PROVINCE OF BRITISH COLUMBIA Civil Service Commission Thirty-ninth Annual Report JANUARY 1st TO DECEMBER 31st 1957 Printed by Don McDiarmid, Printer to the Queen's Most Excellent Majesty in right of the Province of British Columbia. 1958 To His Honour Frank Mackenzie Ross, C.M.G, M.C., LL.D., Lieutenant-Governor of the Province of British Columbia. May it please Your Honour: The undersigned respectfully submits the Report of the Civil Service Commission, Province of British Columbia, from January 1st to December 31st, 1957. WESLEY D. BLACK, Provincial Secretary. Victoria, B.C., January, 1958. The Honourable Wesley D. Black, Provincial Secretary, Province of British Columbia. Sir,—In conformity with the provisions of section 7 of the " Civil Service Act" (chapter 51, "Revised Statutes of British Columbia, 1948 "), I have the honour to submit herewith the Report of the proceedings and work of the Civil Service Commission from January 1st to December 31st, 1957. I have the honour to be, Sir, Your obedient servant, HUGH M. MORRISON, Chairman, Civil Service Commission. Victoria, B.C., January, 1958. HIGHLIGHTS DURING 1957 • 1,943 persons were appointed to permanent positions. • 851 persons were appointed to casual or temporary positions. • 2,689 persons terminated their services. • There was a 27.84-per-cent turnover of staff. • 384 Civil Servants gained promotion through open competition with other employees and with candidates from outside the Service. Eighty supervisors took supervisory training courses. Nearly 14,000 bulletins on the techniques of supervision were issued to supervisors. • Eighteen young men were specially trained and placed in beginning draughtsmen positions. • A second class of thirty senior employees started on a three-year Civil Service-University executive-development training plan, and the first class started on its second- year work. • There was a 20-per-cent decrease in the number of positions reviewed for purposes of checking salary classifications, but an increase in the proportion of rejections to proposals for increased classifications. • Average sick-leave taken remained constant. • There was one formal grievance heard by the Executive Council. Some of draughtsmen trainees with diplomas, together with the Honourable Leslie R. Peterson, Minister of Education. CONTENTS Report of the Civil Service Commission Report of the Chief Personnel Officer Report of the Classification Officer Report of the Personnel Officer, Vancouver Report of the Personnel Officer, Essondale Appendix—Statistics Page _ 9 15 18 20 21 22 Report of the Civil Service Commission Pursuant to Section 7 of the "Civil Service Act," from January 1st to December 31st, 1957 The activities of the Civil Service Commission and staff during 1957 were quite varied. This activity, whilst rapid during the first three quarters of the year, was relaxed during the last quarter because of reduced and changed departmental needs. More emphasis was placed on staff assignments within the Service. It was possible to give increased attention to in-service supervisory and training programmes. Salary discussions with employee associations continued. The Commission rendered assistance and advice to estabhsnments not under me jurisdiction ol tne " Civil Service Act." The Commission also was called upon to implement Government policies dealing with lunch-hour time, rest periods, and oath-swearmg procedures upon entry into the Service. SIZE AND COMPOSITION OF THE CIVIL SERVICE On December 31st, 1956, the total number of probationary and permanent Civil Servants was 8,398 (see Appendix, Table 3, Annual Report for 1956); the corresponding number at December 31st, 1957, was 8,722 (see Appendix, Table 3), an increase of 324. The gross total (including temporary or casual employees) at the end or 1956 was 9,270; the corresponding number at the end of 1957 was 9,621 (see Appendix, Tables 3 and 4), an increase of 351. Of this increase, 334 are accounted for in tne Mental Health Services of the Department of the Provincial Secretary, where two institutions — namely, the Burnaby Mental Health Centre and The Woodlands School Fraser View Unit — were opened. The remaining net increase of seventeen is distributed in accordance with eleven departments with some increase, three departments with no increase or decrease, and four departments with some decrease. Order in Council No. 1891/57, effective October 1st, authorized the extension of the forty-hour week to psychiatric nurses and psychiatric aides. As a result, the entire Government staff, with the exception of ferry crews and fire-fighters, was working forty hours or less per week. The adoption of the forty-hour week for these nurses in the Mental Health Services was based upon the recommendations contained in a report from a committee of three representatives—namely, from the staff of this Commission, the Classification Officer; from the Department, the Mental Health Services Personnel Officer; and from the British Columbia Government Employees' Association, the Assistant General Secretary. The Government approved the results of an extensive study which established a uniform system, as between Government departments, for the payment of board and lodging allowances to employees and crews engaged away from designated headquarters. Order in Council No. 1757/57, pursuant to section 55 of the "Civil Service Act," established the time from 12 noon to 1.10 p.m. as a period in which all Government offices, with the exception of a few required to be open because of Statute or regulation, are closed to public business in order to permit a uniform time for luncheon for employees. The purpose of this system was to effect more efficient and consistent service to the public, avoiding some confusion and annoyance, evident in the former rather loose system of staggering employee lunch-hours. The new system has proved its value and is well accepted by the public and the employees. APPOINTMENTS During the year 2,794 appointments were made (see Appendix, Table 2), as compared to 2,709 appointments made during 1956, an increase of 85 or 0.03 per cent. The 9 DD 10 BRITISH COLUMBIA number of appointments to probationary-permanent positions amounted to 1,943; the remainder, 851, were appointments to casual or temporary positions. The Chief Personnel Officer reports the number of requisitions processed is slightly reduced from that processed in 1956—that is, 4,151 as against 4,404 in 1956. This number is still greatly in excess of the 2,626 processed in 1955. The excess in number over the number reported for appointments is explained by the many promotional opportunities created when a vacancy occurs. SEPARATIONS The number of separations of all types from the Civil Service was 2,689, which is an increase of 52 or 0.02 per cent of the 2,637 for 1956. Using the formula of— Number of separations X 100 Total enrolment including casuals as a measure of the degree of staff turnover, the turnover for 1957 was— 2,689 X 100 = 27.84 9,621 For comparison purposes, this formula is applied to similar figures for recent postwar years, as follows:— Year Total Separations Enrolmenti Turnover Rate 1949 . — 1,255 1,418 1,963 1,992 2,187 2,529 2,388 2,637 2,689 7,345 7,694 7,994 8,543 8,543 8,523 8,893 9,270 9,621 1950 1951 24 56 1952 - _ _ _ _ 23 32 1953 -- 25 60 1954 _ _ 26 67 1955 ._ 26 85 1956 _ _ 28 45 1957 _ _ 27 84 1 Including casual employees at December 31st. The Chief Personnel Officer provides in his report a tabulation of the separations distributed according to broad occupational classifications. He comments that the pattern is more even than in 1956, and that there are comparatively few classifications significantly in excess of the general Service average of separations. The greatest turnover occurred among stenographers (46 per cent). In the professional group the greater proportion of separations occurred among medical doctors, registered nurses, and research assistants. There were relatively few engineers who left the Service. Abnormally high separations still persist, however, among non-professional nurses, occupational therapists, laboratory staffs, culinary-workers, farm-workers, and business-machine operators. Significant with the economic character of the year, the "rate of leaving" per month was much higher from January to October, and much less during the remainder of the year. The turnover rate according to classification group was as follows:— Per Cent Clerical group 32 Technical group 25 Manual group 21 Professional group 20 The reasons for turnover remained similar to previous years. Table 8 in the Appendix tabulates the various reasons. During the year sixty-four employees were dismissed for cause, and fifty-eight had their probationary periods extended. In addition, CIVIL SERVICE COMMISSION REPORT DD 11 there were three suspensions from duty without dismissal. The following tabulation, indicating the extent of this type of discipline during the past six years, does little to support the conception which may prevail in some minds that a Civil Service job is an easy berth from which no one, no matter how inefficient, is removed: — 1952 1953 1954 1955 1956 1957 Number of Civil Servants whose probationary periods were extended _ Number of Civil Servants who were suspended from duty but 68 8 53 49 11 64 61 10 54 59 4 52 56 2 42 58 3 64 GENERAL ELIGIBILITY EXAMINATIONS Generally assembled examinations for the establishment of eligibility lists or direct appointment in beginning stenographic, clerical, and draughting grades were held in Victoria, Vancouver, and Essondale centres. At the Victoria centre a total of 1,134 applicants were tested. Of this number, 654 or 57 per cent qualified. For more detail according to grades, see the Chief Personnel Officer's report. At the Vancouver centre 298 wrote examinations, of which 250 or 84 per cent qualified. At Essondale steno-clerical tests to eighty-three applicants were administered; of this number, seventy-four or 86 per cent passed. The records of these centres during the past few years are as follows:— Percentage of Qualifications on General Eligibility Examinations for Initial Entrance to Some Junior Level Grades Centre 1950 1951 1952 1953 1954 1955 1956 1957 Per Cent 71 C1) (3) Per Cent 67 88 (3) Per Cent 64 72 (s) Per Cent 66 84 (3) Per Cent 61 89 (3) Per Cent 66 69 69 Per Cent 62 83 68 Per Cent 57 84 86 1 No record. - Includes only steno-clerical grades and not beginning institutional positions. 3 No centre. COMPETITIONS FOR PROMOTION Of the number of vacancies offering promotional opportunities, 384 or 53 per cent were filled from within the Service, and 346 or 47 per cent were filled from outside the Service. The number of promotional appointments made from one department to another department amounted to sixty or 15 per cent. It should be noted that the comparatively large percentage of appointments from outside the Service was due to two factors: (1) Requirement of specialist or professional qualifications not available within the Service, and (2) scarcity of supply in Interior centres. In the Mental Health Services, seventy-three appointments (or promotions) were made from the eligibility list to fill Charge and Assistant Charge Psychiatric Nursing positions, male and female. All of these were promotions within the Service. IN-SERVICE TRAINING In-service training courses, including annual conferences, of a specialized character suited to the department concerned were conducted during the year by these departments. In addition, in some departments' key personnel were assisted in securing special training in universities, which fitted them more adequately to discharge their duties or enabled them to enlarge upon their services to the public. DD 12 BRITISH COLUMBIA Supervisory training courses, consisting of daily round-table discussions of a week's duration, were continued by a Personnel Officer of the Commission. Eighty supervisors from three departments were exposed to this type of training. As with former years, the departments and staffs gratefully acknowledged the assistance rendered. In the minds of the Commission, this field of supervisory training should definitely be expanded, as the dividends, though largely intangible, are obvious. Since the inauguration of these courses in 1950, more than 1,500 supervisors have taken them, as follows:— Year 1950 _ Number of Supervisors Enrolled 101 1951 132 1952____ 317 1953____ 287 1954___ 405 1955 108 1956 117 1957 _ 80 Total 1.547 As a means of assisting in supervision, and as a supplement to the supervisory training courses, a periodic bulletin, entitled "Supervision—Tips for Supervisors," was instituted. This is written by Miss Campbell, the Personnel Officer in charge of the supervisory training courses. During 1957 six issues, with the following topics, were sent out (distribution for each issue exceeded 2,300 copies):— (1) The Supervisor. (2) The Line of Human Relations. (3) Training and Developing the New Employee. (4) Correcting Employees. (5) The Probationary Employee. (6) How Do You Rate as a Supervisor? The Personnel Officer in charge of training also acted as a liaison officer in organizing, in co-operation with the Technical Education Branch of the Department of Education and the Federal Government Department of Labour, a three-month course for training of draughtsmen. Eighteen of twenty young men qualified and were all placed in Provincial Government positions (see page 6). In addition, the Personnel Officer assisted in the organization of a similar course to be given in 1958 for appraisers. The first-year class of the Executive Development Training Course (referred to in the Commission's 1956 Report, page 12), completed its first-year study on a very happy and satisfactory note. The two-week institute held in May on the University campus was very worth while. As reported by the Chief Personnel Officer, the University officials have commented upon the excellence of the work of this select group, all of whom achieved honour standings in their first-year examinations. The group is now proceeding with its second-year programme. A second class of thirty students has also been selected, and is at present engaged in the first-year subjects. THE VANCOUVER OFFICE This office, in addition to recruiting to Civil Service vacancies, assisted in recruitment for the Haney Correctional Institute of the Gaol Service and the Toll Highways and Bridges Authority. During the year a total of 777 appointments were made through referrals from the Vancouver office. In addition, other types of personnel work, such as assessment of positions, staff organization studies, and the investigation of grievances, were carried on. CIVIL SERVICE COMMISSION REPORT DD 13 THE ESSONDALE OFFICE This office carried on duties similar to those of the Vancouver office. During the year 1,217 appointments were referred through the Essondale office, an increase of 288 over the previous year. The number of classification studies involved was ninety-nine. Seventy-three appointments or promotions were made from the eligibility list established for Charge and Assistant Charge Psychiatric Nurses. The Personnel Officer reports that 108 competitions were held, to which 1,258 applied, of which 517 were interviewed and 126 appointments were made from those interviewed. The remaining 1,091 appointments were made through personal interviews. Reclassification of positions amounted to twenty, and reports on other matters of personnel administration amounted to twenty-five. CLASSIFICATION AND SALARY PLAN The Classification Officer reports fewer position classification reviews — 610 as against 803 during 1956. This is a return to a truer average, as the 803 for 1956 is abnormally high. One hundred and thirty or 21 per cent of the 610 requests for revision were rejected. This is a high proportion of rejections, and tends to indicate that many of the problems were more related to amount of salary than to classification. The Classification Officer experienced a busy year engaged on salary problems. His words on this past year's experiences in this field are worthy of repetition:— " Within the past year there appeared to be considerable stress placed by employees on their relative value in the general employment market. While this is an important consideration, it is also important that employees be paid wages which reflect their relative value to the people of this Province, as ascertained by the classification and job evaluation system." DEPARTMENTAL ESTABLISHMENTS Studies of organization and establishments were continued within various departments. Two hundred and eighty-six positions were added and twenty-eight deleted during the year, making a net increase of 258 positions. Of these 258 positions, 246 were in the Mental Health Services, resulting from the opening of the Mental Health Centre at Burnaby and the Fraser View Unit at The Woodlands School in New Westminster. The Classification Division carried out investigations in order to determine production standards in respect to stenographic positions for the purpose of enabling promotion of excellent stenographers who would, in addition, be required to pass a qualifying test on job knowledge and ability. This experiment deserves to be watched very carefully because it is an earnest attempt to inject a system of rewarding merit and thus remedy the "mediocrity" effects of a standardized classification system. SICK AND SPECIAL LEAVE During the year October 1st, 1956, to September 30th, 1957, a total of 56,271 days' sick-leave was granted, 46,150 days with pay and 10,121 days without pay (see Table 5, Appendix), an average of 5.85 days. This average is a slight increase over that for the previous twelve months' period, 5.6. The above totals do not include sick- leave granted under the Workmen's Compensation Board and under the Department of Veterans' Affairs section of the Sick-leave Regulations. For comparison purposes, the average number of days' sick-leave per employee during recent years, shown hereunder, may be found interesting: — Year Average Year Average Ended per Ende'i per Sept. 30 Employee Sept. 30 Employee 1950 5.3 1954 6.6 1951 6.2 1955 5.5 1952 6.0 1956 5.6 1953 6.4 1957 5.85 DD 14 BRITISH COLUMBIA The average daily salary during the year October 1st, 1956, to September 30th, 1957, was $13.28; thus the cost of sick-leave granted with pay during the twelve-month period was $612,872. In most instances the sick-leave was of short duration, requiring no payment for relief assistance. During the year twenty-six employees were granted special leave for the purpose of training with Reserve units of Her Majesty's forces or to permit them to take further qualifying courses with the forces. One employee has been granted leave of absence to serve with the United Nations Organization. Special leave of absence for varying periods for the purpose of further training and study, some with assistance provided, as in previous years, from Federal health grant funds, was granted to sixty-eight employees. A full report of the activity of the Employees' Health Service in Victoria, which now has completed very successfully its third calendar year, is included in the Annual Report of the Health Branch, Department of Health and Welfare. GRIEVANCES Under the grievance and appeals procedure, the Executive Council heard an appeal of the British Columbia Government Employees' Association against a decision of the Commission in the salary placement upon a revised salary range of a certain number of male psychiatric nurses who had recently graduated from the training-school at Essondale. The association's case was based on a contractual arrangement alleged to have been made by the Department when recruiting these nurses into the school. The Executive Council upheld the contention of the Commission, but as an act of grace the Lieutenant- Governor in Council permitted the payment of the exact salary which the employees understood they were to receive upon graduation. GENERAL OBSERVATIONS Toward the end of the year the headquarters staff was reduced by two female clerks. This was effected through transferring one clerk to another department and through the receipt of a resignation. The Commission implemented a revised system for the administering of oaths to employees entering the Civil Service. The new system is intended to impress upon the new Civil Servant the seriousness of the obligation he or she is undertaking, together with the privilege of being permitted to serve the public. ACKNOWLEDGMENTS The Commission again wishes to renew its annual thanks to all departments of Government and to the various Provincial and Federal Civil Service Commissions for the continuing co-operation received. Once again thanks should be recorded to the Government Agents of the Department of Finance for their ready assistance in recruitment. It also wishes to express to you, as Provincial Secretary, its keen appreciation of your continual goodwill and wise understanding. To each member of its technical and clerical staffs, the Commission wishes to express acknowledgment for excellent work achieved, and for continuous and loyal support. CIVIL SERVICE COMMISSION. H. M. Morrison, Chairman. J. V. Fisher, Member. CIVIL SERVICE COMMISSION REPORT REPORT OF THE CHIEF PERSONNEL OFFICER R. L. W. Ritchie, B.A. DD 15 1. RECRUITMENT The following table gives comparative figures for all positions filled by open competition over the past your years. Not included are appointments of junior personnel also made competitively from eligibility lists. 1954 1955 1956 1957 Number Per Cent Number Per Cent Number Per Cent Number Per Cent 371 238 61 39 373 318 54 46 361 36 646 64 384 53 346 47 609 52 100 14 691 44 100 12 1,007 100 1 1 67 | 19 730 60 100 Promotions made from one partment to another de- 15 Total number of requisitions cessed pro- 2,120 2,626 4,404 4,151 2. EXAMINATIONS Written examinations for eligibility lists in Victoria during 1957 were held as follows:— Classification Number Examined Number Qualified Per Cent Qualified 417 313 133 53 112 67 10 13 10 4 2 192 174 99 32 79 49 7 7 9 4 2 46 55 74 Clerk-Stenographers—Grade 1 - - .- 60 70 73 Draughtsmen—Grade 1 - — - 70 53 90 100 Computers. __ _ _ 100 Totals 1,134 654 57 3. TRAININ. The Executive Development Training Course continued successfully during the year, and the first institute was conducted on the University of British Columbia campus in May. Of the thirty-one departmental officers selected for this course, twenty-two completed the first year. It is gratifying to note that a high percentage of these achieved honour standing in their examinations, and officials of the University of British Columbia noted particularly the very high standard of achievement by this group. This class is now proceeding with the second year of study, involving Commercial Law, Business Mathematics, Accounting (optional in some cases), and Report and Precis Writing. A second class of thirty trainees has been selected and is now undertaking the first-year subjects of Public Administration, Economics, and Psychology. Supervisory training courses were continued under the direction of the Commission's Personnel Officer, Miss J. M. Campbell. Departments covered included thirty supervisors in the Public Works Department, Victoria; thirty-five in the Haney Correctional Institution; and fifteen in the Labour Department, Vancouver. DD 16 BRITISH COLUMBIA A periodic bulletin entitled " Supervision—Tips for Supervisors " has been instituted under the editorship of Miss Campbell. This is distributed to all supervisors in the Civil Service and has been very well received as a valuable aid to good supervision. A three months' course in map-draughting and surveying was arranged by the Civil Service Commission with the assistance and co-operation of the British Columbia Department of Education and the Federal Department of Labour. Twenty young men were selected from centres throughout the Province, and eighteen of these successfully completed the course and have been appointed to junior draughting positions in the Department of Highways and the Department of Lands and Forests. A committee of senior technical and professional officers planned this course to meet all departmental requirements, with Mr. W. Hall, Chief of Air Surveys, as co-ordinator and Miss J. M. Campbell as administrative officer. The Civil Service Commission is particularly grateful to the course instructors—Messrs. Rhodes, Forest Surveys; D. Hall, Air Surveys; J. Dennison and N. Zapf, Department of Highways; and W. Hutchison, retired Chief Geographer. In conjunction with the Appraisal Institute of Canada, and again with the assistance of the British Columbia Department of Education and the Federal Department of Labour, an intensive course in appraising has been arranged for two weeks in February and May, 1958. Miss J. M. Campbell is acting as course co-ordinator, with a committee including Messrs. K. Wildman, Assessment Commissioner; J. O. Moore, Surveyor of Taxes; C. T. W. Hyslop, Superintendent of Lands; and N. Tatrie, Assistant Chief Right-of-way Agent. Candidates in the fields of assessing, appraising, and land inspection have been selected from appropriate departments, and municipal assessors are also being included. The Personnel Branch wishes especially to gratefully acknowledge the kind assistance of Mr. J. White, Director of Vocational and Technical Training, Department of Education, in arranging Draughting and Appraisal Courses. 4. STAFF TURNOVER The following is a comparative analysis of staff separations as reported to the Civil Service Commission covering the past six years:— Reasons for Leaving Per Cent 1952 1953 1954 1955 1956 1957 14 17 14 7 19 10 19 9 17 12 8 18 7 29 8 18 12 8 201 4 30 9 19 13 7 26i 4 22 7 22 14 9 371 4 7 5 26 11 111 health 9 33i 5 11 Totals - - 100 100 100 100 100 100 Includes enlistment in Her Majesty's forces. Comment.—The greatest significant variation is reflected in the separations for other employment, which, although slightly lower in 1957 than in 1956, is still much higher than in preceding years. The following is a distribution by classification of all separations recorded in this office for 1956 and 1957. Similar comparative records prior to 1956 are not available. It is to be noted that these figures include only those cases reported to the Civil Service Commission. CIVIL SERVICE COMMISSION REPORT DD 17 Classification 1956 Number of Separations Percentage Relative to Total in Classification 1957 Number of Separations Percentage Relative to Total in Classification Clerical Group General clerical Business-machine operation, etc _— Stenography (typists, secretaries, etc.)_. Storekeeping— :— Totals, clerical group — Administrative Group Deputy Government Agents Manual Group Animal care and farm labour.. Cleaning services. - Culinary services- Equipment operation and maintenance .. Housekeeping services Tradesmen, maintenance service Personal services (e.g., hairdresser) Totals, manual group Professional Group Agriculture- Education.— Engineering (including forestry)- Laboratory service Legal - Library — Medical and dental— Nursing (R.N.s).. Nutrition and dietetics Sociology and psychology.. Survey Research Totals, professional group Technical Group Accounting, auditing, assessing Agricultural Draughting, surveying, photography- Engineering (non-professional) Instructional .— Investigation and inspection Laboratory services._ Marine services : Medical and nursing (excluding R.N.s) _ Occupational therapy Totals, technical group Totals, entire service.. _ 386 61 436 891 26 39 40 13 32 17 127 119 23 13 47 3 74 26 40 13 20 18 14 2,517 27 358 72 517 13 960 31 94 103 11 15 21 2 2,368 I 23 37 46 21 47 18 35 9 24 9 25 Comment.—This table illustrates a more even pattern in 1957 than in the preceding year. There are comparatively few classifications markedly in excess of the over-all rate of twenty-five per cent. The greatest relative turnover occurred in the clerical group (particularly among stenographers, 46 per cent of whom left the Service). In the professional group, a greater proportion of doctors and registered nurses and research assistants left the Service than in 1956, but relatively fewer engineers. The attrition is still abnormally high among sundry institutional personnel, occupational therapists, laboratory staff, culinary-workers, farm-workers, and business-machine operators. In a separate study the average rate of leaving per month was calculated, and it is noted that this was higher for the period January to October, 1957, but has since dropped considerably. If this tendency continues, it is expected that the over-all rate of turnover will be considerably less in 1958. / DD 18 BRITISH COLUMBIA REPORT OF THE CLASSIFICATION OFFICER A. G. Richardson, M.A. WAGE AND SALARY ADMINISTRATION The first four months of 1957 were devoted largely to the conducting of wage surveys. These surveys not only included positions within the Civil Service but also positions outside the Civil Service in the Department of Highways, Forest Service, Department of the Attorney-General, Department of Recreation and Conservation, and Civil Defence. They included all types of workers where comparisons with other workers could be found. The results of the surveys were incorporated in a comprehensive report on the salaries of all positions occupied by Government employees and recommended a complete revision of the Civil Service salary plan. During the course of the investigations, many meetings were held with the officials of the British Columbia Government Employees' Association, separate groups of employees, and departmental officers. The problems involved in wage determination presented considerable difficulty, particularly as regards the effect on the classification system and assumed major importance in employee relations. It became increasingly apparent in applying present methods of wage determination that the isolated wage survey was unsatisfactory. One employee or a specific group of employees cannot be dealt with in isolation so far as wage determinations are concerned. They are members of a large group of Government employees, and their salaries should be determined in relation to the group considering salaries paid to comparable employees outside of this group. Within the past year there appeared to be considerable stress placed by employees on their relative value in the general employment market. While this is an important consideration, it is also important that employees be paid wages which reflect their relative value to the people of this Province, as ascertained by the classification and job-evaluation system. CLASSIFICATION AND JOB EVALUATION The reviews of classifications during 1957 were fewer than in the preceding year, indicating problems to be more concerned with the general wage level within the Service rather than the internal relationships resulting from the classification system. Of the total of 610 reviews conducted, 130 resulted in a recommendation that no change be made in classification, approximately 21 per cent. This high proportion in relation to previous years has resulted in that many requests for the reclassification of positions were prompted by wage problems rather than problems involving the methods of classification and job evaluation. The task of writing and revising position specifications was continued during the year. The number of titles listed in the classification schedules totalled 835 at the end of the year. ORGANIZATION AND ESTABLISHMENTS The Division continued its studies of organizations and establishments within the various departments. Studies of organization were conducted in the Departments of Highways, Education, and Agriculture, the latter two as yet incomplete. Organization reports were also made on the Superannuation Branch and Game Branch. The division continued to exercise some control of establishments, though this control was relaxed in so far as positions included in the Estimates of Revenue and Expenditure were concerned. Two hundred and eighty-six positions were added and twenty-eight deleted, a net increase of 258 positions. Two hundred and forty-six of the additions were in the Mental Health Services as a result of the opening of the Mental Health Centre at Burnaby and the Fraser View Unit at The Woodlands School. Establishment reviews were conducted in the Motor-vehicle Branch, public health nursing staff, social worker staff, and clerical staffs. CIVIL SERVICE COMMISSION REPORT DD 19 MISCELLANEOUS A study was completed of the production of stenographers, and a system devised whereby stenographers producing a large volume of accurate work could be compensated by means of the classification system. It is anticipated that departments will be encouraged to combine positions where low production is indicated, thus compensating the resulting high production position with a higher salary and at the same time increasing the efficiency of the stenographic staffs. Reports were completed of living conditions in the northern areas of the Province in co-operation with the Bureau of Economics and Statistics. A report was also completed concerning board and lodging allowances. DD 20 BRITISH COLUMBIA REPORT OF THE S. PERSONNEL B. Williscroft, OFFICER, B.COMM. VANCOUVER As in previous years, the work of this office was concerned chiefly with the recruitment and placement of personnel, the assessment of positions for classification purposes, the conduct of staff and organizational surveys, the investigation of grievances, and the providing of assistance to local Government officials in matters relating to personnel practices. Also during 1957 your Personnel Officer acted in the capacity of chairman of a personnel committee appointed for the purpose of reviewing salary and establishment proposals as they concern any voluntary agency receiving financial aid from the Government. During 1957 a total of 777 appointments were made through referrals made by this office. This number includes staff required by the Gaol Service and the Toll Highways and Bridges Authority, for which this office acts as a recruiting agency. A summary showing the distribution of these appointments by position classification is recorded in Table 7, Appendix. As in past years, all candidates for clerical and stenographic positions were required to write qualifying examinations. In addition, written examinations were used as a medium for selecting employees for the Toll Highways and Bridges Authority, where as many as 418 applicants were interested in a single competition. A summary of the results of the clerical and stenographic examinations is provided in the following table: — Passed Failed Clerk—Junior 36 6 Clerk—Grade 1 51 13 Clerk-Typist—Grade 1 and 2 70 18 Clerk-Stenographers 93 11 Totals 250 48 Grand total, 298. It should be noted that thirty-six of the 250 candidates who qualified for appointment subsequently declined acceptance of the position offered because they had received offers of a higher salary elsewhere. During 1957 it was noted that less difficulty was experienced in recruiting suitable male personnel for many positions requiring technical skills than had been experienced in previous years; however, an acute shortage of trained stenographers and typists persisted throughout the year. During 1957 this office provided assistance to the Classification Officer by conducting twenty-two studies in position classification and organization. CIVIL SERVICE COMMISSION REPORT DD 21 REPORT OF THE PERSONNEL OFFICER, ESSONDALE G. L. Tomalty, B.A., M.P.A. In 1957 there were no basic changes in the duties performed by this office, involving classification reviews, reports, organizational surveys, recruitment and placement of personnel. There were 1,217 appointments made in 1957, an increase of 288 from the previous year. These appointments were made in ninety-nine classifications (see Table 8, Appendix). Of the 1,217 appointments, 228 resulted from the establishment of new positions throughout the Mental Health Services. A large percentage of the newly established positions were for the new Fraser View Unit of The Woodlands School which opened during the year and the adoption of the forty-hour week in October of this year for the nursing staff of the Mental Health Services. The reduction of the work-week from forty- four to forty hours required seventy-seven new positions to basic establishment throughout the Mental Health Services. During the year seventy-three appointments were made from the eligibility list to fill Charge and Assistant Charge Psychiatric Nursing positions, male and female. This is the second year of the eligibility list, and the results are satisfactory. However, a review of the system is being made, and at the present time discussions are in progress with the Employees' Association to discuss certain changes that have merit. It is hoped that agreement will be reached early in the new year so that examinations may be given. There were 108 competitions held at this office this year, including local postings, for which 1,258 applied, 517 interviewed, and 126 appointments made. The remaining 1,091 appointments were made without formal competition, which required personal interviews of many hundreds of applicants to ensure proper standard and selection. During the year twenty reclassifications of staff were made and twenty-five reports submitted on various areas of personnel administration. The following examinations were given: Shorthand tests—33 passed, 5 failed; typing tests—39 passed, 4 failed; clerical tests—2 passed, no failures; electricians— 3 passed, 4 failed; cooks—3 passed, 1 failed; Chief Psychiatric Nurse, Colquitz— 4 passed, no failures. DD 22 BRITISH COLUMBIA APPENDIX STATISTICS Table 1.—Enrolments in the Civil Service from 1933 to (as at December 3 1st, since 1946) 1957 Year Enrolment 1933/34 1,424 1934/35 1,484 1935/36 1,541 1936/37 1,607 1937/38 1,718 1938/39 1,889 1939/40 1,941 1940/41 1,951 1941 /42 1,851 1942/43 1,822 1943/44 2,018 1944/45 2,159 1 Exclusive of 578 casual employees. 2 Exclusive of 755 casual employees. 3 Exclusive of 872 casual employees. 4 Exclusive of 899 casual employees. Year Enrolment Apr. 1, 1945, to Dec. 31, 1946 4,664 1947 5,425 1948 6,417 1949 7,345 1950 7,694 1951 7,994 1952 8,543 1953 8,543 1954 7,9451 1955 8,1382 1956 8,3983 1957 8,7224 Table 2.—Appointments Made by the Civil Service Commission from 1933 to December 3 1st, 1957 Year Probationary Casual Permanent Total 1933/34 1934/35 1935/36 1936/37 1937/38 1938/39 1939/40— 1940/41 1941/42 1942/43 _ 1943/44 1944/45 _- April 1st, 1945, to December 31st, 1946. 1947 _ _ 1948 1949 1950 1951 1952 1953 1954 1955 1956 1957 1,230 984 1,191 1,417 1,193 1,149 1,264 170 248 258 279 297 328 342 356 352 474 491 547 2,058 2,048 2,041 507 441 600 673 473 533 1,030 923 851 I 98 85 78 104 185 133 146 121 88 173 184 155 1,245 815 867 370 290 339 378 390 438 332 1,786 1,943 268 333 336 383 482 461 488 477 440 647 675 702 3,303 2,863 2,908 2,107 1,715 2,130 2,468 2,056 2,120 2,626 2,709 2,794 Note.—From 1945 to 1948, probationary appointments are included in the "Casual" column. From and including 1956, probationary appointments are counted as permanent, and are not counted again when officially confirmed as permanent. CIVIL SERVICE COMMISSION REPORT DD 23 Table 3.—Number of Civil Servants Enrolled in Departments of Government as at December 31st, 1957, according to Appointment and Sex Department Permanent and Probationary Male Female Total 121 305 138 413 48 316 52 266 60 14 1,293 24 377 7 47 485 106 152 616 2 48 244 228 278 16 741 42 39 21 5 1,351 30 118 2 24 34 105 362 192 2 169 549 366 691 64 1,057 94 305 81 19 2,644 54 495 9 71 Public Works 519 211 514 808 Totals __ .. 4.840 1 3.882 8,722 Table 4.—Number of Casual Employees Enrolled in Departments of Government as at December 31st, 1957, according to Sex Department Casual Male Female Total 5 18 7 23 4 43 21 2 73 95 88 3 17 53 5 60 15 25 1 119 3 5 46 1 51 1 4 16 7 21 67 Agriculture 10 78 22 48 5 162 24 7 119 1 146 1 4 104 10 38 Forest Service 120 Totals 452 447 899 DD 24 BRITISH COLUMBIA H Z M i z os a > o O _. o V3 H z W 2 P. C H U O h Z « o > l to H .rcentage Working- ays Lost with and without Pay) rt^asp^OtninOsrtOsOsrtcnOstritnininrtinrt rJd(NHrir-i(SiH(s^Hi-!6oimn'-ddiN STS*~ verage ' Total rolment ith and ithout Pay) 0'*'*F-^*c|cmh^r<.r-r)i-inw^OrH^ OOM^^rnCT;(N'-'_00'--;OOfNOCNOOrn 1 ©OOOOOOOOO OOOOr^OOOO© <#|£* S|S| \o rt in in p rH Tt p so tr- tn rt^ ^ cn rt rt c^ in r<* t-~ t-^ Os cn as j O V >, P. \oc^inrtintnt--cnt^rtrntnc^in'-CcctnC>Ttin H.df CD p>. «J v> M I- O |OCOTtcoinr.Hf.fnt»(NwriOa^ ! °. °. ! gag. « 1 1 o o" o © o t-\ © t-\ o © © © o ri o O '©'»-. 4|>. s SJ^ ;S ^ ^ ?£<£ \ TtCOinTHCDOsf-rt^tasOOrtcncCOOrt cn © !r-M\Dr-Tt^sDr-N|^V.-H <N -f <N t~- CS m th so rt \o n cn cn >," 3 th m o c. rt o 0£ ai 5? £? rt in 1^- t-H O & ^ tn so cc r^ & tn th in so <S th rn tH cc rt os tn os sotHrttnrttn'sotn^rtcAmr^in'sot-^cn'^Ttrt < | ^£ S SS SSS SS SSSS GO i P*. riOt~r)iomh{?\N''.,tr^rHHhn-co\HO O THC^syotr-tninTH^t^r^-linTtmOOr-tHin as oo vt feg* f h 't *d q\d t- m n tN o^n n h it N t> ch t-7 tn cn tr- en th th so (N cn \d ai '—i ■* ta rof vant sual /ees ept. 57 cHsotnOsTts£)rHr^inint--tt-iinosasrtC>mZ>c>cc \JD Numbe ivil Ser and Ca Emplo; as at S 30, 19 OOrtZ~)inrtsO-rtCHtr-OsCHOsTHC7s*nt-— THt— SO "T T-isortr-ostHsocH tn in ^£> m a\ U 4. O tH O i 6 u o 0 s ■o tj c rt rt a 0. u Q T_ rt H c c c Q 1/ > 1 dt E > E B c 4. t c a o V c C o U V u O a. "4 1- p a. c a. c c aj > « j. B V z rt 13 £ o rt "5 * < C u a 9 •- CO £ tf c 5 if > TJ B rt B i 9 1 +3 U 0 e C h 0 1 a < c £ - < C e T S j c -_: <L 2 It i 1 ft - - e I — c R H V e c 1 c 1 o- 9 I 7Z * R <L t- t a. Pi 1 T-H 00 CIVIL SERVICE COMMISSION REPORT DD 25 Table 6.—Number of Separations in 1957 according to Department of Government Department Superannuated Resigned Died Dismissed Finished Transferred O.S. Cancelled Premier's Office — 2 2 1 7 3 2 2 11 6 1 10 1 3 1 29 127 69 173 9 418 27 50 15 687 13 97 16 68 42 149 152 4 2 2 8 1 3 1 9 1 1 2 1 1 2 7 4 11 8 1 11 1 5 1 7 3 5 2 25 31 12 2 36 2 2 8 51 4 15 1 46 3 23 15 1 3 4 2 7 6 24 8 1 13 2 9 5 Education Finance — Recreation and Conservation. 4 6 Labour 1 13 Public Utilities Commission Highways _ _ Railways Industrial Development, Trade, 2 1 2 2 52 2,141 38 64 278 80 36 Table 7.—Distribution of Appointments by Position Classification Initiated and Tabulated in the Vancouver Office 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 1 1 4 1 1 36 Clerk—Grade 1 46 Apprenticeship Counsellor Assistant Director of Apprenticeship Bacteriologist Baker Bridge-tender . Building Service Worker Clerk- Clerk- -Grade 2 -Grade 3 47 12 Clerk, Junior 26 Clerk, Senior 4 Clerk, Principal 1 Clerk-Stenographer—Grades 1 and 2__ _ 79 Clerk-Stenographer—Grade 3 18 Clerk-Stenographer—Grade 4 11 Clerk-Stenographer—Grade 5 2 Clerk-Typist—Grades 1 and 2 58 Conciliation Officer Cook Deck-hand Dentist Dietician Dietician, Chief Draughtsman Draughtsman, Senior Driver's Examiner Driver, Farms Engineer, Stationary _„ 8 Fire-fighter, U.B.C. Endowment Lands 2 Haney Correctional Institution 199 Industrial Relations Officer 9 Inspector, Dairy-farm 3 Inspector, Electrical 3 Inspector, Factories 1 Inspector, Fire Marshal 1 36. Inspector, Gas 37. Inspector, Milk Board 5 1 38. Inspector, Social Services Tax 1 39. Instructor, Handicrafts 1 40. Instructor, Resident, Jericho Hill School 8 41. Laboratory Technician 2 42. Labourer 43. Laundryman 44. Laundress 45. Maid 1 1 1 9 46. Nurse's Aide 9 47. Nurse, R.N. 8 48. Occupational Therapist 2 49. Operator, elevator 1 50. Operator, Office Equipment 12 51. Operator, Switchboard 2 Orderly 15 Painter 2 54. Plasterer and Tile-setter 1 55. Purser 3 56. Rehabilitation Officer 2 57. Scaling Dispatcher 2 58. Seamstress 1 59. Stockman 3 60. Stockman, Cattle 1 61. Supervisor, Girls' Industrial School 2 62. Supervisor, Jericho Hill School.___ 2 63. Supervisor, Scaling 64. Teacher 65. Toll Collector 66. 52. 53. 1 1 65 1 3 7 2 70. X-ray Technician 2 Towmotor Operator 67. Waitress 68. Ward Assistant 69. Watchman DD 26 BRITISH COLUMBIA Table 8.- -Distribution of Appointments by Position Classification Initiated and Tabulated in the Essondale Office 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 50. 51. Bacteriologist—Grade 1 Bacteriologist—Grade 2 Baker, Grade 2 Building Service Worker—Grade 1_. Building Service Worker—Grade 2_. Building Service Worker—Grade 3_ Carpenter Cemetery Caretaker Clerk—Grade 1 _ Clerk—Grade 2 Clerk—Grade 3 Clerk, Junior Clerk-Stenographer—Grade 1 Clerk-Stenographer—Grade 2 Clerk-Stenographer—Grade 3 Clerk-Typist Cook—Grade 1 Cook—Grade 2 Cook—Grade 3 Cook—Grade 4 Dairyman Dental Assistant—Grade 2 Dietician Driver Driver, Bus Driver, Truck Electrician Electrician's Helper Engineer, Assistant Chief Stationary.. Engineer, Stationary—Grade 2 Engineer, Stationary—Grade 4 Engineer, Stationary, Helper Foreman of Works Gardener—Grade 1 Gardener—Grade 2 Gardener—Grade 3 Hairdresser Handicraft Instructor Herdsman, Beef Cattle Herdsman, Sheep Housekeeper (Home Supervisor) Housekeeper, Hospital Housekeeper, New Vista Housekeeper, Venture Industrial Therapist—Grade 1 Kitchen Helpers (Male) Laundress—Grade 1 Laundress—Grade 2 Meat-cutters Meat-cutter's Helper Music Therapist 3 1 2 11 4 1 1 1 8 5 3 3 12 31 3 14 14 7 2 1 2 1 1 4 1 5 4 1 1 10 2 2 1 2 1 1 1 7 1 2 10 1 1 1 3 36 2 9 3 1 1 52. Nurse's Aide 1 53. Nurses, Instructor of—Grade 1 4 54. Nurses, Instructor of—Grade 2 3 Nurse, Psychiatric (Male) 66 Nurse, Psychiatric (Female) 172 57. Nurse, Psychiatric, Assistant Charge (Male) 24 Nurse, Psychiatric, Assistant Charge (Female) 35 Nurse, Psychiatric, Charge (Male) 7 Nurse, Psychiatric, Charge (Female)__ 7 Nurse, Psychiatric, Chief—Grade 1 1 Nurse, Psychiatric, Chief—Grade 2 1 Nurse, Head 14 55. 56. 58 59. 60. 61. 62. 63. 64. Occupational Therapist—Grade 1 10 65. Occupational Therapist—Grade 2 4 66. Operator, Switchboard—Grade 2 16 67. Physiotherapist 4 68. 69. 70. 71. 72. 73. 74. 75. 76. 77. 80 81 82 83 84 85 86 87 Physiotherapist, Senior 3 Psychiatric Aide (Male) 199 Psychiatric Aide (Female) 248 Psychologist, Clinical—Grade 1 Psychologist, Clinical—Grade 2 Psychologist, Clinical—Grade 3 Painter Pharmacy Student Public Health Nurse J Resident Physician—Grade 1 __._ 78. Resident Physician—Grade 2 ____ 79. Rehabilitation Officer—Grade 2 Roofer Seamstress Social Worker- 5 3 4 18 1 1 7 12 1 1 4 14 -Grade 2 Social Worker—Grade 3 11 Social Worker—Grade 4 3 Speech Therapist 2 Specialist in Psychiatry 5 Steam-fitter ____ 1 Staff Nurse—Grade 1 31 Staff Nurse—Grade 2 4 Stockman, Cattle 9 1 Grade 2 89. 90. 91. Stockman, Swine 92. Stockman, Stores 93. Stockman, Stores—Grade 3 94. Stockman, Stores—Grade 4 95. Superintendent of Nurses—Grade 1_ 96. Supervisor, Venture (Male) 97. Teacher—Grade 5 98. Tile-setter—Grade 1 99. X-ray Technician CIVIL SERVICE COMMISSION REPORT DD 27 Table 9.—Classification Reviews by Department in 1957 with Comparative Figures for 1953, 1954, 1955, and 1956 Department (/_ a o 11 •o > n (3*3 •« mJ CC. a ^o '> u •a 3 Its leg Q oo. fl >'_Z! °*.§ u'd o T8!Z 0. O _, «fc.S Upward Revisions of Positions Including Several Employees Downward Revisions of Positions Including Several Employees Reviews of Positions Including Several Employees Resulting in No Change Reviews of Positions Including a Number of Employees in Several Departments rt O H 7 52 41 60 21 45 9 3 37 54 11 1 36 2 21 5 9 26 1 4 3 2 2 1 1 26 11 12 19 9 5 6 17 2 8 4 4 3 4 1 6 1 2 4 7 82 Education 52 79 Health ___ 44 62 14 Labour„„,. Lands ., 9 43 73 13 1 46 Public Utilities 2 26 5 Industrial Development, Trade, 9 Welfare 31 Totals, 1957 Totals, 1956 ,. Totals, 1955-. Totals, 1954 _ Totals, 1953 440 | 592 479 513 480 14 28 17 49 80 123 136 94 87 130 14 27 36 12 19 2 1 1 7 13 10 7 7 12 7 21 9 11 610 803 659 678 728 Printed by Don McDiarmid, Printer to the Queen's Most Excellent Majesty in right of the Province of British Columbia. 1958 260-258-3900
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Civil Service Commission Thirty-ninth Annual Report JANUARY 1ST TO DECEMBER 31ST 1957 British Columbia. Legislative Assembly 1958
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Title | Civil Service Commission Thirty-ninth Annual Report JANUARY 1ST TO DECEMBER 31ST 1957 |
Alternate Title | CIVIL SERVICE COMMISSION REPORT |
Creator |
British Columbia. Legislative Assembly |
Publisher | Victoria, BC : Government Printer |
Date Issued | [1958] |
Genre |
Legislative proceedings |
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Text |
File Format | application/pdf |
Language | English |
Identifier | J110.L5 S7 1958_DD1_DD27 |
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Sessional Papers of the Province of British Columbia |
Source | Original Format: Legislative Assembly of British Columbia. Library. Sessional Papers of the Province of British Columbia |
Date Available | 2017-08-21 |
Provider | Vancouver : University of British Columbia Library |
Rights | Images provided for research and reference use only. For permission to publish, copy or otherwise distribute these images please contact the Legislative Library of British Columbia |
Catalogue Record | http://resolve.library.ubc.ca/cgi-bin/catsearch?bid=1198198 |
DOI | 10.14288/1.0354519 |
Aggregated Source Repository | CONTENTdm |
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