PROVINCE OF BRITISH COLUMBIA Thirty-first Annual Report of the PURCHASING COMMISSION JANUARY 1 TO DECEMBER 31 1973 Printed by K. M. MacDonald, Printer to the Queen's Most Excellent Majesty in right of the Province of British Columbia. 1974 Tlie Honourable David Barrett, Minister of Finance, Victoria, B.C. Sir: We have the honour to submit the Thirty-first Annual Report of the Purchasing Commission, covering the period January 1, 1973, to December 31, 1973. T. L. VARDY Chairman L. J. WALLACE Member G. L. GILES Member Thirty-first A Purchasi January 1 As stated in previous Annua include purchases made by the 6b purchase delegated under section 1 therefore included in the table belo annual Report of the ng Commission to December 31,1973 GENERAL . Reports, the total purchases under the Act /isions of those departments with authority to 0 of the Act. Records for these divisions are w. Number of Purchase Orders Total Value of Purchase Orders 1972 1973 1972 1973 Education—Curriculum Resources Branch... Provincial Secretary— 2,401 695 2,335 581 $ 6,143,532 21,219 93,047 2,816,765 70,661,823 $ 5,697,512 24,003 151,329 3,110,672 76,070,881 (b) Library Development Commission..... 186 1 228 3,909 4,852 53,133 1 56,815 Finance—Purchasing Commission—For all departments Totals 60,324 | 64,811 i 79,736,386 | 85,054,397 1 For 1973 there is an increase of expenditure in all divisions totalling $5,318,011 or 6.66 per cent and the number of purchase orders issued increased by 4,487 or 7.44 per cent. The total value of purchases for the year is $85,054,397. The value of emergency purchases is included in the above figure; there is an increase of 3,683 over the previous year, giving a total of 30,428. The most significant feature of the year's operation has been the inflationary trend in practically all types of commodities, the rate of increase being most noticeable in the final six months. In general, manufacturer's inventories are depleted, supplies are harder to obtain, and deliveries are becoming progressively prolonged and uncertain; in simple words, business has become a sellers' market. The situation must continue well into 1974 before improvement of consequence may be expected. Because of inflation, arrangements have also been introduced, in conjunction with the Comptroller-General, to increase the limit allowing purchases to be made without the authority of a covering purchase order issued by the Purchasing Commission. The previous amount of $25 will become $40 and will be effective in the fiscal year 1974/75. STAFF . The staff now totals 79 employees. Increases have occurred in most departments, and this is gratifying, as a better balanced operation to cope with an increasing work load is now possible. 5 ,'■ R 6 BRITISH COLUMBIA Early in the new year, G. L. Giles, Deputy Minister of Public Works, was welcomed as the replacement Member of the Commission, the position becoming vacant on the retirement of A. E. Webb. Two new positions for Purchasing Agents were created, one in Victoria and one in Vancouver. The Buyer-trainees in Victoria have been increased to three, a long-awaited need, and an organized educational programme is being followed whereby the Purchasing Agents will benefit from the assistance the new group can offer. A. J. Broome was appointed as Administrative Officer. Under his direction new routines and changes in procedures have been introduced. The Chairman is appreciative of the response and efforts of the general staff in adapting effectively in this regard. BUSINESS MACHINES SERVICE DIVISION The Division has enjoyed a busy and successful year. It is a branch which contributes effectively in maintaining the routine needs of the business equipment and often does not get proper recognition for this. The Chairman feels that a portion of the report of its Supervisor, F. A. White, expresses the contribution well and it is therefore given here verbatim. . . "The attached tables reflect the ever-increasing work load of this Division. Where in 1963 the machine Inventory carried some 7000 units on file this Inventory now records in excess of 17,000 units of all types. An increase of over 250%. Staff increase in the same period of time from 12 to 22 equals 180%. Each technician is carrying a heavier work load with a consequent less frequency of preventive maintenance. Nevertheless it is interesting to note that despite this our demand for interim repairs during the year compares favourably with 1972. "While the Division was authorized to employ an additional 3 technicians in 1973 difficulties were encountered in recruiting of qualified personnel and resulted in the employment of only one qualified technician, the other two positions were filled by employment of 'trainee' technicians with some training and experience. These men will be required to complete our training programme after which they will be eligible for an Apprenticeship Certificate. "During the year: 6000 field preventive maintenance inspections were carried out, 6300 units required interim repairs either in the field or in our two service shops, and 570 units were shop-overhauled. "With the rapid growth of interior as well as local offices and the installation of more difficult and time-consuming equipment to repair or ship out to our repair shops, it is imperative that early establishment of interior service facilities at key points be instituted. Past Government policy has prevented this as the Division was limited in the employment and training of staff. It is estimated that 25% of the total machine population is located east and north of Hope. Our records show over 500 machines in the metropolitan areas of Kamloops and also Prince George. Other large machine populations are recorded in such places as Nelson and Prince Rupert. It is hoped therefore, that our 1974-75 estimates will include additional staff so that we may embark on this programme in 1974. "1973 was the 30th anniversary of this Division. The Annual Report of the Chairman in that year referred to this division by stating: 'Machines under service and inspection, 1032, of which 292 were in Vancouver.' "In conclusion the writer is proud to say that he has been with the Division since its inception, and gratified to report that the three senior staff which includes REPORT OF PURCHASING COMMISSION R 7 the foreman, Mr. Neilson, and Messrs. Burt and McClure have served this Division continuously and faithfully for 27 and 26 years respectively, being the first three technicians employed by the Victoria Division." The Chairman endorses the recommendation for an operational centre in the Interior. It is a need becoming more evident each succeeding year. Table 1—Machines as at December 31,1972 Type of Machine Number in Departmental Offices Number in Vocational Schools Number in B.C. Institute of Technology Total Number Typewriter (32.61 per cent electric) Adding machines and printing calculators Dictation/transcription equipment and tape recorders- Miscellaneous equipment—posting, bookkeeping, cash registers, etc _ Totals as at December 31,1972 Percentage increases over 1971 5,814 2,775 2,466 1,218 887 359 297 351 12,273 10.51 1,894 9.60 121 454 89 131 795 15.05 6,822 3,588 2,852 1,700 14,962 10.63 Table 2—Machines as at December 31,1973 Typewriters (38.29 per cent electric). Adding and calculating machines . Dictation/transcription equipment and tape recorders... Miscellaneous equipment—posting, bookkeeping, cash registers, duplicators, etc Total as at December 31, 1973- Percentage increases in 12 months 6,521 | 3,394 | 3,084 I 1,443 | 894 391 358 353 153 483 90 132 14,442 17.67 I 1,996 5 858 7,568 4,268 3,532 1,928 17,296 15.59 At a cost of $1,004,161, a total of 2,616 new machines (all types) has been purchased. Of these the distribution has been 90 per cent to Government offices and the balance to vocational schools and B.C. Institute of Technology. THE VANCOUVER OFFICE Under the guiding hand of F. H. Leonard, the Vancouver Office has had a successful year. Reorganization of staff plus the addition of an extra Purchasing Agent and clerical help has allowed an increased output to keep pace with demands. Because of the increase in staff, quarters are cramped and a request has been made to the Department of Public Works for larger space, and hopefully it will be provided during 1974. The staff, in total, is now 11 in the procurement division and nine in the business machines servicing section. The over-all increase is five. THE SURPLUS MATERIALS SECTION The section has operated under similar conditions outlined in the last Report; it has enjoyed a busier year and the total funds returned to Consolidated Revenue have increased by 130 per cent. Surplus Disposal Department of Highways— $ (a) Equipment and scrap 284,808 (b) Buildings 43,815 Other departments 47,217 375,840 R 8 . . " . BRITISH COLUMBIA LANGFORD WAREHOUSE The warehouse which is located at 2914 Jacklin Road, Victoria, has met satisfactorily the demands made upon it. As already substitute materials are having to be stockpiled because of the inability of the market to supply to specification, 1974 will be even more demanding. The warehouse function is becoming increasingly important as lead time obtained by its pre-planning allows consultation with the affected departments, hopefully to prevent further delays in equipping the parties at the time placement in the field is due. A much needed facility has been obtained this year—the replacement of an obsolete high-lift fork truck, gas operated, by an electric-type unit. The value of the goods processed during the year corresponds to that of the previous year, which was the highest accommodated by the warehouse. The new figure is $721,639 and is $5,148 below last year. The operating vote for the warehouse remains at $10 annually. CONCLUSION The Commission gratefully acknowledges the specialized purchasing done under delegated authority by the Queen's Printer, the Director of the Curriculum Resources Branch, the Provincial Librarian and Archivist, and the Superintendent of the Library Development Commission. Printed by K. M. MacDonald, Printer to the Queen's Most Excellent Majesty in right of the Province of British Columbia. 1974 180-274-2094
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Thirty-first Annual Report of the PURCHASING COMMISSION JANUARY 1 TO DECEMBER 31 1973 British Columbia. Legislative Assembly 1974
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Title | Thirty-first Annual Report of the PURCHASING COMMISSION JANUARY 1 TO DECEMBER 31 1973 |
Alternate Title | REPORT OF PURCHASING COMMISSION |
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British Columbia. Legislative Assembly |
Publisher | Victoria, BC : Government Printer |
Date Issued | 1974 |
Genre |
Legislative proceedings |
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Text |
FileFormat | application/pdf |
Language | English |
Identifier | J110.L5 S7 1974_V02_09_R1_R8 |
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Sessional Papers of the Province of British Columbia |
Source | Original Format: Legislative Assembly of British Columbia. Library. Sessional Papers of the Province of British Columbia |
Date Available | 2019-01-14 |
Provider | Vancouver: University of British Columbia Library |
Rights | Images provided for research and reference use only. For permission to publish, copy or otherwise distribute these images please contact the Legislative Library of British Columbia |
CatalogueRecord | http://resolve.library.ubc.ca/cgi-bin/catsearch?bid=1198198 |
DOI | 10.14288/1.0376311 |
AggregatedSourceRepository | CONTENTdm |
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