PROVINCE OF BRITISH COLUMBIA Thirty-second Annual Report of the PURCHASING COMMISSION JANUARY 1 TO DECEMBER 31 1974 Printed by K. M. MacDonald, Printer to the Queen's Most Excellent Majesty in right of the Province of British Columbia. 1975 The Honourable David Barrett, Minister oj Finance, Victoria, B.C. Sir: We have the honour to submit the Thirty-second Annual Report of the Purchasing Commission, covering the period January 1, 1974, to December 31, 1974. T. L. VARDY Chairman L. J. WALLACE Member G. L. J. GILES Member Thirty-second Annual Report of the Purchasing Commission January 1 to December 31, 1974 GENERAL As stated in previous Annual Reports, the total purchases under the Act include purchases made by the divisions of those departments with authority to purchase delegated under section 10 of the Act. Records for these divisions are therefore included in the table below. Department and Division Number of Purchase Orders Total Value of Purchase Orders 1973 1974 1973 1974 Education—Curriculum Resources Branch Provincial Secretary— (a) Legislative Library and Archives (6) Library Development Commission (c) Queen's Printer Finance—Purchasing Commission—For all departments 2,335 581 228 4,852 56,815 2,150 937 474 4,460 58,622 5,697,512 24,003 151,329 3,110,672 76,070,881 a 8,462,962 32,530 186,532 5,589,813 113,526,670 Totals 64,811 66,643 85,054,397 127,798,507 For 1974 there is an increase of expenditure in all divisions totalling $42,744,110 or 50.3 per cent, and the number of purchase orders issued increased by 1,832 or 2.8 percent. The total value of purchases for the year is $127,798,507. The value of emergency purchases is included in the above figure; there is a decrease of 6,413 from the previous year, giving a total of 24,015. As indicated last year, the inflationary trend is predominant, and has remained so throughout the term under consideration. The results of this are clearly evident in the increased cost to the Province in conducting its annual business. No singular reason or trend for such increases has been demonstrated; instead, it appears raw material and basic manufacturing increases have been passed, at will, along industrial and commercial supply channels with little attempt in the intermediate sectors to halt the escalation. Thus, for the purchasing staff, with the increased volume requirements, the frustrations of obtaining firm prices, the unwillingness of suppliers to give and maintain firm delivery schedules, together with market shortages in general, it has been a difficult year. STAFF The staff now totals 85 employees. As indicated above, the added burden of provisioning the Province has necessitated considerable temporary help being employed throughout the year. Based on such needs, a request has been made for additional staff to maintain a continuity of service to the departments. The employ- 5 Q 6 BRITISH COLUMBIA ees, when available, will be distributed throughout the Victoria and Vancouver offices and the Business Machines Services Division, also in Victoria and Vancouver. BUSINESS MACHINES SERVICES DIVISION The Division, both in Victoria and Vancouver, in carrying out its preventive maintenance program, has had a purposeful and successful year. The demands placed upon it have increased directly in proportion to the growth of the public services. The increase is amply demonstrated in the accompanying tables, in the increased cost to the Province in conducting its annual business. No singular Consideration has been given to minor decentralization of the work force by the addition of repair depots staffed by one or two mechanics in areas such as Prince George and Kamloops, but the decision for their introduction has yet to be finalized. Table 1—Machines as at December 31, 1973 Type of Machine Number in Departmental Offices Number in Vocational Schools Number in BCIT Total Number Typewriters (38.29 per cent electric) Adding and calculating machines Dictation/transcription equipment and tape recorders Miscellaneous equipment—posting, bookkeeping, cash registers, duplicators, etc Totals as at December 31, 1973 _ _.. Percentage increase in 12 months 6,521 3,394 3,084 1,443 14,442 17.67 894 391 358 353 1,996 5 153 483 90 132 858 8 7,568 4,268 3,532 1,928 17,296 15.59 Table 2—Machines as at December 31, 1974 Typewriters (46.6 per cent electric) Adding and calculating machines Dictation/transcription equipment and tape recorders .. Miscellaneous equipment—posting, bookkeeping, cash registers, duplicators, etc Totals as at December 31, 1974 Percentage increase in 12 months... 7,754 4,487 5,409 1,667 19,317 25.24 896 401 387 358 2,042 2.3 206 620 104 136 1,066 24.24 8,856 5,508 5,900 2,161 22,425 I 22.87 THE VANCOUVER OFFICE F. H. Leonard, Chief Purchasing Agent in Vancouver, reports a successful year of operation for the Vancouver Office. Both the purchasing and clerical areas have contributed well and shown an esprit de corps which has prevented serious disrupture of output. Temporary assistance (seven persons at various times) helped to prevent complete breakdown. The major event of the year was the removal of the office to new quarters at 1620 West Eighth Avenue, Vancouver. Modern facilities are available and their design, to suit the needs of the Commission, has allowed a recognizable improvement in the efficency of the operation. The Business Machine Section is not incorporated in the move and still remains at 501 West 12th Avenue, Vancouver. The staff in total is now 12 in the procurement division and eight in the business machines division. REPORT OF PURCHASING COMMISSION Q 7 SURPLUS DISPOSAL SECTION The proceeds realized from the sale of surpluses by public offer or auction remain at a similar level to last year. The funds are returned to Consolidated Revenue. Department of Highways— $ (a) Equipment 142,266.39 (£>) Buildings 23,349.57 Other departments 179,749.06 Total 345,365.02 LANGFORD WAREHOUSE The warehouse has had, once again, a productive year and has had to comply with a large volume of demands. Because of shortages in the market place, more and more requests are being received from the departments to take advantage of stock on hand; but at the same time, the warehouse is encountering difficulties in replenishment because of extended delivery times and, in some cases, failure to deliver at all. The value of goods processed in 1973 was $721,639, and in 1974 was $1,038,048. The warehouse operates on a $10 vote and the balance is recoverable from departments. CONCLUSION The Commission gratefully acknowledges the specialized purchasing done under delegated authority by the Queen's Printer, the Director of the Curriculum Resources Branch, the Legislative Librarian and Archivist, and the Superintendent of the Library Development Commission. Printed by K. M. MacDonald, Printer to the Queen's Most Excellent Majesty in right of the Province of British Columbia. 1975 180-275-4379
BC Sessional Papers
Thirty-second Annual Report of the PURCHASING COMMISSION JANUARY 1 TO DECEMBER 31 1974 British Columbia. Legislative Assembly 1975
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