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Thirty-fourth Annual Report of the PURCHASING COMMISSION JANUARY 1 TO DECEMBER 31 1976 British Columbia. Legislative Assembly 1977

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 PROVINCE OF BRITISH COLUMBIA
Thirty-fourth Annual Report of the
PURCHASING COMMISSION
JANUARY 1 TO DECEMBER 31
1976
Printed by K. M. MacDonald, Printer to the Queen's Most Excellent Majesty
in right of the Province of British Columbia.
1977
  The Honourable Evan Wolfe,
Minister of Finance,
Province of British Columbia,
Victoria, B.C.
Sir: We have the honour to submit the Thirty-fourth Annual Report of the
Purchasing Commission, covering the period January 1, 1976, to December 31,
1976.
A. W. CHARLTON
Acting Chairman
L. J. WALLACE
Member
G. L. J. GILES
Member
  Thirty-fourth Annual Report of the
Purchasing Commission
January 1 to December 31, 1976
GENERAL
In the year 1976 the volume of business remained steady inasmuch as the total
number of purchase orders and the over-all value differed very little from the previous year, showing decreases of 3.34 per cent and 1.57 per cent respectively.
The Purchasing Commission underwent an independent survey conducted by
the consulting firm of Stevenson & Kellogg Ltd. It is most gratifying to be able to
report that the result of the survey indicates a high level of efficiency throughout the
Purchasing Commission and reflects great credit on its staff. A number of recommendations, some of which were already being activated, will be initiated during the
coming year.
Over the better part of the year a system of price-monitoring has been in effect
in line with the Anti-Inflation Board policy, thus providing protection for our "public
purchasing" interests.
Department and Division
Number of Purchase Orders
Total Value of Purchase Orders
1975
1976
1975
1976
1,307
883
293
4,606
51,055
1,165
950
349
4,551
49,190
$
7,620,459
17,972
258,802
5,253,022
112,876,920
$
7,776,582
Provincial Secretary—
28,133
(b) Library Development Commission	
(c) Queen's Printer	
Finance—Purchasing Commission for all depart-
210,315
6,282,616
109,763,369
Totals	
58,144
56,205
126,027,175
124,061,015
STAFF
Difficulties were experienced in maintaining a proper staff level, but with the
judicious movement and co-operation of personnel we have been able to keep our
work up to date generally. Nevertheless, the shortage of certain key personnel over
a fairly lengthy period is not conducive to a high level of efficiency and the effect is
unfortunately beginning to become apparent.
During the year the Commission was most unfortunate in losing the fine services
of the late "Bill" Kelly, whose sudden demise in July presented our Vancouver office
with a difficult situation and which has been aggravated by considerable sickness both
in the purely purchasing functions and in the support areas.
The retirement of T. L. Vardy, former Chairman and purchasing agent, after
26 years of Government service resulted in the appointment of A. W. Charlton,
former Chief Purchasing Agent (Victoria), to the position of Acting Chairman.
Other retirements during the year saw F. White, Supervisor of the Business
Machines Repair Division complete 33 years of Government service, and W. Neilson,
 K 6
BRITISH COLUMBIA
Foreman in the same division, terminate a career lasting 29 years. While in our
Langford Warehouse, J. Morgan, senior stockman, retired after 28 years, giving a
sum total of 116 years service by these four employees.
BUSINESS MACHINES DIVISION
This Division was rated very highly by the Stevenson & Kellogg Ltd. survey,
both as to its efficiency and the extremely low cost to the Government in providing
the essential repair services to nearly 25,000 Government office machines throughout British Columbia.
It functioned for the last seven months of the year without the services of either
supervisor or foreman in the Victoria shop, but, in spite of every effort by the staff
as a whole, it is regrettably apparent that the "preventive maintenance" program is
steadily falling behind, an unfortunate situation which will inevitably mean higher
repair costs.
It is firmly believed that the establishment of two or three "one-man" service
centres in the larger cities of the Interior of the Province would greatly enhance our
maintenance program.
Table 1—Machines as at December 31, 1975
Type of Machine
Number in
Ministerial
Offices
Number in
Vocational
Schools
Total
Number
8,600
5,587
5,933
1,790
281
180
195
113
8,881
Adding and calculating machines  _ 	
5,767
6,128
Miscellaneous equipment—posting, bookkeeping, cash regis-
1,903
Total as at December 31, 1975	
21,910
769                      22,679
1
Table 2—Machines as
at December 31
7976
9,200
6,366
6,395
311
192
212
9,511
6,558
6,607
Miscellaneous equipment	
1,907
121
2,028
Total as at December 31, 1976	
23,868
836
24,704
THE VANCOUVER OFFICE
This office was in the happy position of being able to report a nil staff turnover,
which reflects a most satisfactory working atmosphere.
H. Lanki was appointed to replace the late W. A. Kelly as marine purchasing
agent and the resulting vacancy is now in the process of being filled.
SURPLUS DISPOSAL SECTION
This Section continues to provide a very useful service in the disposal of surplus
Government equipment of all kinds and as in previous years has collected revenue
totalling some $460,275 from the sale of such equipment. In addition, the many
internal transfers between the ministries has undoubtedly resulted in both further
savings and meeting needs which may well have otherwise been unfulfilled.
 REPORT OF PURCHASING COMMISSION
K 1
Revenue derived from sales on behalf of $ $
Ministry of Highways and Public Works—
(a) Buildings        4,847.64
(b) Equipment   281,727.89
286,575.53    286,575.53
Other ministries     173,699.49
Total  460,275.02
INVENTORY CONTROL SECTION
This Section, which was re-established in 1974 with a staff of two, has made
considerable progress inasmuch as an office furniture inventory has been completed
with the exception of one branch of a ministry. Field audits have disclosed that the
returns made by the several ministries were well completed.
As an extension to this Section, a vehicle inventory is also well advanced and
preliminary plans are being formulated to investigate the need to bring audio/visual
equipment within the inventory control.
LANGFORD WAREHOUSE
Although the value of goods, $841,744, processed through the warehouse is
slightly less than the previous year, this unit continues to provide a much needed
service to several ministries.
CONCLUSION
Once again the Purchasing Commission acknowledges the specialized purchasing under delegated authority by the Queen's Printer, the Director of Publication
Services, the Legislative Librarian and Archivist, and the Superintendent of the
Library Development Commission.
In addition, the continued co-operation of all ministries in such matters as
inventory, procedural changes of which there were several, is most appreciated.
Printed by K. M. MacDonald, Printer to the Queen's Most Excellent Majesty
in right of the Province of British Columbia.
1977
155-177-4968
 

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