Ministry of Provincial Secretary and Government Services Annual Report 1981/82 I BC ^W Honourable James R. Chabot, Provincial Secretary and Victoria, B.C., July 15, 1982 To His Honour the Lieutenant-Governor of the province of British Columbia. MAY IT PLEASE YOUR HONOUR: p have the honour, sir, to submit herewith the report of the Ministry of the Provincial Secretary and Government ^brvices, for ministry programs under the jurisdiction of the Deputy Provincial Secretary, for the 1981-82 Eiscal year. I have the honour to be, Your most obedient servant. JAMES R. CHABOT Minister Victoria, B.C., July 15, 1982 The Honourable James R. Chabot Provincial Secretary and Minister of Government Services. [ SIR: I have the honour to submit the annual report for the programs of the Ministry of Provincial Secretary land Government Services, for the fiscal year ended |March31, 1982. Deputy Provincial Secretary and Deputy Minister of Government Services TABLE OF CONTENTS BRANCH PAGE Administration 1 Elections Branch 2 Information Services Branch 3 Queen's Printer 5 Lotteries Branch 9 Parliament Buildings Services 11 Postal Branch 13 Legislative Library 18 Government House 22 Protocol 26 First Citizens' Fund 27 Finance 29 Lottery Fund 30 Personnel Services Branch 32 Planning and Analysis 34 Recreation and Sport Branch 36 \r. 'i f '10 '1 '' O rli Cultural Services 41 Heritage Conservation Branch 46 Provincial Archives 50 Library Services 55 Provincial Museum 58 Central Microfilm Services 63 Government Information Programs 75 Acts Administered 77 Ministry Directory 78 IT Annual Report Administration KPPEALS TO THE LIEUTENANT-GOVERNOR-IN-CQUNCIL There were 72 appeals initiated in the year, under a number of Acts: 66 were under the Motor Carrier Act, two under the Water Act, three under the Pollution Control Act, and one under the Company Act. ORDERS-IN-COUN CIL The recent trend of reducing the number of Orders-in-Council continued in the year. In all, 2,695 orders were passed by the Lieutenant-Governor-in-Council compared with 2,899 in the previous The resume of Orders-in-Council was prepared 46 times through the year and distributed to approximately 1,200 individuals and organizations. Some 750 of these were people who specifically requested the resume, while the remainder went to MLA's, the news media in British Columbia and government officials. GREAT SEAL The Great Seal of the province was used 302 times in 1981 compared ^ith 847 times in the previous year. The most frequent use (147 times) was on letters patent, 46 times under the Provincial Court Act, 103 times on proclamations, and six times on miscellaneous documents. oOo Annual RcTPort 19< Elections Branch The purpose of the Elections Branch is to provide timely ancj efficient administration of all provincial elections, by-elections] plebiscites and voter registration. The total application and management of the Election Act is a vital and ongoing responsibility of the branch. Among the various programs continuing or implemented during th< fiscal year were: Public awareness program Improved registration process and timing Voter information booth at the P.N.E. Polling divisions - size reductions Mapping division re-located to Victoria Mapping project undertaken in conjunction with the cartographic program at Camosun College the cartographic program at Camosun College Voters list, movement towards computerization Legislative internship program By-election officials and registrars of voters Preliminary study and planning was undertaken regardim computerizing the provincial voters lists and work was commenced o> the early stages of enumeration planning and some Election Acl amendments. During the year, visits were received from the Alberta anl Saskatchewan Chief Electoral Officers and the Alberta Deputy Chiel Electoral Officer. The annual conference of Canadian Election Official in Edmonton this past year was attended by senior staff. 0O0 2- ^Information Services Branch PURPOSE The function of Information Services Branch is to provide, to the Rublic, information on the programs and services of the ministry and to give support and advice to the ministry on matters of public information. In the former role, Information Services Branch collects, writes, and edits materials for publication, arranges graphic design, printing, and distribution services in conjunction with the originating branch or division. In addition, it assists in making contractural arrangements and in obtaining approval to publish from the ministry executive and Government Information Programs. During 1981-82, Information Services Branch undertook approximately 100 contracts with outside agencies and agents, including photographers, freelance writers, graphic designers, distributors, and Advertising agencies. The division published 10 issues of Contact, an eight to 12-page public service newsletter with a circulation of 33,000 and provided informational and public relations support to a number of special projects, such as the B.C. Canada Games Team, The B.C. Festival of the Arts, and the Federal/Provincial Sport and Recreation Ministers' Conference. During fiscal year 1981-82, Information Services Branch issued 127 mews releases and organized numerous news conferences to make the public aware of ministry programs and services. To provide this range of services, Information Services Branch is divided, by specialty, into three principal divisions: publication management, public relations, and precinct information. The latter - 3 Aill iil Ili^iiopt IKIRt/R*^ consists of the Parliament Buildings inquiry desk and tour program which during 1981-82 conducted 6,629 tours of 177,048 visitors. The staff of Information Services Branch consists of the director four public information officers, five full time tour guides, two support staff and 12 part-time summer tour guides. oOo -4 1 *11 I ■? # *T~1l''"!'I"li /t•»-**•■***•■-» 1 o#i-»-%^^-«'*-i- 'iriQ-'i Queen's Printer OBJECTIVES The objectives of the Queen's Printer are: To meet the printing and stationery needs of the Legislative Assembly and government ministries and agencies in the most effective manner in terms of lowest cost, necessary quality and required service. To provide an effective publishing service for the Legislative Assembly and to distribute selected government publications to the public and government customers. To reduce government expenditures for photocopying and associated equipment to the lowest necessary level. EEVEL The Queen's Printer operates on a revenue-dependency basis by meeting its costs from revenue generated by its activities. In fiscal year 1981/82, the Queen's Printer increased its revenue and scope of operations. Revenue increased by more than one-quarter to over $27.0 million. The scope of operations was expanded by the opening of a Queen's Printer Bookstore in Victoria and assuming responsibility for photocopier management. The following is a summary of the transactions during the year: a. Printing requisitions . 23,200 b. Stationery requisitions 44,600 c. Publication orders 35,000 d. Suppliers' invoices 33,000 Amiinl Rpiiort 1981'''S2 Improvements included the installation of new production equipment and printing methods and updating and automating purchasing systems and procedures. Plans were completed and approved t( computerize the business, accounting and management informatioiJ systems and preparations were completed to move the stationery store! and publications mail order operations to a new 20,000 square foot supplj centre in the Royal Oak district of Victoria. This new supply centre will provide sufficient space for the more efficient and economical supply oil stationery and publications. IN-HOUSE PRINTING Emphasis was placed on implementing measures to providjl fast and ecomomical printing work in the Queen's Printer printing plantl As a general rule, this work is restricted to short-lead time, low dollaJ value, confidential or sensitive material or jobs requiring close liaisojl between the originator and the printer. All other printing work if contracted out to B.C. printing firms by the Queen' Printer. The Queen's Printer plant completed over 18,000 jobs durinjl 1981/82, with a total value of over $6.0 million. Typesetting and printing of Hansard was provided overnight Significant cost savings for customers were achieved by a number o means including: a. The elimination of costly double keyboarding by the ability c> the Queen's Printer computerized composition system fll accept output from customers' word processors. b. The elimination of costly negatives and metal plates for I large number of medium run printing jobs. c. Providing expert advice to customers on cost saving measurep for various jobs. 6- ■CONTRACTED PRINTING The Queen's Printer continued to contract out two-thirds (by rvalue) of the printing work received. Over 5,000 printing jobs with a total value exceeding $10.0 million were awarded to commercial firms Ion a competitive basis. ^STATIONERY In 1981/82, the Queen's Printer processed nearly 45,000 stationery requisitions with a total value of some $8.0 million. This was a noticeable increase in volume and was handled with increased efficiency in both the stationery stores and purchasing elements. The Rnproved service has resulted in the phasing out of stationery stores operation in other ministries, notably the Ministry of Health. The volume of business has become too great for the Stationery Stores Department, currently located in a portion of the Queen's Printer building. The new supply centre will alleviate this. PUBLICATIONS The Queen's Printer Publications Section satisfied more than B5,000 requests for publications from the general public, law firms and [[government customers in 1981/82. The value of the publications sold was approximately $1.3 million. The scope of operations was increased by assuming the publishing function for government requisitions and a Bimber of publications. The Queen's Printer opened a bookstore in Victoria which has •^available a wide range of government information and publications. The Bookstore serves the greater Victoria area and sells approximately 2,600 publications per month. Plans were also developed to open a bookstore in Vancouver to increase the availability of government information and publications, but this has been deferred until economic conditions ■improve. REPROGRAPHICS ANALYSIS In July of 1981, the Queen's Printer was assigned tli responsibility of rationalizing government-wide use of photocopying arjl related equipment. There are some 1,400 photocopiers located i government offices with an annual estimated cost of $4.0 million. The Queen's Printer set up a system to provide advice tl customers and to ensure that photocopier renewals and acquisitions well the most effective for each application. Competition among photoeopj suppliers has been increased and significant economies achieved. Anncy| savings of over $260,000 have been identified to March 31, 1982. The Queen's Printer publication Customer Guide to Effectfll Photocopier Management for 1982 is assisting government administratis managers to achieve additional savings. ACCOUNTING STRUCTURE The Queen's Printer Financial Services Section continued 1 improve the accounting systems required to support a prill manufacturing operation, a retail stationery operation, a bookstore and! mail order publishing operation and a printing stationery purchasiil operation, as well as the new Financial Administration Act. Over 33,000 supplier invoices were processed for payment aile recovery action taken on over 102,000 orders from public ail government customers. oOo Annual Report 1981/82 BLotteries Branch The branch administers the marketing and distribution of lottery rackets for British Columbia. It also issues and controls all gaming licences under the Lottery Act and regulations for bingos, raffles, social pvents, and agricultural exhibitions. The distribution of lottery tickets is made through approximately 205 non-profit organizations and their approximate 6,000 retail outlets. ■The service by these organizations provides funds for their community Brojects and the organizations have maintained sales levels at approximately 47 percent of the total sales in western Canada. The fcranch arranges for the delivery of tickets and promotional products, and Keviews the accountability of the lottery activities of nonprofit organizations. During the year, there were game changes and bonus draws which provided additional cash prizes to ticket buyers. The 1981 "Canada Cup" hockey series was promoted with additional tickets showing scoring times on the Express tickets. Cash proceeds are anticipated to be Emilar to the last year and should continue to provide financial support to the many community projects which are funded entirely or in part through this activity. oOo Anniici 1 Roof )i*t 1981/82 B.C Lotteries Branch Statistical Highlights 1981/82 Lottery Fund Revenue received from Western Canada Lottery Foundation during the period of April 1, 1981 to March 31, 1982. $ 25.2 million Licensing Estimated Gross Revenue by Organizations $ 35 million Estimated Charitable Donations by Organizations $ 10 million Fees Collected $ 335,000 Licences Issued: Bingo 1,017 Ticket Raffles 1,495 Casino 543 Concessionaire 1 Social Clubs 37 Agricultural Fairs 18 - 10- ^Parliament Buildings Services During 1982, the Building Services Branch was engaged primarily in Restoration work in the Legislative Buildings. This and other projects were undertaken with the assistance of the ministry's Heritage Konservation Branch. Two hundred and thirty four projects, 197 undertaken on request from the British Columbia Buildings Corporation, were completed in the year. Work included the restoration of that area in the Legislative Buildings commonly known as the "Treasury", allowing for the extension of the Ministry of Intergovernmental Relations suite by adding a general office waiting room, and an executive assistant's office. A general meeting room is located between the minister's office and the main .entrance. The "Vault area", will have its restoration completed in 1982, after extensive structural work, for use as a general public waiting room. The Legislative Precinct grounds lighting projects in the M.L.A. Btarking area, and front driveway and entrances were completed. Energy saving will result from the re-insulation of all Legislative Buildings service piping carrying steam and water. This project entails the removal of asbestos fibre insulation. Special equipment to handle the asbestos removal has been developed by the Building Services Staff in co-operation with the private sector, Workmen's Compensation Board and the ministry's Training and Safety Programs Division. Information on equipment and methods can be made available to anyone interested. In keeping with the ministry's objective to provide a safe and healthy environment in the Legislative Buildings, a study of all Annual Report 1981/82 electrical-mechanical and safety systems which will enable the ministry to embark on electrical-mechanical upgrading was conducted by privatl consultants. The Legislative Library area has undergone major restoration, witlj extensive work being performed on slate, cupolas, roof drainage systems and areas with sky-lights and glass domes. A number of projects to aid in the housing and relocation oj legislative and ministerial staffs has been completed. The ministry's efforts to maintain decorative standards in thj Legislative Buildings have required that our staff construct a number <S special application furniture pieces and to repair and maintain specialtil fabrics. Interior decoration and furniture layout projects for a numbej of ministerial suites were completed. The branch was involved again, in a variety of heritage projecra including the Congregation Temple Emanuel Synagogue in Victoria, tffll Courthouse in Grand Forks, and a seminar on Heritage Restoratial practices in the City of Nelson. The expertise of the staff has become : resource from which the private sector, the general public, and othe| ministries can draw for practical and technical information q restoration practices and techniques. 0O0 - 12 Annual Report 1981/82 Postal Branch The objective of the Postal Services Branch is to provide the most Icost effective postal service for all B.C. government mail. Ongoing programs include: continual liaison with Canada Post Corporation, Postal Services Project, extension of overnight Priority Post service to and from B.C. government locations throughout the province, design of computerized Mailing List Management System, continuing improvement and extension of service through the Postal Services Courier system. As a result of revisions in the federal postal system, changing postal rates and a growing number of cost-reducing incentives have created a demand for constant analysis and development of alternatives to provincial mail services. A Postal Services Project was established as a joint venture of the Postal Services Branch and the Planning and Analysis Branch. The objective is to make all B.C. government employees aware of new Canada Post requirements for mail preparation, as well as cost effective cervices available from the branch. For this project, each ministry has appointed one person to coordinate the solution of all mail service problems originating with that ministry. The Postal Services Project aims at reducing projected postage costs by about 10 percent (refer to Chart 2). Results of the above activities, to the end of the fiscal year, were: avoiding DAILY expenditures of $3,500 in Canada Post postage costs following the January 1, rate change. Annual Report 1981/82 reduced delivery time of two days through Canada Post foaj properly prepared mail with no increase in Postal Serviceal handling time; increased use and associated cost-benefits of the Postal! Services Branch Priority Post delivery system from 30 - 35,0001 pounds per month to 50 - 55,000 pounds per month. Priority Post, the branch's unique overnight dispatch and receipt] service expanded from 28 designated locations to 38 points, including! Calgary, Edmonton and B.C. House in London, England [which involves! two-day delivery]. AUTOMATION 1. new equipment was acquired to reduce manual handling; 2. a new computer-assisted Mailing List Management System wail designed which would reduce the number of wrong ori duplicated addresses. The system is expected to begin in thel 1982/83 fiscal year and will produce mailing labels for at leastl 20 percent of all the outgoing mail produced in the first fiscal year. This project was led by the Planning and Analysis Branch. POSTAL SERVICES VEHICLE SYSTEM 1. Increased service in the Victoria area has resulted in th<H addition of 20 new locations. 2. The Vancouver and lower Mainland vehicle services hav$| expanded and now serve government offices in Richmond! Surrey and Maple Ridge. 3. In Kamloops, Nanaimo and Prince George, vehicle servical continue with plans made to serve the Kelowna area in 1982. 4. Overnight service between Victoria and Vancouver attracteil increasing volume, requiring the use of larger vehicles! -14 Annual Report 1981/82 Planning was completed for an additional vehicle for bulk mailings from the Queen's Printer which will also carry other mail. 0O0 15 An n 11 *i 1 R poort 1981 /H2 Chart 1 Volume of Mail All B.C. government offices not including Crown Corporations, Universities, etc. 50- >/48.8M >^43.0M 40- (si ^^^36.6M O v^*33.7M 1- 30- ^--^^28.0M < /27.7M 2 LL. o co S 20- LU i 18.6M E 18.3M 10- i i i > I II 1976 1977 1978 1979 1980 1981 1982 - 16- •lfTrTii*tl Rip'rii'irf 1QH"f -''R"? Chart 2 Government Postage Costs $14.8 Postal Project Proposed Savings 1977 1978 1979 1980 1981 1982 17- Annual Reiiort 1981/82 Legislative Library The Legislative Library operates under the authority of the Legislative Library Act to provide a full reference service to the Members of the Legislative Assembly (MLA's). MLA's, caucus research staffs, Legislative Assembly officials and: press gallery members have priority in the services provided. As long as there is no conflict and time is available, employees of the provincial public service may also use the services for work-related needs. The resources of the library are available to the public either by inter-library loan or (when the Legislative Assembly is not sitting) by direct service. Special arrangements for limited student access have been made with the McPherson Library, University of Victoria. In addition to its statutory obligation of providing reference service for the Legislative Assembly, the library is also required, under cabinet directive, to supply official bibliographical data for all of the provincial government's publications. REFERENCE SERVICES The use of the library by MLA's and their staffs, the officers of the House, and the press gallery again increased during the past year. More than 50 percent of the questions answered by the division came from tins! prime clientele. It should be noted that this percentage increase does! not result from a smaller overall number of reference service requests! the total number of questions also increased in 1981. In keeping with the policy of maintaining the newspaper index ir ten-year blocks, the division closed the 1971-1980 index at the end oil 18- Anni i*.'.il Hfn^nH -'H') December. The closing has permitted the staff to carry out a number of { necessary revisions in the index, especially in the area of subject headings. The 1971-1980 period was microfilmed in March in order to make it Ireadily accessible to libraries and others and copies of the film are available through Precision Micrographics of Vancouver. CATALOGUING The library is continuing to use the University of Toronto Library ■Automation System (UTLAS) catalogue support system to create Imachine-readable records and to generate catalogue products, although plow response time and delays in logging onto the system were persistent problems throughout the year. The Batch Catalogue Support System converstion of 1975-1978 ■records with International Standard Book Numbers or Library of Congress card numbers was completed as planned in January 1981. The fcomplete conversion of card catalogue records to machine-readable form is one of the library's long-term goals. During the summer of 1981 a ptudy was undertaken with the help of the British Columbian Union (Cataloguing project office to estimate the cost of retrospective conversion, using the facilities presently available through UTLAS. The projected cost for complete conversion was 2.2 million 1981 dollars, spent over an 8.5-year period. It was decided that a project of this size geould not be justified in a period of government spending restraint. A recognition of the need to involve public service staff more Rctively in decisions about catalogue products and in the consideration of long-range plans for bibliographic control led to the formation of the Bibliographic Planning Committee. The committee, made up of representatives from Cataloguing, Reference, and Government Documents, has met periodically since May to discuss problem areas. The committee reports to the Legislative Librarian and,to the Assistant Librarian. -19- Annual Report 1981.''''82 An inventory of the collection, the first since 1969, was begun in 1980. The project had to be suspended temporarily because of staff shortages, but the work was resumed in the autumn. It is expected that! the inventory will be completed during the first half of 1982. CATALOGUING IN PUBLICATION The library continued to participate in the Canadian Cataloguing in Publication (CIP) program for monographic publications. In the fall on 1980 two independent but complementary programs were introduced expanding the scope of CIP to include categories of materials noil eligible for the Canadian CIP program. Full cataloguing data and| standard numbers are now provided for serial publications, and standarc numbers are assigned only to publications too slight to warrant full cataloguing. There was a substantial increase in the number of items processed through the CIP programs during 1981. Through the Canadian CIlj program, full cataloguing was prepared for 427 monographs, an increase of 95 percent over the 1980 total. Approximately 275 ephemeral iterrijl were assigned standard numbers only, an increase of 248 percent ovej| the 1980 total. A key factor in the growth of the CIP program was the passage o Cabinet Directive 80-2 in August 1980. This directive increasel awareness of the program throughout the government. Crovfl corporations began for the first time to submit publications for CIP, anH cooperation from ministries was improved. The Cataloguing Department met several times through the yeajl with the executive director of Government Information Services, who i responsible of the co-ordination of government publications. Copies dj the "Permission to Publish" forms, now required for all governmer: publications, are being sent to the library for use in ensuring compliant! with the CIP program and the library's deposit regulations. 20 r,J R|j-nfip1 S ACQUISITIONS AND COLLECTIONS One of the major problems facing the division — and the library [itself — is the ever-increasing cost of books, serials, and microforms. In an attempt to cope with the price rises, the staff examined all [subscriptions and standing orders and as a result of the study a number of pities were cancelled. MICROFORMS As a result of reorganization of the Central Microfilm Bureau, two btaff members who had been seconded to the library for many years were I added to the library. On the recommendation of the Central Microfilm Bureau, the library purchased a second planetary camera to supplement the original equipment, most of which dates from 1947 when microfilming was first undertaken by the library. y30VERNMENT PUBLICATIONS The task of acquiring and processing British Columbia government material for the library's own collection and of preparing the Monthly Khecklist of British Columbia Government Publications was again one of the major undertakings of the Government Publication Division. The number of individual titles received rose 18 percent from 1,482 in 1980 to 1,745 in 1981 and the number of periodical titles likewise increased by 20 percent. The combined problems of limited shelf space and rising prices have forced the library to discontinue collecting hard copy documents where ■microfilm or microfiche can be substituted. The price of the loose sets of the Command and Parliamentary Papers of the United Kingdom, for ^example, rose some 400 percent in 1981. The subscription has been cancelled and microfiche sets are now being received. oOo 21 '\nmvil Rf*riOT"t I^IK'I /'sR/-* Government House Government House is the official residence - and houses the offices - of His Honour the Lieutenant-Governor of British Columbia. Many official hospitality functions are held in Government House. During this period, more than 16,300 guests attended luncheons, dinners, teas,; receptions, state balls, garden parties, performances, tours, and| presentation/award ceremonies. In addition to the many activities in Government House, the Housq staff provided the administration required to support the schedule oic official engagements of the Lieutenant-Governor away from Government House. In February 1982 - at the invitation of His Honour thc| Lieutenant-Governor of British Columbia - His Excellency the Righl Honourable Edward Schreyer, Governor General of Canada, chaired i Meeting of Canadian Lieutenant-Governors and Territorial Commissioners in Government House. This was the first occasion thai! this meeting has been held away from Ottawa since the 1920's, as well a: the first occasion on which the Territorial Commissioners have been if attendance. In addition to the formal sessions and social events, tral distinguished visitors were extended hospitality by Royal Roads Militaril College and the Lester B. Pearson College of the Pacific. Other distinguished visitors to Government House included The|| Graces the Duke and Duchess of Westminster, Mr. L. Shridath S! Ramphal, Secretary-General of the Commonwealth, Dr. Jose Victrirffll Secretary of State for Immigration for Portugal, Senator Libej| Della-Briotte, Under-Secretary for Foreign Affairs for Italy, and touring delegation of Parliamentarians of the North Atlantic Assembly. -22 Annual Report 1981/82 The Honourable F.L. Jobin, a former Lieutenant-Governor of Manitoba, was a visitor, as was the Honourable C. Irwin Mcintosh, [Lieutenant-Governor of Saskatchewan, who visited Victoria in March in his capacity as a Senator of Jaycees International for the presentation of the Vanier Awards of the Canada Jaycees' Five Outstanding Young ■Canadians program. High Commissioners Lord Moran of Britain, Edward Gale Latter of ■New Zealand, Dr. Yusufu Musu Maiangwa of Nigeria, and ■Lieutenant-General Benjamin Ndabila Mibenge of Zambia were rentertained, as were Ambassadors J.R. Vanden Bloock of Belgium, Mario Bilva-Concha of Chile, Dr. Erich Straetling of the Federal Republic of fcermany, Abdo Ali Hamdan Al-Dairi of Iraq, Kiyohisa Mikanagi of Japan, Naboth van Dijl of th Netherlands, Altaf A. Shaikh of Pakistan, Jorge Pablo Fernandini of Peru, Dr. Luis Navega of Portugal, Kaj Bjork iof Sweden, and Paul H. Robinson, Jr., of the United States of America. Consular Officers stationed in British Columbia, representing ■Britain, France, Italy, Japan, Peru, and Portugal paid courtesy calls on fthe Lieutenant-Governor, as did the Consul-General for Poland in ftoronto. Other notable visitors included M. Michel Dupuy, Canadian Ambassador-Designate to France, British Columbia Agent General in the Blnited Kingdom and Europe Alex. H. Hart, Burgemeester Wim Polak of Amsterdam, Professors Elie Abel and Lyle Nelson of the Department of Communications, Stanford University, and Dr. Lotta Hitschmanova, Executive Director of the Unitarian Service Committee of Canada. Military visitors to Victoria from Australia, France and the United States of America were received by His Honour, as were Vice-Admiral J. Andrew Fulton, Commander, Maritime Command, and the Staff and Members of Course XXXV National Defence College (Canada), and a touring delegation of Foreign Service Attaches. Annual Report 1981/82 A number of Awards and Presentations took place in Government House. Honours were awarded by the Canadian Corps of Commissionaires (Victoria and Vancouver Island), Children's International Summer Villages, the Dominion of Canada Rifle Association (to the competitors in the National Cadet Smallbore Championships), Duke of| Edinburgh's Awards Programme, the Hallmark Society of Victoria,; Queen's Venturers, and the Royal Life Saving Society Canada. Aj luncheon was held in Government House in March to honour thej recipients of the 1981 Vanier Awards of the Canada Jaycees' Five Outstanding Young Canadians program. A January Reception in honour of the British Columbia Heritage Trust celebrated the publishing of Vice-Regal Mansions of Britisl Columbia, a history of British Columbia's Governors' anc Lieutenant-Governors' official residences. Provincial Government employees received Continuous Service Awards at two consecutive evening ceremonies at which 353 employee; received certificates recognizing 25 years' service, and 90 employees received gold watches for 35 years' service. Guests of His Honour and Mrs. Bell-Irving were entertained a) Government House concerts presented by the combined choirs of Sal Mary's Church, Kerrisdale (Vancouver) and Brighton Junior College (Britain), and the Senior Division of the Delta (B.C.) Youth Orchestral At Christmas, the traditional program of carols was presented by tlf| Victoria Citadel Band of the Salvation Army. Several major evening social functions were held in GovernmeiJ| House during the Premiers' Conference in August. -24 During the period, 51 tours of Government House were conducted, affording more than 2,000 people - primarily elementary and secondary school students - an opportunity to see the official residence of the Lieutenant-Governor. Six of the tours involved young people visiting British Columbia with the Open House Canada exchange program. 0O0 Annual Report 1981/82 Protocol The Chief of Protocol is responsible for acting or giving advice on matters of protocol and precedence arising within the province and planning and executing visits to the province by the Sovereign, members of the Royal Family, the Governor General, heads of state and government, high commissioners and ambassadors, and other I distinguished people. The province was favoured by a visit from Their Excellencies the Right Honourable Edward Schreyer, Governor General of Canada, and Mrs. Schreyer from February 1-6. Their Excellencies spent time in Vancouver, Nanaimo, Parksville and Prince George. From August 11-14, the Province hosted the 22nd Annual Premier'sJ| Conference which took place in Victoria and Vancouver. Eighteen high commissioners and ambassadors visited the provincej| during 1981. oOo -26 [First Citizens' Fund The primary objectives of the First Citizens' Fund Administration Branch are to: Process applications to the First Citizens' Fund according to the fund's policy and guidelines. Co-ordinate the meetings of the Advisory Committee which 'makes recommendations on all applications to the fund. Carry out research and evaluation. The First Citizens' Fund was established under the Surplus Appropriation Act in 1969. An Endowment of $25 million was set-up as a perpetual fund which is used to finance grants. The fund helps support projects and programs that enhance or develop the cultural, educational, economic, recreational life-style and fcommunity facilities of North American Indians resident in British Columbia. The branch prepares progress reports and conducts on-site Bnspeetions of projects conducted with authorized grants. In 1981, there were four meetings of the Advisory Committee which considered 423 applications totalling $10,019,475 and recommended approval of 291 applications totalling $3,936,708. In addition, the Riinistry authorized the First Citizens' Fund to provide allocations to pay the salary of a program director at each of the 16 Native Friendship Centres which totalled $211,118 for the year. The fund also contributed to the support of post secondary students in the form of bursaries and Canada Student Loan Repayments. In 1981, a total of $215,441 was allocated in 254 individual awards. Anniuili^Hnrt 1981/82 The First Citizens' Fund Administration consists of a director, two project officers, and support staff. During the year a computerized administration system was implemented. 0O0 - 28 '\i~itii i*il Rp'nni'i' 'MM'f ;'M*?' [Finance This division provides the financial services for the ministry, the ■Legislature, the Premier's Office, Ministry of Intergovernmental Relations and the Auditor General. Financial Services has 27 employees and is divided into three Sections: Budget and Audit, Accounts, and Payroll. Budget and Audit Section is responsible for the correlation of estimates, assists in the preparation of divisional budgets, monitors expenditures and provides financial and systems audit services to the ministry. Accounts Section is responsible for the preparation of expenditure and journal vouchers, the maintenance and control of contracts, and ^counting for revenue. Payroll Section is responsible for the preparation of all payroll data, and distribution of cheques. The Financial Administration Act, enacted in 1981, has resulted in numerous amendments to the administration and control of the financial affairs of the ministry. To meet the requirements of this act, new methods and procedures are being studied and designed. A new system for control of spending authority and cash advances has been started. During the 1982/83 fiscal year, Financial Services will start a new financial management reporting system. It is expected that the new reports will be more up-to-date and will provide management with a valuable tool for administering and controlling their available funds. oOo - 29 I"10 t 'O *"l Lottery Fund The branch was established to administer the distribution of net proceeds gained through the conduct of lotteries in the province. The funds are intended to be used for the benefit of all British Columbians. This objective is approached in two basic ways: througi block funding of other grant programs, and through direct Lottery Funi Grants. During the 1981/82 fiscal year, proceeds available for granting| purposes topped $21.25 million. Over $12.0 million of this was distributed by other grant programs as follows: Cultural programs, (including the B.C. Festival of the Arts) $3,850,000 Recreation and sports programs, (including B.C. Games) $4,270,000 B.C. Heritage Trust $1,250,000 B.C. Health Care Research Foundation $2,700,000 The branch arranged payment of close to 2,000 direct granil including 1,757 approved under the new Travel Assistance Program. Thill total actually paid out was over $3.75 million. Commitments towaSI other approved grants totalled nearly $7.0 million at the end of tlijl fiscal year. Applications for project grants were down some 70 percent from tral previous year to 421, presumably reflecting the economic situatioll Travel grant requests were almost the same — 2,676 — compared will 2,718 the previous year. 30 - Annual Report 1981/82 DIRECT LOTTERY FUND GRANTS (excluding travel) Grant- Number Average Thousands of % Total % Grant of $ Grants $ Amount Under 10 113 66.5 $ 344,147 11 $ 3,045 10— 25 28 16.5 404,021 13 14,429 25 — '50 13 7.6 506,229 16 38,941 50—100 10 5.9 587,000 19 58,700 100—500 5 2.9 630,439 20 126,088 Over 500 1 .6 666,700 21 666,700 Total 170 100 $3,138,536 100 $18,462 oOo 31 fit Reoort r Personnel Services Branch The Personnel Services Branch supplies personnel administration services to the Premier's Office, Ministry of Intergovernmental Relations, and the Ministry of Provincial Secretary and Government Services, excluding the Public Service Commission and the Government Employee Relations Bureau. The activities of the Personnel Services Branch complement those of the Public Service Commission, Government Employee Relations Bureau, and Treasury Board staff whose policies directly influence personnel administration. The functions carried out on behalf of the client ministries involve the coordination and supervision of labour relations, organization and classification analysis, recruitment and selection, staff training and staff safety. The 1981-82 fiscal year was highlighted by several new developments. The branch recruited its first full-time staff training and safety officer. The development of an effective training and safety program should be of tremendous assistance to managers, supervisors and other employees as the ministry attempts to upgrade the quality and skills of all levels of staff within our very diverse ministry. During the 1981-82 fiscal year, fewer than 50 tuition subsidy, assistance payments were made, reflecting low funding rather than lack of need or demand for training. Personnel Services received far mora requests for training and consultation from managers and supervisors than it was possible to provide, given the limited resources allocated toj| this activity. Annual Repor By fiscal year-end, the branch had begun recruiting for its first full-time manager. This position is expected to play a vital role in [streamlining office systems to achieve faster recruitment, classification ' and labour relations action. The branch acquired several word processing -stations and a printer and has begun programming of this equipment, [substantial service improvements are expected once the equipment is in full use. Another improvement was the introduction of a ministry ; classification committee initially comprised of several Personnel : Officers with a Government Employee Relations Bureau representative ; as an ex-officio member. This process speeds-up classification reviews [and will result in more fair and consistent application of the ! classification system. More than 550 people were recruited in 1981-82. This represents : both permanent staff and temporary appointments. The many stages of ^recruitment from initial receipt of documentation from client branches [through the actual selection of staff and processing of pay action forms and other implementation documents, use a major part of personnel services' available resources. By year end, the branch provided personnel services to a work force ; of more than 1,000. oOo Annual Rene Planning and Analysis The Planning and Analysis Branch was established in 1981 to provide ! planning and analytical support services to the ministry executive and to assist branches as required. The nature of the work is project oriented and covers the following range of activities: Policy Planning and Analysis Program Evaluation Legislation Information Systems Development Word Processing Services Operations Review The branch undertook three major projects in the 1981/82 fiscal year: 1. A government wide study into records management policies and procedures. 2. A review of the mailing list system used for government publications. 3. A review of Postal Services Branch operations, equipment, organization and staffing needs and the introduction of cost saving measures to take full advantage of new Canada Post volume discounts. The results of the records management study recommended the establishment of a comprehensive records management program including a records centre for the Victoria area. The study was endorsed by Treasury Board and funding was provided for the 1982/83 fiscal year, j Costs in excess of $0.5 million per year will be avoided by implementing '■ the new program. -34 Ann ual Report 1981 /82 With reference to the mailing list system, a major overhaul of the existing system was recommended. A new system was designed and implementation will begin in the 1982/83 fiscal year. The major advantages of the new system .will be to minimize multiple mailing and to provide a more responsive and effective system to user ministries. The review of the Postal Branch and the introduction of measures to j achieve economies in postage costs will also continue into the 1982/83 fiscal year. Improvements to the mailing list system, the introduction of automated mailing equipment, and the pre-sorting of volume mailings will result in avoiding costs in excess of $1.2 million for 1982/83. The branch is also involved in the area of office information [systems, and in particular, the rapidly expanding word processing field. [Advanced office systems expertise and training services are provided to other branches by Planning and Analysis staff. Additional projects of the branch include: Financial Systems Development, an Inter-ministry Task Force on Seniors, and an Ergonomics Study. oOo Annual Report 1981/82 Recreation and Sport Branch The main goal of the Recreation and Sport Branch is to encourage the provision of recreation and sport opportunities for British Columbia residents. This is done by providing program and policy advice to the minister and providing financial assistance and advisory services on behalf of the provincial government to 100 provincial sport and recreation associations and 400 community recreation agencies. Programs cover four main areas: "Community Facility Assistance "Volunteer Leadership Development "Individual Recognition and Skill Development "Organization Support and Provincial Coordination The Facilities Program assists with the development and design of recreation and sport facilities. The Volunteer Staff and Leadership Programs assist with the training of volunteer and professional staff who help organize programs to provide specific opportunities. The Individual Recognition and Skill Development areas provide special support for those reaching up to and beyond provincial levels of excellence, while the Organization Support and Provincial Coordination contains our "nuts and bolts" support for the administration of organizations and encourages improved planning and coordination leading to more effective functioning of this multimillion dollar system. COMMUNITY FACILITY ASSISTANCE The Recreation Facilities Assistance Program committed $6,400,000 to help build 92 facilities across the province on a cost-shared basis. The program moved to separate offices and has since been suspended as part! of the fiscal restraint program. However, essential advisory servieesl 36 Annual Report 1981/82 will be continued to help communities make additions or modifications to their existing facilities. In the course of the year, the Facility Advisory Unit produced 21 design Teehkits, answered 226 enquiries and published three major design documents: A Development Guide for Indoor Racquet Sports, A Disabled Access Guide and a Theatre Handbook adapted from an Alberta document. VOLUNTEER LEADERSHIP DEVELOPMENT Working with recreation commissions and provincial sport and I recreation associations the branch helped train: 4,810 coaches in 305 courses 7,045 officials in 475 courses 1,200 administrators in 55 courses 735 instructors in 51 courses 1,697 volunteers in 9 courses A further $160,000 was provided through Special Project Grants to 165 community projects to help train volunteers and introduce new program ideas. A Recreation Commissioner Handbook was produced to ■assist appointed commissioners and three regional training projects of Ifitness leadership and pre-school leadership were held in Prince George, ■ Kamloops and Courtenay. A first draft was completed of Volunteer Leadership Development ■Strategy Document that would improve the awareness and ability of volunteers to access volunteer training programs. Perhaps the most significant advance in the year was the successful field testing of the B.C. SportsAid Program. This program is designed to train volunteers in injury prevention, first aid, taping, etc., so that our gymnasia and playing fields are safer places for play. Incentive Program and another 43 positions received continuing! assistance. The establishment of the first Regional Recreation • Coordinator of the Queen Charlotte Islands and the first Regional Recreation Coordinator of the Disabled in Victoria, were two major | achievements. The Provincial Leisure Development Course now attracts some of the most outstanding instructors in North America and a full capacity class of 41 recreation leaders attended this one-week, live-in session in Kamloops. In sport, 12 Development .Coordinators were provided tol extend sport to all areas and groups within the province at a totall program cost of $500,000. Subsidies totalling $715,800 were paid to 37| provincial associations to cover part of their staff costs in coordinating! some 100,000 volunteers who help provide recreation and sport participation opportunities in all areas of B.C. INDIVIDUAL RECOGNITION AND SKILL DEVELOPMENT Twelve thousand players and athletes were involved in Provincial Team Training Camps at a cost of $262,000. Athlete assistancll programs helped hundreds of individuals of 300 applicants for Nandg Greene Scholarships 26 were awarded, 500 high school athletes were subsidized at $100 per athlete to attend the B.C. School Sports! Development Camps. Eleven athletes won the Premier's Athletic Award and 240 athletesl benefitted from our High Performance Athlete Assistance Programs which, for the first time, included disabled athletes. With th«l cooperation of the Ministry of Universities, Science and Communicatioifl approximately 620 students were given B.C. Athletic Awards of $1,00(0 per person. The Run-Walk-Cycle-Swim-Skate program attracted 3,00(0 participants seeking awards for completing certain distance goalslj Grants of $36,950 were given to the Royal Life Saving Society am -38- An ?n in I R oni §75,200 to the Red Cross Society to help provide swimming and Efeguarding training to 112,500 individuals. The twice annual B.C. Games involved 130,000 athletes in ilay-downs leading to the final events in Comox/Courtenay and Trail. The Northern B.C Winter Games received a grant of $50,000 and Operation Track-shoes ($11,000 granted) involved 700 mentally retarded mdividuals in this annual event in Victoria. Branch staff were deeply involved in organizing the 300 B.C. athletes who attended the Canada Games at Thunder Bay. Sound organization and high team spirit has made it easy to conclude that British Columbia is on its way to reclaiming national prominence in sport. The establishment in B.C. of four National Training Centres, for rowing, soccer, field hockey and middle distance running through the Kbint efforts of provincial and national sport governing bodies, B.C. miiversities and the federal and provincial governments set a precedent. This was accomplished in part through the creation of B.C.'s Road to the Olympics Program that will capitalize on the potential to attract pre-Olympic visits of national teams to B.C. prior to the Los Angeles Olympics. ORGANIZATION SUPPORT AND DEVELOPMENT Totalling $330,000 Provincial Association Administrative Grants were provided to 77 organizations to help cover administrative expenses. The B.C. Administrative Centre for Sport, Recreation and Fitness, Vancouver received another $250,000. A total of $40,000 for Recreation Master Plan grants was approved. The Discovery Kit, designed to help communities evaluate and improve their abilities to provide recreation and sport opportunities, was completed. The first planning exchange meeting of the four key in•'!I R#>nni"*t' 1CW umbrella groups — the B.C. Recreation Association, Sport B.C., the Outdoor Recreation Council and B.C. School Sports was hosted. The branch's inter-ministerial efforts in the area of fitness, resulted in the Ministry of Health adopting a strong position in implementing fitness objectives and the Ministry of Education continuing its policy of daily physical education. The highlight of the year was our minister's hosting of the Federal-Provincial Sport and Recreation Ministers' Conference in Vancouver where significant progress was made on matters ranging from a National Recreation Statement to revisions in support programs for high performance athletes. This year, the branch completed the first complete compendium of the 70 B.C. acts that include references to recreation and undertook special initiatives as part of the International Year of the Disabled. These included a special report of the state of sport integration for the disabled, a provisional discussion paper on provincial development of sport and recreation for the disabled, and a review of resource materials! in this theme area. The branch made some changes to create a more streamlined! organization. The executive was reduced from six to four and positions! were redeployed to more adequately deal with volunteer leadership development and continued advisory services relating to facilities and recreation planning. 0O0 40 /% Y"l f 11 I *"* 1 Poll £ % I rf | O < [Cultural Services Cultural Services Branch acts on behalf of government to stimulate and encourage the creation, performance and appreciation of the arts in British Columbia, as well as the preservation, conservation and appreciation of cultural and historic objects in museums. The branch administers several financial assistance programs including community activities, professional performance, touring, skills development, and cultural industries. It also provides advisory and consultative services to the arts community, while increasing the awareness of cultural development for all citizens of the province in various ways. The branch is responsible for facilitating government support, maintaining communication and liaison with the arts community, with ftiational and other provincial arts agencies and with other provincial bodies involved in arts. One of the major responsibilities of Cultural Services Branch is the administration of the British Columbia Cultural Fund which provides assistance to the major professional arts groups, and community arts councils, and provides scholarships, bursaries and individual awards. It is a perpetual endowment fund with the annual interest being used for grants. > Since 1975, interest from the fund has been augmented by revenues from the B.C. Lottery Fund, which now accounts for over 65 percent of all monies allocated in this area. More than $3.5 million was granted to major professional arts {institutions and organizations in the field of music, dance, theatre, crafts, visual and literary arts during 1981 on the recommendation of Intiii'il Rfrnort 1981 SR** the British Columbia Arts Board, a 15 member committee appointed bj the minister, representing all regions of the province and all discipline^ of the arts. NEW PROGRAMS A new $1.0 million program was initiated this year to subsidize th«| operating costs of museums which provide a major service within then community and which are accessible to the public on a regular basis This program represented a consolidation and expansion of previoij museum funding programs, and parallels current funding for art galleries| The program is designed to encourage and assist the preservation and protection of our provincial heritage and offers an incentive tt increase quality and service standards. Planning started this year for the British Columbia Festival of thl Arts which will involve more than 100,000 British Columbians and wij feature the best amateur artist of the province. Cultural Services stafi assisted in the planning of this program which is now administered by separate external body. The Festival, aimed at stimulating enthusiasm and participation c the community level, will be held in Kamloops in June, 1982, and w|J represent the efforts of many volunteers throughout the province. It wij also provide a prestigious focus to highlight the impressive range :jj young talent found in our province. Competitions will include the arei| of dance, voice, music, visual arts and film. The branch also initiated the Interest Subsidy Program to assil provincial publishers. This loan-interest subsidy was introduced to he'l offset the competitive advantage of other Canadian publishers ail promote financial stability within B.C.'s publishing industry. A new program known as "Artists in Residence" was introduced asi companion to the current assistance provided for artists performing 1 42 H3 - - ■>. ■. ,.~, s.^.*- -* i"i o 'S / o schools. Under this program, artists and schools combine to provide arts awareness, knowledge and enrichment for both students and teachers. This year also saw the development of the National Opera Training Centre in Victoria. This centre will provide advanced training for young singers who have completed their academic studies, and are about to begin their professional careers. The centre, which receives grants from the Canada Council and the Province, is the first national institution for cultural training to be established in British Columbia. SPECIAL PROJECTS The British Columbia Art Collection catalogue was published coinciding with the opening of the largest-ever exhibition of the collection held in the Robson Square Media Centre. This exhibition included over 100 pieces representing several artistic media selected from the more than 750 items in the collection which is normally on display in public areas of provincial government offices. Another exhibition, "B.C. Presents...", a show of contemporary artworks selected from B.C. Art Collection, was shown during "Canada Days" at the Burmingham (England) Festival. For the first time in its 10-year history, the Association of Television and Radio Artists (ACTRA) held its annual awards ceremonies outside of Toronto in Vancouver. Cultural Services Branch assisted in this nationally televised event which involved many well-known British Columbian artists. Many workshops and seminars were organized, including a series of workshops by Alvin Reiss, editor of Arts Management Newsletter, on "How to Identify and Reach Your Public" held at various locations. Reiss, an acknowledged expert in the field of arts marketing, also prepared a special paper on the subject for inclusion in the branch publication, Arts Advisor, to assist arts organizations in future planning. Pr.5i"ifii",f '1 f'IR'l '''R*? ANNUAL ACTIVITIES In addition to Arts Advisor, the branch published four issues of its newsletter, Arts B.C., as well as the annual Programs Brochure, and Grants, Awards and Subsidies, which lists and explains every grant and award made by the branch during the previous fiscal year. During the year, the consolidation and restructuring of the branch continued, moving or adding staff to administer the new Museums Assistance Program, Consulting Services, and Program Development and Administration. Consulting Services is responsible for providing assistance in the areas of professional, community and regional support, skills development, and cultural industries, as well as providing advisory and consultative services to all clients. Program Development is responsible for branch research, programs and policy development, publications, finance and administration. During 1981, 222 young British Columbians from more than 42 communities were granted more than $200,000 to help them study fine arts under the Scholarship and Bursary program. Assistance is available in the areas of music, dance, theatre, visual arts, arts administration, crafts and creative writing for study at institutions anywhere in the world. This year, 22 Special Merit Awards were granted for the first time to students who applied in the winter study category. They were provided additional assistance, over and above their normal awards, as special recognition for "outstanding talent and exceptional promise". Only one of the five Professional Study Awards available in all disciplines was given this year. This $5,000 award went to coloratura soprano Leslie Allison of Coquitlam to undertake intense professional I coaching in Vienna with one of the world's formost coloratura sopranos, Madame Rita Streich. These awards are provided to assist -44- professional training programs undertaken by students who have completed their formal studies and who are about to embark on a professional career. Direct assistance of almost $430,000 was provided to a network of 78 community arts councils throughout the province, to support local and amateur arts activities. This assistance is provided on the basis of population served, and matches funds provided by local government and other revenue earned through local projects. Assistance was also provided to local communities under the Arts Resource Touring Subsidy (ARTS), which helps communities outside the principal population centres to hear, see and enjoy major performing artists. Support this year was provided to 40 communities and involved over 200 events. oOo Annual Report 1981/82 Heritage Conservation Branch The purpose of the Heritage Conservation Branch is to carry out the responsibilities of the Heritage Conservation Act with its overall direction to "encourage and facilitate the protection and conservation of heritage property in the province." The branch also provides support services to the British Columbia Heritage Trust and the Provincial; Heritage Advisory Board. A major priority in 1981 was the Barkerville Restoration program j which, now in its second year, provided several new services, including j fire protection, water and sewer systems, in the Barkerville Historic j Park. During the year, the Provincial Heritage Advisory Board met four! times. The board visited Revelstoke, Williams Lake, Burnaby and Victoria, and made recommendations to the minister on a number off provincial heritage matters. The board made a special, on-site visit to the Cascade Wilderness area to hike on its historic trails. One of the major accomplishments of the 1981 heritage program! was the recognition by the World Heritage Committee of Anthony Island! in the Queen Charlotte Islands as a World Heritage Site. Further! conservation work was undertaken at Ninstints Village on Anthony Island] during 1981. PLANNING, RESEARCH AND INTERPRETATION DIVISION The division has three major functions: heritage planning, researchil and interpretation services. The Planning Section in the past year coordinated work on severaffl site concept and master plans, including the Barkerville MasterplanfJ currently nearing completion, the Keremeos Grist Mill Master Plan|| -46 [craigflower Schoolhouse Masterplan, Anthony Island Park Management Plan, and O'Keefe Ranch Concept Plan. The Research Section assists the branch in site planning, restoration and heritage inventory, as well as providing services to the Provincial [Heritage Advisory Board. In 1981, research reports were completed on the Quintette Tunnels near Hope, the Pandosy Mission near Kelowna, the iSouth Cowichan Lawn Tennis Club near Duncan, the Beach Acres Holiday Resort in Parksville and the C.P.R. Roundhouse in Vancouver. Also, a documentary site history was completed for Cottonwood House Historic rPark and another one, for Ruckle Park, is nearing completion. To guide ^restoration and development decisions, research reports were prepared for several buildings at Barkerville, notably the Chi Kung Tong, Yan War Store, Eldorado Dancing and Billiard Saloon and the Richfield Court ;,House. In order to increase public awareness and understanding of British | Columbia's heritage, the Interpretation Section published four issues of ■Datum, two occasional papers and the branch annual research report. It also oganized and sponsored three heritage seminars, and printed revised feStop-of-Interest Plaques Guide and historic house brochures. The Regional Advisors Program improved its services through the fabrication of a prehistoric artifact kit available on loan to advisors for lectures, ■workshops, and school visits. The Resource Information Centre added lover 1,000 volumes to its collection and enhanced information services to the general public. Finally, draft policy guidelines for ■commemorative plaquing were prepared to guide provincial programs of ■heritage commmeration and roadside interpretation. RESOURCE MANAGEMENT DIVISION During the year the division's Impact Assessment Program issued 35 ■ninisterial orders and three permits under the Heritage Conservation Report 1981/82 Act. As well, a total of 1,200 development projects were screened. A1 major archaeological excavation was initiated in the Slocan Valley in conjunction with the Ministry of Transportation and Highways. Smallea excavations designed to mitigate impacts were undertaken at Duncan, Haney and on the shores of Columbia Lake. The Impact Assessment Section also completed two major projects: a branch position paper on the Peace River Site C hydroelectric project, and Guidelines for Heritage Impact Assessment in B.C. The Inventory and Evaluation Section completed major resource inventory projects in the Fraser River Estuary, The Slocan Valley and the Kispiox area. A total of 422 heritage sites were added to the provincia inventory. Completed historic inventories included a study of BritisM Columbia Buildings Corporation heritage structures and an inventory of heritage schools in the province. A major capability mapping project was undertaken, and Guidelines for Evaluating Archaeological Resources was completed. During the year, the division became responsible for thel maintenance of branch heritage properties; currently five historic houses! in the Victoria area. The division was involved in the preparation of the! Anthony Island Park Management Plan. In conjunction with the Ministral of Lands, Parks and Housing, the branch developed a publral interpretation facility at Petroglyph Park near Nanaimo. Highlights ofb this project include major trail upgrading, conservation work ancr interpretive signs. Eleven "casts" of petroglyphs have been provider which will allow the public to take "rubbings" from the casts rather tharf from the originals. RESTORATION SERVICES DIVISION The division supports the branch's goal through its professional anch technical services working towards better understanding and pubial awareness of our architectural heritage. Divisional programs inclucffll 48 Annual Report 1981SR** ■supplying information to municipalities, groups and individuals, ■assistance with restoration of buildings and sites, and area conservation land revitalization. During the year the division responded to 16 requests for ■professional assistance and advice on heritage conservation from ■municipal authorities throughout the province. The restoration of five ■buildings was completed, eight other restoration projects are in hand and ■stabilization projects are currently underway on a further six buildings. Consultant reports have been received on subjects ranging from project [feasibility to planning stabilization and restoration. Of 12 reports that ■were initiated in 1981, eight have been completed. Area revitalization ■projects are underway in Armstrong, Nanaimo, Nelson, New ■Westminster and Rossland. At Barkerville Historic Park stabilization r and restoration was conducted on some 15 buildings including most rnotably the Richfield Courthouse, Mrs. Hauser's House, and the Abandoned Miner's Cabin. The reconstruction of the Lung Duck Tong is Blearing completion and will provide a fully operational Chinese Frestaurant in June 1982. During the year 1981, the Capital Works Contract totalled slightly in excess of $2,400,000 — most of which was for the restoration of Barkerville Historic Park, while during the same period, the B.C. Heritage Trust Capital Works Contracts totalled slightly in excess of $270,500 for stabilizing and/or restoration of buildings which include Hat ■Creek Ranch House, Craigflower Schoolhouse and the Keremeos Grist Bill. oOo Annual Report 1981/82 Provincial Archives The Provincial Archives is responsible for acquiring, organizing and | making available to researchers written, visual and sound records relating to the history of British Columbia. Activities are divided into three programs: Archives and Library,: Audio and Visual Records, and Administration. After a minor reorganization in the autumn of 1981 the Archives and Library program includes the Manuscripts and Government Records, and Library and Map divisions, as well as the activities of the Archives Advisor, while the Audio and Visual Records program includes Visual Records, which unites the former Historic Photographs and Paintings, Drawings and Prints! divisions, Sound and Moving Images, the Photography Laboratory and the Conservation Laboratory. REFERENCE SERVICES All the collections were open to the public from 8:30 a.m. to 5:00 p.m. for a total of 250 week-days during the year. The reference roorra was also open to researchers holding passes on Saturday and Sunday; afternoons, as well as on week-day evenings. During the 360 times the] research facilities were open, 2,892 registered researchers made a total! 9,389 visits to the Provincial Archives, a daily average of 37.5. PUBLIC DOCUMENTS COMMITTEE The Public Documents Committee, established by authority of the Document Disposal Act, is required to consider the applications of all! ministries to dispose of their unneeded records, and to recommend to the Executive Council or the Select Committee on Public Accounts andj Economic Affairs whether they should be disposed of or retained. Annual Report lc)81</8*:*. The Provincial Archivist is an ex-officio member, and presently chairman, of this committee which met five times to consider 127 [records disposal applications submitted by 13 ministries. An archivist in the Manuscripts and Government Records Division acts as secretary to the committee and all archivists of that division were kept extremely busy with a wide range of activities concerning document disposal requests. To be precise, five archivists held 382 meetings, made 1,690 telephone consultations and wrote 321 letters and memoranda in relation ■to the responsibilities and activities of the Public Documents Committee. MANUSCRIPTS AND GOVERNMENT RECORDS DIVISION New manuscript accessions totalled 74 units filling 22.8 linear [metres of shelf space, while 139 units of manuscript microfilm were Catalogued and 24 finding aids, totalling 129 pages, were produced. Collecting trips were made to Vancouver and to the Kootenays and the Kariboo, including Barkerville. Major accessions include papers relating to the B.C. Electric Railway Company, cattle ranching, Indian affairs, ■riusic and the late Robert Strachan. One of the highlights of the year was the opening of the papers of ihe late Major F.V. Longstaff, 1878-1961, the distinguished Victoria Eollector, scholar and naval historian, which had been closed since his [death. A major development in government records during the year was the vast increase in holdings of material related to natural resources which was accessioned and catalogued. Twenty-two metres of records of the Msh and Wildlife Branch from the 1940's and the 1960's, 113 microfilm peels of Parks Branch records, 15 metres of records relating to hydro electric dam building in the 1950's and '60's, 220 metres of lands files, ■6.2 metres of Land Settlement Board records, and 44 units of Ministry of Forests records, give some idea of the extent and variety of recent ■accessions in this field alone. 51 Annual Report 1981/82 Such significant accessions have filled the Provincial Archives to maximum capacity and made it necessary to store an increasing quantity | of records of historical significance in warehousing outside the building. LIBRARY AND MAP DIVISION The Library collects books, pamphlets and periodicals relating to the history of British Columbia, as well as professional archival literature and reference works. During the year acquisitions included 1,912 books, pamphlets and ephemera and 730 microforms. It now holds 23,475 book titles, 36,377 volumes and 15,613 pamphlets in 19,379 volumes. Microfilm of the weekly newspapers of the province more than two years old was transferred from the Legislative Library at the beginning of the year. The Map Collection contains topographic, hydrographic and thematic maps, survey sketches, architectural plans, ship and engineering drawings, fire insurance plans and atlases. More than 4,000 maps were acquired during the year. The Map Room received 562 j researchers and answered 112 reference enquiries, while 3,400 negatives and slides of maps were ordered and approximately 1,000 prints were' prepared. ARCHIVES ADVISOR The Archives Advisor made 60 visits to museums, archives,, municipal governments and historical societies as well as directing two Archives Internship programs in Victoria (attended by thirty people) and: delivering 22 talks and workshops in all regions of the province, including) Atlin. He also prepared and coordinated a series of nine workshops fori students hired by museums and archives under the Provincial Youtfl Employment Program. VISUAL RECORDS DIVISION Noteworthy acquisitions included the Jim Ryan Collection of newsj and journalistic photography, 1945-1980, the George Allel 52 Annual Report 1981 -cY^ j Collection of aerial photographs of the province and of early Vancouver views, and an album of 160 prints of the B.C. Royal Commission on Indian Affairs, 1913-1916. Revenue from the sale of photographic prints amounted to $13,570.89. Ninety-three items were added to the Documentary Art Collection, I which now includes 4,957 works. Revenues from the sale of prints and [photographic reproductions totaUed $24,759.47. An outstanding gift was [an oil painting by Emily Carr, presented by members of the Cridge [family. Three exhibits drew a record 29,975 visitors to the Emily Carr Gallery of the Provincial Archives on Wharf Street. The exhibits were, "Emily Carr in the Queen Charlotte Islands, 1912," "The Modern Room," a partial re-creation of the 1932 Island Arts and Crafts Society exhibition, with Edythe Hembroff-Schleieher as the Gallery's first guest ■curator, and "Emily Carr: Teacher and Craftswoman." The gallery in the provincial Archives Building exhibited "The [Crease Family Archives — a record of settlement and service in British ■Columbia" for which an illustrated catalogue was published. SOUND AND MOVING IMAGE DIVISION As a result of archival motion picture film being included among the Bivision's responsibilities, several important collections of film, both 'government and private, were acquired, and 438 film units have now been accessioned. A significant accession in the field of sound was the archive of British Columbia's first recording studio, Aragon Records (1945-1971). Four issues of Sound Heritage were published during the year and the 1,676 subscriptions together with bookstore sales generated $36,614.47 in revenue. Staff of the division gave eight oral history workshops in a number S,of places in the province, including Williams Lake, Nanaimo, Vancouver and Victoria. '\nnii*"i^ Ri^tiot^I 'I^IH'I /R*? PHOTOGRAPHIC LABORATORY Orders filled during the year numbered 1,164, representing the production of 13,227 black and white prints, 2,889 negatives and 3,214 colour transparencies. At the same time, staff were able to reduce the time of delivery on orders received from the public from an average of two weeks to three days. CONSERVATION LABORATORY The equiping of the new Conservation Laboratory continued throughout the year, interrupted only by the resignation of the first conservator and the appointment of his successor. A survey of all collections requiring conservation treatments was made and an arrangement concluded to utilize the fumigation chamber of the Provincial Museum for all new acquisitions requiring fumigation. One important function of the laboratory has been the testing of papers, including paper storage containers, for destructive acid levels. Advice|| and assistance has been given to a number of ministries whose working] records have received accidental damage during the year. oOo Library Services The Library Services Branch operates under the Library Act to ^'promote and encourage the establishment and extension of library services throughout British Columbia." In working towards these objectives, the branch recognizes that library services are essentially local services and provincial assistance is designed to reflect local priorities and programs. Within this mandate the branch works in partnership with local levels of government, local public library boards and library organizations. Branch programs are a mix of grants and direct services to individuals and libraries. They include: grants to public libraries to assist in the purchase of library materials; special purpose grants for individual projects; "books-by-mail" services to isolated individuals; an Audiobooks service which produces and distributes materials for people unable to use conventional print; field offices which provide technical support and consulting services to smaller libraries. There is one federated library system, four regionally-organized libraries, 16 municipal libraries, 44 public library associations and 20 reading centres in British Columbia. It is the responsibility of the [Library Services Branch to administer the Library Act which provides the Legislative basis for these 86 independent organizations. REVIEW OF 1981/82 Provincial grants to public libraries rose from $3,414,257 to |5,522,599 in 1981/82. $4,000,000 was designated for the purchase of books and other library materials and was allocated on a per capita basis. Annual Report 1981/82 Providing library service in sparsely-settled rural areas creates additional costs and additional grants calculated at $8 per square mile were made available to the four regionally-organized libraries to support their services. Public Libraries began to draw upon the Provincial Computerization] of Libraries Fund and grants were made to: Vancouver Island Regional Library, Cariboo-Thompson Nicola Library System, Okanagan Regional; Library, Greater Victoria Public Library, Richmond Public Library! Vancouver Public Library. Grants from this Fund in 1981/82 totalled $663,627. In recognition of the International Year of Disabled Persons a system of free distribution of taped books through the province's sill largest public libraries was instituted. These taped books are produced by the branch's Audiobooks production unit and were formerly sold on s non-profit basis. The new system will ensure local access to these books!! by more than 75 percent of the province's citizens, as well as providingl free deposit eoUections and direct mail services to smaller communiti^| and rural areas. The Minister's Library Advisory Council met seven times in 1981/8!l in carrying out its task of monitoring the provincial library scene aral advising the minister. BRANCH OPERATIONS IN 1981/82 The Open Shelf continued to serve as a mail-service library t( individuals and as a backup to smaller public libraries. In 1981/82 i provided: 21,524 books to 2,698 isolated individuals including 56i||l Correspondence Branch students; 7,635 interlibrary loans; 246 blocks of multilingual books to 17 libraries. The Victoria-based collection grew to 118,711 volumes and th multilingual pool to 12,950 volumes. 56 Annual Report 1981/'8*:> The Branch's regional offices in Dawson Creek, Prince George and ■Cranbrook provide technical services to 11 Reading Centres and 25 ■Public Library Associations in their service areas. On behalf of these libraries 16,673 volumes were purchased and processed and the branch's own collection in the field grew to 207,949 volumes. The Audiobooks Unit in Burnaby produces and distributes taped books for libraries within B.C. and operates a Canada-wide sales [program. In 1981/82 it experienced significant growth. The number of [cassettes distributed province-wide more than doubled to 29,008 and 302 titles were recorded. The national sales program also grew from 37,500 cassettes to 45,766 in 1981/82. Rotating collections were provided to 22 [libraries and seven health care institutions. Audiobooks staff were active in a number of International Year of ■the Disabled activities, most importantly managing a project which placed 245 playback machines in public libraries throughout the province. oOo •il Hpnnrt IQRi -''J Provincial Museum INTRODUCTION Two events stand out for the year: The donation by Mr. and Mrs. j F.C. Reif of a stunning collection of Haida carvings in argillite, now exhibited in the new Argillite Gallery, and the expedition to the Brooks Peninsula aided by the Friends of the Provincial Museum which resulted1 in a successful attempt by many scientists from western Canada to answer questions about British Columbia's prehistory. Also a new visitor record was set for the museum with over 1,400,000 recorded in 1981. AQUATIC ZOOLOGY A major project was the publishing of the museum's 39th title in thel handbook series, this one on the popular sea stars, or starfish, found in| our waters. Work was done on endangered fish species in the Interior. ARCHAEOLOGY Among the highlights of the year was field work in the majoit multi-disciplinary project on the Brooks Peninsula on the west coast oi Vancouver Island. In addition to locating archaeological sites, thel archaeology division made major contributions to understanding thcri environmental history of this area which seems to have been an ice-frejl refugium during the last glaciation. Work continued in 1981 oio archaeological research in the far northern interior of British Columbll with excavation of a prehistoric site (Ig Sk 8) at Muncho Lake, testirll at Hudson's Bay Company's Fort Halkett, and the survey and recording o) additional sites in the area. Both the Brooks Peninsula and Muncho Lakfi projects were generously supported by the Friends of the Provincra Museum. Division staff also participated in an expedition to thll Ninstints Village site on Anthony Island (recently declared a worl'; - 58 heritage site by UNESCO) that was devoted to arresting the decay of its ■magnificent totem pole and house remains. Lbqtany More than 7500 specimens were added to the collection, putting the present total in the herbarium at 112,500. A brochure and guide to the ■Native Plant Display gardens was printed. New plants were collected ■for replacing the garden stock, and propagation was continued at the nursery with seed and transplants. Plant identifications were made for the general public and outside agencies such as the Poison Control ■Centre, the Ministries of Environment, Forestry, Agriculture, and ■Health. Numerous public talks, field tours, and demonstrations were given throughout the province. ENTOMOLOGY Major steps were taken to improve the public profile of entomology in the British Columbia Provincial Museum. Much time and effort was Erected also towards developing entomology in the museum's exhibits. The planning of the fresh-water exhibit in the main gallery was a major task in 1981. As in 1980, numerous lectures and guided field trips were organized for the public. A varied selection of research projects complementing the collection, exhibit and lecture programs continued, with the interdisciplinary expedition to the Brooks Peninsula being the most significant. Publications grew out of several completed projects and other books and papers remain in preparation. -ETHNOLOGY Major events were the opening of several exhibits, the most Significant the new display of argillite carvings which include pipes, bowls, totem poles, plates and figure groups carved by Haida Indians. The core of the collection is the Ill-piece donation to the museum by the Vancouver connoisseurs, Mr. and Mrs. Francis C. Reif, the most Ann11a! Report 1981 /82 comprehensive private collection of argillite known. In November, our internationally acclaimed exhibit, The Legacy, opened to its first North American showing at the Museum of Anthropology on the University of British Columbia campus. In November the Provincial Museum hosted aj travelling exhibit created by the national Museum of Man, Ottawa,! entitled The Hunt Family Heritage. More that 400 guests crowded intci the ceremonial house, located beside the museum, to witness traditional songs and dances belonging to the Hunt family. LINGUISTICS During the year the division welcomed Professor Bruce Rigsbyji University of Queensland, as its Research Associate. Dr. Efratj continued commitment to the Nootkan language family with further research into the Ahousat and Hesquiat dialects. The Hesquiffl ethnobotany, co-authored by Dr. Nancy Turner, is in press. Foui lectures were given in the Newcombe Auditorium on "Communications! and talks on the native languages of the province were presented t< visiting groups from Lewis and Clark College and the Los Angeles Cram and Folk Museum. John Thomas, a Nitinaht speaker and languagi consultant, was part of the division's presentation on Internationa Museums Day. MODERN HISTORY Staff of the modern history division made significant progress durini 1981 in overcoming several problems related to collections managemenl including clothing and textile storage, procedures for handlinl collections, and cataloguing. Three large-scale, temporary displays wer[ prepared in 1981 with historical themes on firefighting, antique curial and woodworking art in British Columbia. Several important additiqjl were made to the industrial history displays in the main gallerieil Considerable activity occured in preparing publications arx; -60 r Annual Report 1981/82 participating in learned conferences. Much effort was directed at advising community and specialized museums. VERTEBRATE ZOOLOGY To minimize the necessity of the museum directly collecting i specimens, efforts were made to strengthen contacts with government agencies and some private individuals, to acquire specimens found dead, such as road kills and confiscated specimens. These contacts yielded valuable specimens, including a mountain caribou, many small birds, wolves, cougars, and others. We also initiated a program through the iFish and Wildlife Branch, Ministry of Environment to solicit important ■specimens from trappers throughout the province. During the year, reorganization of most of the collections was [completed, a backlog of specimens prepared and accessioned, and a dermestid colony for cleaning small skeletons established. Many new and ■significant records were added to the photographic collections, including ISpoon-billed Sandpiper, Common Gallinule, Smew, Spotted Redshank, and ■California Nightsnake. CONSERVATION Safety procedures and fumigation occupied staff for much of this [year. Ethylene oxide, the only safe fumigant for the artifacts, has been found to be very harmful to the operators, yet the artifacts must be Kumigated. EDUCATION AND EXTENSION The number of people participating in the educational programs Keclined to approximately 49,000, owing to a reduction in guided summer tours. However, school and community programs were maintained at ■their previous levels, and docents increased their contribution by providing 15,000 hours of volunteer time. The weekend program of ■amity workshops, in which parents accompany their children was an Outstanding success. Annual Rei rt 1981/82 Nine exhibits from the British Columbia Provincial Museum, and six from the National Museums of Canada, were circulated to 22 community museums throughout the province. With Associate Museum funding (federal), the division coordinated an active curatorial extension! program, involving lectures and workshops conducted by staff members in locations from Atlin to Kamloops and from Cape Mudge to Kitimat. EXHIBITS The highlight of the year was undoubtedly the opening of the Agillite Gallery. The need to solve an asbestos problem and to augment water and air systems delayed the next phase of the natural history exhibits. The design staff had its morale boosted by a move tqj better-lighted and ventilated space in the former museum board room I which was replaced by an alternative facility elsewhere in the musuem. In the Gold Rush diorama, the waterwheel, which had been running since 1971, had to be rebuilt, and in the archaeology exhibit, a new section of a "dig" from the Interior was installed. 0O0 62 Annua I lie port 1981 /82 Central Microfilm Services OBJECTIVES Central Microfilm Services Branch provides microfilm advisory services, specialized production services, microfilm security storage and information retrieval services, and limited microfilm supplies to ministries of the provincial government upon request. PROGRAMS Advisory personnel assess ministries' records and recommend the most cost-effective and efficient system and appropriate micrographic equipment for their needs. Testing and evaluation is conducted on a variety of equipment, | materials and maintenance programs to ensure adherence to accepted [microfilm standards and compliance with manufacturers' specifications. Microfilm projects are set up and monitored by technicians to [ensure that accepted quality is maintained. Thirty Treasury Board submissions for equipment totalling $362,000 were evaluated. The Ministry of Transportation and Highways, Motor Vehicle Branch, [Drivers' Licence Division, continued to be the major recipient of Central [Microfilm Services support with personnel working on-site to produce ■microfilms. Retrieval of information from security stored microfilm ■rolls for the Motor Vehicle Branch accounted for approximately two-thirds of the search requests and prints produced. The Ministry of Human Resources, Family and Children's Services ■Division, received assistance in bringing their adoption case files up to ■date. Annual Report 1981/82 As part of the branch's reorganization efforts, the film processing laboratory in Vancouver was closed. Microfilm production of government records decreased in 1981 pending the development of a Records Management Program. A study conducted by a consulting firm] with the assistance of the Planning and Analysis Branch of the ministry recommended the establishment of a records storage and retention centre, a microfilm speciality production and film processing unit, and advisory services to ministries for various phases of the creation, use, and disposal of records. A start on some of these measures wasj subsequently approved for 1982/83. 0O0 64 Annual Report 1981/82" CENTRAL MICROFILM SERVICES STASTICS Statistics by Ministry for the period April 1, 1981 to March 31, 1982. ROLLS EXPOSURES AGRICULTURE 10* Field Operations 15,824 ATTORNEY GENERAL 294* Court Services Records Centre 617,071 CONSUMER AND CORPORATE AFFAIRS 1 Liquor Control & Licensing 770 24 ENERGY MINES AND PETROLEUM RESOURCES Mineral Resources 10,722 ENVIRONMENT 8* Terrestrial Studies 6,434 2 * Assessment & Planning 343 6 Waste Management 2,636 48* Water Management 77,469 3 Surveys & Mapping 1,297 FINANCE iio* Incom e Taxat ion 19,598 29* Real Propety Taxation 90,898 91 Treasury 703,920 - 65- Report 1981''82 CENTRAL MICROFILM SERVICES STASTICS HEALTH 41 * Emergency Health Services 439,282 HUMAN RESOURCES 115* Family & Children's Service 131 * Accounts 19 * Pharmacare 29 * Gain For Seniors 15 Personnel LABOUR 264,481 290,587 948,146 56,664 36,779 54 Apprenticeship Training Program 132,385 LANDS, PARKS & HOUSING 118 Surveys & Lands Records 228,583 PROVINCIAL SECRETARY & GOVERNMENT SERVICES 9 Heritage Conservation 25,385 3 Provincial Museum 6,159 1 Government Employees Relations Bureau 1,148 1 Central Microfilm Services 26 66 '\tifii **■'■! 1 Rpiiopf I^-IH'I/R*? ROLLS CENTRAL MICROFILM SERVICES STASTICS EXPOSURES TRANSPORTATION & HIGHWAYS ■863* Drivers'Licence Division 2,987,988 ■1 * Vehicle Licence Division 3,569 4 Administration 10,800 1,930 TOTAL 6,978,964 * denotes duplicate roll produced - 67- Anniril Report 1981 //8*? CENTRAL MICROFILM SERVICES STASTICS COPY FILM PRODUCTION FEET AGRICULTURE Field Operations 75 ATTORNEY GENERAL Land Title Office (7) 23,675 Court Services Records Centre 525 CONSUMER & CORPORATE AFFAIRS Central Registry 22,125 Rent Review Commission 875 EDUCATION Teacher's Services 1,625 ENERGY, MINES AND PETROLEUM RESOURCES 825 Mineral Resources -68- CENTRAL MICROFILM SERVICES STASTICS FEET ENVIRONMENT Water Management Surveys & Mapping Terrestrial Studies Waste Management 1,450 875 900 1,000 FINANCE Office of the Comptroller General Real Property Taxation 1,075 6,000 FORESTS Protection 250 HEALTH Medical Services Plan Vital Statistics Emergency Health Services Mental Health 4,075 10,600 500 8,350 HUMAN RESOURCES Family & Children's Services Accounts Gain For Seniors I Pharmacare 1,850 500 125 575 -69- O # vr"%r"v&"*Hf* 1 OQ'1 /§sl* CENTRAL MICROFILM SERVICES STASTICS FEET LANDS, PARKS & HOUSING Surveys & Lands Records Housing Programs Parks & Outdoor Recreation 5,075 825 12,625 PROVINCIAL SECRETARY & GOVERNMENT SERVICES Legislative Library 53,125 Provincial Archives 27,175 Heritage Conservation 2,250 Provincial Musuem 125 Central Microfilm Services 1,400 TOURISM Beautiful British Columbia Magazine 725 TRANSPORTATION & HIGHWAYS Engineering Division Drivers' Licence Division 325 5,125 B.C. ASSESSMENT AUTHORITY 25,000 TOTAL 221,625 70 Annual Report 1981/82 CENTRAL MICROFILM SERVICES STASTICS E.D.P. CONTINUOUS FORM FEET CONSUMER & CORPORATE AFFAIRS Central Registry 150 EUMAN RESOURCES Accounts Gain For Seniors 4,050 125 LANDS, PARKS & HOUSING Housing Programs 6,425 p.C. ASSESSMENT AUTHORITY 125 TOTAL 10,875 71 Annual Report 1981/82 CENTRAL MICROFILM SERVICES STASTICS PROCESSING ONLY FEET ATTORNEY GENERAL Land Title Office (7) 417,025 Court Services Record Services 71,600 CONSUMER & CORPORATE AFFAIRS Central Registry 47,925 Rent Review Commission 26,425 EDUCATION Teacher's Services 8,975 | FINANCE Office of the Comptroller General 5,5251 FORESTS Forest Protection 4,675| Silviculture 800 -72- 1 CENTRAL MICROFILM SERVICES STASTICS FEET HEALTH Medical Services Plan Vital Statistics WiUows Chest Clinic 427,750 18,325 2,225 HUMAN RESOURCES ! Pharmacare Accounts Central Records (Vancouver) TOURISM Beautiful British Columbia Magazine TOTAL 88,625 2,300 4,250 10,925 PROVINCIAL SECRETARY & GOVERNMENT SERVICES I Legislative Library 49,825 I Provincial Archives 114,950 1,202,125 CENTRAL MICROFILM SERVICES STASTICS COMPARISON LIST OF SERVICES 1980/81 1981/82 Searches Prints Cartridges Computer Paper Jackets Copy Film Aperture Cards Processed Film Exposures 8,841 7,100 21,381 22,202 : 2,820 3,436 24,325 ft. 10,875 ft 18,446 8,749 295,150 ft. 221,925 ft 61,250 25,943 1,912,800 ft. 1,898,170 ft 9,432,001 7,025,632 j 74 Annual Report 1981/82 Government Information Programs Government Information Programs is distinct from the Information Kervices Branch of the ministry. It provides counsel and co-ordination Bor the whole of government in the area of information, public relations Kind advertising. The group was formed in April 1981, under the direction of a deputy minister, with the purpose of providing and encouraging an optimum flow of information to the public on government policy, programs and cervices, and facilitating public access to such information. While the individual ministries continue to operate their own information services, Government Information Program's objectives include the provision of a core group of experienced communicators to Kissist the ministries when required. Information Programs also assists in the definition of issues of concern to the public, the preparation of communication plans, and the implementation of a co-ordinated government publications policy to improve public access to the many items of literature issued by government. In this last area, the group has worked closely with the Queen's Printer to develop a government bookstore in Victoria, with plans for ianother outlet in Vancouver at a later date. As part of the rationalization of government information services, the Government Production Centre, a service formerly administered by the Ministry of Health, was transferred to Government Information Programs on April 1, 1981. The centre produces videotape programs for fvarious ministries and agencies, dealing with public and staff education, Eublic announcements, and general interest productions on government programs and services. Annual Report Over the year the production centre completed 17 videotapj productions for various ministries. Nine of these productions were foj staff training, and the remaining eight were for public information an- educational purposes. The ministries served were: Health (five productions, including 13-part series); Transportation & Highways (seven productions); Huma Resources (two productions); Agriculture (one production); Provincis Secretary (one production). Another continuing operation taken over the by new group was th preparation and publication of B.C. Government News, a newspape available to all residents of the province on request. The News print! news of government activities, policies and programs. Seven issues wem published during 1981, with a circulation of 102,000 per issue except foj the annual budget issue which was delivered to more than one miUio households. Government Information Programs assisted several ministries in W planning and preparation of literature for public information, and acte as clearing house for the approval of these publications for design arc cost effectiveness. The implementation of the government's visun identity program, under which all government literature is clear]! identified as such, was also a major responsibility. Government Information Programs directed the design and supply < information materials, including advertising, for the Twenty-Seccjl Annual Premiers' Conference in Victoria, and provided similar serviol for cabinet tours and special events involving members of the Executffll Council. The group also coordinated public attitude research to assil the government to identify and respond to the concerns and needs of til people of the province. oOo 76 Annua 1 Report 1981/82 I Acts Administered [Blind Persons Contribution Act Legislative Procedure ■British Columbia Buildings Review Act Corporation Act Library Act ■British Columbia Act Lottery Act I Captain Cook Bi-Centennial Ministry of the Provincial Commemoration Secretary and Government Constitution Act Services Act [ Document Disposal Act Museum Act Dogwood, Rhododendron, Pacific National Exhibition I and TriUium Act Incorporation Act ■Douglas Day Act Pension Agreement Act ■Election Act Pension (College) Act Emblem and Tartan Act Pension (Municipal) Act ■Financial Disclosure Act Pension (Public Service) Act ■Heritage Conservation Act Pension Society Act ■Indian Advisory Act Pension (Teachers) Act ■Inquiry Act Public Service Act Klondike National Historic Public Service Benefit [ Park Act Plan Act Legislative Assembly Allowances Public Service Labour and Pension Act Relations Act Legislative Assembly Queen's Printer Act 1 Privilege Act Recreation Facility Act Legislative Library Act Scholarship Act -77- Annual Report 1981/82 Ministry Directory RESPONSIBILITY-GROUP LISTING BRANCH TITLE NAME PHONE Minister Hon. J. Chabot 387-1241 1 Deputy Provincial Secretary and Deputy Minister of Government Services Vacant 387-1727 1 Assistant Deputy Minister B. Kelsey 387-43761 Administration Director Bruce DeBeck 387-4376l Elections Branch Chief Electoral Officer H.M Goldberg 387-53031 Information Services Director David Richardson 387-1957' Queen's Printer Director Howard Britt 387-66901 Lotteries Branch Director James A. Taylor 387-5311 Parliament Buildings Services Director A. Brady 387-3019: Postal Branch Director Leon Hall 387-5871 Legislative Library Legislative Librarian J.G. Mitchell 387-6500. Executive Director George Geddes 387-1727' Government House Secretary J. Michael Roberts 595-1515 I Protocol Director David Harris 387-4379H Assistant Deputy Minister J. Woytack 387-5501 First Citizens' Fund Director R.R. Modeste 387-3206H Finance Comptroller I.G. Fraser 387-64941 Lottery Fund Director Ray Orchard 387-58231 Personnel Services Branch Director W.R. Henderson 387-1293:] Planning and Analysis Director Byron Barnard 387-1989(1 Recreation and Sport Branch Director Colin K. Campbell 387-1931 J Assistant Deputy Minister A.R. Turner 387-4376 1 Cultural Services Branch Director T.G. Fielding 387-5848;- Heritage Conservation Branch Director R.J. Irvine 387-1205/oH B.C. Heritage Trust Executive Officer R.J. Irvine 387-1205/0 Provincial Archives Provincial Archivist John A. Bovey 387-5885 : Library Services Branch Director Peter Martin 387-6517 Provincial Museum Director Yorke Edwards 387-3701 i Central Microfilm Services Director H. Bruce Bennett 387-6507/jl Information Programs Deputy Minister Douglas W. Heal 387-13371 Government Information Programs Executive Director Maurice Chazottes 387-13311 Government Employee Relations Bureau Chairman Michael Davison 387-1463 < Public Service Commission Chairman R.W. Long 387-52631 Superannuation Commission Commissioner Jim Reid 387-10021(1 Cultural Heritage Cultural Heritage Advisor Enrico Diano 668-2395| - 78- Aiiiiual Re port 1981 /82 ALPHABETIC LISTING OF BRANCHES NAME PHONE BRANCH TITLE Minister Hon. J. Chabot 387-1241 Deputy Provincial Secretary and Deputy Minister of Government Services Vacant 387-1727 Assistant Deputy Minister B. Kelsey 387-4376 Assistant Deputy Minister A.R. Turner 387-4376 Assistant Deputy Minister J. Woytack 387-5501 Executive Director George Geddes 387-1727 Administration Director Bruce DeBeck 387-4376 B.C. Heritage Trust Executive Officer R.J. Irvine 387-1205/06 Central Microfilm Services Director H. Bruce Bennett 387-6507/11 Cultural Heritage Cultural Heritage Advisor Enrico Diano 668-2395 Cultural Services Branch Director T.G. Fielding 387-5848 Elections Branch Chief Electoral Officer H.M Goldberg 387-5303 ' Finance Comptroller I.G. Fraser 387-6494 First Citizens' Fund Director R.R. Modeste 387-3206 Government Employee Relations Bureau Chairman Michael Davison 387-1463 Government House Secretary J. Michael Roberts 595-1515 Government Information Programs Executive Director Maurice Chazottes 387-1337 Heritage Conservation Branch Director R.J. Irvine 387-1205/06 Information Programs Deputy Minister Douglas W. Heal 387-1337 Information Services Director David Richardson 387-1957 Legislative Library Legislative Librarian J.G. Mitchell 387-6500 Library Services Branch Director Peter Martin 387-6517 Lotteries Branch Director James A. Taylor 387-5311 Lottery Fund Director Ray Orchard 387-5823 Parliament Buildings Services Director A. Brady 387-3019 Personnel Services Branch Director W.R. Henderson 387-1293 Planning and Analysis Director Byron Barnard 387-1989 Postal Branch Director Leon Hall 387-5871 Protocol Director David Harris 387-4376 [provincial Archives Provincial Archivist John A. Bovey 387-5885 Provincial Museum Director Yorke Edwards 387-3701 Public Service Commission Chairman R.W. Long 387-5263 Queen's Printer Director Howard Britt 387-6690 Recreation and Sport Branch Director Colin K. Campbell 387-1931 superannuation Commission Commissioner Jim Reid 387-1002 - 79- Queen's Printer for British Columbia © Victoria, 1983
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Ministry of Provincial Secretary and Government Services Annual Report 1981/82 British Columbia. Legislative Assembly 1983
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Title | Ministry of Provincial Secretary and Government Services Annual Report 1981/82 |
Creator |
British Columbia. Legislative Assembly |
Publisher | Victoria, BC : Government Printer |
Date Issued | 1983 |
Genre |
Legislative proceedings |
Type |
Text |
FileFormat | application/pdf |
Language | English |
Identifier | J110.L5 S7 1982_V02_07_001_079 |
Collection |
Sessional Papers of the Province of British Columbia |
Source | Original Format: Legislative Assembly of British Columbia. Library. Sessional Papers of the Province of British Columbia |
Date Available | 2018-08-18 |
Provider | Vancouver: University of British Columbia Library |
Rights | Images provided for research and reference use only. For permission to publish, copy or otherwise distribute these images please contact the Legislative Library of British Columbia |
CatalogueRecord | http://resolve.library.ubc.ca/cgi-bin/catsearch?bid=1198198 |
DOI | 10.14288/1.0372769 |
AggregatedSourceRepository | CONTENTdm |
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