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Thirtieth Annual Report of the PURCHASING COMMISSION JANUARY 1 TO DECEMBER 31 1972 British Columbia. Legislative Assembly 1973

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 PROVINCE OF BRITISH COLUMBIA
Thirtieth Annual Report of the
PURCHASING COMMISSION
JANUARY 1 TO DECEMBER 31
1972
Printed by K. M. MacDonald, Printer to the Queen's Most Excellent Majesty
in right of the Province of British Columbia.
1973
 •
-
'Pi
 The Honourable David Barrett,
Minister of Finance, Victoria, B.C.
Sir: We have the honour to submit the Thirtieth Annual Report of the Purchasing Commission, covering the period January 1, 1972, to December 31, 1972.
T. L. VARDY
Chairman
A. E. WEBB
Member
L. J. WALLACE
Member
  Thirtieth Annual Report of the
Purchasing Commission
January 1 to December 31,1972
GENERAL
As stated in previous Annual Reports, the total purchases under the Act include purchases made by the divisions of those departments with authority to purchase delegated under section 10 of the Act. Records for these divisions are
therefore included in the table below.
Department and Division
Number of Purchase Orders
Total Value of Purchase Orders
1971
1972
1971
1972
Education—Curriculum Resources Branch	
Provincial Secretary—
(a) Provincial Library and Archives . 	
(b) Library Development Commission	
(c) Queen's Printer   _ _ _ 	
Finance—Purchasing Commission—For   all  de-
2,496
930
280
3,280
51,200
2,401
695
186
3,909
53,133
$
4,199,420
13,780
72,510
2,542,510
61,996,200
$
6,143,532
21,219
93,047
2,816,765
70,661,823
Totals    	
58,186
60,324
68,824,420
79,736,386
For 1972 there is an increase of expenditure in all divisions totalling $10,911,-
966 or 15.85 per cent and the number of purchase orders issued increased by 2,138
or 3.67 per cent.
The total value of purchases for the year is $79,736,386.
The value of emergency purchase orders is included in the above figure: there
is a slight increase of 965 over the previous year, giving a total of 26,745. The
introduction of the emergency purchase order, as it now exists, was 22 years ago,
the process, whilst adequate at that time, was not conceived to meld with the advanced progress made for the conduct of business operations in today's fields of
industry and commerce. The techniques of modern communication systems and
computer facilities allow a more sophisticated approach for obtaining urgent Government requirements; an investigation for updating the current procedure is to be
instigated in the forthcoming year.
Increase in commodity prices has been the accepted trend throughout the year;
some regarded as excessive, but it would serve little purpose, as far as this report
is concerned, to provide itemized lists. With competitive purchasing, by quotation
or tender, the Province is assured of obtaining the best market price available at
any particular time; the exception being those emergency purchases for which the
Purchasing Commission has had no initial or direct control.
STAFF
The staff consists of 67 employees, and includes two trainee technicians whose
salaries, as in previous years, are paid by the Department of Education. Also included are two employees attached to the Langford Warehouse on a temporary basis.
 FF 6
BRITISH COLUMBIA
1972 has been a year of change. R. G. McKee retired from his position of
Chairman in July and he held this office for seven years. The vacancy has been
filled by T. L. Vardy who, for the past 14 years, had been in charge of the Vancouver Office of the Purchasing Commission.
T. L. Clarke, Administrative Officer, retired in September after serving the
Province of British Columbia for over 50 years—an enviable record.
A. E. Webb retired as Deputy Minister of the Department of Public Works at
the end of the year and has submitted to the Legislative Assembly his letter of resignation as a Member of the Purchasing Commission. He became a Member in 1958
and will have served 14 years in this capacity.
As a result of Mr. Vardy's transfer to Victoria, F. H. Leonard of the Vancouver Office has been promoted and is the senior representative there.
The Chairman recognizes, appreciatively, the acceptance by the Victoria staff
of the disruptions occasioned by the above changes, the team-work whereby various
problems have been resolved, and the support he has received.
BUSINESS MACHINES SERVICE DIVISION
The Division has had a busy and effective year and, as noted in the accompanying tables, its responsibilities are progressively increasing with a growth rate of
accumulated machines at over 10 per cent.
Authority has been granted for the addition of a further trainee technician to
the staff and recruitment is under way. The cost of this employee will be charged
to the Department of Education.
Table 1—Machines as at December 31,1971
Type of Machine
Number in
Departmental
Offices
Number in
Vocational
Schools
Number in
B.C. Institute
of Technology
Total
Number
Typewriters (29.39 per cent electric),   	
Adding machines and printing calculators  	
Dictation/transcription equipment and tape-recorders
Miscellaneous equipment—posting, bookkeeping, cash
registers, etc    	
Totals as at December 31, 1971  	
Percentage increases in 12 months  _. _ 	
5,449
2,399
2,161
1,096
I
11,105
8.36
317
254
349
112
388
62
129
1,728
19.17
691
0.58
6,369
3,104
2,477
1,574
13,524
9.49
Table 2-—Machines as at December 31,1972
Type of Machine
Number in
Departmental
Offices
Number in
Vocational
Schools
Number in
B.C. Institute
of Technology
Total
Number
Typewriters (32.61 per cent electric)  	
Adding machines and printing calculators	
Dictation/transcription equipment and tape-recorders.
Miscellaneous equipment—posting, bookkeeping, cash
registers, etc..	
5,814        |           887
2,775                   359
2,466                   297
1,218        1           351
121
454
89
131
6,822
3,588
2,852
1,700
Totals as at December 31, 1972   	
12,273                 1,894
10.51        I          9.60
795
15.05
14,962
10.63
New machines purchased (all types) for the year totalled 1,621, with distribution of 81 per cent to Government offices, 11.7 per cent to vocational schools, and
7.3 per cent to B.C. Institute of Technology. Sales of used and obsolete equipment
were nominal; a total of 183 units being released for disposal.
The total cost of all the machine purchases for 1972 was $725,914.
 REPORT OF PURCHASING COMMISSION FF 7
THE VANCOUVER OFFICE
By competition, F. H. Leonard was awarded the responsibility of the Vancouver Office in August 1972 and elevated to Purchasing Agent 4. He took over
under difficult circumstances; due to promotion from within the office there was
an extended waiting-time for replacement appointments, a staff shortage, and a
severe disruption of normal procedural routines. With the help of a willing staff the
transition period to December was weathered satisfactorily and operation is in first-
class shape again.
T. I. Day, who joined the Purchasing Commission under the buyer training
programme, was regraded Purchasing Agent 1 and assumed duties previously carried
out by F. H. Leonard.
The staff, in total, remains unchanged; nine in the procurement division and
six in the business machines servicing section.
THE SURPLUS MATERIALS DISPOSAL SECTION
The demand on this section has been similar to that of previous years. There
is a steady flow of items throughout each year, covering a wide variety of products
which may be situated anywhere within the Province. Public disposal is via posting
of local notices, newspaper announcement or auction sale according to need. The
total of $158,795 is within 2 per cent of the mean of the yearly returns to Consolidated Revenue for the past six years.
SURPLUS DISPOSAL
1971 1972
For Department of Highways— $ $
(a) Equipment and scrap  50,140 72,365
(b) Houses and chattels  23,920 34,109
Other departments   74,480 52,321
148,540 158,795
LANGFORD WAREHOUSE
The warehouse has had, once again, an extremely productive year, demonstrating its ability to provide at short notice the necessities for establishing working
parties in the field.
The value of goods processed through the warehouse is $726,807, an increase
of 10.4 per cent over last year. The increase, both in 1971 and 1972, was due
largely to the introduction of the Accelerated Park Development Act, the Accelerated Park Development Fund Act, and the Accelerated Reforestation Fund Act,
all primarily intended as a means for creating employment. The warehouse was
therefore called upon to provide equipment to set up, throughout the Province,
"instantaneous" camps, several up to 100-man capacity to take care of housing,
feeding, and work equipment needs.
1971 1972
Value of goods processed  $658,490 $726,807
(The warehouse operates on a $10 vote and the balance is recoverable from
departments.)
 FF 8 BRITISH COLUMBIA
CONCLUSION
The Commission again gratefully acknowledges the specialized purchasing
done under delegated authority by the Queen's Printer, the Director of the Curriculum Resources Branch, the Provincial Librarian and Archivist, and the Superintendent of the Library Development Commission.
Printed by K. M. MacDonald, Printer to the Queen's Most Excellent Majesty
in right of the Province of British Columbia.
1973
180-773-5864

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