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Ministry of Provincial Secretary and Government Services Annual Report 1981/82 British Columbia. Legislative Assembly 1983

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Full Text

 Ministry of Provincial
Secretary and
Government Services
Annual Report
1981/82 I
BC
^W
Honourable James R. Chabot,
Provincial Secretary and
  Victoria, B.C., July 15, 1982
To His Honour the Lieutenant-Governor of the
province of British Columbia.
MAY IT PLEASE YOUR HONOUR:
p have the honour, sir, to submit herewith the report
of the Ministry of the Provincial Secretary and Government
^brvices, for ministry programs under the jurisdiction
of the Deputy Provincial Secretary, for the 1981-82
Eiscal year.
I have the honour to be,
Your most obedient servant.
JAMES R. CHABOT
Minister
  Victoria, B.C., July 15, 1982
The Honourable James R. Chabot
Provincial Secretary and Minister
of Government Services.
[  SIR: I have the honour to submit the annual report
for the programs of the Ministry of Provincial Secretary
land Government Services, for the fiscal year ended
|March31, 1982.
Deputy Provincial Secretary and
Deputy Minister of Government Services
  TABLE OF CONTENTS
BRANCH PAGE
Administration 1
Elections Branch 2
Information Services Branch 3
Queen's Printer 5
Lotteries Branch 9
Parliament Buildings Services 11
Postal Branch 13
Legislative Library 18
Government House 22
Protocol 26
First Citizens' Fund 27
Finance 29
Lottery Fund 30
Personnel Services Branch 32
Planning and Analysis 34
Recreation and Sport Branch 36
 \r.
'i f '10 '1   '' O rli
Cultural Services 41
Heritage Conservation Branch 46
Provincial Archives 50
Library Services 55
Provincial Museum 58
Central Microfilm Services 63
Government Information Programs 75
Acts Administered 77
Ministry Directory 78
 IT
Annual Report
Administration
KPPEALS TO THE LIEUTENANT-GOVERNOR-IN-CQUNCIL
There were  72 appeals initiated in the year,  under a number of
Acts:   66 were under the Motor Carrier Act, two under the Water Act,
three under the Pollution Control Act, and one under the Company Act.
ORDERS-IN-COUN CIL
The recent trend of reducing the number of Orders-in-Council
continued in the year. In all, 2,695 orders were passed by the
Lieutenant-Governor-in-Council  compared   with   2,899  in  the  previous
The resume of Orders-in-Council was prepared 46 times through the
year and distributed to approximately 1,200 individuals and
organizations. Some 750 of these were people who specifically requested
the resume, while the remainder went to MLA's, the news media in
British Columbia and government officials.
GREAT SEAL
The Great Seal of the province was used 302 times in 1981 compared
^ith 847 times in the previous year. The most frequent use (147 times)
was on letters patent, 46 times under the Provincial Court Act, 103
times on proclamations, and six times on miscellaneous documents.
oOo
 Annual RcTPort 19<
Elections Branch
The purpose of the Elections Branch is to provide timely ancj
efficient administration of all provincial elections, by-elections]
plebiscites and voter registration. The total application and management
of the Election Act is a vital and ongoing responsibility of the branch.
Among the various programs continuing or implemented during th<
fiscal year were:
Public awareness program
Improved registration process and timing
Voter information booth at the P.N.E.
Polling divisions - size reductions
Mapping division re-located to Victoria
Mapping project undertaken in conjunction
with the cartographic program at Camosun College
the cartographic program at Camosun College
Voters list, movement towards computerization
Legislative internship program
By-election officials and registrars of voters
Preliminary    study    and    planning     was    undertaken    regardim
computerizing the provincial voters lists and work was commenced o>
the   early   stages   of   enumeration   planning   and   some   Election   Acl
amendments.
During the year, visits were received from the Alberta anl
Saskatchewan Chief Electoral Officers and the Alberta Deputy Chiel
Electoral Officer. The annual conference of Canadian Election Official
in Edmonton this past year was attended by senior staff.
0O0
2-
 ^Information Services Branch
PURPOSE
The function of Information Services Branch is to provide, to the
Rublic, information on the programs and services of the ministry and to
give support and advice to the ministry on matters of public information.
In the former role, Information Services Branch collects, writes, and
edits materials for publication, arranges graphic design, printing, and
distribution  services  in  conjunction   with   the   originating   branch   or
division.   In addition, it assists in making contractural arrangements and
in obtaining   approval   to   publish   from   the   ministry   executive   and
Government Information Programs.
During      1981-82,      Information      Services      Branch      undertook
approximately 100 contracts with outside agencies and agents, including
photographers,   freelance   writers,  graphic   designers,   distributors,   and
Advertising agencies.
The division published 10 issues of Contact, an eight to 12-page
public service newsletter with a circulation of 33,000 and provided
informational and public relations support to a number of special
projects, such as the B.C. Canada Games Team, The B.C. Festival of the
Arts, and the Federal/Provincial Sport and Recreation Ministers'
Conference.
During fiscal year 1981-82, Information Services Branch issued 127
mews releases and organized numerous news conferences to make the
public aware of ministry programs and services.
To provide this range of services, Information Services Branch is
divided, by specialty, into three principal divisions: publication
management,   public   relations,   and  precinct   information.    The  latter
- 3
 Aill
iil Ili^iiopt IKIRt/R*^
consists  of  the   Parliament  Buildings  inquiry  desk  and tour  program
which during 1981-82 conducted 6,629 tours of 177,048 visitors.
The staff of Information Services Branch consists of the director
four public information officers, five full time tour guides, two support
staff and 12 part-time summer tour guides.
oOo
-4
 1 *11    I ■? # *T~1l''"!'I"li
/t•»-**•■***•■-» 1   o#i-»-%^^-«'*-i-   'iriQ-'i
Queen's Printer
OBJECTIVES
The objectives of the Queen's Printer are:
To meet the printing and stationery needs of the Legislative
Assembly and government ministries and agencies in the most
effective manner in terms of lowest cost, necessary quality
and required service.
To provide an effective publishing service for the Legislative
Assembly and to distribute selected government publications
to the public and government customers.
To   reduce   government   expenditures   for   photocopying   and
associated equipment to the lowest necessary level.
EEVEL
The Queen's Printer operates on a revenue-dependency basis
by meeting its costs from revenue generated by its activities.
In fiscal year 1981/82, the Queen's Printer increased its
revenue and scope of operations. Revenue increased by more than
one-quarter to over $27.0 million. The scope of operations was expanded
by the opening of a Queen's Printer Bookstore in Victoria and assuming
responsibility for photocopier management.
The following is a summary of the transactions during the year:
a. Printing requisitions . 23,200
b. Stationery requisitions 44,600
c. Publication orders 35,000
d. Suppliers' invoices 33,000
 Amiinl Rpiiort 1981'''S2
Improvements included the installation of new production
equipment and printing methods and updating and automating purchasing
systems and procedures. Plans were completed and approved t(
computerize the business, accounting and management informatioiJ
systems and preparations were completed to move the stationery store!
and publications mail order operations to a new 20,000 square foot supplj
centre in the Royal Oak district of Victoria. This new supply centre will
provide sufficient space for the more efficient and economical supply oil
stationery and publications.
IN-HOUSE PRINTING
Emphasis was placed on implementing measures to providjl
fast and ecomomical printing work in the Queen's Printer printing plantl
As a general rule, this work is restricted to short-lead time, low dollaJ
value, confidential or sensitive material or jobs requiring close liaisojl
between the originator and the printer. All other printing work if
contracted out to B.C. printing firms by the Queen' Printer.
The Queen's Printer plant completed over 18,000 jobs durinjl
1981/82, with a total value of over $6.0 million.
Typesetting and printing of Hansard was provided overnight
Significant cost savings for customers were achieved by a number o
means including:
a. The elimination of costly double keyboarding by the ability c>
the Queen's Printer computerized composition system fll
accept output from customers' word processors.
b. The elimination of costly negatives and metal plates for I
large number of medium run printing jobs.
c. Providing expert advice to customers on cost saving measurep
for various jobs.
6-
 ■CONTRACTED PRINTING
The Queen's Printer continued to contract out two-thirds (by
rvalue) of the printing work received.   Over 5,000 printing jobs with a
total value exceeding $10.0 million were awarded to commercial firms
Ion a competitive basis.
^STATIONERY
In   1981/82,   the   Queen's   Printer   processed   nearly   45,000
stationery requisitions with a total value of some $8.0 million.   This was
a noticeable increase in volume and was handled with increased
efficiency in both the stationery stores and purchasing elements. The
Rnproved service has resulted in the phasing out of stationery stores
operation in other ministries, notably the Ministry of Health.
The volume of business has become too great for the
Stationery Stores  Department, currently located in a  portion of  the
Queen's Printer building. The new supply centre will alleviate this.
PUBLICATIONS
The Queen's Printer Publications Section satisfied more than
B5,000 requests for publications from the general public, law firms and
[[government customers in  1981/82.   The value of the publications sold
was approximately $1.3 million.   The scope of operations was increased
by assuming the publishing function for government requisitions and a
Bimber of publications.
The Queen's Printer opened a bookstore in Victoria which has
•^available a wide range of government information and publications. The
Bookstore serves the greater Victoria area and sells approximately 2,600
publications per month.   Plans were also developed to open a bookstore
in Vancouver to increase the availability of government information and
publications, but this has been deferred until economic conditions
■improve.
 REPROGRAPHICS ANALYSIS
In   July   of   1981,   the   Queen's   Printer   was   assigned   tli
responsibility of rationalizing government-wide use of photocopying arjl
related   equipment.    There   are   some   1,400   photocopiers   located   i
government offices with an annual estimated cost of $4.0 million.
The Queen's Printer set up a system to provide advice tl
customers and to ensure that photocopier renewals and acquisitions well
the most effective for each application. Competition among photoeopj
suppliers has been increased and significant economies achieved. Anncy|
savings of over $260,000 have been identified to March 31, 1982.
The Queen's Printer publication Customer Guide to Effectfll
Photocopier Management for 1982 is assisting government administratis
managers to achieve additional savings.
ACCOUNTING STRUCTURE
The Queen's Printer Financial Services Section continued 1
improve    the    accounting    systems    required    to    support    a    prill
manufacturing operation, a retail stationery operation, a bookstore and!
mail order publishing operation  and  a  printing  stationery  purchasiil
operation, as well as the new Financial Administration Act.
Over 33,000 supplier invoices were processed for payment aile
recovery   action   taken   on   over    102,000   orders   from   public   ail
government customers.
oOo
 Annual Report 1981/82
BLotteries Branch
The branch administers the marketing and distribution of lottery
rackets for British Columbia. It also issues and controls all gaming
licences under the Lottery Act and regulations for bingos, raffles, social
pvents, and agricultural exhibitions.
The distribution of lottery tickets is made through approximately
205 non-profit organizations and their approximate 6,000 retail outlets.
■The service by these organizations provides funds for their community
Brojects   and    the   organizations   have    maintained    sales    levels    at
approximately 47 percent of the total sales in western Canada. The
fcranch arranges for the delivery of tickets and promotional products, and
Keviews   the   accountability   of   the   lottery   activities   of   nonprofit
organizations.
During the year, there were game changes and bonus draws which
provided additional cash prizes to ticket buyers.  The 1981 "Canada Cup"
hockey series   was promoted   with  additional  tickets  showing  scoring
times on the Express tickets. Cash proceeds are anticipated to be
Emilar to the last year and should continue to provide financial support
to the many community projects which are funded entirely or in part
through this activity.
oOo
 Anniici 1 Roof )i*t
1981/82
B.C
Lotteries Branch
Statistical Highlights 1981/82
Lottery Fund
Revenue received from Western Canada
Lottery Foundation during the period
of April 1, 1981 to March 31, 1982.
$ 25.2 million
Licensing
Estimated Gross Revenue
by
Organizations
$ 35 million
Estimated Charitable Donations by
Organizations
$ 10 million
Fees Collected
$ 335,000
Licences Issued:
Bingo
1,017
Ticket Raffles
1,495
Casino
543
Concessionaire
1
Social Clubs
37
Agricultural Fairs
18
- 10-
 ^Parliament Buildings Services
During 1982, the Building Services Branch was engaged primarily in
Restoration work in the Legislative Buildings. This and other projects
were   undertaken    with   the   assistance   of   the   ministry's   Heritage
Konservation Branch. Two hundred and thirty four projects, 197
undertaken on request from the British Columbia Buildings Corporation,
were completed in the year.
Work included the restoration of that area in the Legislative
Buildings commonly known as the "Treasury", allowing for the extension
of the Ministry of Intergovernmental Relations suite by adding a general
office waiting room,  and  an  executive  assistant's  office.    A  general
meeting room is located between the minister's office and the main
.entrance. The "Vault area", will have its restoration completed in 1982,
after extensive structural work, for use as a general public waiting
room.  The Legislative Precinct grounds lighting projects in the M.L.A.
Btarking area, and front driveway and entrances were completed.
Energy saving will result from the re-insulation of all Legislative
Buildings service piping carrying steam and water. This project entails
the removal of asbestos fibre insulation. Special equipment to handle
the asbestos removal has been developed by the Building Services Staff
in co-operation with the private sector, Workmen's Compensation Board
and the ministry's Training and Safety Programs Division. Information
on equipment and methods can be made available to anyone interested.
In keeping with the ministry's objective to provide a safe and
healthy   environment   in   the   Legislative   Buildings,   a   study   of   all
 Annual Report 1981/82
electrical-mechanical and safety systems which will enable the ministry
to embark on electrical-mechanical upgrading was conducted by privatl
consultants.
The Legislative Library area has undergone major restoration, witlj
extensive work being performed on slate, cupolas, roof drainage systems
and areas with sky-lights and glass domes.
A number of projects to aid in the housing and relocation oj
legislative and ministerial staffs has been completed.
The ministry's efforts to maintain decorative standards in thj
Legislative Buildings have required that our staff construct a number <S
special application furniture pieces and to repair and maintain specialtil
fabrics. Interior decoration and furniture layout projects for a numbej
of ministerial suites were completed.
The branch was involved again, in a variety of heritage projecra
including the Congregation Temple Emanuel Synagogue in Victoria, tffll
Courthouse in Grand Forks, and a seminar on Heritage Restoratial
practices in the City of Nelson. The expertise of the staff has become :
resource from which the private sector, the general public, and othe|
ministries can draw for practical and technical information q
restoration practices and techniques.
0O0
- 12
 Annual Report 1981/82
Postal Branch
The objective of the Postal Services Branch is to provide the most
Icost effective postal service for all B.C. government mail.
Ongoing programs include:
continual liaison with Canada Post Corporation,
Postal Services Project,
extension of overnight Priority Post service to and from B.C.
government locations throughout the province,
design of computerized Mailing List Management System,
continuing improvement and extension of service through the
Postal Services Courier system.
As a result of revisions in the federal postal system, changing postal
rates and a growing number of cost-reducing incentives have created a
demand   for   constant   analysis   and   development   of   alternatives   to
provincial mail services.
A Postal Services Project was established as a joint venture of the
Postal Services Branch and the Planning and Analysis Branch. The
objective is to make all B.C. government employees aware of new
Canada Post requirements for mail preparation, as well as cost effective
cervices available from the branch. For this project, each ministry has
appointed one person to coordinate the solution of all mail service
problems originating with that ministry.
The Postal Services  Project  aims  at   reducing projected  postage
costs by about 10 percent (refer to Chart 2).
Results of the above activities, to the end of the fiscal year, were:
avoiding DAILY expenditures of $3,500 in Canada Post postage
costs following the January 1, rate change.
 Annual Report 1981/82
reduced delivery time of two days through Canada Post foaj
properly prepared mail with no increase in Postal Serviceal
handling time;
increased   use   and   associated   cost-benefits   of   the   Postal!
Services Branch Priority Post delivery system from 30 - 35,0001
pounds per month to 50 - 55,000 pounds per month.
Priority Post,  the branch's unique  overnight  dispatch and  receipt]
service expanded from  28 designated locations to 38 points, including!
Calgary, Edmonton and B.C. House in London, England [which involves!
two-day delivery].
AUTOMATION
1. new equipment was acquired to reduce manual handling;
2. a new computer-assisted Mailing List Management System wail
designed which would reduce the number of wrong ori
duplicated addresses. The system is expected to begin in thel
1982/83 fiscal year and will produce mailing labels for at leastl
20 percent of all the outgoing mail produced in the first fiscal
year.
This project was led by the Planning and Analysis Branch.
POSTAL SERVICES VEHICLE SYSTEM
1. Increased service in the Victoria area has resulted in th<H
addition of 20 new locations.
2. The Vancouver and lower Mainland vehicle services hav$|
expanded and now serve government offices in Richmond!
Surrey and Maple Ridge.
3. In Kamloops, Nanaimo and Prince George, vehicle servical
continue with plans made to serve the Kelowna area in 1982.
4. Overnight service between Victoria and Vancouver attracteil
increasing   volume,   requiring   the   use   of   larger   vehicles!
-14
 Annual Report 1981/82
Planning was completed for an additional vehicle for bulk
mailings from the Queen's Printer which will also carry other
mail.
0O0
15
 An n 11 *i 1 R poort 1981 /H2
Chart 1
Volume of Mail
All B.C. government offices
not including
Crown Corporations,
Universities, etc.
50-
>/48.8M
>^43.0M
40-
(si
^^^36.6M
O
v^*33.7M
1-  30-
^--^^28.0M
<
/27.7M
2
LL.
o
co
S   20-
LU
i 18.6M
E
18.3M
10-
i             i              i              >              I              II
1976       1977       1978       1979        1980        1981       1982
- 16-
 •lfTrTii*tl  Rip'rii'irf   1QH"f -''R"?
Chart 2
Government
Postage Costs
$14.8
Postal
Project
Proposed
Savings
1977 1978 1979 1980 1981 1982
17-
 Annual Reiiort 1981/82
Legislative Library
The Legislative Library operates under the authority of the
Legislative Library Act to provide a full reference service to the
Members of the Legislative Assembly (MLA's).
MLA's, caucus research staffs, Legislative Assembly officials and:
press gallery members have priority in the services provided. As long as
there is no conflict and time is available, employees of the provincial
public service may also use the services for work-related needs. The
resources of the library are available to the public either by inter-library
loan or (when the Legislative Assembly is not sitting) by direct service.
Special arrangements for limited student access have been made with
the McPherson Library, University of Victoria.
In addition to its statutory obligation of providing reference service
for the Legislative Assembly, the library is also required, under cabinet
directive, to supply official bibliographical data for all of the provincial
government's publications.
REFERENCE SERVICES
The use of the library by MLA's and their staffs, the officers of the
House, and the press gallery again increased during the past year.   More
than 50 percent of the questions answered by the division came from tins!
prime clientele.   It should be noted that this percentage increase does!
not result from a smaller overall number of reference service requests!
the total number of questions also increased in 1981.
In keeping with the policy of maintaining the newspaper index ir
ten-year blocks, the division closed the 1971-1980 index at the end oil
18-
 Anni i*.'.il   Hfn^nH -'H')
December. The closing has permitted the staff to carry out a number of
{ necessary   revisions  in  the  index,   especially  in   the   area   of  subject
headings.
The 1971-1980 period was microfilmed in March in order to make it
Ireadily accessible to libraries and others  and copies of the film  are
available through Precision Micrographics of Vancouver.
CATALOGUING
The library is continuing to use the University of Toronto Library
■Automation System (UTLAS) catalogue support system to create
Imachine-readable records and to generate catalogue products, although
plow response time and delays in logging onto the system were persistent
problems throughout the year.
The Batch Catalogue Support System converstion of 1975-1978
■records   with   International   Standard   Book   Numbers   or   Library   of
Congress card numbers was completed as planned in January 1981. The
fcomplete conversion of card catalogue records to machine-readable form
is one of the library's long-term goals. During the summer of 1981 a
ptudy was undertaken with the help of the British Columbian Union
(Cataloguing   project   office   to   estimate   the   cost   of   retrospective
conversion, using the facilities presently available through UTLAS.   The
projected cost for complete conversion was  2.2 million 1981  dollars,
spent over an 8.5-year period. It was decided that a project of this size
geould not be justified in a period of government spending restraint.
A recognition of the need to involve public service staff more
Rctively in decisions about catalogue products and in the consideration of
long-range plans for bibliographic control led to the formation of the
Bibliographic   Planning    Committee.     The    committee,    made   up   of
representatives     from     Cataloguing,     Reference,     and     Government
Documents, has met periodically since May to discuss problem areas.
The committee reports to the Legislative Librarian and,to the Assistant
Librarian.
-19-
 Annual Report 1981.''''82
An inventory of the collection, the first since 1969, was begun in
1980.   The project had to be suspended temporarily because of staff
shortages, but the work was resumed in the autumn.  It is expected that!
the inventory will be completed during the first half of 1982.
CATALOGUING IN PUBLICATION
The library continued to participate in the Canadian Cataloguing in
Publication (CIP) program for monographic publications. In the fall on
1980 two independent but complementary programs were introduced
expanding the scope of CIP to include categories of materials noil
eligible for the Canadian CIP program. Full cataloguing data and|
standard numbers are now provided for serial publications, and standarc
numbers are assigned only to publications too slight to warrant full
cataloguing.
There was a substantial increase in the number of items processed
through the CIP programs during 1981. Through the Canadian CIlj
program, full cataloguing was prepared for 427 monographs, an increase
of 95 percent over the 1980 total. Approximately 275 ephemeral iterrijl
were assigned standard numbers only, an increase of 248 percent ovej|
the 1980 total.
A key factor in the growth of the CIP program was the passage o
Cabinet   Directive   80-2   in   August   1980.    This   directive   increasel
awareness    of    the    program    throughout    the    government.     Crovfl
corporations began for the first time to submit publications for CIP, anH
cooperation from ministries was improved.
The Cataloguing Department met several times through the yeajl
with the executive director of Government Information Services, who i
responsible of the co-ordination of government publications. Copies dj
the "Permission to Publish" forms, now required for all governmer:
publications, are being sent to the library for use in ensuring compliant!
with the CIP program and the library's deposit regulations.
20
 r,J      R|j-nfip1
S ACQUISITIONS AND COLLECTIONS
One of the major problems facing the division — and the library
[itself — is the ever-increasing cost of books, serials, and microforms.  In
an attempt to cope with the price rises, the staff examined all
[subscriptions and standing orders and as a result of the study a number of
pities were cancelled.
MICROFORMS
As a result of reorganization of the Central Microfilm Bureau, two
btaff members who had been seconded to the library for many years were
I added to the library.
On the recommendation of the Central Microfilm Bureau, the
library purchased a second planetary camera to supplement the original
equipment, most of which dates from 1947 when microfilming was first
undertaken by the library.
y30VERNMENT PUBLICATIONS
The task of acquiring and processing British Columbia government
material for the library's own collection and of preparing the Monthly
Khecklist of British Columbia Government Publications was again one of
the major undertakings of the Government  Publication Division.   The
number of individual titles received rose 18 percent from 1,482 in 1980
to 1,745 in 1981 and the number of periodical titles likewise increased by
20 percent.
The combined problems of limited shelf space and rising prices have
forced the library to discontinue collecting hard copy documents where
■microfilm or microfiche can be substituted.   The price of the loose sets
of the Command and Parliamentary Papers of the United Kingdom, for
^example, rose some  400 percent  in   1981.   The subscription has been
cancelled and microfiche sets are now being received.
oOo
21
 '\nmvil   Rf*riOT"t  I^IK'I /'sR/-*
Government House
Government House is the official residence - and houses the offices
- of His Honour the Lieutenant-Governor of British  Columbia.   Many
official hospitality functions are held in Government House.  During this
period,   more  than   16,300  guests   attended   luncheons,   dinners,   teas,;
receptions,    state    balls,   garden   parties,   performances,   tours,   and|
presentation/award ceremonies.
In addition to the many activities in Government House, the Housq
staff provided the administration required to support the schedule oic
official engagements of the Lieutenant-Governor away from Government
House.
In    February    1982   -    at    the    invitation   of    His   Honour   thc|
Lieutenant-Governor of British  Columbia - His Excellency  the   Righl
Honourable Edward Schreyer, Governor General of Canada, chaired i
Meeting      of      Canadian      Lieutenant-Governors      and      Territorial
Commissioners in Government House.   This was the first occasion thai!
this meeting has been held away from Ottawa since the 1920's, as well a:
the first occasion on which the Territorial Commissioners have been if
attendance.   In addition to the formal sessions and social events, tral
distinguished visitors were extended hospitality by Royal Roads Militaril
College and the Lester B. Pearson College of the Pacific.
Other distinguished visitors to Government House included The||
Graces the Duke and Duchess of Westminster, Mr. L. Shridath S!
Ramphal, Secretary-General of the Commonwealth, Dr. Jose Victrirffll
Secretary of State for Immigration for Portugal, Senator Libej|
Della-Briotte, Under-Secretary for Foreign Affairs for Italy, and
touring delegation of Parliamentarians of the North Atlantic Assembly.
-22
 Annual Report 1981/82
The   Honourable   F.L.   Jobin,   a   former   Lieutenant-Governor   of
Manitoba,  was a  visitor,   as  was  the  Honourable   C.  Irwin  Mcintosh,
[Lieutenant-Governor of Saskatchewan, who visited Victoria in March in
his capacity as a Senator of Jaycees International for the presentation of
the  Vanier  Awards of  the   Canada Jaycees'  Five  Outstanding   Young
■Canadians program.
High Commissioners Lord Moran of Britain, Edward Gale Latter of
■New Zealand, Dr. Yusufu Musu Maiangwa of Nigeria, and
■Lieutenant-General Benjamin Ndabila Mibenge of Zambia were
rentertained, as were Ambassadors J.R. Vanden Bloock of Belgium, Mario
Bilva-Concha of Chile, Dr. Erich Straetling of the Federal Republic of
fcermany, Abdo Ali Hamdan Al-Dairi of Iraq, Kiyohisa Mikanagi of
Japan, Naboth van Dijl of th Netherlands, Altaf A. Shaikh of Pakistan,
Jorge Pablo Fernandini of Peru, Dr. Luis Navega of Portugal, Kaj Bjork
iof Sweden, and Paul H. Robinson, Jr., of the United States of America.
Consular Officers stationed in British Columbia, representing
■Britain, France, Italy, Japan, Peru, and Portugal paid courtesy calls on
fthe Lieutenant-Governor, as did the Consul-General for Poland in
ftoronto.
Other notable visitors included M. Michel Dupuy, Canadian
Ambassador-Designate to France, British Columbia Agent General in the
Blnited Kingdom and Europe Alex. H. Hart, Burgemeester Wim Polak of
Amsterdam, Professors Elie Abel and Lyle Nelson of the Department of
Communications, Stanford University, and Dr. Lotta Hitschmanova,
Executive Director of the Unitarian Service Committee of Canada.
Military visitors to Victoria from Australia, France and the United
States of America were received by His Honour, as were Vice-Admiral J.
Andrew Fulton, Commander, Maritime Command, and the Staff and
Members of Course XXXV National Defence College (Canada), and a
touring delegation of Foreign Service Attaches.
 Annual Report 1981/82
A number of Awards and Presentations took place in Government
House. Honours were awarded by the Canadian Corps of
Commissionaires (Victoria and Vancouver Island), Children's International
Summer Villages, the Dominion of Canada Rifle Association (to the
competitors in the National Cadet Smallbore Championships), Duke of|
Edinburgh's Awards Programme, the Hallmark Society of Victoria,;
Queen's Venturers, and the Royal Life Saving Society Canada. Aj
luncheon was held in Government House in March to honour thej
recipients of the 1981 Vanier Awards of the Canada Jaycees' Five
Outstanding Young Canadians program.
A January Reception in honour of the British  Columbia Heritage
Trust   celebrated   the   publishing   of   Vice-Regal   Mansions   of   Britisl
Columbia,     a     history     of     British     Columbia's     Governors'     anc
Lieutenant-Governors' official residences.
Provincial   Government   employees   received   Continuous   Service
Awards at two consecutive evening ceremonies at which 353 employee;
received certificates recognizing 25 years' service,  and 90 employees
received gold watches for 35 years' service.
Guests of His Honour and Mrs. Bell-Irving were entertained a)
Government House concerts presented by the combined choirs of Sal
Mary's Church, Kerrisdale (Vancouver) and Brighton Junior College
(Britain), and the Senior Division of the Delta (B.C.) Youth Orchestral
At Christmas, the traditional program of carols was presented by tlf|
Victoria Citadel Band of the Salvation Army.
Several major evening social functions  were  held in GovernmeiJ|
House during the Premiers' Conference in August.
-24
 During the period, 51 tours of Government House were conducted,
affording more than 2,000 people - primarily elementary and secondary
school students - an opportunity to see the official residence of the
Lieutenant-Governor. Six of the tours involved young people visiting
British Columbia with the Open House Canada exchange program.
0O0
 Annual Report 1981/82
Protocol
The Chief of Protocol is responsible for acting or giving advice on
matters of protocol and precedence arising within the province and
planning and executing visits to the province by the Sovereign, members
of the Royal Family, the Governor General, heads of state and
government, high commissioners and ambassadors, and other I
distinguished people.
The province was favoured by a visit from Their Excellencies the
Right Honourable Edward Schreyer, Governor General of Canada, and
Mrs. Schreyer from February 1-6. Their Excellencies spent time in
Vancouver, Nanaimo, Parksville and Prince George.
From August 11-14, the Province hosted the 22nd Annual Premier'sJ|
Conference which took place in Victoria and Vancouver.
Eighteen high commissioners and ambassadors visited the provincej|
during 1981.
oOo
-26
 [First Citizens' Fund
The primary objectives of the First  Citizens' Fund Administration
Branch are to:
Process applications to the First Citizens' Fund according to
the fund's policy and guidelines.
Co-ordinate the meetings of the Advisory Committee which
'makes recommendations on all applications to the fund.
Carry out research and evaluation.
The   First    Citizens'   Fund   was   established   under   the    Surplus
Appropriation Act in 1969.
An Endowment of $25 million was set-up as a perpetual fund which
is used to finance grants.
The  fund   helps  support   projects   and programs that  enhance  or
develop the cultural, educational, economic, recreational life-style and
fcommunity  facilities   of   North   American  Indians   resident   in  British
Columbia.
The    branch   prepares    progress    reports    and    conducts    on-site
Bnspeetions of projects conducted with authorized grants.
In 1981, there were four meetings of the Advisory Committee which
considered   423   applications   totalling   $10,019,475   and   recommended
approval  of   291   applications   totalling  $3,936,708.    In   addition,   the
Riinistry authorized the First Citizens' Fund to provide allocations to pay
the salary of a program director at each of the 16 Native Friendship
Centres which totalled $211,118 for the year.
The fund also contributed to the support of post secondary students
in the form of bursaries and Canada Student Loan Repayments. In 1981,
a total of $215,441 was allocated in 254 individual awards.
 Anniuili^Hnrt 1981/82
The First Citizens' Fund Administration consists of a director, two
project officers, and support staff. During the year a computerized
administration system was implemented.
0O0
- 28
 '\i~itii i*il  Rp'nni'i' 'MM'f ;'M*?'
[Finance
This division provides the financial services for the ministry, the
■Legislature,    the    Premier's    Office,    Ministry    of    Intergovernmental
Relations and the Auditor General.
Financial  Services   has   27   employees   and   is  divided   into  three
Sections: Budget and Audit, Accounts, and Payroll.
Budget   and   Audit   Section  is  responsible  for   the  correlation  of
estimates, assists in  the  preparation of divisional  budgets,   monitors
expenditures and provides financial and systems audit services to the
ministry.
Accounts Section is responsible for the preparation of expenditure
and journal vouchers,  the  maintenance and control of contracts, and
^counting for revenue.
Payroll Section is responsible for the preparation of all payroll data,
and distribution of cheques.
The Financial Administration Act, enacted in 1981, has resulted in
numerous amendments to the administration and control of the financial
affairs of the ministry.
To meet the requirements of this act, new methods and procedures
are being studied and designed. A new system for control of spending
authority and cash advances has been started. During the 1982/83 fiscal
year, Financial Services will start a new financial management reporting
system. It is expected that the new reports will be more up-to-date and
will provide management with a valuable tool for administering and
controlling their available funds.
oOo
- 29
 I"10   t     'O *"l
Lottery Fund
The branch was established to administer the distribution of net
proceeds gained through the conduct of lotteries in the province.
The funds are intended to be used for the benefit of all British
Columbians. This objective is approached in two basic ways: througi
block funding of other grant programs, and through direct Lottery Funi
Grants.
During the 1981/82 fiscal year, proceeds available for granting|
purposes topped $21.25 million. Over $12.0 million of this was
distributed by other grant programs as follows:
Cultural programs, (including the
B.C. Festival of the Arts) $3,850,000
Recreation and sports programs,
(including B.C. Games) $4,270,000
B.C. Heritage Trust $1,250,000
B.C. Health Care Research
Foundation $2,700,000
The branch arranged payment of close to 2,000 direct granil
including 1,757 approved under the new Travel Assistance Program. Thill
total actually paid out was over $3.75 million. Commitments towaSI
other approved grants totalled nearly $7.0 million at the end of tlijl
fiscal year.
Applications for project grants were down some 70 percent from tral
previous year to 421, presumably reflecting the economic situatioll
Travel grant requests were almost the same — 2,676 — compared will
2,718 the previous year.
30 -
 Annual Report 1981/82
DIRECT LOTTERY FUND GRANTS (excluding travel)
Grant-
Number
Average
Thousands
of
%
Total
%
Grant
of    $
Grants
$
Amount
Under   10
113
66.5
$   344,147
11
$  3,045
10— 25
28
16.5
404,021
13
14,429
25 — '50
13
7.6
506,229
16
38,941
50—100
10
5.9
587,000
19
58,700
100—500
5
2.9
630,439
20
126,088
Over  500
1
.6
666,700
21
666,700
Total
170
100
$3,138,536
100
$18,462
oOo
31
 fit Reoort r
Personnel Services Branch
The Personnel Services Branch supplies personnel administration
services to the Premier's Office, Ministry of Intergovernmental
Relations, and the Ministry of Provincial Secretary and Government
Services, excluding the Public Service Commission and the Government
Employee Relations Bureau.
The activities of the Personnel Services Branch complement those
of the Public Service Commission, Government Employee Relations
Bureau, and Treasury Board staff whose policies directly influence
personnel administration. The functions carried out on behalf of the
client ministries involve the coordination and supervision of labour
relations, organization and classification analysis, recruitment and
selection, staff training and staff safety.
The 1981-82 fiscal year was highlighted by several new
developments.
The branch recruited its first full-time staff training and safety
officer. The development of an effective training and safety program
should be of tremendous assistance to managers, supervisors and other
employees as the ministry attempts to upgrade the quality and skills of
all levels of staff within our very diverse ministry.
During the 1981-82 fiscal year, fewer than 50 tuition subsidy,
assistance payments were made, reflecting low funding rather than lack
of need or demand for training. Personnel Services received far mora
requests for training and consultation from managers and supervisors
than it was possible to provide, given the limited resources allocated toj|
this activity.
 Annual Repor
By fiscal year-end, the branch had begun recruiting for its first
full-time manager. This position is expected to play a vital role in
[streamlining office systems to achieve faster recruitment, classification
' and labour relations action. The branch acquired several word processing
-stations and a printer and has begun programming of this equipment,
[substantial service improvements are expected once the equipment is in
full use.
Another improvement was the introduction of a ministry
; classification committee initially comprised of several Personnel
: Officers with a Government Employee Relations Bureau representative
; as an ex-officio member. This process speeds-up classification reviews
[and will result in more fair and consistent application of the
! classification system.
More than  550 people were recruited in 1981-82.   This represents
: both permanent staff and temporary appointments.  The many stages of
^recruitment from initial receipt of documentation  from client branches
[through the actual selection of staff and processing of pay action forms
and other  implementation documents,  use a major  part  of  personnel
services' available resources.
By year end, the branch provided personnel services to a work force
; of more than 1,000.
oOo
 Annual Rene
Planning and Analysis
The Planning and Analysis Branch was established in 1981 to provide !
planning and analytical support services to the ministry executive and to
assist branches as required.
The nature of the work is project oriented and covers the following
range of activities:
Policy Planning and Analysis
Program Evaluation
Legislation
Information Systems Development
Word Processing Services
Operations Review
The branch undertook three major projects in the 1981/82 fiscal
year:
1. A government wide study into records management policies
and procedures.
2. A review of the mailing list system used for government
publications.
3. A review of Postal Services Branch operations, equipment,
organization and staffing needs and the introduction of cost
saving measures to take full advantage of new Canada Post
volume discounts.
The  results  of  the  records management study recommended the
establishment    of    a   comprehensive    records    management    program
including a records centre for the Victoria area.  The study was endorsed
by Treasury Board and funding was provided for the 1982/83 fiscal year, j
Costs in excess of $0.5 million per year will be avoided by implementing '■
the new program.
-34
 Ann ual Report 1981 /82
With reference to the mailing list system, a major overhaul of the
existing system was recommended. A new system was designed and
implementation will begin in the 1982/83 fiscal year. The major
advantages of the new system .will be to minimize multiple mailing and
to provide a more responsive and effective system to user ministries.
The review of the Postal Branch and the introduction of measures to
j achieve economies in postage costs will also continue into the 1982/83
fiscal year.  Improvements to the mailing list system, the introduction of
automated mailing equipment, and the pre-sorting of volume mailings
will result in avoiding costs in excess of $1.2 million for 1982/83.
The  branch   is   also   involved   in  the   area   of   office   information
[systems, and in particular, the rapidly expanding word processing field.
[Advanced office systems expertise and training services are provided to
other branches by Planning and Analysis staff.
Additional projects of the branch include: Financial Systems
Development, an Inter-ministry Task Force on Seniors, and an
Ergonomics Study.
oOo
 Annual Report 1981/82
Recreation and Sport Branch
The main goal of the Recreation and Sport Branch is to encourage
the provision of recreation and sport opportunities for British Columbia
residents. This is done by providing program and policy advice to the
minister and providing financial assistance and advisory services on
behalf of the provincial government to 100 provincial sport and
recreation associations and 400 community recreation agencies.
Programs cover four main areas:
"Community Facility Assistance
"Volunteer Leadership Development
"Individual Recognition and Skill Development
"Organization Support and Provincial Coordination
The Facilities Program assists with the development and design of
recreation and  sport  facilities.   The  Volunteer Staff   and   Leadership
Programs assist with the training of volunteer and professional staff who
help organize programs to provide specific opportunities.   The Individual
Recognition and  Skill Development  areas provide special support  for
those reaching up to and beyond provincial levels of excellence, while
the Organization Support and Provincial Coordination contains our "nuts
and bolts" support for the administration of organizations and encourages
improved    planning    and    coordination    leading    to    more    effective
functioning of this multimillion dollar system.
COMMUNITY FACILITY ASSISTANCE
The Recreation Facilities Assistance Program committed $6,400,000
to help build 92 facilities across the province on a cost-shared basis. The
program moved to separate offices and has since been suspended as part!
of the fiscal restraint program.   However,  essential advisory servieesl
36
 Annual Report 1981/82
will be continued to help communities make additions or modifications to
their existing facilities. In the course of the year, the Facility Advisory
Unit produced 21 design Teehkits, answered 226 enquiries and published
three major design documents: A Development Guide for Indoor Racquet
Sports, A Disabled Access Guide and a Theatre Handbook adapted from
an Alberta document.
VOLUNTEER LEADERSHIP DEVELOPMENT
Working   with   recreation   commissions   and   provincial   sport   and
I recreation associations the branch helped train:
4,810 coaches in 305 courses
7,045 officials in 475 courses
1,200 administrators in  55 courses
735 instructors in  51 courses
1,697 volunteers in    9 courses
A further $160,000 was provided through Special Project Grants to
165 community projects to  help  train  volunteers  and  introduce   new
program ideas.   A Recreation Commissioner Handbook was produced to
■assist appointed commissioners and three regional training projects of
Ifitness leadership and pre-school leadership were held in Prince George,
■ Kamloops and Courtenay.
A first draft was completed of Volunteer Leadership Development
■Strategy Document that   would improve the awareness  and  ability  of
volunteers to access volunteer training programs.
Perhaps the most significant advance in the year was the successful
field testing of the B.C. SportsAid Program. This program is designed to
train volunteers in injury prevention, first aid, taping, etc., so that our
gymnasia and playing fields are safer places for play.
 Incentive    Program    and    another    43   positions    received    continuing!
assistance.     The    establishment    of    the   first    Regional    Recreation
• Coordinator   of   the   Queen   Charlotte   Islands   and   the  first   Regional
Recreation  Coordinator  of  the  Disabled  in Victoria,   were two major |
achievements.
The Provincial Leisure Development Course now attracts some of
the most outstanding instructors in North America and a full capacity
class of 41 recreation leaders attended this one-week, live-in session in
Kamloops.   In sport,   12  Development .Coordinators  were provided tol
extend sport  to all areas and groups  within the province at  a totall
program cost of $500,000.   Subsidies totalling $715,800 were paid to 37|
provincial associations to cover part of their staff costs in coordinating!
some   100,000   volunteers   who   help   provide   recreation   and   sport
participation opportunities in all areas of B.C.
INDIVIDUAL RECOGNITION AND SKILL DEVELOPMENT
Twelve thousand players and athletes were involved in Provincial
Team   Training   Camps   at   a   cost   of   $262,000.    Athlete   assistancll
programs helped  hundreds of individuals   of 300 applicants for Nandg
Greene Scholarships 26 were awarded,  500  high school athletes  were
subsidized   at   $100   per   athlete   to   attend   the   B.C.   School   Sports!
Development Camps.
Eleven athletes won the Premier's Athletic Award and 240 athletesl
benefitted  from   our   High   Performance   Athlete   Assistance   Programs
which, for the first time, included disabled athletes. With th«l
cooperation of the Ministry of Universities, Science and Communicatioifl
approximately 620 students were given B.C. Athletic Awards of $1,00(0
per person.
The Run-Walk-Cycle-Swim-Skate program attracted 3,00(0
participants seeking awards for completing certain distance goalslj
Grants  of $36,950  were given to the  Royal Life Saving Society am
-38-
 An ?n in I R oni
§75,200   to   the   Red   Cross   Society   to   help   provide   swimming   and
Efeguarding training to 112,500 individuals.
The   twice   annual   B.C.    Games   involved    130,000   athletes   in
ilay-downs leading to the final events in Comox/Courtenay and Trail.
The  Northern  B.C  Winter  Games   received   a  grant   of  $50,000   and
Operation Track-shoes ($11,000 granted) involved 700 mentally retarded
mdividuals in this annual event in Victoria.
Branch staff were deeply involved in organizing the 300 B.C.
athletes who attended the Canada Games at Thunder Bay. Sound
organization and high team spirit has made it easy to conclude that
British Columbia is on its way to reclaiming national prominence in sport.
The establishment in B.C.  of four National Training Centres, for
rowing, soccer, field hockey and middle distance running through the
Kbint efforts  of  provincial  and  national  sport  governing  bodies,  B.C.
miiversities and the federal and provincial governments set a precedent.
This was accomplished in part through the creation of B.C.'s Road to the
Olympics Program that will capitalize on the potential to attract
pre-Olympic visits of national teams to B.C. prior to the Los Angeles
Olympics.
ORGANIZATION SUPPORT AND DEVELOPMENT
Totalling $330,000 Provincial Association Administrative Grants
were provided to 77 organizations to help cover administrative
expenses. The B.C. Administrative Centre for Sport, Recreation and
Fitness, Vancouver received another $250,000.
A total of $40,000 for Recreation Master Plan grants was approved.
The Discovery Kit, designed to help communities evaluate and improve
their abilities to provide recreation and sport opportunities, was
completed.    The   first   planning   exchange   meeting   of   the   four   key
 in•'!I R#>nni"*t' 1CW
umbrella  groups —  the  B.C.   Recreation  Association,  Sport  B.C.,  the
Outdoor Recreation Council and B.C. School Sports was hosted.
The branch's inter-ministerial efforts in the area of fitness, resulted
in the Ministry of Health adopting a strong position in implementing
fitness objectives and the Ministry of Education continuing its policy of
daily physical education.
The highlight of the year was our minister's hosting of the
Federal-Provincial Sport and Recreation Ministers' Conference in
Vancouver where significant progress was made on matters ranging from
a National Recreation Statement to revisions in support programs for
high performance athletes.
This year, the branch completed the first complete compendium of
the 70 B.C. acts that include references to recreation and undertook
special initiatives as part of the International Year of the Disabled.
These included a special report of the state of sport integration for the
disabled, a provisional discussion paper on provincial development of
sport and recreation for the disabled, and a review of resource materials!
in this theme area.
The  branch   made  some   changes  to   create   a  more  streamlined!
organization.   The executive was reduced from six to four and positions!
were  redeployed to  more  adequately  deal   with   volunteer  leadership
development and continued advisory services relating to facilities and
recreation planning.
0O0
40
 /% Y"l f 11 I *"* 1      Poll £ % I rf       | O <
[Cultural Services
Cultural Services Branch acts on behalf of government to stimulate
and encourage the creation, performance and appreciation of the arts in
British   Columbia,   as   well   as   the   preservation,   conservation   and
appreciation of cultural and historic objects in museums.
The branch administers several financial assistance programs
including community activities, professional performance, touring, skills
development, and cultural industries. It also provides advisory and
consultative services to the arts community, while increasing the
awareness of cultural development for all citizens of the province in
various ways.
The   branch   is   responsible   for   facilitating   government   support,
maintaining communication and liaison with the arts community,  with
ftiational and other provincial arts  agencies and  with other provincial
bodies involved in arts.
One of the major responsibilities of Cultural Services Branch is the
administration of the British Columbia Cultural Fund which provides
assistance to the major professional arts groups, and community arts
councils, and provides scholarships, bursaries and individual awards. It is
a perpetual endowment fund with the annual interest being used for
grants.
> Since 1975, interest from the fund has been augmented by revenues
from the B.C. Lottery Fund, which now accounts for over 65 percent of
all monies allocated in this area.
More than $3.5 million was granted to major professional arts
{institutions and organizations in the field of music, dance, theatre,
crafts, visual and literary arts during 1981 on the recommendation of
 Intiii'il Rfrnort 1981 SR**
the British Columbia Arts Board, a 15 member committee appointed bj
the minister, representing all regions of the province and all discipline^
of the arts.
NEW PROGRAMS
A new $1.0 million program was initiated this year to subsidize th«|
operating costs of museums which provide a major service within then
community and which are accessible to the public on a regular basis
This program represented a consolidation and expansion of previoij
museum funding programs, and parallels current funding for art galleries|
The program is designed to encourage and assist the preservation
and protection of our provincial heritage and offers an incentive tt
increase quality and service standards.
Planning started this year for the British Columbia Festival of thl
Arts which will involve more than 100,000 British Columbians and wij
feature the best amateur artist of the province.   Cultural Services stafi
assisted in the planning of this program which is now administered by
separate external body.
The Festival, aimed at stimulating enthusiasm and participation c
the community level, will be held in Kamloops in June, 1982, and w|J
represent the efforts of many volunteers throughout the province. It wij
also provide a prestigious focus to highlight the impressive range :jj
young talent found in our province. Competitions will include the arei|
of dance, voice, music, visual arts and film.
The branch also initiated the Interest Subsidy Program to assil
provincial publishers. This loan-interest subsidy was introduced to he'l
offset the competitive advantage of other Canadian publishers ail
promote financial stability within B.C.'s publishing industry.
A new program known as "Artists in Residence" was introduced asi
companion to the current assistance provided for artists performing 1
42
 H3 - - ■>. ■. ,.~, s.^.*-   -* i"i o 'S   / o
schools.   Under this program, artists and schools combine to provide arts
awareness, knowledge and enrichment for both students and teachers.
This year also saw the development of the National Opera Training
Centre in Victoria. This centre will provide advanced training for young
singers who have completed their academic studies, and are about to
begin their professional careers. The centre, which receives grants from
the Canada Council and the Province, is the first national institution for
cultural training to be established in British Columbia.
SPECIAL PROJECTS
The British Columbia Art Collection catalogue was published
coinciding with the opening of the largest-ever exhibition of the
collection held in the Robson Square Media Centre. This exhibition
included over 100 pieces representing several artistic media selected
from the more than 750 items in the collection which is normally on
display in public areas of provincial government offices.
Another exhibition, "B.C. Presents...", a show of contemporary
artworks selected from B.C. Art Collection, was shown during "Canada
Days" at the Burmingham (England) Festival.
For the first time in its 10-year history, the Association of
Television and Radio Artists (ACTRA) held its annual awards ceremonies
outside of Toronto in Vancouver. Cultural Services Branch assisted in
this nationally televised event which involved many well-known British
Columbian artists.
Many workshops and seminars were organized, including a series of
workshops by Alvin Reiss, editor of Arts Management Newsletter, on
"How to Identify and Reach Your Public" held at various locations.
Reiss, an acknowledged expert in the field of arts marketing, also
prepared a special paper on the subject for inclusion in the branch
publication, Arts Advisor, to assist arts organizations in future planning.
 Pr.5i"ifii",f  '1 f'IR'l '''R*?
ANNUAL ACTIVITIES
In addition to Arts Advisor, the branch published four issues of its
newsletter, Arts B.C., as well as the annual Programs Brochure, and
Grants, Awards and Subsidies, which lists and explains every grant and
award made by the branch during the previous fiscal year.
During the year, the consolidation and restructuring of the branch
continued, moving or adding staff to administer the new Museums
Assistance Program, Consulting Services, and Program Development and
Administration.
Consulting Services is responsible for providing assistance in the
areas of professional, community and regional support, skills
development, and cultural industries, as well as providing advisory and
consultative services to all clients.
Program Development is responsible for branch research, programs
and policy development, publications, finance and administration.
During 1981, 222 young British Columbians from more than 42
communities were granted more than $200,000 to help them study fine
arts under the Scholarship and Bursary program. Assistance is available
in the areas of music, dance, theatre, visual arts, arts administration,
crafts and creative writing for study at institutions anywhere in the
world.
This year, 22 Special Merit Awards were granted for the first time
to students who applied in the winter study category. They were
provided additional assistance, over and above their normal awards, as
special recognition for "outstanding talent and exceptional promise".
Only one of the five  Professional Study Awards available  in all
disciplines was given this year.   This $5,000 award went to coloratura
soprano Leslie Allison of  Coquitlam  to undertake intense professional I
coaching in Vienna with one of the world's formost coloratura sopranos,
Madame    Rita    Streich.      These    awards    are    provided    to    assist
-44-
 professional training programs undertaken by students who have
completed their formal studies and who are about to embark on a
professional career.
Direct assistance of almost $430,000 was provided to a network of
78 community arts councils throughout the province, to support local and
amateur arts activities. This assistance is provided on the basis of
population served, and matches funds provided by local government and
other revenue earned through local projects.
Assistance was also provided to local communities under the Arts
Resource Touring Subsidy (ARTS), which helps communities outside the
principal population centres to hear, see and enjoy major performing
artists. Support this year was provided to 40 communities and involved
over 200 events.
oOo
 Annual Report 1981/82
Heritage Conservation Branch
The purpose of the Heritage Conservation Branch is to carry out the
responsibilities of the Heritage Conservation Act with its overall
direction to "encourage and facilitate the protection and conservation of
heritage property in the province." The branch also provides support
services to the British Columbia Heritage Trust and the Provincial;
Heritage Advisory Board.
A major priority in 1981 was the Barkerville Restoration program j
which, now in its second year, provided several new services, including j
fire protection, water and sewer systems, in the Barkerville Historic j
Park.
During the year, the Provincial Heritage Advisory Board met four!
times.    The   board   visited   Revelstoke,   Williams   Lake,   Burnaby   and
Victoria, and made recommendations to the minister on a number off
provincial heritage matters.   The board made a special, on-site visit to
the Cascade Wilderness area to hike on its historic trails.
One of the major accomplishments of the 1981 heritage program!
was the recognition by the World Heritage Committee of Anthony Island!
in the Queen Charlotte Islands as a World Heritage Site. Further!
conservation work was undertaken at Ninstints Village on Anthony Island]
during 1981.
PLANNING, RESEARCH AND INTERPRETATION DIVISION
The division has three major functions: heritage planning, researchil
and interpretation services.
The Planning Section in the past year coordinated work on severaffl
site concept and master plans, including the Barkerville MasterplanfJ
currently  nearing  completion,   the   Keremeos  Grist  Mill Master  Plan||
-46
 [craigflower Schoolhouse Masterplan, Anthony Island Park Management
Plan, and O'Keefe Ranch Concept Plan.
The Research Section assists the branch in site planning, restoration
and heritage inventory, as well as providing services to the Provincial
[Heritage Advisory Board.   In 1981, research reports were completed on
the Quintette Tunnels near Hope, the Pandosy Mission near Kelowna, the
iSouth Cowichan Lawn Tennis Club near Duncan, the Beach Acres Holiday
Resort in Parksville and the C.P.R. Roundhouse in Vancouver.   Also, a
documentary site history was completed for Cottonwood House Historic
rPark and another one, for Ruckle Park, is nearing completion. To guide
^restoration and development decisions, research reports were prepared
for several buildings at Barkerville, notably the Chi Kung Tong, Yan War
Store, Eldorado Dancing and Billiard Saloon and the Richfield Court
;,House.
In order to increase public awareness and understanding of British
| Columbia's heritage, the Interpretation Section published four issues of
■Datum, two occasional papers and the branch annual research report.   It
also oganized and sponsored three heritage seminars, and printed revised
feStop-of-Interest   Plaques   Guide   and   historic   house   brochures.    The
Regional Advisors Program improved its services through the fabrication
of a prehistoric artifact kit available on loan to advisors for lectures,
■workshops, and school visits. The Resource Information Centre added
lover 1,000 volumes to its collection and enhanced information services
to the general public. Finally, draft policy guidelines for
■commemorative plaquing were prepared to guide provincial programs of
■heritage commmeration and roadside interpretation.
RESOURCE MANAGEMENT DIVISION
During the year the division's Impact Assessment Program issued 35
■ninisterial orders and three permits under the Heritage  Conservation
 Report 1981/82
Act. As well, a total of 1,200 development projects were screened. A1
major archaeological excavation was initiated in the Slocan Valley in
conjunction with the Ministry of Transportation and Highways. Smallea
excavations designed to mitigate impacts were undertaken at Duncan,
Haney and on the shores of Columbia Lake. The Impact Assessment
Section also completed two major projects: a branch position paper on
the Peace River Site C hydroelectric project, and Guidelines for
Heritage Impact Assessment in B.C.
The Inventory and Evaluation Section completed major resource
inventory projects in the Fraser River Estuary, The Slocan Valley and the
Kispiox area. A total of 422 heritage sites were added to the provincia
inventory. Completed historic inventories included a study of BritisM
Columbia Buildings Corporation heritage structures and an inventory of
heritage schools in the province. A major capability mapping project
was undertaken, and Guidelines for Evaluating Archaeological Resources
was completed.
During the year, the division became responsible for thel
maintenance of branch heritage properties; currently five historic houses!
in the Victoria area. The division was involved in the preparation of the!
Anthony Island Park Management Plan. In conjunction with the Ministral
of Lands, Parks and Housing, the branch developed a publral
interpretation facility at Petroglyph Park near Nanaimo. Highlights ofb
this project include major trail upgrading, conservation work ancr
interpretive signs. Eleven "casts" of petroglyphs have been provider
which will allow the public to take "rubbings" from the casts rather tharf
from the originals.
RESTORATION SERVICES DIVISION
The division supports the branch's goal through its professional anch
technical services working towards better understanding and pubial
awareness of  our architectural heritage.   Divisional programs inclucffll
48
 Annual Report 1981SR**
■supplying information to municipalities, groups and individuals,
■assistance with restoration of buildings and sites, and area conservation
land revitalization.
During the year the division responded to 16 requests for
■professional assistance and advice on heritage conservation from
■municipal authorities throughout the province. The restoration of five
■buildings was completed, eight other restoration projects are in hand and
■stabilization projects are currently underway on a further six buildings.
Consultant reports have been received on subjects ranging from project
[feasibility to planning stabilization and restoration. Of 12 reports that
■were initiated in 1981, eight have been completed. Area revitalization
■projects are underway in Armstrong, Nanaimo, Nelson, New
■Westminster and Rossland. At Barkerville Historic Park stabilization
r and restoration was conducted on some 15 buildings including most
rnotably the Richfield Courthouse, Mrs. Hauser's House, and the
Abandoned Miner's Cabin. The reconstruction of the Lung Duck Tong is
Blearing completion and will provide a fully operational Chinese
Frestaurant in June 1982.
During the year 1981, the Capital Works Contract totalled slightly in
excess of $2,400,000 — most of which was for the restoration of
Barkerville Historic Park, while during the same period, the B.C.
Heritage Trust Capital Works Contracts totalled slightly in excess of
$270,500 for stabilizing and/or restoration of buildings which include Hat
■Creek Ranch House, Craigflower Schoolhouse and the Keremeos Grist
Bill.
oOo
 Annual Report 1981/82
Provincial Archives
The Provincial Archives is responsible for acquiring, organizing and |
making   available   to   researchers   written,   visual   and   sound   records
relating to the history of British Columbia.
Activities are divided into three programs: Archives and Library,:
Audio and Visual Records, and Administration. After a minor
reorganization in the autumn of 1981 the Archives and Library program
includes the Manuscripts and Government Records, and Library and Map
divisions, as well as the activities of the Archives Advisor, while the
Audio and Visual Records program includes Visual Records, which unites
the former Historic Photographs and Paintings, Drawings and Prints!
divisions, Sound and Moving Images, the Photography Laboratory and the
Conservation Laboratory.
REFERENCE SERVICES
All the collections were open to the public from 8:30 a.m. to 5:00
p.m. for a total of 250 week-days during the year. The reference roorra
was also open to researchers holding passes on Saturday and Sunday;
afternoons, as well as on week-day evenings. During the 360 times the]
research facilities were open, 2,892 registered researchers made a total!
9,389 visits to the Provincial Archives, a daily average of 37.5.
PUBLIC DOCUMENTS COMMITTEE
The Public Documents Committee, established by authority of the
Document Disposal Act, is required to consider the applications of all!
ministries to dispose of their unneeded records, and to recommend to the
Executive  Council or the Select  Committee  on Public  Accounts andj
Economic Affairs whether they should be disposed of or retained.
 Annual Report lc)81</8*:*.
The Provincial Archivist is an ex-officio member, and presently
chairman,  of this committee   which  met  five  times to consider  127
[records disposal applications submitted by 13 ministries. An archivist in
the Manuscripts and Government Records Division acts as secretary to
the committee and all archivists of that division were kept extremely
busy with a wide range of activities concerning document disposal
requests. To be precise, five archivists held 382 meetings, made 1,690
telephone consultations and wrote 321 letters and memoranda in relation
■to the responsibilities and activities of the Public Documents Committee.
MANUSCRIPTS AND GOVERNMENT RECORDS DIVISION
New   manuscript  accessions   totalled   74  units   filling   22.8  linear
[metres of shelf space,  while  139 units of manuscript  microfilm  were
Catalogued and 24 finding aids, totalling 129 pages, were produced.
Collecting trips were made to Vancouver and to the Kootenays and the
Kariboo, including Barkerville. Major accessions include papers relating
to the B.C. Electric Railway Company, cattle ranching, Indian affairs,
■riusic and the late Robert Strachan.
One of the highlights of the year was the opening of the papers of
ihe late Major  F.V.   Longstaff,   1878-1961,   the distinguished  Victoria
Eollector, scholar and naval historian, which had been closed since his
[death.
A major development in government records during the year was the
vast increase in holdings of material related to natural resources which
was accessioned and catalogued.   Twenty-two metres of records of the
Msh and Wildlife Branch from the 1940's and the 1960's, 113 microfilm
peels of Parks Branch records, 15 metres of records relating to hydro
electric dam building in the 1950's and '60's, 220 metres of lands files,
■6.2 metres of Land Settlement Board records, and 44 units of Ministry
of Forests records, give some idea of the extent and variety of recent
■accessions in this field alone.
51
 Annual Report 1981/82
Such significant accessions have filled the Provincial Archives to
maximum capacity and made it necessary to store an increasing quantity |
of records of historical significance in warehousing outside the building.
LIBRARY AND MAP DIVISION
The Library collects books, pamphlets and periodicals relating to the
history of British Columbia, as well as professional archival literature
and reference works. During the year acquisitions included 1,912 books,
pamphlets and ephemera and 730 microforms. It now holds 23,475 book
titles, 36,377 volumes and 15,613 pamphlets in 19,379 volumes.
Microfilm of the weekly newspapers of the province more than two
years old was transferred from the Legislative Library at the beginning
of the year.
The Map Collection contains topographic, hydrographic and
thematic maps, survey sketches, architectural plans, ship and
engineering drawings, fire insurance plans and atlases. More than 4,000
maps were acquired during the year. The Map Room received 562 j
researchers and answered 112 reference enquiries, while 3,400 negatives
and slides of maps were ordered and approximately 1,000 prints were'
prepared.
ARCHIVES ADVISOR
The Archives Advisor made 60 visits to museums, archives,,
municipal governments and historical societies as well as directing two
Archives Internship programs in Victoria (attended by thirty people) and:
delivering 22 talks and workshops in all regions of the province, including)
Atlin. He also prepared and coordinated a series of nine workshops fori
students hired by museums and archives under the Provincial Youtfl
Employment Program.
VISUAL RECORDS DIVISION
Noteworthy acquisitions included the Jim Ryan Collection of newsj
and     journalistic     photography,      1945-1980,      the     George      Allel
52
 Annual Report 1981 -cY^
j Collection of aerial photographs of the province and of early Vancouver
views, and an album of 160 prints of the B.C. Royal Commission on
Indian Affairs, 1913-1916. Revenue from the sale of photographic prints
amounted to $13,570.89.
Ninety-three items were added to the Documentary Art Collection,
I which now includes 4,957 works. Revenues from the sale of prints and
[photographic reproductions totaUed $24,759.47. An outstanding gift was
[an oil painting by Emily Carr, presented by members of the Cridge
[family.
Three exhibits drew a record 29,975 visitors to the Emily Carr
Gallery of the Provincial Archives on Wharf Street. The exhibits were,
"Emily Carr in the Queen Charlotte Islands, 1912," "The Modern Room,"
a partial re-creation of the 1932 Island Arts and Crafts Society
exhibition, with Edythe Hembroff-Schleieher as the Gallery's first guest
■curator, and "Emily Carr: Teacher and Craftswoman."
The  gallery   in   the   provincial  Archives   Building   exhibited  "The
[Crease Family Archives — a record of settlement and service in British
■Columbia" for which an illustrated catalogue was published.
SOUND AND MOVING IMAGE DIVISION
As a result of archival motion picture film being included among the
Bivision's  responsibilities,  several important  collections  of  film,   both
'government and private, were  acquired, and  438 film  units have  now
been accessioned.   A significant accession in the field of sound was the
archive of British  Columbia's first  recording studio,  Aragon Records
(1945-1971).
Four issues of Sound Heritage were published during the year and
the 1,676 subscriptions together with bookstore sales generated
$36,614.47 in revenue.
Staff of the division gave eight oral history workshops in a number
S,of places in the province, including Williams Lake, Nanaimo, Vancouver
and Victoria.
 '\nnii*"i^  Ri^tiot^I  'I^IH'I /R*?
PHOTOGRAPHIC LABORATORY
Orders filled during the year numbered 1,164, representing the
production of 13,227 black and white prints, 2,889 negatives and 3,214
colour transparencies. At the same time, staff were able to reduce the
time of delivery on orders received from the public from an average of
two weeks to three days.
CONSERVATION LABORATORY
The equiping of the new Conservation Laboratory continued
throughout the year, interrupted only by the resignation of the first
conservator and the appointment of his successor. A survey of all
collections requiring conservation treatments was made and an
arrangement concluded to utilize the fumigation chamber of the
Provincial Museum for all new acquisitions requiring fumigation. One
important function of the laboratory has been the testing of papers,
including paper storage containers, for destructive acid levels. Advice||
and assistance has been given to a number of ministries whose working]
records have received accidental damage during the year.
oOo
 Library Services
The Library Services Branch operates under the Library Act to
^'promote and encourage the establishment and extension of library
services throughout British Columbia."
In working towards these objectives, the branch recognizes that
library services are essentially local services and provincial assistance is
designed to reflect local priorities and programs. Within this mandate
the branch works in partnership with local levels of government, local
public library boards and library organizations.
Branch programs are a mix of grants and direct services to
individuals and libraries. They include:
grants to public libraries to assist in the purchase of library
materials;
special purpose grants for individual projects;
"books-by-mail" services to isolated individuals;
an    Audiobooks    service    which    produces    and    distributes
materials for people unable to use conventional print;
field  offices which provide technical support and consulting
services to smaller libraries.
There is one federated library system, four regionally-organized
libraries, 16 municipal libraries, 44 public library associations and 20
reading centres in British Columbia. It is the responsibility of the
[Library Services Branch to administer the Library Act which provides
the Legislative basis for these 86 independent organizations.
REVIEW OF 1981/82
Provincial grants to public libraries rose from $3,414,257 to
|5,522,599 in 1981/82. $4,000,000 was designated for the purchase of
books and other library materials and was allocated on a per capita basis.
 Annual Report 1981/82
Providing library service in sparsely-settled rural areas creates
additional costs and additional grants calculated at $8 per square mile
were made available to the four regionally-organized libraries to support
their services.
Public Libraries began to draw upon the Provincial Computerization]
of Libraries Fund and grants were made to: Vancouver Island Regional
Library, Cariboo-Thompson Nicola Library System, Okanagan Regional;
Library, Greater Victoria Public Library, Richmond Public Library!
Vancouver Public Library. Grants from this Fund in 1981/82 totalled
$663,627.
In   recognition   of   the   International   Year  of   Disabled   Persons  a
system of free distribution of taped  books through the province's sill
largest public libraries was instituted.   These taped books are produced
by the branch's Audiobooks production unit and were formerly sold on s
non-profit basis. The new system will ensure local access to these books!!
by more than 75 percent of the province's citizens, as well as providingl
free deposit eoUections and direct mail services to smaller communiti^|
and rural areas.
The Minister's Library Advisory Council met seven times in 1981/8!l
in carrying out its task of monitoring the provincial library scene aral
advising the minister.
BRANCH OPERATIONS IN 1981/82
The Open Shelf continued to serve as a mail-service library t(
individuals and as a backup to smaller public libraries. In 1981/82 i
provided:
21,524   books   to   2,698   isolated   individuals   including   56i||l
Correspondence Branch students;
7,635 interlibrary loans;
246 blocks of multilingual books to 17 libraries.
The Victoria-based collection grew to 118,711 volumes and th
multilingual pool to 12,950 volumes.
56
 Annual Report 1981/'8*:>
The Branch's regional offices in Dawson Creek, Prince George and
■Cranbrook provide technical services to 11 Reading Centres and 25
■Public Library Associations in their service areas. On behalf of these
libraries 16,673 volumes were purchased and processed and the branch's
own collection in the field grew to 207,949 volumes.
The Audiobooks  Unit  in  Burnaby  produces  and distributes taped
books for libraries within B.C. and operates a Canada-wide sales
[program. In 1981/82 it experienced significant growth. The number of
[cassettes distributed province-wide more than doubled to 29,008 and 302
titles were recorded.  The national sales program also grew from 37,500
cassettes to 45,766 in 1981/82. Rotating collections were provided to 22
[libraries and seven health care institutions.
Audiobooks staff were active in a number of International Year of
■the Disabled  activities,  most  importantly  managing  a   project   which
placed 245 playback machines in public libraries throughout the province.
oOo
 •il  Hpnnrt IQRi -''J
Provincial Museum
INTRODUCTION
Two events stand out for the year: The donation by Mr. and Mrs. j
F.C. Reif of a stunning collection of Haida carvings in argillite, now
exhibited in the new Argillite Gallery, and the expedition to the Brooks
Peninsula aided by the Friends of the Provincial Museum which resulted1
in a successful attempt by many scientists from western Canada to
answer questions about British Columbia's prehistory. Also a new visitor
record was set for the museum with over 1,400,000 recorded in 1981.
AQUATIC ZOOLOGY
A major project was the publishing of the museum's 39th title in thel
handbook series, this one on the popular sea stars, or starfish, found in|
our waters. Work was done on endangered fish species in the Interior.
ARCHAEOLOGY
Among the highlights of the year was field work in the majoit
multi-disciplinary project on the Brooks Peninsula on the west coast oi
Vancouver Island. In addition to locating archaeological sites, thel
archaeology division made major contributions to understanding thcri
environmental history of this area which seems to have been an ice-frejl
refugium during the last glaciation. Work continued in 1981 oio
archaeological research in the far northern interior of British Columbll
with excavation of a prehistoric site (Ig Sk 8) at Muncho Lake, testirll
at Hudson's Bay Company's Fort Halkett, and the survey and recording o)
additional sites in the area. Both the Brooks Peninsula and Muncho Lakfi
projects were generously supported by the Friends of the Provincra
Museum. Division staff also participated in an expedition to thll
Ninstints   Village  site  on  Anthony  Island  (recently  declared  a   worl';
- 58
 heritage site by UNESCO) that was devoted to arresting the decay of its
■magnificent totem pole and house remains.
Lbqtany
More than 7500 specimens were added to the collection, putting the
present total in the herbarium at 112,500.   A brochure and guide to the
■Native Plant Display gardens was printed.   New plants were collected
■for replacing the garden stock, and propagation was continued at the
nursery with seed and transplants. Plant identifications were made for
the general public and   outside  agencies such as  the  Poison   Control
■Centre,   the   Ministries   of   Environment,   Forestry,   Agriculture,   and
■Health. Numerous public talks, field tours, and demonstrations were
given throughout the province.
ENTOMOLOGY
Major steps were taken to improve the public profile of entomology
in the British Columbia Provincial Museum.   Much time and effort was
Erected also towards developing entomology in the museum's exhibits.
The planning of the fresh-water exhibit in the main gallery was a major
task in 1981. As in 1980, numerous lectures and guided field trips were
organized for the public. A varied selection of research projects
complementing the collection, exhibit and lecture programs continued,
with the interdisciplinary expedition to the Brooks Peninsula being the
most significant. Publications grew out of several completed projects
and other books and papers remain in preparation.
-ETHNOLOGY
Major   events   were   the   opening   of   several   exhibits,   the   most
Significant the new display of argillite carvings which include pipes,
bowls, totem poles, plates and figure groups carved by Haida Indians.
The core of the collection is the Ill-piece donation to the museum by
the Vancouver connoisseurs,  Mr.  and  Mrs.  Francis C.  Reif, the  most
 Ann11a! Report 1981 /82
comprehensive private collection of argillite known. In November, our
internationally acclaimed exhibit, The Legacy, opened to its first North
American showing at the Museum of Anthropology on the University of
British Columbia campus. In November the Provincial Museum hosted aj
travelling exhibit created by the national Museum of Man, Ottawa,!
entitled The Hunt Family Heritage. More that 400 guests crowded intci
the ceremonial house, located beside the museum, to witness traditional
songs and dances belonging to the Hunt family.
LINGUISTICS
During the year the division welcomed Professor Bruce Rigsbyji
University of Queensland, as its Research Associate. Dr. Efratj
continued commitment to the Nootkan language family with further
research into the Ahousat and Hesquiat dialects. The Hesquiffl
ethnobotany, co-authored by Dr. Nancy Turner, is in press. Foui
lectures were given in the Newcombe Auditorium on "Communications!
and talks on the native languages of the province were presented t<
visiting groups from Lewis and Clark College and the Los Angeles Cram
and Folk Museum. John Thomas, a Nitinaht speaker and languagi
consultant, was part of the division's presentation on Internationa
Museums Day.
MODERN HISTORY
Staff of the modern history division made significant progress durini
1981 in overcoming several problems related to collections managemenl
including clothing and textile storage, procedures for handlinl
collections, and cataloguing. Three large-scale, temporary displays wer[
prepared in 1981 with historical themes on firefighting, antique curial
and woodworking art in British Columbia. Several important additiqjl
were made to the industrial history displays in the main gallerieil
Considerable     activity     occured     in     preparing     publications     arx;
-60
 r
Annual Report 1981/82
participating   in   learned   conferences.    Much   effort   was   directed   at
advising community and specialized museums.
VERTEBRATE ZOOLOGY
To   minimize   the   necessity   of   the   museum   directly   collecting
i specimens, efforts were made to strengthen contacts with government
agencies and some private individuals, to acquire specimens found dead,
such as road  kills and confiscated specimens.   These contacts yielded
valuable  specimens,   including  a  mountain caribou,  many small birds,
wolves, cougars, and others. We also initiated a program through the
iFish and Wildlife Branch, Ministry of Environment to solicit important
■specimens from trappers throughout the province.
During  the  year,   reorganization   of   most  of  the  collections  was
[completed, a backlog of specimens prepared and  accessioned,  and  a
dermestid colony for cleaning small skeletons established. Many new and
■significant records were added to the photographic collections, including
ISpoon-billed Sandpiper, Common Gallinule, Smew, Spotted Redshank, and
■California Nightsnake.
CONSERVATION
Safety procedures and fumigation occupied staff for much of this
[year.  Ethylene oxide, the only safe fumigant for the artifacts, has been
found to be very harmful to the operators, yet the artifacts must be
Kumigated.
EDUCATION AND EXTENSION
The number  of people participating in the  educational programs
Keclined to approximately 49,000, owing to a reduction in guided summer
tours. However, school and community programs were maintained at
■their previous levels, and docents increased their contribution by
providing 15,000 hours of volunteer time. The weekend program of
■amity workshops, in which parents accompany their children was an
Outstanding success.
 Annual Rei    rt 1981/82
Nine exhibits from the British Columbia Provincial Museum, and six
from the National Museums of Canada, were circulated to 22 community
museums throughout the province. With Associate Museum funding
(federal), the division coordinated an active curatorial extension!
program, involving lectures and workshops conducted by staff members
in locations from Atlin to Kamloops and from Cape Mudge to Kitimat.
EXHIBITS
The highlight of the year was undoubtedly the opening of the
Agillite Gallery. The need to solve an asbestos problem and to augment
water and air systems delayed the next phase of the natural history
exhibits. The design staff had its morale boosted by a move tqj
better-lighted and ventilated space in the former museum board room I
which was replaced by an alternative facility elsewhere in the musuem.
In the Gold Rush diorama, the waterwheel, which had been running since
1971, had to be rebuilt, and in the archaeology exhibit, a new section of
a "dig" from the Interior was installed.
0O0
62
 Annua I lie port 1981 /82
Central Microfilm Services
OBJECTIVES
Central   Microfilm   Services   Branch   provides   microfilm   advisory
services, specialized production services, microfilm security storage and
information   retrieval   services,   and   limited   microfilm   supplies   to
ministries of the provincial government upon request.
PROGRAMS
Advisory personnel assess ministries' records and recommend the
most cost-effective and efficient system and appropriate micrographic
equipment for their needs.
Testing and evaluation is conducted on a variety of equipment,
| materials and maintenance programs to ensure adherence to accepted
[microfilm standards and compliance with manufacturers' specifications.
Microfilm projects are set up and monitored by technicians to
[ensure that accepted quality is maintained.
Thirty Treasury Board submissions for equipment totalling $362,000
were evaluated.
The Ministry of Transportation and Highways, Motor Vehicle Branch,
[Drivers' Licence Division, continued to be the major recipient of Central
[Microfilm Services support with personnel working on-site to produce
■microfilms. Retrieval of information from security stored microfilm
■rolls for the Motor Vehicle Branch accounted for approximately
two-thirds of the search requests and prints produced.
The Ministry of Human Resources, Family and Children's Services
■Division, received assistance in bringing their adoption case files up to
■date.
 Annual Report 1981/82
As part of the branch's reorganization efforts, the film processing
laboratory in Vancouver was closed. Microfilm production of
government records decreased in 1981 pending the development of a
Records Management Program. A study conducted by a consulting firm]
with the assistance of the Planning and Analysis Branch of the ministry
recommended the establishment of a records storage and retention
centre, a microfilm speciality production and film processing unit, and
advisory services to ministries for various phases of the creation, use,
and disposal of records. A start on some of these measures wasj
subsequently approved for 1982/83.
0O0
64
 Annual Report 1981/82"
CENTRAL MICROFILM SERVICES STASTICS
Statistics by Ministry
for the period April 1, 1981 to March 31, 1982.
ROLLS
EXPOSURES
AGRICULTURE
10*
Field Operations                                                     15,824
ATTORNEY GENERAL
294*
Court Services Records Centre                          617,071
CONSUMER AND CORPORATE AFFAIRS
1
Liquor Control & Licensing                                          770
24
ENERGY MINES AND PETROLEUM RESOURCES
Mineral Resources                                                  10,722
ENVIRONMENT
8*
Terrestrial Studies                                                   6,434
2 *
Assessment & Planning                                               343
6
Waste Management                                                  2,636
48*
Water Management                                                77,469
3
Surveys & Mapping                                                   1,297
FINANCE
iio*
Incom e Taxat ion                                                       19,598
29*
Real Propety Taxation                                          90,898
91
Treasury                                                               703,920
- 65-
 Report 1981''82
CENTRAL MICROFILM SERVICES STASTICS
HEALTH
41 * Emergency Health Services  439,282
HUMAN RESOURCES
115*
Family & Children's Service
131 *
Accounts
19  *
Pharmacare
29  *
Gain For Seniors
15
Personnel
LABOUR
264,481
290,587
948,146
56,664
36,779
54                        Apprenticeship Training Program 132,385
LANDS, PARKS & HOUSING
118                     Surveys & Lands Records 228,583
PROVINCIAL SECRETARY & GOVERNMENT
SERVICES
9                          Heritage Conservation 25,385
3                          Provincial Museum 6,159
1                         Government Employees Relations Bureau 1,148
1                         Central Microfilm Services 26
66
 '\tifii **■'■! 1 Rpiiopf I^-IH'I/R*?
ROLLS
CENTRAL MICROFILM SERVICES STASTICS
EXPOSURES
TRANSPORTATION & HIGHWAYS
■863*
Drivers'Licence Division                                   2,987,988
■1    *
Vehicle Licence Division                                         3,569
4
Administration                                                        10,800
1,930
TOTAL                               6,978,964
*     denotes
duplicate roll produced
- 67-
 Anniril Report 1981 //8*?
CENTRAL MICROFILM SERVICES STASTICS
COPY FILM PRODUCTION
FEET
AGRICULTURE
Field Operations
75
ATTORNEY GENERAL
Land Title Office (7)
23,675
Court Services Records Centre
525
CONSUMER & CORPORATE AFFAIRS
Central Registry
22,125
Rent Review Commission
875
EDUCATION
Teacher's Services
1,625
ENERGY, MINES AND PETROLEUM RESOURCES
825
Mineral Resources
-68-
 CENTRAL MICROFILM SERVICES STASTICS
FEET
ENVIRONMENT
Water Management
Surveys & Mapping
Terrestrial Studies
Waste Management
1,450
875
900
1,000
FINANCE
Office of the Comptroller General
Real Property Taxation
1,075
6,000
FORESTS
Protection
250
HEALTH
Medical Services Plan
Vital Statistics
Emergency Health Services
Mental Health
4,075
10,600
500
8,350
HUMAN RESOURCES
Family & Children's Services
Accounts
Gain For Seniors
I Pharmacare
1,850
500
125
575
-69-
 O # vr"%r"v&"*Hf*   1 OQ'1   /§sl*
CENTRAL MICROFILM SERVICES STASTICS
FEET
LANDS, PARKS & HOUSING
Surveys & Lands Records
Housing Programs
Parks & Outdoor Recreation
5,075
825
12,625
PROVINCIAL SECRETARY & GOVERNMENT SERVICES
Legislative Library 53,125
Provincial Archives 27,175
Heritage Conservation 2,250
Provincial Musuem 125
Central Microfilm Services 1,400
TOURISM
Beautiful British Columbia Magazine
725
TRANSPORTATION & HIGHWAYS
Engineering Division
Drivers' Licence Division
325
5,125
B.C. ASSESSMENT AUTHORITY
25,000
TOTAL
221,625
70
 Annual Report 1981/82
CENTRAL MICROFILM SERVICES STASTICS
E.D.P. CONTINUOUS FORM
FEET
CONSUMER & CORPORATE AFFAIRS
Central Registry
150
EUMAN RESOURCES
Accounts
Gain For Seniors
4,050
125
LANDS, PARKS & HOUSING
Housing Programs
6,425
p.C. ASSESSMENT AUTHORITY
125
TOTAL
10,875
71
 Annual Report 1981/82
CENTRAL MICROFILM SERVICES STASTICS
PROCESSING ONLY
FEET
ATTORNEY GENERAL
Land Title Office (7)
417,025
Court Services Record Services
71,600
CONSUMER & CORPORATE AFFAIRS
Central Registry
47,925
Rent Review Commission
26,425
EDUCATION
Teacher's Services
8,975 |
FINANCE
Office of the Comptroller General
5,5251
FORESTS
Forest Protection
4,675|
Silviculture
800
-72-
1
 CENTRAL MICROFILM SERVICES STASTICS
FEET
HEALTH
Medical Services Plan
Vital Statistics
WiUows Chest Clinic
427,750
18,325
2,225
HUMAN RESOURCES
!   Pharmacare
Accounts
Central Records (Vancouver)
TOURISM
Beautiful British Columbia Magazine
TOTAL
88,625
2,300
4,250
10,925
PROVINCIAL SECRETARY & GOVERNMENT SERVICES
I Legislative Library 49,825
I Provincial Archives 114,950
1,202,125
 CENTRAL MICROFILM SERVICES STASTICS
COMPARISON LIST OF SERVICES
1980/81
1981/82
Searches
Prints
Cartridges
Computer Paper
Jackets
Copy Film
Aperture Cards
Processed Film
Exposures
8,841
7,100
21,381
22,202   :
2,820
3,436
24,325 ft.
10,875 ft
18,446
8,749
295,150 ft.
221,925 ft
61,250
25,943
1,912,800 ft.
1,898,170 ft
9,432,001
7,025,632   j
74
 Annual Report 1981/82
Government Information Programs
Government Information Programs is distinct from the Information
Kervices Branch of the ministry.   It provides counsel and co-ordination
Bor the whole of government in the area of information, public relations
Kind advertising.
The group was formed in April 1981, under the direction of a deputy
minister, with the purpose of providing and encouraging an optimum flow
of   information   to   the   public   on  government   policy,   programs   and
cervices, and facilitating public access to such information.
While   the   individual   ministries   continue   to   operate   their   own
information services, Government Information Program's objectives
include the provision of a core group of experienced communicators to
Kissist the ministries when required. Information Programs also assists in
the definition of issues of concern to the public, the preparation of
communication plans, and the implementation of a co-ordinated
government publications policy to improve public access to the many
items of literature issued by government.
In this last area, the group has worked closely with the Queen's
Printer to develop a government bookstore in Victoria, with plans for
ianother outlet in Vancouver at a later date.
As part of the rationalization of government information services,
the Government Production Centre, a service formerly administered by
the Ministry of Health, was transferred to Government Information
Programs on April 1, 1981.  The centre produces videotape programs for
fvarious ministries and agencies, dealing with public and staff education,
Eublic announcements, and general interest productions on government
programs and services.
 Annual Report
Over the year the production centre completed 17 videotapj
productions for various ministries. Nine of these productions were foj
staff training, and the remaining eight were for public information an-
educational purposes.
The ministries served were:   Health (five productions, including
13-part series); Transportation & Highways (seven productions); Huma
Resources   (two  productions);  Agriculture   (one  production); Provincis
Secretary (one production).
Another continuing operation taken over the by new group was th
preparation and publication of B.C. Government News, a newspape
available to all residents of the province on request. The News print!
news of government activities, policies and programs. Seven issues wem
published during 1981, with a circulation of 102,000 per issue except foj
the annual budget issue which was delivered to more than one miUio
households.
Government Information Programs assisted several ministries in W
planning and preparation of literature for public information, and acte
as clearing house for the approval of these publications for design arc
cost effectiveness. The implementation of the government's visun
identity program, under which all government literature is clear]!
identified as such, was also a major responsibility.
Government Information Programs directed the design and supply <
information materials, including advertising, for the Twenty-Seccjl
Annual Premiers' Conference in Victoria, and provided similar serviol
for cabinet tours and special events involving members of the Executffll
Council. The group also coordinated public attitude research to assil
the government to identify and respond to the concerns and needs of til
people of the province.
oOo
76
 Annua
1 Report 1981/82
I Acts Administered
[Blind Persons Contribution Act
Legislative Procedure
■British Columbia Buildings
Review Act
Corporation Act
Library Act
■British Columbia Act
Lottery Act
I Captain Cook Bi-Centennial
Ministry of the Provincial
Commemoration
Secretary and Government
Constitution Act
Services Act
[ Document Disposal Act
Museum Act
Dogwood, Rhododendron,
Pacific National Exhibition
I   and TriUium Act
Incorporation Act
■Douglas Day Act
Pension Agreement Act
■Election Act
Pension (College) Act
Emblem and Tartan Act
Pension (Municipal) Act
■Financial Disclosure Act
Pension (Public Service) Act
■Heritage Conservation Act
Pension Society Act
■Indian Advisory Act
Pension (Teachers) Act
■Inquiry Act
Public Service Act
Klondike National Historic
Public Service Benefit
[   Park Act
Plan Act
Legislative Assembly Allowances
Public Service Labour
and Pension Act
Relations Act
Legislative Assembly
Queen's Printer Act
1  Privilege Act
Recreation Facility Act
Legislative Library Act
Scholarship Act
-77-
 Annual Report 1981/82
Ministry Directory
RESPONSIBILITY-GROUP LISTING
BRANCH
TITLE
NAME
PHONE
Minister
Hon. J. Chabot
387-1241 1
Deputy Provincial Secretary
and Deputy Minister of
Government Services
Vacant
387-1727 1
Assistant Deputy Minister
B. Kelsey
387-43761
Administration
Director
Bruce DeBeck
387-4376l
Elections Branch
Chief Electoral Officer
H.M Goldberg
387-53031
Information Services
Director
David Richardson
387-1957'
Queen's Printer
Director
Howard Britt
387-66901
Lotteries Branch
Director
James A. Taylor
387-5311
Parliament Buildings Services
Director
A. Brady
387-3019:
Postal Branch
Director
Leon Hall
387-5871
Legislative Library
Legislative Librarian
J.G. Mitchell
387-6500.
Executive Director
George Geddes
387-1727'
Government House
Secretary
J. Michael Roberts
595-1515  I
Protocol
Director
David Harris
387-4379H
Assistant Deputy Minister
J. Woytack
387-5501
First Citizens' Fund
Director
R.R. Modeste
387-3206H
Finance
Comptroller
I.G. Fraser
387-64941
Lottery Fund
Director
Ray Orchard
387-58231
Personnel Services Branch
Director
W.R. Henderson
387-1293:]
Planning and Analysis
Director
Byron Barnard
387-1989(1
Recreation and Sport Branch
Director
Colin K. Campbell
387-1931  J
Assistant Deputy Minister
A.R. Turner
387-4376 1
Cultural Services Branch
Director
T.G. Fielding
387-5848;-
Heritage Conservation Branch
Director
R.J. Irvine
387-1205/oH
B.C. Heritage Trust
Executive Officer
R.J. Irvine
387-1205/0
Provincial Archives
Provincial Archivist
John A. Bovey
387-5885 :
Library Services Branch
Director
Peter Martin
387-6517
Provincial Museum
Director
Yorke Edwards
387-3701 i
Central Microfilm Services
Director
H. Bruce Bennett
387-6507/jl
Information Programs
Deputy Minister
Douglas W. Heal
387-13371
Government Information
Programs
Executive Director
Maurice Chazottes
387-13311
Government Employee
Relations Bureau
Chairman
Michael Davison
387-1463 <
Public Service Commission
Chairman
R.W. Long
387-52631
Superannuation Commission
Commissioner
Jim Reid
387-10021(1
Cultural Heritage
Cultural Heritage Advisor
Enrico Diano
668-2395|
- 78-
 Aiiiiual Re
port 1981
/82
ALPHABETIC LISTING OF BRANCHES
NAME
PHONE
BRANCH
TITLE
Minister
Hon. J. Chabot
387-1241
Deputy Provincial Secretary
and Deputy Minister of
Government Services
Vacant
387-1727
Assistant Deputy Minister
B. Kelsey
387-4376
Assistant Deputy Minister
A.R. Turner
387-4376
Assistant Deputy Minister
J. Woytack
387-5501
Executive Director
George Geddes
387-1727
Administration
Director
Bruce DeBeck
387-4376
B.C. Heritage Trust
Executive Officer
R.J. Irvine
387-1205/06
Central Microfilm Services
Director
H. Bruce Bennett
387-6507/11
Cultural Heritage
Cultural Heritage Advisor
Enrico Diano
668-2395
Cultural Services Branch
Director
T.G. Fielding
387-5848
Elections Branch
Chief Electoral Officer
H.M Goldberg
387-5303 '
Finance
Comptroller
I.G. Fraser
387-6494
First Citizens' Fund
Director
R.R. Modeste
387-3206
Government Employee
Relations Bureau
Chairman
Michael Davison
387-1463
Government House
Secretary
J. Michael Roberts
595-1515
Government Information Programs
Executive Director
Maurice Chazottes
387-1337
Heritage Conservation Branch
Director
R.J. Irvine
387-1205/06
Information Programs
Deputy Minister
Douglas W. Heal
387-1337
Information Services
Director
David Richardson
387-1957
Legislative Library
Legislative Librarian
J.G. Mitchell
387-6500
Library Services Branch
Director
Peter Martin
387-6517
Lotteries Branch
Director
James A. Taylor
387-5311
Lottery Fund
Director
Ray Orchard
387-5823
Parliament Buildings Services
Director
A. Brady
387-3019
Personnel Services Branch
Director
W.R. Henderson
387-1293
Planning and Analysis
Director
Byron Barnard
387-1989
Postal Branch
Director
Leon Hall
387-5871
Protocol
Director
David Harris
387-4376
[provincial Archives
Provincial Archivist
John A. Bovey
387-5885
Provincial Museum
Director
Yorke Edwards
387-3701
Public Service Commission
Chairman
R.W. Long
387-5263
Queen's Printer
Director
Howard Britt
387-6690
Recreation and Sport Branch
Director
Colin K. Campbell
387-1931
superannuation Commission
Commissioner
Jim Reid
387-1002
- 79-
 Queen's Printer for British Columbia ©
Victoria, 1983

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