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Thirty-second Annual Report of the PURCHASING COMMISSION JANUARY 1 TO DECEMBER 31 1974 British Columbia. Legislative Assembly 1975

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 PROVINCE OF BRITISH COLUMBIA
Thirty-second Annual Report of the
PURCHASING COMMISSION
JANUARY 1 TO DECEMBER 31
1974
Printed by K. M. MacDonald, Printer to the Queen's Most Excellent Majesty
in right of the Province of British Columbia.
1975
  The Honourable David Barrett,
Minister oj Finance, Victoria, B.C.
Sir: We have the honour to submit the Thirty-second Annual Report of the
Purchasing Commission, covering the period January 1, 1974, to December 31,
1974.
T. L. VARDY
Chairman
L. J. WALLACE
Member
G. L. J. GILES
Member
  Thirty-second Annual Report of the
Purchasing Commission
January 1 to December 31, 1974
GENERAL
As stated in previous Annual Reports, the total purchases under the Act include
purchases made by the divisions of those departments with authority to purchase
delegated under section 10 of the Act. Records for these divisions are therefore
included in the table below.
Department and Division
Number of Purchase Orders
Total Value of Purchase Orders
1973
1974
1973
1974
Education—Curriculum Resources Branch	
Provincial Secretary—
(a) Legislative Library and Archives	
(6) Library Development Commission
(c) Queen's Printer 	
Finance—Purchasing  Commission—For all departments	
2,335
581
228
4,852
56,815
2,150
937
474
4,460
58,622
5,697,512
24,003
151,329
3,110,672
76,070,881
a   8,462,962
32,530
186,532
5,589,813
113,526,670
Totals	
64,811
66,643
85,054,397
127,798,507
For 1974 there is an increase of expenditure in all divisions totalling
$42,744,110 or 50.3 per cent, and the number of purchase orders issued increased
by 1,832 or 2.8 percent.
The total value of purchases for the year is $127,798,507.
The value of emergency purchases is included in the above figure; there is a
decrease of 6,413 from the previous year, giving a total of 24,015.
As indicated last year, the inflationary trend is predominant, and has remained
so throughout the term under consideration. The results of this are clearly evident
in the increased cost to the Province in conducting its annual business. No singular
reason or trend for such increases has been demonstrated; instead, it appears raw
material and basic manufacturing increases have been passed, at will, along industrial and commercial supply channels with little attempt in the intermediate sectors
to halt the escalation. Thus, for the purchasing staff, with the increased volume
requirements, the frustrations of obtaining firm prices, the unwillingness of suppliers
to give and maintain firm delivery schedules, together with market shortages in
general, it has been a difficult year.
STAFF
The staff now totals 85 employees. As indicated above, the added burden of
provisioning the Province has necessitated considerable temporary help being
employed throughout the year. Based on such needs, a request has been made for
additional staff to maintain a continuity of service to the departments.   The employ-
5
 Q 6
BRITISH COLUMBIA
ees, when available, will be distributed throughout the Victoria and Vancouver
offices and the Business Machines Services Division, also in Victoria and Vancouver.
BUSINESS MACHINES SERVICES DIVISION
The Division, both in Victoria and Vancouver, in carrying out its preventive
maintenance program, has had a purposeful and successful year.    The demands
placed upon it have increased directly in proportion to the growth of the public
services.   The increase is amply demonstrated in the accompanying tables,
in the increased cost to the Province in conducting its annual business.   No singular
Consideration has been given to minor decentralization of the work force by
the addition of repair depots staffed by one or two mechanics in areas such as
Prince George and Kamloops, but the decision for their introduction has yet to be
finalized.
Table 1—Machines as at December 31, 1973
Type of Machine
Number in
Departmental
Offices
Number in
Vocational
Schools
Number in
BCIT
Total
Number
Typewriters (38.29 per cent electric)	
Adding and calculating machines  	
Dictation/transcription equipment and tape recorders
Miscellaneous equipment—posting, bookkeeping, cash
registers, duplicators, etc 	
Totals as at December 31, 1973 _ _..
Percentage increase in 12 months	
6,521
3,394
3,084
1,443
14,442
17.67
894
391
358
353
1,996
5
153
483
90
132
858
8
7,568
4,268
3,532
1,928
17,296
15.59
Table 2—Machines as at December 31, 1974
Typewriters (46.6 per cent electric)	
Adding and calculating machines  	
Dictation/transcription equipment and tape recorders ..
Miscellaneous equipment—posting, bookkeeping, cash
registers, duplicators, etc 	
Totals as at December 31, 1974 	
Percentage increase in 12 months...	
7,754
4,487
5,409
1,667
19,317
25.24
896
401
387
358
2,042
2.3
206
620
104
136
1,066
24.24
8,856
5,508
5,900
2,161
22,425
I        22.87
THE VANCOUVER OFFICE
F. H. Leonard, Chief Purchasing Agent in Vancouver, reports a successful
year of operation for the Vancouver Office. Both the purchasing and clerical areas
have contributed well and shown an esprit de corps which has prevented serious
disrupture of output. Temporary assistance (seven persons at various times) helped
to prevent complete breakdown.
The major event of the year was the removal of the office to new quarters at
1620 West Eighth Avenue, Vancouver. Modern facilities are available and their
design, to suit the needs of the Commission, has allowed a recognizable improvement
in the efficency of the operation.
The Business Machine Section is not incorporated in the move and still remains
at 501 West 12th Avenue, Vancouver.
The staff in total is now 12 in the procurement division and eight in the business
machines division.
 REPORT OF PURCHASING COMMISSION
Q 7
SURPLUS DISPOSAL SECTION
The proceeds realized from the sale of surpluses by public offer or auction
remain at a similar level to last year. The funds are returned to Consolidated
Revenue.
Department of Highways— $
(a) Equipment    142,266.39
(£>) Buildings   23,349.57
Other departments  179,749.06
Total  345,365.02
LANGFORD WAREHOUSE
The warehouse has had, once again, a productive year and has had to comply
with a large volume of demands. Because of shortages in the market place, more
and more requests are being received from the departments to take advantage of
stock on hand; but at the same time, the warehouse is encountering difficulties in
replenishment because of extended delivery times and, in some cases, failure to
deliver at all.
The value of goods processed in 1973 was $721,639, and in 1974 was
$1,038,048.
The warehouse operates on a $10 vote and the balance is recoverable from departments.
CONCLUSION
The Commission gratefully acknowledges the specialized purchasing done
under delegated authority by the Queen's Printer, the Director of the Curriculum
Resources Branch, the Legislative Librarian and Archivist, and the Superintendent
of the Library Development Commission.
Printed by K. M. MacDonald, Printer to the Queen's Most Excellent Majesty
in right of the Province of British Columbia.
1975
180-275-4379
 

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