—Machines as at
December 31
,1977
Typewriters   _ _	
10,002
7,874
7,852
1,997
214
90
139
70
10,216
7,964
Dictation/Transcription equipment	
7,991
2,067
Totals as of December 31, 1977	
27,725
513
28,238
 REPORT OF PURCHASING COMMISSION
F 7
VANCOUVER OFFICE
A year of challenge and rebuilding brought on mainly by the redefinition by the
Government of its policy to favour British Columbia manufacturers resulted in the
need for better co-ordination of purchasing decisions with ministries, Crown corporations, and other public funded agencies. Numerous demands by representatives
of the B.C. Ferries Corporation, the Ministries of Economic Development and
Agriculture, and others, all shone the spotlight on the need for continually improved
professionalism by the purchasing staff.
The clerical and support section has been reorganized as has the purchasing
function, the latter mainly due to replacements at one level or another and referred
to under "Staff." Generally, morale is excellent and we look forward with confidence to 1978.
SURPLUS DISPOSAL SECTION
As a result of growth, the storage and relocation of surplus assets was transferred to the Inventory Section, thus leaving the Surplus Section handling all sales.
Consideration is being given to combining the two sections since certain
functions are common to each area.
Revenue derived from all sales totalled $1,061,680.
Summary of Revenue
$ $
Highways (Buildings)      37,785
Highways (Equipment)  469,905
 507,690
Other ministries and B.C. Ferries      553,990
Grand total  1,061,680
This must be considered a good business proposition for a staff of two.
INVENTORY CONTROL SECTION
This section was expanded by the addition of one stockman and as a result is
now operating an Office Furniture Loan Store and is in the final stages of establishing
an Audio Visual Equipment Loan Store with repair services.
Already considerable savings have been effected through the Furniture Loan
Store by ministries not having to rent furniture for short programs and/or on an
emergency basis pending purchase of new furniture. Ministries wishing to take
advantage of this service should understand that the furniture available for loan is
not subject to selection.
In addition, furniture to an estimated value of $200,000 was recycled by
relocation.
During the year, the Victoria Ministry of Health offices were largely consolidated in a new building complete with new furniture. As a result, 3,000 units of
furniture were released to our Surplus Warehouse. All this furniture has been
disposed of either by relocation within the ministries, as part of the Loan Store, or
by sale of the very poor units. When one considers that this was achieved by one
permanent staff member (not a warehouseman) and two temporary stockmen, the
over-all savings are more than justified by recycling.
 F 8
BRITISH COLUMBIA
The Audio Visual and repair service will become effective early in 1978 and
will reduce duplication and purchase of infrequently used equipment.
The loan function of both stores is predicated on short-term loans usually not
to exceed three months.
LANGFORD WAREHOUSE
The value of goods processed through the warehouse reached the maximum
amount authorized ($949,791).
Due to retirement and special leave of permanent staff, the operation of the
Warehouse faced difficulties which were resolved only by a commendable effort on
the part of the remaining staff, bolstered by good temporary assistance.
The appointment of a new Supervisor becomes effective January 1, 1978.
CONCLUSION
As in previous years, the Purchasing Commission acknowledges the specialized
purchasing carried out (under delegated authority) by the Queen's Printer, the
Director of Publication Services (Education), the Legislative Librarian and Archivist, and the Superintendent of the Library Development Commission.
Finally, the continued co-operation and good will of the very many individuals
throughout all ministries with whom we deal is appreciated.
Printed by K. M. MacDonald, Printer to the Queen's Most Exce!lent Majesty
in right of the Province of British Columbia.
1978
155-278-7274

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