PROVINCE OF BRITISH COLUMBIA Twenty-sixth Annual Report of the PURCHASING COMMISSION IANUARY 1 TO DECEMBER 31 1968 Printed by A. Sutton, Printer to the Queen's Most Excellent Majesty in right of the Province of British Columbia. 1969 Victoria, British Columbia, January 17, 1969. To Colonel the Honourable John R. Nicholson, P.C., O.B.E., Q.C., LL.D., Lieutenant-Governor of the Province of British Columbia. May it please Your Honour: Herewith I beg respectfully to submit the Annual Report of the Purchasing Commission of the Department of Finance for the period January 1, 1968, to December 31, 1968. W. A. C. BENNETT, Minister of Finance. The Honourable W. A.C. Bennett, Minister of Finance, Victoria, British Columbia. Sir,—We have the honour to submit the Twenty-sixth Annual Report of the Purchasing Commission, covering the period January 1, 1968, to December 31, 1968. R. G. McKEE, Chairman. A. E. WEBB, Member. L. J. WALLACE, Member. Twenty-sixth Annual Report of the Purchasing Commission January 1 to December 31, 1968 GENERAL As stated in previous Annual Reports, the total purchases under the Act include purchases made by the divisions of those departments with authority to purchase delegated under section 10 of the Act. Records for these divisions are therefore included in the table below. Department and Division Number of Purchase Orders Total Value of Purchase Orders 1967 1968 1967 1968 Education—Textbook Branch Provincial Secretary— (a) Provinciai Library and Archives . 2,184 935 194 3,190 1,719 45,455 2,460 853 172 3,325 44,845 $2,575,000 8,630 51,680 2,000,540 5,246,380 43,985,810 $3,170,000 11,140 55,360 (c) Queen's Printer Finance—Purchasing Commission— (a) Ferry Authority (6) All departments Totals 1,899,840 47,268,620 53,677 51,655 $53,868,040 $52,404,960 From the above it will be noted that in 1967 separate figures were given for the Ferry Authority. At the last Session of the Legislature an Act was passed vesting the undertaking of the Ferry Authority in the Crown, hence this entity is now a division of the Department of Highways. Thus for 1968 the above figures for it are included in those for " all departments." The fact that purchase orders decreased by 3.8 per cent, whereas their value decreased by 2.7 per cent, in spite of rising costs, indicates that bulk buying is continuing wherever possible. To this end, again, the buyer for janitorial supplies, paint, etc., attended the annual meeting of the building superintendents of the Department of Public Works to discuss mutual problems of obtaining supplies under simplified procedures. After considerable negotiations with the equipment staff of the Department of Highways, arrangements were completed this year to buy the quarterly requirements of tires for its 47 repair-shops throughout the Province on a bulk basis. As usual, the value of emergency purchases is included in the above figures for value of purchase orders, but the number of them (23,910) is not, as their total value is less than 5 per cent, hence to include them would give a distorted picture. Actually there were 12.7 per cent less emergency purchase orders than last year because the 1968 fire season was lighter and because more use of bulk and contract purchasing is in effect. STAFF There are in all 62 permanent employees on the staff of the Commission, including the Chairman. 1 Administrative Officer 2, 8 purchasing agents, 13 business machine mechanics, 35 clerical, 2 warehousemen at the Langford Warehouse, and 2 carpenters. 5 Q6 BRITISH COLUMBIA Since the two carpenters have been employed by this Commission to make and repair furniture in the Vancouver area, these permanent positions, as of April 1, 1969, are being transferred to the Department of Public Works, and these men will then be part of the staff of its maintenance-shop in Burnaby. In addition to the 13 business machine mechanics shown above, there is one Mechanic 1 and one mechanic trainee paid for by the Department of Education for the maintenance of vocational-school equipment, and one mechanic trainee is included temporarily as a clerk among the 35 clerks of the Commission staff. BUSINESS MACHINES SERVICE DIVISION This Division was set up 26 years ago to service the Government-owned business machines throughout the Province. At that time the Division was responsible for the maintenance of 1,032 machines, whereas the following table shows that the present total is 10,637. The bulk of this equipment is serviced by the staff, but, as explained in section 6.25 of the Purchasing Commission Manual, a small percentage of custom-made or specialized equipment is serviced on a contract basis by the firms concerned. Again, to illustrate how the machine population is growing, two tables are given below to show that in the calendar year 1968 the increase was 7 per cent or 696 machines. Table 1.—Machines as at December 31, 1967 Type of Machine Number in Departmental Offices Number in Seven Vocational Schools Number in B.C. Institute of Technology Total Number Typewriters (16.2 per cent electric) : Adding-machines and printing-calculators.. _ Dictating and transcribing machines Miscellaneous equipment—posting, bookkeeping, cash registers, etc , 4,485 1,815 1,383 761 484 141 105 291 Totals as at December 31, 1967.. Percentage increase in 12 months — 8,444 6 1,021 25 76 321 27 53 477 46 5,045 2,277 1,515 1,105 9,942 9 Table 2.—Machines as at December 31, 1968 Type of Machine Number in Departmental Offices Number in Eight Vocational Schools Number in B.C. Institute of Technology Total Number Typewriters (22.5 per cent electric) Adding-machines and printing-calculators .... Dictating and transcribing machines- Miscellaneous equipment—posting, bookkeeping, cash registers, etc.— . —.....—— Totals as at December 31,1968.. Percentage increase in 12 months .-'-.... 4,652 1,911 1,457 805 557 202 138 319 8,825 4.5 1,216 19 91 351 29 126 597 25 5,300 2,464 1,624 1,250 10,638 7 From the above tables, and again as a sign of the times, the increase in the purchase of the more sophisticated equipment is evident;. for instance, the increase in electric typewriters was 22.5 per cent in 1968 as compared to 16.2 per cent in 1967. Actually the number of electric machines increased by 132 as compared to 114 manual typewriters in 1968. In 1968 the average cost of an electric typewriter was $432 and of a manual typewriter was $138. REPORT OF PURCHASING COMMISSION Q 7 It will be noted also that of the 696 machines increase in population, 45 per cent or 315 were for the vocational schools and the British Columbia Institute of Technology. In view of this increase in machines, permission was secured to employ an additional temporary continuous mechanic trainee in December of 1968. THE PURCHASING MANUAL No additional sections were written for the manual in 1968 as it is now complete. A few minor amendments have been issued, the most important being section 3.61, on the rental of copying equipment. The alarming increase in the annual cost of this equipment necessitated the promulgation of a few ground rules governing the preparation of requisitions for same. In due course a revision of chapter 8 of the manual entitled " Purchasing for the British Columbia Ferry Authority " will be written as many of the sections no longer apply since this entity is now a division of the Department of Highways. THE VANCOUVER OFFICE The functions of the Vancouver office of the Purchasing Commission are fully explained in chapter 5 of the manual. Suffice it to say here that the staff of eight under the able guidance of Mr. T. L. Vardy, Purchasing Agent 4, again had a successful year. SURPLUS MATERIALS DISPOSAL SECTION It is the responsibility of the Commission to sell all equipment and property declared in writing to be surplus by the department concerned. Efforts are, of course, first made to ensure that such surplus equipment cannot be used to advantage by some other department before advertising same for sale. The functions of this section are fully described in chapter 7 of the Purchasing Manual. The bulk of the work done by the Disposal Section is for the Department of Highways, as shown in the following breakdown:— For Department of Highways— (a) Equipment and scrap $25,850 (b) Houses and chattels (rights-of-way) 27,250 For other departments 32,900 Total value $86,000 LANGFORD WAREHOUSE The functions of this warehouse are fully described in chapter 7 of the Purchasing Manual. It is operated as a service to all departments on a $10 vote (Vote 113) on approved gross stores purchases of $400,000. The turnover in 1967 was $414,480, and in 1968, $411,600. It is gratifying to report that when the cold weather and snow hit at the end of the year, there was in the warehouse an ample supply of tire chains and anti-freeze to take care of the needs of all departments. CONCLUSION The Commission again gratefully acknowledges the co-operative work done by the Materials Testing Branch of the Department of Highways, and by the British Columbia Institute of Technology, and for the specialized purchasing done under delegated authority by the Queen's Printer, the Director of the Textbook Branch, the Provincial Librarian and Archivist, and the Superintendent of the Public Library Commission. Printed by A. Sutton, Printer to the Queen's Most Excellent Majesty in right of the Province of British Columbia. 1969 125-169-767
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Twenty-sixth Annual Report of the PURCHASING COMMISSION JANUARY 1 TO DECEMBER 31 1968 British Columbia. Legislative Assembly 1969
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Title | Twenty-sixth Annual Report of the PURCHASING COMMISSION JANUARY 1 TO DECEMBER 31 1968 |
Alternate Title | REPORT OF PURCHASING COMMISSION |
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British Columbia. Legislative Assembly |
Publisher | Victoria, BC : Government Printer |
Date Issued | 1969 |
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Legislative proceedings |
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Text |
FileFormat | application/pdf |
Language | English |
Identifier | J110.L5 S7 1969_V02_11_Q1_Q7 |
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Sessional Papers of the Province of British Columbia |
Source | Original Format: Legislative Assembly of British Columbia. Library. Sessional Papers of the Province of British Columbia |
Date Available | 2018-05-29 |
Provider | Vancouver : University of British Columbia Library |
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CatalogueRecord | http://resolve.library.ubc.ca/cgi-bin/catsearch?bid=1198198 |
DOI | 10.14288/1.0367848 |
AggregatedSourceRepository | CONTENTdm |
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