PROVINCE OF BRITISH COLUMBIA Civil Service Commission Forty-fourth Annual Report JANUARY 1 TO DECEMBER 31 1962 Printed by A. Sutton', Printer to the Queen's Most Excellent Majesty in right of the Province of British Columbia. 1963 To Major-General the Honourable George Randolph Pearkes, V.C., P.C., C.B., D.S.O., M.C., Lieutenant-Governor of the Province of British Columbia. May it please Your Honour: The undersigned respectfully submits the Report of the Civil Service Commission, Province of British Columbia, from January 1 to December 31, 1962. WESLEY D. BLACK, Provincial Secretary. Victoria, B.C., January, 1963. The Honourable Wesley D. Black, Provincial Secretary, Province of British Columbia. Sir,—In conformity with the provisions of section 8 of the Civil Service Act (chapter 56, Revised Statutes of British Columbia, 1960), I have the honour to submit herewith the Report of the proceedings and work of the Civil Service Commission from January 1 to December 31, 1962. r I have the honour to be, '}■-,& Sir> ■ i ..■»?,.. ■ Your obedient servant, HUGH M. MORRISON, Chairman, Civil Service Commission. Victoria, B.C., January, 1963. HIGHLIGHTS DURING 1962 • 796 persons were appointed to permanent positions. • 906 persons were appointed to casual or temporary positions. • 1,681 persons left the Service. • There was a 16.32-per-cent turnover of staff. • 11 per cent of promotions were made from one department to another. • The fourth class of the Executive Development Training Plan received their diplomas in Public Administration. • A seventh class of twenty-seven students commenced the Executive Development Training Plan. • Four Boards of Reference were held during the year. • One visitor engaged in personnel administration in foreign countries studied personnel practices of the Commission. • One grievance was presented formally to the Civil Service Commission. • Eighty Civil Servants received twenty-five-year continuous-service awards from the Premier and Executive Council at two luncheons. • A rotating system of calling for bids on the moving of household effects of Government employees on being transferred was instituted. • An Accident Prevention Division was established. • 334 Civil Servants gained promotion through open competition with other employees. CIVIL SERVICE COMMISSION Chairman: Hugh M. Morrison. Members: J. Everett Brown. E. Ray Rickinson. Administrative Assistant and Special Projects Officer: Cyril M. Wightman. TECHNICAL STAFF, VICTORIA Chief Personnel Officer and Chief Assistant to the Commission: Arthur G. Richardson. Chief Selection Officer: David J. Slader. Co-ordinator, Safety and Accident Prevention: W. James Williams. Senior Classification Officer: Richard D. Higgins. Personnel Officer (Training): Miss J. Meryl Campbell. Personnel Officer: Kenneth M. Hanson. Personnel Officer: John Maxwell. TECHNICAL STAFF, VANCOUVER Personnel Officer: Stewart B. Williscroft. TECHNICAL STAFF, ESSONDALE Personnel Officer: G. Lorne Tomalty. CLERICAL STAFF Miss W. E. Brown. Mrs. A. E. B. Mayne. Mrs. S. M. Burns. Mrs. A. M. Robertson. Miss V. M. Dixon. Miss G. Shipley. Miss V. Evans. Mrs. Doreen Small. Mrs. R. M. Frankling. Mrs. Lillian Toffey. Mrs. J. A. Hildrfth. Mrs. M. G. Tyrrell. Mrs. G. M. Knott. Vancouver Office Mrs. M. M. Young. Essondale Office Mrs. M. J. Ibbotson. Mrs. E. Belanger. « CONTENTS Page Introductory 9 Organization Chart 10 Size and Composition of the Civil Service 11 Appointments 11 Separations 11 General Entrance Examinations 12 Competitions for Promotion 13 In-service Training _ 13 The Vancouver Office 15 The Essondale Office 15 Classification and Salary Plan 16 Departmental Establishments 17 Sick and Special Leave 18 Accident Prevention 18 Grievances 19 Concluding Observations 19 Acknowledgments 20 Appendix 21 Statistics 23 nWHi? Tt u, r' mie'' °f Bntl£h Columbia and members of the Executive Council played host to eighty Government employees on the occasion of their having completed twenty- five years of continuous service. The Honourable W. A. C. Bennett presented each guest with a framed certificate commemorating his or her twenty-five years of continuous service The luncheon held in the Lower Lounge of the Empress Hotel in Victoria on December 11th. The above photograph was taken in the Social Suite, Hotel Vancouver, during the Mainland lunch, held on December 12th. Report of the Civil Service Commission Pursuant to Section 8 of the Civil Service Act, from January 1 to December 31,1962 The year 1962 was again one of great activity for the Civil Service Commission and its staff. More than ever before, its activities ranged over a wide spectrum of public personnel administration. There was continual work and action in recruitment and selection, in staff-training, in staff organization and control studies, in position classification studies, in employee and employee association relations, in employee communications, and with informal and formal hearings. In connection with all of this, the Civil Service Commission held twenty-two official meetings in addition to other informal contacts. Furthermore, there was the usual effort to encourage employees in the maintenance of the highest possible service to the public. The Civil Service Newsletter, with a circulation of nearly 20,000, was distributed in twelve monthly issues. The Chief Personnel Officer and personnel officers of the Classification Division travelled on Vancouver Island and to Vancouver and the Lower Mainland areas on numerous occasions on staff investigations. The Senior Classifiication Officer visited the Interior of the Province on a five-day trip on official duties. Because of other calls upon his time, the Chairman was able to make only one extensive trip through the Okanagan and Cariboo districts for the purpose of discussing local problems and policies, and the clarification of procedures in personnel administration. The Recruiting Division was constantly occupied in recruiting and selection. This Division assisted the British Columbia Toll Highways and Bridges Authority in the selection of personnel for its expanding ferry system between Vancouver Island and the Mainland. In addition to enlarged administrative staff, at least four full ships' crews were selected. The Vancouver office assisted greatly in this regard and selected the majority of the ferry personnel, who live on the Mainland. Another class (Class IV) of the Executive Development Training Programme was graduated, and another class (Class VII) was started. Both classes contained personnel predominantly from Interior centres of the Province. The Court Reporting Course continued, and two students actually qualified for this highly skilled profession and were retained in the Civil Service. It is encouraging to note that sixty employees took the short refresher course in English, and that a training programme for Land Registry Office personnel is in the making. A centralized system of calling for tenders for the moving of household effects of Government personnel who are transferred was incorporated at the beginning of the year. During 1962 some 350 Government employees were transferred. This system (a rotating one) was handled by the Commission, and in effect gave recognized moving firms throughout the entire Province a chance to tender. Many favourable comments have been received from moving firms througout the Province endorsing this rotating system. In the coming year this system will be improved upon following a careful study of the year's operation. Again this year, the Honourable W. A. C. Bennett, LL.D., and the Executive Council played host at two luncheons honouring those Government employees who had completed twenty-five years of continuous service. Eighty Government employees received framed certificates—thirty at the Empress Hotel, Victoria, and fifty in the Hotel Vancouver. Names of the employees are listed in the Appendix. CC 10 BRITISH COLUMBIA A change to the organization of the staff of the Civil Service Commission was given approval by the Lieutenant-Governor in Council when the Legislature provided funds for the addition of a division on safety education. An appointment, resulting from an open competition, of a Director was made in August. It will be the responsibility of this Director and his division to promote safety and extend guidance to all departments in their safety programmes. It is hoped that incidence of accidents in the Government service will start to decline noticeably as a result of these programmes. As a result of this addition, the organization of the staff of the Civil Service Commission as at December is shown in the chart below. ORGANIZATION CHART OF THE CIVIL SERVICE COMMISSION PROVINCIAL SECRETARY CHAIRMAN CHIEF PERSONNEL OFFICER Recruitment and Selection Staff Training Classification and Wage Division Vancouver Office Recording and Implementation Special Projects Accident Prevention Essondale Office The Chief Personnel Officer and Chief Assistant to the Commission also experienced an active year. In addition to being in attendance at all Commission meetings (except one), he was able to chair one all-day conference of Personnel Officers throughout the Service. He also devoted a good deal of time in assisting the British Columbia Toll Authority Ferry System in establishing its staff organization and in settling employee grievances. He reviewed salaries and classifications of organizations, such as the Alcoholism Foundation, which are not within the scope of the CIVIL SERVICE COMMISSION REPORT, 1962 CC 11 Civil Service Act. He presented four Commission briefs to the Boards of Reference and acted in these hearings as the Commission's chief witness. Among other responsibilities, he reported on and reviewed many senior position classifications, assisted in the review of all requests for staff replacements and for new positions, assisted in the co-ordination of clerical staffs between departments in smaller centres of the Province, and analysed and reported on numerous salary surveys and briefs received. SIZE AND COMPOSITION OF THE CIVIL SERVICE The number of probationary and permanent Civil Servants at December 31, 1961, was 8,763. The number as of December 31, 1962, was 8,859 (see Appendix, Table 3), an increase of ninety-six. The total number of Civil Servants, including temporary or casual employees, at the end of 1961 was 10,233, with the corresponding number at the end of 1962 being 10,303, an increase of seventy. APPOINTMENTS During the year, 1,702 appointments were made (see Appendix, Table 2), as compared with 1,845 appointments during 1961, a decrease of 143. The number of appointments to probationary-permanent positions amounted to 796, as compared with 856 in 1961. There were 906 appointments to casual or temporary positions, as compared to 989 in 1961. The number of requisitions for staff (inclusive of initial appointments and promotions) processed amounted to 2,828, as compared to 2,833 in 1961. British Columbia Toll Authority Ferry System Victoria—• Number of appointments made as a result of competition 98 Temporary tourist counsellors 26 124 Number of appointments made by direct referral 3 Vancouver—Number of appointments made as a result of competition 246 During the year the Selection Division facilitated 370 appointments to the British Columbia Toll Authority Ferry System—246 from the Vancouver office and 124 from the Victoria office. SEPARATIONS The number of employees leaving the Civil Service during 1962 was 1,681 (see Appendix, Table 6), as compared to 1,635 in 1961 and 1,821 in 1960. Using the formula of Number of employees leaving xioo Total enrolment including casual employees the turnover for 1962 was 1,681 X 100=16.32% 10,303 CC 12 BRITISH COLUMBIA The following tabulation indicates that staff turnover slightly exceeds the rate for last year, but it is still one of the lowest rates of the past decade:— Year Total Employees Leaving Total Enrolment at Dec. 31 Percentage Rate of Turnover 1952 1,992 2,187 2,529 2,388 2,637 2,689 1,979 1.6141 1,821 1,635 1,681 8,543 8,543 8,523 8,893 9,270 9,621 9,263 9,819 10,035 10,233 10,303 23.32 1953 25.60 1954 1955 26.67 26.85 1956 .... 1957. .... 1958.. ... 1959 _ 1960 1961.. 28.45 27.84 21.36 16.341 18.14 15.98 1962 16.32 1 Corrected. The following tabulation indicates the number of suspensions, dismissals, and extensions of probationary periods for the past eight years:— 1955 1956 1957 1958 1959 1960 1961 1962 Probationary periods extended 59 4 52 56 2 42 58 3 64 50 8 36 27 6 30 37 10 33 45 9 26 33 10 28 GENERAL ENTRANCE EXAMINATIONS Examinations for the purpose of establishing qualified lists for such positions as stenographer, business-machine operator, and draughtsman were held in the Victoria, Vancouver, and Essondale offices of the Civil Service Commission. In Victoria a total of 1,067 applicants were tested, compared with 1,312 in 1961. Of the number tested, 668 qualified in 1962. In 1961 a total of 824 qualified. The percentage in each year is the same. Written examinations held in Victoria during 1962 were as follows:— Classification Number Examined Number Qualified Per Cent Qualified Clerk-Typist... Junior Clerk.. Clerk 1 Clerk-Stenographer 1_ Clerk-Stenographer 2- Draughtsman 1 Draughtsman 2 Draughtsman 3 Draughtsman 4 _ Mapping Assistant 2 — Mapping Assistant 3 Land Registry Office— Senior Examiner of Titles . Senior Clerk— — Clerk 3 ._ Clerk 2 Office Equipment Operator- Totals 378 256 133 141 81 24 12 19 1 5 5 2 1 3 1 5 199 198 87 81 53 16 7 13 2 3 1 1 3 1 3 53 77 65 57 65 67 25 68 40 60 50 100 100 100 60 1,067 63 In Vancouver 177 applicants were tested, compared with 356 in 1961. In 1961, 338 or 95 per cent were successful, while in 1962, 155 or 87 per cent qualified. In addition, sixty-seven applicants took examinations in drivers' examiners, electri- CIVIL SERVICE COMMISSION REPORT, 1962 CC 13 cians, and life-raft servicemen competitions. The Essondale office reported that stenographic and clerk-typist tests were administered to 196 applicants, of whom ninety-one or 46 per cent qualified, compared to 152 tests administered and eighty- five or fifty-six per cent qualifying in 1961. There were also nineteen other types of examinations held at the Essondale centre, with 128 writing, of which seventy-one passed. COMPETITIONS FOR PROMOTION There were 597 competitions for promotion conducted in 1962, a decrease of forty-five compared with 1961. At the beginning of 1962, however, competitions for the position of Clerk-Stenographer 3 were replaced by qualified lists, leaving recruitment and promotion activity in other categories on much the same level as the previous year. Recruitment for the British Columbia Toll Authority Ferry System accounts for seventy-six competitions during the year. Qualified lists for beginning-level jobs were established or replenished, and a small number of competitions were conducted to fill vacancies at a higher level. As a result of the remaining 521 competitions, a total of 611 appointments was made. Three hundred and thirty-four or 55 per cent were in-service candidates, and 277 or 45 per cent were from outside the service. The number of promotional appointments made between departments amounted to thirty-six or 11 per cent. The following tabulation illustrates the operation of the promotional policy during the past four years:— Appointment 1959 1960 1961 1962 Number Per Cent Number Per Cent Number Per Cent Number Per Cent In-service promotion Outside appointments 369 289 56 44 304 265 53 47 339 225 59 41 334 277 55 45 Totals Promotions made from one department to another _. 658 58 100 16 569 44 100 14 564 51 100 15 611 36 100 11 Total number of requisitions processed 2,995 2,871 2,833 2,828 IN-SERVICE TRAINING Executive Development Training Plan Twenty-eight Civil Servants enrolled in Class IV of the Executive Development Training Programme received diplomas in Public Administration at the fall congregation at the University of British Columbia. Candidates in this class came from the Interior of the Province. Twenty-three candidates enrolled in Class V entered the third and final year, twenty-four candidates enrolled in Class VI entered the second year, and twenty- seven candidates entered the first year. Class VII is the second class selected from candidates in the Interior of the Province. Sixty-two candidates applied for Class VII. Courses in Appraisal The series of courses given to Assessors, Land Inspectors, Right-of-way Agents, and Land Appraisers was completed in 1961. It is encouraging to note that fourteen employees completed their full accreditation in the Appraisal Institute of Canada in 1962 and may now use the professional designation of A.A.C.I. 3 CC 14 BRITISH COLUMBIA The Graduating Class of 1962 tef|e#'*•■-> SK .481 ism- JR Ji Ml* ■ .~i*t*t*c«i*«rcc*cc!c«r^^ ti,immmmm lilliiliillMMiJi.tji. i. ■%•. timiM Twenty-eight members in Class No. IV of the Executive Development Training Programme received their diplomas in Public Administration at the fall congregation held in the Armouries at the University of British Columbia on Friday, October 26, 1962. Court Reporting Course In co-operation with the Technical and Vocational Branch of the Department of Education, the course in court reporting entered its third year. Mr. Dennis Pearce, Official Stenographer, Supreme Court Registry, Victoria, is the instructor. The students are progressing very favourably, and two of the students are now employed in the field of court reporting. Training Programme for Land Registry Offices Some progress has been made, but the promotional examinations given during 1962 indicate that a more detailed syllabus must be prepared if the programme is to be truly effective. It is proposed to set up a special committee to prepare a manual for study purposes. The increased work load in the Land Registry Offices and turnover of staff have delayed the preparation of course material. Course in Basic English and Report Writing Three sessions were given in the above course in 1962. A total of sixty employees has taken this course. Dr. R. G. Lawrence, of Victoria College, is the instructor. This refresher course in English (nine hours plus home assignments) emphasizes review of the mechanics of grammar and punctuation, style, with some consideration of the organization of paragraphs and reports. Each meeting includes a one-hour lecture based on mimeographed problem sheets related to material in Emery and Kierzek, English Fundamentals (Macmillan, 1951); this unit is followed CIVIL SERVICE COMMISSION REPORT. 1962 CC 15 by a half-hour of practical work, again based on short mimeographed exercises completed and discussed in class. Students are invited to do at home as much work as they wish in the text and to write a series of four short essays related largely to their professional work. It is proposed to give additional courses in 1963 and follow this up with a course in letter writing. Course for New Personnel Officers The Staff Training Officer conducted an orientation programme for Personnel Assistants and Personnel Officers who had joined the Civil Service in 1962. The course consisted of seven three-hour sessions on personnel administration. It is proposed to give this course to new appointees in the future, and to give it to personnel in the smaller departments who do not have a separate Personnel Office. THE VANCOUVER OFFICE As in previous years, the work of this office during 1962 was mainly concerned with the recruitment and placement of personnel, the assessment of positions for classification purposes, the conduct of staff and organizational surveys, the investigation of grievances, and the maintenance of liaison with local Government officials on matters relating to personnel practices and procedures. Recruiting and placement activities carried out during the year resulted in fifty- eight competitions being held and 340 appointments being made to fill a wide variety of clerical, technical, and professional positions within the Civil Service. In addition, thirty-one competitions were held for the purpose of selecting personnel and establishing qualified lists for employment in the British Columbia Toll Authority Ferry System, resulting in 246 appointments being made, to cover a wide variety of positions. A total of 118 competitions and 586 appointments was finalized through referrals made by this office. During 1962 considerable activity was experienced through persons making counter and telephone inquiries concerning employment opportunities. A count of these conducted revealed that January averaged forty-four counter inquiries daily, February averaged thirty-five, March averaged fifty, and April averaged thirty-two. Most of these resulted in formal application for employment. Throughout 1962 all candidates for clerical and stenographic positions were subjected to qualifying examinations, and written examinations were used extensively as a basis for the selection of technical personnel. The turnover in staff in this area increased slightly during 1962 from the year previous. Staff requirements of the British Columbia Toll Authority Ferry System have remained high, and with additional ships going into service this will no doubt increase; thus, in turn, the over-all activity of this office will be greater. THE ESSONDALE OFFICE Appointments, including promotions, made directly from this office totalled 955, nine more than in 1961. The Personnel Officer in charge of this office is the Commission's representative, serving the Mental Health Services. He estimates that the staff turnover for 1962 approximates 12 per cent. In the Mental Health Services recruitment of psychiatric nurses improved this year compared to 1961, as 223 psychiatric nurses were appointed, compared to 190 in 1961. The increase was mainly from psychiatric nurse graduates of other schools of Western Canada and the British Isles. This would indicate that our advertising in Western Canada and the British CC 16 BRITISH COLUMBIA journals has been rewarding in that appointments included four graduates from Alberta, twelve from Saskatchewan, five from Manitoba, twenty-one from the British Isles, plus three from other areas. It is interesting to note the far-reaching effect of advertising in that one psychiatric nurse was recruited from Korea and another two from South Africa. It is also significant to note that of the 955 requisitions filled, 782 were new employees to the Mental Health Services. Of this total of 782, a very small number would be recruited from other departments of Government. Also, a number of previous employees of the Mental Health Services, particularly nurses, would be included in this figure. However, as in other years, the vast majority was recruited directly for the first time into Government service from the general employable population. There were fifty-one advertisements placed in various papers and journals for positions handled by this office. From this number, twenty-one advertisements brought no results, either because there were no applicants or the applicants did not meet minimal qualifications. Many of the positions where advertisements were used yielding no results were roughly the same hard-to-fill positions for which the Government made special salary revision in the general Civil Service increase in 1961. In addition to this list of thirteen positions receiving special attention salary-wise, twelve of which were applicable to the Mental Health Services, the occupational therapist and stenographic classifications must be added. Specifically the most difficult positions to fill this year were all registered nurse categories, psychiatrists, X-ray technicians, occupational therapists, physiotherapists, social workers, speech therapists, and stenographers. During the year the Personnel Officer in charge of this office participated as a speaker at meetings at the University of British Columbia on personnel administration. In addition, this officer was a speaker at the last Public Personnel Association Regional Convention in Seattle on a topic dealing with employee relations in Government service. CLASSIFICATION AND SALARY PLAN The total number of position classification reviews decreased to 611 from 694 in 1961. Table 7 of the Appendix indicates the number of reviews in each department along with totals for previous years. While the percentage granted increased classification was slightly lower (67 per cent) than in 1961 (70 per cent), a greater proportion remained unchanged. There was also a very significant increase in other assignments, as follows:— Draughtsman study (completed from 1961). Mapping Assistant study. Contributed to four Boards of Reference. Review of fourteen positions in non-Civil Service agencies. Organization study, housekeeping services, Pearson Hospital. Overtime study, Technical and Vocational Branch, Department of Education. Organization study, Administrative Unit, Superannuation Branch. Organization and classification study, clerical staff, Forest Management. Organization and classification study, Personnel and Pay Office, Essondale. Co-ordination of clerical services, Williams Lake area. Bookkeeping Machine Operator study. Overtime study, Victoria Land Registry Office. CIVIL SERVICE COMMISSION REPORT, 1962 CC 17 Overtime study, Building Service Workers and Stationary Engineers, Victoria College. Staff requirement study, Postal Branch. Laundry supervisors' study. Dietary services study, charge cooks in small units. Living expenses on transfer study. Shift differential study. Numerous salary survey returns completed for outside agencies. Inspectional staff, Consumer Taxation Branch—a preliminary study. Salary scale study, Municipal Civil Defence Officers. Eighty-one requisitions were investigated as to need. Six requests for extension to casual appointments were investigated. Thirty-three position specifications were amended or rewritten. During the year twenty classification titles were changed, nine tides were deleted, and twenty-four new titles were added. In order to stabilize classification studies, the Commission determined on a policy of restricting changes to semi-annual implementation. Resulting from recommendations of the Civil Service Commission, the Lieutenant-Governor in Council implemented, on April 1st, a general salary revision for Government employees. This revision added one step to the salary range of all positions on such ranges and increased all single-rate positions by amounts equivalent to those positions on ranges. In addition, a few classifications where there was extreme difficulty in recruiting were given an extra step increase. DEPARTMENTAL ESTABLISHMENTS During the year the following additions and deletions were made to departmental permanent establishments:— Department Addition Deletion Agriculture 3 2 Attorney-General 10 3 Commercial Transport Education 8 Finance 2 2 Forest Service 13 Health Branch 1 2 Highways 4 Hospital Insurance Service Industrial Development, Trade, and Commerce __ Labour 3 Lands Service 5 2 Mental Health Services 98 Mines and Petroleum Resources 1 Municipal Affairs 1 Premier's Office 1 Provincial Secretary 1 Public Works 12 Water Resources Service 7 Recreation and Conservation Social Welfare 1 L CC 18 BRITISH COLUMBIA SICK AND SPECIAL LEAVE Sick leave granted during the period October 1, 1961, to September 30, 1962, totalled 57,737 days—49,375.5 days with pay and 8,361.5 days without pay, an average of 5.53 days (see Table 5, Appendix), and an increase of 0.16 day over the average for the previous twelve-month period of 5.37 days. These figures are exclusive of sick leave granted under the Workmen's Compensation Board and the Department of Veterans' Affairs sections of the Sick Leave Regulation. The average number of days sick leave per employee for the past twelve years was as follows:— ear Ended Sept. 30 Average per Employee Year Ended Sept. 30 Average per Employee 1951 6.20 1957 5.85 1952 6.00 1958 6.54 1953 6.40 1959 5.85 1954 6.60 1960 1961 5.73 1955 5.50 5.37 1956 5.60 1962 5.53 The average daily salary for the year October 1, 1961, to September 30, 1962, was $16.72, bringing the cost of sick leave with pay for the 49,375.5 days to $825,- 558. This was not actually an additional expenditure as in most cases the absences were for short periods only and the question of relief did not apply. In co-operation with the Federal Government, forty-eight employees were granted leave of absence for the purpose of taking special military training plan courses for national survival, and one employee was granted leave for extensive training with Her Majesty's forces. Two employees were granted leave to serve with United Nations Organizations, twenty-eight employees were granted leave for the purpose of training with Reserve units of Her Majesty's forces, and fifty-four employees were granted leave for the purpose of further training and study. With the co-operation of the Director of Occupational Health of the Public Health Service, a revised method of reporting employee sickness and abuse is being formulated and should be put into operation early in 1963. The new system, it is hoped, will facilitate a more effective surveillance of the health of Government employees. ACCIDENT PREVENTION As already indicated, this Division got started in August. The first step of the newly appointed Director was to review the 1961 Workmen's Compensation Board's costs and distribution of cases and time-loss in the Government service. The Honourable the Premier wrote personally to his colleagues requesting full support for the new accident-prevention programme. The Director established a system of basic records and reports, contacted the leading safety organizations in the Province, and pursued an active promotional campaign throughout the various departments. He met with some existing safety committees, with Deputy Ministers and branch heads, and many other officials. Some results to date, as listed by the Director, are:— (1) The Highways Department reactivated its Safety Co-ordinating Committee under the Assistant Deputy Minister, and was, at time of this report, drafting an active accident-prevention programme. (2) The Forest Service Safety Co-ordinating Committee was conducting an audit of its past year's activities in order to increase its effectiveness. CIVIL SERVICE COMMISSION REPORT, 1962 CC 19 (3) The Lands Branch established a Safety Co-ordinating Committee. (4) The Public Works Department, Health Services, Recreation and Conservation, and other departments named a safety co-ordinator in each of their departments. (5) The Hospital Insurance Service established a safety committee at Marpole Infirmary. (6) The Mental Health Services and the Department of Agriculture have joined the Public Works Safety Committee covering Essondale, Crease Clinic, Valleyview, and Colony Farm. The Director also stated: "Most Deputy Ministers and senior officers appear more aware of and concerned about accident prevention, and are now interested in how to go about it. They look for assistance in setting up practical approaches and programmes suited to their departments. Where possible they look for assistance in the actual inspection, education, and training activities at the employee level." GRIEVANCES In respect to grievances of individual employees, the Chief Personnel Officer was able to bring to a satisfactory conclusion four such grievances brought to him formally under the terms of Order in Council No. 2398/61. At the end of the year there was one which had been heard formally by the Commission and another one awaiting the setting of a date for a formal hearing. In addition to this, in accordance with good personnel practices, several misunderstandings had been cleared up through the efforts of various Personnel Officers from departments or the Commission. In May four Boards of Reference were set up, with Dr. H. F. Angus as Chairman and Mr. William H. Sands, Deputy Minister of Labour, as the Commission's representative on each. Four hearings were held—three in Vancouver and one in Victoria. The appellants to these Boards were the B.C. Government Employees Association, the B.C. Government group of professional engineers, the registered nurses in the Provincial Mental Health Services, and the B.C. Government group of professional foresters. Mr. A. G. Richardson, Chief Personnel Officer, acted as chief witness for the Civil Service Commission and presented the Commission's briefs to each Board. CONCLUDING OBSERVATIONS In June and July, with your consent, and at the request of the directors of the British Columbia Hydro and Power Authority, the Chairman was able to advise the Authority in respect to the amalgamation of the former British Columbia Power Commission's position classification system with that of the former B.C. Electric. This necessitated a visit to the following public utilities: New Brunswick Electric Power Commission, Quebec Hydro-electric Commission, Montreal Transportation Commission, Hydro-electric Power Commission of Ontario, Toronto Transit Commission, Manitoba Hydro-electric Board, The Metropolitan Corporation of Greater Winnipeg, and Saskatchewan Power Corporation. The Chairman and Mr. McKillop, of the B.C. Hydro, were received by the heads of all these utilities with the utmost courtesy, and were rendered the fullest assistance possible. It was with profound regret that the Commission recorded the unexpected passing of its Personnel Officer in charge of its Vancouver office, Mr. Stewart B. Williscroft. Mr. Williscroft took charge of the Vancouver office in August, 1949, and always discharged his responsibilities in a quiet and effective manner, which won respect of all with whom he came in contact. CC 20 BRITISH COLUMBIA ACKNOWLEDGMENTS The Commission again expresses its sincere thanks to all departments of Government and to other Provincial and Federal Civil Service Commissions for their whole-hearted co-operation. The Government Agents in the various centres of the Province have, as in the past, rendered valuable assistance in supervising the recruiting of junior clerical and stenographic positions in their localities. The Commission also wishes to record its thanks and appreciation to its technical and clerical staffs for loyal and efficient performance of their duties. The Commission also extends to you, Sir, as Provincial Secretary, its sincere appreciation for your continued assistance and understanding. CIVIL SERVICE COMMISSION. H. M. Morrison, Chairman. J. E. Brown, Member. E. R. Rickinson, Member. CIVIL SERVICE COMMISSION REPORT, 1962 CC 21 APPENDIX Twenty-five-year continuous-service certificates were awarded to the following Government employees in December, 1962:— Mr. R. E. Allan, Department of Recreation and Conservation. Mr. J. A. Andersen, Department of Highways. Mr. A. M. Barber, Lands Service. Mr. A. R. Barnes, Queen's Printer. Mr. G. W. Barnes, Lands Service. Mr. H. F. Berry, Workmen's Compensation Board. Mr. F. E. Binns, Department of Public Works. Mr. A. J. Bowering, Department of Commercial Transport. Mr. R. H. Boyd, Department of Recreation and Conservation. Mr. B. T. Brown, Accounting Division, Department of Health Services and Hospital Insurance. Mr. H. O. Callahan, Department of Finance. Mr. E. A. Charlesworth, Forest Service. Mr. N. Clare, Mental Health Services. Mr. F. C. Clarke, Department of Agriculture. Mr. R. G. Clements, Department of Labour. Mr. P. M. Cliffe, Department of Recreation and Conservation. Mr. R. H. Cosser, Mental Health Services. Mr. F. J. A. Culbert, Mental Health Services. Mr. I. Dewar, Department of Recreation and Conservation. Mr. A. W. Dixon, Department of Finance. Mr. D. P. Evans, Department of the Attorney-General. Mr. H. B. Forse, Forest Service. Mr. C. R. Foster, Mental Health Services. Miss D. F. Gilley, Department of Social Welfare. Mr. F. R. B. Gilmour, Department of Highways. Miss R. F. Goward, Forest Service. Miss I. D. Hagan, Mental Health Services. Dr. M. S. Hedley, Department of Mines and Petroleum Resources. Mr. J. M. Hicks, Department of Recreation and Conservation. Mr. W. C. Higgins, Department of the Attorney-General. Mr. T. Hinton, Lands Service. Mr. I. Hird, University Endowment Lands. Mr. I. Holland, Mental Health Services. Mr. A. R. Irving, Department of Highways. Mr. I. C. Irving, Liquor Control Board. Mr. A. J. lank, Department of Recreation and Conservation. Mr. C. G. leffs, Department of Highways. Miss I. L. C. lohnson, Forest Service. Mr. R. G. Kell, Department of the Attorney-General. Mr. R. S. M. B. King, Department of Recreation and Conservation. Mr. R. K. Leighton, Department of Recreation and Conservation. Miss E. M. McDiarmid, Health Branch. Mr. D. G. McMillan, Accounting Division, Department of Health Services and Hospital Insurance. Mr. D. L. MacMurchie, Department of Recreation and Conservation. Mr. E. M. Mackay, Department of Public Works. Mr. H. Mansley, Department of Public Works. Mr. T. Martin, Mental Health Services. Mr. W. S. R. Mercer, Department of Public Works. Mr. J. G. Merrick, Mental Health Services. Mr. W. A. M. Mikkelson, Department of Highways. Mr. R. G. Moore, Mental Health Services. Miss V. M. Neary, Department of Highways. Mr. G. McK. Neish, Department of Agriculture. Mr. J. J. Osman, Department of Recreation and Conservation. Mr. W. N. Quayle, Mental Health Services. Mr. F. I. S. Renton, Department of Recreation and Conservation. Mr. E. Renwick, Department of Public Works. CC 22 BRITISH COLUMBIA Mr. D. G. E. Ritchie, Queen's Printer. Mr. M. H. Ritchie, Mental Health Services. Mr. N. Robertson, Queen's Printer. Miss V. Sangster, Department of Provincial Secretary. Mr. G. Silburn, Forest Service. Mr. A. G. Slocomb, Lands Service. Mr. D. R. Smith, Forest Service. Mr. G. S. Soutar, Superannuation Branch. Mr. C. R. Stephenson, Department of Highways. Mr. D. M. Stewart, Liquor Control Board. Mr. F. W. Stewart, Mental Health Services. Mr. G. A. Stewart, Department of the Attorney-General. Mr. R. H. Strong, Department of Health Services and Hospital Insurance. Miss M. E. Stubbs, Department of the Attorney-General. Mr. A. Sutton, Queen's Printer. Mr. A. N. Terry, Forest Service. Mr. S. E. Thomson, Mental Health Services. Mr. E. W. Wells, Sheriff's Office. Mr. K. G. Wiper, Hospital Insurance Service. Mr. J. E. Wood, Mental Health Services. Mr. T. J. Woodhead, Department of Public Works. Mr. D. J. L. Wright, Mental Health Services. Mr. J. M. Wright, Queen's Printer. CIVIL SERVICE COMMISSION REPORT, 1962 CC 23 STATISTICS Table 1.—Enrolments in the Civil Service from 1947 to 1962 (as at December 3 1st) Year Permanent Casual Total 1947 7,945 8,138 8,398 8,722 8,349 8,541 8,629 8,763 8,859 578 755 872 899 914 1,278 1,406 1,470 1,444 5,425 6,417 7,345 7,694 7,994 8,543 8,543 8,523 8,893 9,270 9,621 9,263 9,819 10,035 10,233 10,303 1948 1949. ... 1950 1951 _ 1952 1953 1954- .._ )955 1956 1957 1958.. .. ... . . . . 1959 1960 -..- 1961 - - _ 1962 . Note.—Before 1954 no record was kept as to number of permanent or casual. Table 2.- -Appointments Made by the Civil Service Commission from 1934 to December 31, 1962 Year Probationary Casual Permanent Total 1934/35 _ 1935/36. 1936/37 1937/38 1938/39 1939/40 1940/41 1941/42 1942/43 1943/44. 1944/45 April 1, 1945, to December 31, 1946.. 1947 1948 1949 1950 1951 1952 __ 1953 1954.._. 1955 1956 1957 _ 1958 1959 1960 1961 1962_ 1,230 984 1,191 1,417 1,193 1,149 1,264 248 258 279 297 328 342 356 352 474 491 547 2,058 2,048 2,041 507 441 600 673 473 533 1,030 923 851 686 1,013 1,036 989 906 85 78 104 185 133 146 121 88 173 184 155 1,245 815 867 370 290 339 378 390 438 332 1,786 1,943 885 1,019 881 856 796 333 336 383 482 461 488 477 440 647 675 702 3,303 2,863 2,908 2,107 1,715 2,130 2,468 2,056 2,120 2,626 2,709 2,794 1,571 2,032 1,917 1,845 1,702 Note.—From 1945 to 1948, probationary appointments are included in the " Casual " column. From and including 1956, probationary appointments are counted as permanent, and are not counted again when officially confirmed as permanent. CC 24 BRITISH COLUMBIA Table 3.—Number of Civil Servants Enrolled in Departments of Government as at December 31, 1962, According to Sex Department Permanent and Probationary Male Female Total Premier's Office— j Agriculture. 175 343 12 132 408 674 256 .1,282 98 303 50 56 229 68 19 61 27 472 66 183 58 2 52 290 6 158 245 172 678 1,362 110 103 26 42 30 23 3 123 27 52 21 353 9 2 227 . 633 18 Education 290 653 846 934 2,644 208 406 ' 76 98 259 91 22 184 - 54 - Public Works .524 87 536 67 Totals 4,972 3,887 | 8,859 1 Table 4.—Number of Casual Employees Enrolled in Departments of Government as at December 31, 1962, According to Sex 1 Department Casual Male Female Total 25 7 76 4 6 123 39 181 122 9 2 3 32 104 7 34 2 5 44 1 15 15 62 107 269 30 1 6 4 1 20 28 5 53 2 30 51 77 19 Finance 21 185 146 450 '' 152 1 15 6 4 52 Public Works 132 12 87 4 776. 668 1,444 CIVIL SERVICE COMMISSION REPORT, 1962 CC 25 ercentage Working- lays Lost with and without Pay) ]O0\MTH00 0\-o,|t'*T-(j oo Kst HMnmiri-o .*-. ! a ii mjTt- ON^-vf-^i-ircioovoMvoft-^oocj 1 d r^ d -^ ^ h (S ci n c^ n " ^ c*i ^ ^ ri (S -i ri rM Q " Average by Total Enrolment (with and without Pay) )vcinrHOr-ir^Tj*ovDtj\\o^'ff)'n'--*fn<N,vi",t !OnO*-crin^Hi-(>iooH00'-OMOn ;o6odooor^oo'oodoo'doddo tal rage sper loyee -Tfr^ci(NV\sr*n<^-^in>r-*<^<^*^|rtr*iincorn.^ N^M^^r^rHooapirir^Ortqavq-^^* pv>tOt ri >n 6 tr] Tf m" \q \q [-^ irl cc!-\fTf m •* tt \q u~> ci vi H 55 E ., K, « f 2? >> « M O ! vO (S yt\Or>iTT-'$-\ncricAmq\cri Tfw-lTfTt-r-'TtTfin'-'O'-' —• Tf o\ vo av i o r- rn co Tf i—i Ov « ca 'OO 'OOOt-ir-it-iOOOOO 'OOOO© < rl •HcSci .y.~ >. &S 3 l-O <rt OinOiOOOOOin-no O irt irt irt O Irt 1 irt r-* vo d m vo r-i ri in t> -<t ov m irt oo ci *rt oo' S TH 00 moqmTfvooTfro — ts--' h-NnM vO Tf •-, n •* in vo m tN co vo cn Qj I Tt & oo" ' 0> u M >-. ! rt u o :»ifttN»0\*-^00,t'-ivOT>iNiN,«l'TtrtM^ t- 11 — jjaa < 1 |*H^«qf^nr*>ri,»l*-*i/i(>tNO*c5r»*ci,jvo 1 ci tt d cq Tf cr\ -rf irl \o t" r--* tt <r> *n Tf tj-" vi Tf ci Tf lis* ;a3 1 v) q <n in q wi iq "i q q w q in q «n q « q vj in Irt j Tf H:«n vo cr] ci^'Tf^dco^f<ivooda\i<n---Jv<dd ! h h> •cJ'.qo ooM'iin-CMnMOO'-iH'cj'tvo j«n<N a\ o\ •** t- ci m i~. in *<t m in t-> T-i co o c-l o\ Irt r- m co N«inco-N t-i <-■ co « Ov Tf ■••-< ■—■ tn Number o CivU Servants and Casua Employee as at Sept 30, 1962 c^rnr^MC~or^w^(»coOino\t>c-r-'-iv,ivo0'<t ■0^i3\OooNt>0\Or-r»i7vf,iOviN,tini<nOM n vo nvooO'HC<<n m n vo i-h vo Irt 3 o" OJ u ll u E E o c u U i •a c tfl tU CJ 03 3 0. 4> 05 o S| M ail Q a i c "rt OJ C u C C 05 c 0 I- f- i J* cj C s c CC J= Cfl CJ CJ i it 1 a > aj tr u t c rt Ih H c CO E a o > > rf t c c D E E t! a v c .9 0 > a c c •c D a: i CJ c- U co *r 4 Q •g Oh < W g if £ -a *-i -3 2 c v c 5 .2 -^ > rt ra -g 1 5 'z -cH C CJ < C 6 < £ E 5 o T3 I 0. 1 o tt. CJ X 3 0. 0 1 s 1 <* .2 1 -c c 1 I— c B c c 1 C 1 0 1 a. X s 0- I L- E C Pi O H z UJ S z PS > o o cc o CA H Z cu i 03 a o H a z a cs< o u 0! BJ i OJ H u CO o H p y O o < BJ M u 1 CO •3 h CC 26 BRITISH COLUMBIA Table 6.—Number of Separations in 1962 According to Department of Government Department Superannuated Resigned Died Dismissed Finished Transferred to O.S. Premier's Office 2 5 2 6 5 5 13 1 9 1 1 3 15 2 23 69 7 40 72 81 169 476 16 48 4 15 21 7 5 27 6 33 12 103 4 3 1 1 4 5 12 6 1 2 4 3 2 2 1 1 2 4 9 1 1 1 3 3 6 2 23 13 5 26 154 1 1 3 1 1 9 1 2 3 26 1 .... 2 Education 2 2 2 Health Services 1 5 4 Industrial Development, Trade, and Commerce 1 Mines and Petroleum Resources 1 Public Utilities Commission 1 1 1 Totals _ 70 1,238 42 27 281 23 Table 7.—Classification Reviews by Departments in 1962 with Comparative Figures for Previous Years Department Upward Revisions Downward Revisions Reviews Resulting in No Change Totals Agriculture Attorney-General Commercial Transport . Education Finance. Hospital Insurance Service.. Highways Industrial Development, Trade, and Commerce. Labour Lands Service Forest Service _ Mines and Petroleum Resources. Municipal Affairs. Provincial Secretary.— Public Utilities Commission. Public Works _ Recreation and Conservation.. Social Welfare Public Health Mental Health Totals, 1962_ Totals, 1961. Totals, 1960 Totals, 1959.. 7 48 2 7 59 4 35 10 14 39 47 4 5 43 11 12 30 24 409 5 26 2 5 11 7 18 3 1 22 23 5 19 1 9 1 23 16 197 12 74 4 12 70 11 55 13 15 61 71 9 27 6 52 11 13 53 42 611 694 647 496 Printed by A. Sutton, Printer to the Queen's Most Excellent Majesty in right of the Province of British Columbia. 1963 260-363-6194
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Civil Service Commission Forty-fourth Annual Report JANUARY 1 TO DECEMBER 31 1962 British Columbia. Legislative Assembly [1963]
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Title | Civil Service Commission Forty-fourth Annual Report JANUARY 1 TO DECEMBER 31 1962 |
Alternate Title | CIVIL SERVICE COMMISSION REPORT, 1962 |
Creator |
British Columbia. Legislative Assembly |
Publisher | Victoria, BC : Government Printer |
Date Issued | [1963] |
Genre |
Legislative proceedings |
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Text |
FileFormat | application/pdf |
Language | English |
Identifier | J110.L5 S7 1963_V02_21_CC1_CC26 |
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Sessional Papers of the Province of British Columbia |
Source | Original Format: Legislative Assembly of British Columbia. Library. Sessional Papers of the Province of British Columbia |
Date Available | 2018-01-29 |
Provider | Vancouver : University of British Columbia Library |
Rights | Images provided for research and reference use only. For permission to publish, copy or otherwise distribute these images please contact the Legislative Library of British Columbia |
CatalogueRecord | http://resolve.library.ubc.ca/cgi-bin/catsearch?bid=1198198 |
DOI | 10.14288/1.0363975 |
AggregatedSourceRepository | CONTENTdm |
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