PROVINCE OF BRITISH COLUMBIA Twenty-nmth Annual Report of the PURCHASING COMMISSION JANUARY 1 TO DECEMBER 31 1971 Printed by K. M. MacDonald, Printer to the Queen's Most Excellent Majesty in right of the Province of British Columbia. 1972 - Victoria, British Columbia, January 17, 1972. To Colonel the Honourable John R. Nicholson, P.C., O.B.E., Q.C., LL.D., Lieutenant-Governor of the Province of British Columbia. May it please Your Honour: Herewith I beg respectfully to submit the Annual Report of the Purchasing Commission of the Department of Finance for the period January 1, 1971, to December 31, 1971. W. A. C. BENNETT Minister of Finance The Honourable W. A. C. Bennett, Minister of Finance, Victoria, British Columbia. Sir: We have the honour to submit the Twenty-ninth Annual Report of the Purchasing Commission, covering the period January 1, 1971, to December 31, 1971. R. G. McKEE Chairman A. E. WEBB Member L. J. WALLACE Member Twenty-ninth Annual Report of the Purchasing Commission January 1 to December 31,1971 GENERAL As stated in previous Annual Reports, the total purchases under the Act include purchases made by the divisions of those departments with authority to purchase delegated under section 10 of the Act. Records for these divisions are therefore included in the table below. Department and Division Number of Purchase Orders Total Value of P urchase Orders 1970 1971 1970 1971 2,039 879 141 3,097 43,587 2,496 930 280 3,280 51,200 $ 5,092,400 11,300 64,930 2,073,370 53,869,400 $ 4,199,420 Provincial Secretary— 13,780 (6) Library Development Commission (e) Queen's Printer Finance—Purchasing Commission—For all de- 72,510 2,542,510 61,996,200 49,743 58,186 61,111,400 68,824,420 From the above table it will be noted that the total number of purchase orders issued in 1971 increased by 8,443, or 17 per cent, over the previous year, and the total value was $7,713,000 more than last year. Similarly, the total value of the purchase orders issued by the Commission staff increased over last year by $8,126,- 800, or 15 per cent. This is partly due to inflation but mainly to supplies for crews involved in make-work programmes and other Government endeavours to stimulate the Provincial economy, such as equipping another vocational school at Kamloops in 1971. The 19.5-per-cent drop in the value of purchases in 1971 by the Curriculum Resources Branch is due to the lag in timing of orders because of delayed decisions on certain revised textbooks which are now on order. As usual, the value of emergency purchase orders is included, but the number of them, 25,780, is not, as their total value is less than 5 per cent of the total for purchase orders in 1971. The details of emergency purchase orders are explained in chapter 3 of the Purchasing Manual. Again, to illustrate the value of bulk buying, three examples are cited— (1) The wholesale purchase of trucks—A public viewing of tenders on 156 trucks was held in Vancouver in June and again in October 1971 for an additional 79 trucks. These ranged from one-half ton to 4 ton in size and the total cost of these 235 units was $1,036,160. (2) The tires and tubes required by the Department of Highways were again summarized and quoted for each quarter of 1971. The yearly totals aggregated 7,130 tires and 3,180 tubes, and the cost was $329,300. Q 6 BRITISH COLUMBIA (3) The wholesale purchase of passenger-type vehicles—because the big three manufacturers indicated that there would be no fleet-owner discount on purchases of their equipment—the passenger-car needs of all departments were accumulated for three separate wholesale quotes in January, April, and October. They were further divided into three or four regions and the local dealers of each region were quoted. As a result, a total of 316 passenger cars was purchased at a total cost of $912,780, or an average of $2,890 per unit. The 185 trade-in units were auctioned off at four different cities throughout the Province and netted $62,215, which was a higher return than if they had been traded in. This recovery value of trade-ins had the effect of reducing the average price paid for the 316 vehicles by $197 per unit. As a comparison, the net wholesale price paid for 153 standard sedans this year was $2,774, whereas the few sedans purchased in 1971 under the old system averaged $3,130 net. STAFF The staff consists of 63 full-time employees plus two trainee technicians paid for by the Department of Education as reported last year. In addition, during 1971, a stockman was approved for the Victoria shop of the Business Machines Service Division. As a measure of efficiency, we have nine purchasing agents buying goods worth $62,000,000, or an average of $6,900,000 each, which is a most creditable showing exceeded by few other purchasing agents in British Columbia. BUSINESS MACHINES SERVICE DIVISION The description of the functions of this Division are covered by previous reports and by chapter 6 of the Purchasing Manual. Again, to show how the machine population is growing, two tables are given below. Table 1—Machines as at December 31,1970 Type of Machine Number in Departmental Offices Number in Vocational Schools Number in B.C. Institute of Technology Total Number 5,095 2,211 1,960 982 682 270 163 335 98 376 51 128 5,875 2,857 2,174 1,445 Dictation/transcription equipment and tape recorders Miscellaneous equipment—posting, bookkeeping, cash Totals as at December 31, 1970 10,248 4.9 1,450 10.0 653 3.3 12,351 Table 2—Machines as at December 31, 1971 Type of Machine Number in Departmental Offices Number in Vocational Schools Number in B.C. Institute of Technology Total Number I Typewriters (29.39 per cent electric)— Adding-machines and printing-calculators Dictation/transcription equipment and tape recorders Miscellaneous equipment—posting, bookkeeping, cash registers, etc _ _. Totals as at December 31, 1971 Percentage increase in 12 months 5,449 2,399 2,161 1,096 317 254 349 11,105 8.36 I 1,728 19.17 112 388 62 129 691 .58 6,369 3,104 2,477 1,574 13,524 9.49 REPORT OF PURCHASING COMMISSION Q 7 As shown in the foregoing tables, the machine population is now 13,524, an increase in 12 months of 9.49 per cent. The largest percentage increase is for vocational schools of 19.17 per cent. This was due mainly to purchases for the new vocational school at Kamloops. Again, the largest increase was for typewriters, with 139 manual machines at an average cost of $155, and 371 electric at an average cost of $409. The total cost of all the machine purchases for 1971 was $430,550. THE VANCOUVER OFFICE The functions of the Vancouver office of the Purchasing Commission are fully explained in chapter 5 of the manual. Suffice it to say here that the staff of nine, plus seven business machine technicians, under the able guidance of Mr. T. L. Vardy, Purchasing Agent 4, again had a successful year. THE SURPLUS MATERIALS DISPOSAL SECTION It is the responsibility of the Commission to sell all equipment and property declared in writing to be surplus by the department concerned. Efforts are, of course, first made to ensure that such surplus equipment cannot be used to advantage by some other department before advertising same for sale. The functions of this section are fully described in chapter 7 of the Purchasing Manual. To illustrate the variation of work in this section, the results are shown for two years: For Department of Highways— 1970 1971 $ $ (a) Equipment and scrap 89,910 50,140 (b) Houses and chattels (rights- of-way) 63,390 23,920 For other departments 47,900 74,480 201,200 148,540 The totals for Department of Highways equipment and houses for 1970 were much above the average, and surplus houses depend on location of the roads or bridges being constructed. The large increase in amount for other departments includes, for the first time, the results of auction sales throughout the Province of 185 surplus cars, as mentioned in the first part of this report. LANGFORD WAREHOUSE The functions of this warehouse are fully described in chapter 7 of the Purchasing Manual. The value of goods processed through this warehouse increased from $446,300 in 1970 to $658,490 in 1971. The increase was due to extra purchases of fire- fighting equipment because of the very bad fire season and extra purchases of camp equipment for the make-work programmes. CONCLUSION The Commission again gratefully acknowledges the specialized purchasing done under delegated authority by the Queen's Printer, the Director of the Curriculum Resources Branch, the Provincial Librarian and Archivist, and the Superintendent of the Library Development Commission. Printed by K. M. MacDonald, Printer to the Queen's Most Excellent Majesty in right of the Province of British Columbia. 1972 -" 180-172-362 #
BC Sessional Papers
Twenty-ninth Annual Report of the PURCHASING COMMISSION JANUARY 1 TO DECEMBER 31 1971 British Columbia. Legislative Assembly 1972
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