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PROVINCE OF BRITISH COLUMBIA Civil Service Commission REPORT FROM JANUARY 1ST TO DECEMBER 31ST 1949 British Columbia. Legislative Assembly 1950

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 PROVINCE OF BRITISH COLUMBIA
Civil Service Commission
REPORT
FROM JANUARY 1st TO DECEMBER 31st
1949
VICTORIA,   B.C. :
Printed by Don McDiaumid, Printer to the King's Must Excellent Majesty.
1950.  To His Honour C. A. Banks,
Lieutenant-Governor of the Province of British Columbia.
May it please Your Honour :
The undersigned respectfully submits the Report of the Civil Service Commission,
Province of British Columbia, from January 1st to December 31st, 1949.
GEO. S. PEARSON,
Provincial Secretary.
Victoria, B.C., February, 1950. The Honourable Geo. S. Pearson,
Provincial Secretary,
Province of British Columbia.
Sir,—In conformity with the provisions of section 7 of the " Civil Service Act"
(chapter 51, " Revised Statutes of British Columbia, 1948 "), I have the honour to
submit herewith the Report of the proceedings and work of the Civil Service Commission from January 1st to December 31st, 1949.
I have the honour to be,
Sir,
Your obedient servant,
H. M. MORRISON,
Chairman, Civil Service Commission.
Victoria, B.C., February, 1950. CONTENTS.
Page.
Report of Civil Service Commission     7
Report of Chief Personnel Officer  18
Appendix A.—Order in Council—Cost-of-living Bonus  25
Appendix B.—Order in Council—Amending Regulations  25
Appendix C.—Order in Council—Amending Regulations    27
Appendix D.—Statistics  28  Report of the Civil Service Commission
Pursuant to Section 7 of the " Civil Service Act, 1945," from
January 1st to December 31st, 1949.
GENERAL.
With the continued expansion of the Civil Service, the recruitment and classification duties of the Civil Service Commission still were on the increase in 1949. Nevertheless, in other aspects of personnel administration, some progress worthy of note was
achieved during the year.
Under the guidance and direction of the Civil Service Commission, a definite and,
upon the whole, successful beginning was made in fields of in-service training. Small
refresher and training classes in stenography were held in the offices of the Commission.
In October a winter series of lectures, explanatory of the public services of the Government through its various departments, was launched. In addition to adding significance to the work of each Civil Servant, the course aimed to show the dependence of all
departments upon each other in the service of the Government. It was a definite
attempt to counteract the departmentalized type of thinking, so as to effect practical
co-operation in spite of the departmental differentiation essential in the public service.
Plans also are being laid for the institution of courses in the principles of supervision
for which the Commission believes there is need. Such courses will be open to office
and other types of supervisors.
It should be understood that in addition to this training programme of the Commission, which still is in the embryonic stage, the usual distinctive departmental training courses, mentioned in previous Annual Reports, still are in operation.
Several meetings on personnel administration and problems also were held during
the year with the deputy heads of the various departments. Such meetings are recognized as a continuous necessity, as they act as a clearing-house on Government and
Commission personnel policies, and also serve as an excellent guide to the Commission
in respect to personnel problems in the Service. All Deputy Ministers, or their representatives in case of unavoidable absence, attended these meetings, which is significant
of departmental desire to understand and improve personnel administration. The Commission fully appreciates this splendid co-operation, as it solidifies the foundations of
its work.
The Commission held frequent meetings throughout the year, and, in addition, each
member reviewed numerous reports for final consideration and disposal. At a number
of meetings the Commission interviewed certain heads of departments and other officials to discuss matters affecting employee classifications and departmental establishment. Representatives from various employees' associations were received from time
to time to hear representations covering a wide field of conditions of employment and
classfication.
AMENDMENTS TO REGULATIONS MADE PURSUANT TO THE
"CIVIL SERVICE ACT."
Regulations made pursuant to the " Civil Service Act " were amended by the
Lieutenant-Governor in Council as follows:—
Order in Council No. 2376/49 (see Appendix A), effective October 1st, 1949,
provided that the cost-of-living bonus be increased from 20 per cent, of II  8 BRITISH COLUMBIA.
salary (to a maximum of $32 per month) to 30 per cent, of salary (to a
maximum of $48 per month).
Order in Council No. 2879/49  (see Appendix B), effective December 30th,
1949, revised the regulations governing sick-leave, one of the main revisions being that extended sick-leave is now computed on a " working-day "
basis instead of on a monthly basis.
Order in Council No. 2815/49 (see Appendix C), effective December 15th,
1949, revised the schedule of rates payable for overtime services to include
the cost-of-living bonus.
Pursuant to representations made by the British Columbia Provincial Government
Employees' Association, and after consultation with a committee of the association and
the Chairman of the Civil Service Commission, the Executive Council, in December,
directed that each department should refer all cases of suspension of permanent Civil
Servants, with dismissal intention, to the Civil Service Commission for investigation
and report to the Council to ensure that all sides of a case are examined before a dismissal actually takes place.
RECRUITMENT AND PERSONNEL SERVICES.
(a) General.
During the year 2,107 new and confirmed permanent appointments were made to
the Civil Service. There were 1,255 separations between January 1st and December
31st, 1949. In the same period 1,253 gained permanent appointment to the Service.
This latter figure includes probationary appointments carried over from 1948. Of the
2,107 appointments, 1,737 were temporary or probationary (see Table II, Appendix D).
This amounts to 23.6 per cent. (31.7 per cent, in 1948 and 37 per cent, in 1947) of the
total Civil Service enrolment. Tables V and VI in Statistical Appendix D of this Report
outline upon a departmental basis the number of temporary and permanent appointments made. The still abnormally high rate of turnover in staff, while to a degree the
result of expanding services, also is a reflection of movement of female personnel. This
movement is caused mainly by matrimony, and also by the prevailing shortages in such
occupations as nursing and stenography. It is to be hoped that the turnover of
personnel now has reached its peak.
Of the total number of temporary or probationary appointments, 572 or 32.9 per
cent, were appointees with service with His Majesty's Forces.
In addition to Civil Service recruitment, the officials of this Commission assisted
in recruiting daily-rate personnel required for the Hospital Insurance Service and, when
requested, assisted in recruiting clerical staff for non-Civil Service establishments, such
as the Provincial Police.
During the year thirty-eight Civil Servants were retired under section 69 of the
" Civil Service Act," and in accordance with the " Civil Service Act Amendment Act,
1946," retiring-leave payments were made to the total of $20,866.92.
Evidence of screening during probationary periods and of disciplinary action is to
be found in the following figures, as reported for the year:—
(1) Number of Civil Servants whose probationary periods were
extended   78
(2) Number of Civil Servants who were suspended from duty     5
(3) Number of Civil Servants who were dismissed  37
A more detailed outline of recruitment and personnel services is given hereunder
in the report of the Chief Personnel Officer, who primarily is in charge of personnel
matters, such as recruitment, in-service training, and service efficiency ratings with
recommendations for salary increases. CIVIL SERVICE COMMISSION REPORT. II 9
(b) The Vancouver Office.
A close connection is maintained between the Vancouver office of the Commission
and its Victoria office. The activities of the Vancouver office are concerned mainly with
the recruitment of local clerical and institutional personnel, the dissemination of advice
and information to Government officials and employees, and the conduct of investigations pertaining to position classification and recommendations for dismissals.
In Table XI of Statistical Appendix D there is given an outline of the number and
kinds of appointments initiated in the Vancouver office during 1949, being 478 in all.
This figure may be compared with 389 placements for the last nine months of 1948.
The Personnel Officer in Vancouver has reported " that standardized tests used for
the selection of clerical appointees, again, as in the past year, have proven most
effective. On the whole, the majority of candidates tested expressed the opinion that
the tests constituted a fair basis for selection."
He adds the observation " that aptitude testing possibilities should be explored,
particularly with regard to sundry placements in the various institutions in this area."
The Commission views this suggestion with favour, and believes that when practical
conditions permit, some such testing programme could be evolved in co-operation with
a psychological branch of the Service.
In respect to recruiting on the Mainland, it is reported that for the greater part
of the year difficulty was experienced in attempting to provide a reserve of applicants
who had been examined and found qualified for employment in female clerical positions.
This situation was brought about partly by the rapid expansion of some offices and
partly by a wide demand for this type of occupation. Toward the latter part of the
year a greater number of applicants sought employment and it became possible to create
a small reserve. It is anticipated that group examinations will be possible during the
next year, and through them a continuous supply of qualified applicants will be available, which should bring about an improvement in the quality of personnel being
recruited. No difficulty was experienced in recruiting male clerical staff, as the
applicants for employment have been far more numerous than the vacancies.
Recruiting personnel to meet the needs of the hospitals and institutions increased
steadily throughout the year. At the present time the variety of work performed in
these establishments has resulted in the existence of some 365 position classifications.
The difficulty in finding persons having the skills represented by the classifications,
ranging through the professional, technical, and manual, and of providing staff for the
continuous operation of the services, has demonstrated the necessity for conducting an
uninterrupted recruiting programme through the centralized agency of the Vancouver
office. During the year the departments concerned have co-operated splendidly in this
programme, and it is thought that the main problems have been surmounted.
Increasing use is being made of the Vancouver office by officials and employees
inquiring about the personnel policies and practices of the Commission, and by the
public regarding employment possibilities with the Government Service. This relationship has been fostered, and, as a result, the office has become more conversant with the
problems of the various departments.
IN-SERVICE TRAINING.
Mention was made in the opening of this Report about the beginning made in a
definite programme of in-service training. The Commission approves the following
generally accepted principles as underlying a central personnel agency's functions in
this field:—
(1) Programmes of training, organized and directed by the Commission,
should be limited to matters of general Civil Service concern, such as
courses in supervision and stenography. II  10 BRITISH COLUMBIA.
(2) The Commission should render its technical advice and encouragement to
all departmental training programmes which are distinctive to the department  or  departments  concerned,  such  as  forestry  and  social  welfare
training.    (See Annual Report for 1948, page AA 13, for list of departmental training programmes.)
During 1949 Miss Campbell, Personnel Assistant on the Commission staff, conducted two classes in shorthand.   Employees classified as stenographers but who desired
to improve their speed in shorthand attended one of these classes two nights a week.
As a result, the employees concerned attained a marked improvement in speed.    The
second class was for typists who desired to become stenographers.    During May and
June these employees, at their own expense, enrolled at a Victoria business school to
learn shorthand theory.   During July through December they were given speed practice
under the guidance of qualified personnel from our Service.    Twenty-five employees
enrolled in this latter course, twelve completing the course successfully.
In addition to the lecture series on Government already mentioned, the Chief
Personnel Officer co-operated with the Extension Division of Victoria College in the
organization of a night course in Personnel Administration. The first course in October
through December was filled to its capacity of sixty, of which nine were key officials
from this Service.
The Commission, however, is of the opinion that a definite programme of training
of office and other supervisors needs to be undertaken. Such officials are in key
positions, and the nature of the supervision exercised by them permeates throughout
the entire Service. It is the hope that, as recruitment duties ease, the staff of the
Commission will be able to move more actively in this direction. Indeed, the Chief
Personnel Officer is at present preparing the ground by conducting exploratory meetings
and discussions with departmental officials primarily in charge of personnel.
INVESTIGATIONS AND CLASSIFICATIONS.
The Classification Personnel Officer's report indicates that he has experienced
another busy year. Table XII in the Statistical Appendix D indicates the number of
reviews completed during the year. In all there were 874 positions reviewed, as
compared to 492 in the previous year, an increase of nearly 78 per cent. This increase
may be attributed generally to a continued expansion in the services of the departments,
resulting in changes in duties and responsibilities of positions.
Of the 874 reviews, 540 resulted in a higher classification and salary to individual
employees, as compared with 351 in the previous year; 31 resulted in a lower classification and salary, compared with 9 in the previous year; and 248 resulted in no change
in classification and salary, compared with 63 in the previous year. A large number of
the latter were in the Hospital Insurance Service, which was completely reviewed, but
there is an indication that employees and departments are tending to submit a larger
number of requests for reclassification which are not justified. As the classification
system and pay plan become more refined, the review of positions resulting in no change
should become greater. It is an indication of good classification when few changes are
necessary, providing, of course, that conditions, both external and internal, remain
relatively stable. This has been far from the case since the classification system was
instituted.
The salaries of 22 position classifications, each involving more than one employee,
were revised upwards, compared with 6 in the previous year; 5 position classifications,
each involving more than one employee, were revised downwards; and 28 position
classifications, each involving more than one employee, were reviewed without change,
compared with 5 in the previous year. There were more positions reviewed without
a change than with a change, indicating that a degree of stability has been attained. CIVIL SERVICE  COMMISSION REPORT. II  H
It is interesting to note that by far the largest number of reviews (198) was in
the Hospital Insurance Service, which was to be expected in a large new organization.
The second largest number of reviews was made in the Department of Public Works
(110) and the third largest in the Health Branch (101), both expanding services
rapidly. The Department of the Attorney-General, where there is a large non-Civil
Service staff, was fourth; the Department of the Provincial Secretary, where there is
a large institutional staff, was fifth; followed in order by the Department of Finance,
Welfare Branch, Department of Education, Department of Agriculture, Forest Service,
Lands Service, Public Utilities Commission, Department of Trade and Industry,
Department of Municipal Affairs, King's Printer, Department of Mines, Railway
Department, and Department of Fisheries.
In addition to the individual and position reviews, a number of separate classifications were absorbed into other positions listed, resulting in the deletion from the
Classification Schedules of the following positions:—
Registrar—Assistant (Labour Relations Board).
Linenkeeper—Assistant and Waitress.
Storekeeper (Public Works).
Warehouseman.
Swineman and Farmhand.
Janitor and Handyman.
Chauffeur and Mechanic—Assistant.
Ambulance Driver.
Truck and Tractor Driver.
Truck-driver and Mechanic.
Supervisor of Linen and Clothing Manufacture.
Handyman and Gardener.
Building Labourer (Tranquille).
Garden Labourer (Public Works).
Garden Labourer (Tranquille).
Labourer—Garden and Farm.
Preparator—Assistant (Museum).
Barber (Tranquille and Provincial Home, Kamloops).
Barber (Marpole).
Barber (Essondale).
Barber—Assistant (Essondale).
Cleaner and Coal-passer.
Executive Assistant (Hospital Insurance Service).
Executive Assistant (Department of Education).
Instructor—Associate (Normal School).
Instructor—Librarian (Normal School).
Administrative Assistant (Superannuation Branch).
Administrative Assistant (Civil Service Commission).
Administrative Assistant (Provincial Secretary).
Administrative Assistant (Trade and Industry).
Administrative Assistant (Health Branch).
Research Supervisor.
Solicitor (" Social Security and Municipal Aid Tax Act ").
Junior Resident Physician.
Director of Junior Health Unit.
Superintendent of Senior Institution.
Assistant Director of Recreation (Essondale).
Engineer—Senior Chief (Kelowna-Westbank Ferry).
Second Engineer (Kootenay Lake Ferry). II 12 BRITISH COLUMBIA.
Fireman, Grade 4.
Administrative Assistant (" Social Security and Municipal Aid Tax Act").
Deputy Superintendent of Senior Institution.
Director of Recreation (Essondale).
Director of Recreation (Tranquille).
Instructor (Elementary Correspondence School).
Instructor, Grade 1 (Model School).
Instructor, Grade 2 (Model School).
Instructor—Recreational (Male).
Teacher—Mental Hospitals and Industrial Schools.
Teacher, Grade A—Mental Hospitals and Industrial Schools.
Teacher, Grade A—Deaf and Blind School.
Teacher, Grade B—Deaf and Blind School.
Teacher, Grade C—Deaf and Blind School.
Teaching Principal (Boys' Industrial School).
Teacher, Special—Deaf and Blind School.
Teaching Principal (New Westminster).
Teaching Principal, Grade A (New Westminster).
Instructor—Assistant Recreational (Male) (Essondale).
Conciliation Officer.
Senior Conciliation Officer.
Labour Inspector, Grade 3.
Captain (Francois Lake Ferry).
Captain (Kelowna-Westbank Ferry).
Captain—Senior (Kelowna-Westbank Ferry).
Captain (Kootenay Lake Ferry).
Captain (Sorrento-Scotch Creek Ferry).
Mate or Senior Deckhand (Kelowna-Westbank Ferry).
Occupational Therapist—Assistant.
In addition, a few positions as follows were discarded altogether:—
Engineer—Regional Planning Division.
Engineer—Resident and Assistant Superintendent of Public Works  (Essondale) .
Fireman, Grade A.
General Foreman, Grade 3 (Public Works).
Tailoress, Grades Ia, and 1.
Tailoress, Grade 2.
Assistant Location Engineer.
Assistant Paving and Materials Testing Engineer.
Charge Ward Assistant.
Head Cleaner.
Garbageman.
A number of new positions were defined and included in the classification schedules
or classified in existing positions as follows (the positions marked with an asterisk are
new positions in the organization; those not marked are reclassified positions) :—
1. Department of Public Works.
*Tinsmith.
Ferry Captain, Grades 1, 2, 3, 4, and 5.
Ferry Engineers, Grades 1, 2, 3, and 4.
Bridgeman, Grades 1, 2, and 3.
Bridge Labourer.
Head Ferryman—East and West Arrow Park Ferry. CIVIL SERVICE COMMISSION REPORT. II  13
intermediate Clerk, Grade 1—Kelowna-Westbank Ferry.
Resident Engineer, Grades 1 and 2.
*Soils Engineer.
*Superintendent of Crushing Plants.
*Project Engineer.
2. Lands Service.
*Chief Photographic Processing Technician.
*Assistant Instrument-maker.
Director of Surveys and Mapping.
* Assistant Director of Surveys and Mapping.
Surveyor-General.
*Assistant Deputy Minister.
Chief Chemist (Coal, Petroleum, and Natural Gas Control).
Assistant Coal Comptroller (Coal, Petroleum, and Natural Gas Control).
Assistant Petroleum and  Natural  Gas Comptroller   (Coal,  Petroleum, and
Natural Gas Control).
Engineer-in-training (Coal, Petroleum, and Natural Gas Control).
*Land Surveyor, Grades 1 and 2.
*Assistant Superintendent of Lands.
* Aircraft Mechanic, Grade 1.
intermediate Clerk, Grade 1 (Coal, Petroleum, and Natural Gas Control).
*Director of Conservation.
Administrative Assistant, Grade 1 (Water Rights Branch).
3. Department of the Attorney-General.
Official Stenographer.
Deputy Official Stenographer.
Drivers' Examiner.
*Deputy Registrar of Companies.
Court Registrar, Grades 1 and 2.
Deputy Court Registrar, Grades 1, 2, and 3.
Deputy Land Registrar, Grades 1 and 2.
Probation Officer, Grades 1 and 2.
4- Hospital Insurance Service.
*Clerk, Grade 2.
intermediate Clerk, Grade 1.
*Supervisor of Research and Tabulation.
*Supervisor of District Offices.
*Supervisor of Payroll Division.
*Supervisor of Claims.
■^Intermediate Clerk, Grade 2.
*Clerk, Grade 1.
5. Department of the Provincial Secretary.
*Electroencephalograph Techn ician.
Poultryman and Butcher (Colquitz).
Administrative Assistant, Grade 1 (Essondale).
*Projectionist.
*Apprentice Upholsterer.
*Cooking Instructor.
Instructor in Trades Training (Colquitz).
*Clerk, Grade 2 (Essondale). II 14 BRITISH COLUMBIA.
6. Department of Trade and Industry.
Research Assistant, Grades 1, 2, and 3.
Research Supervisor, Grades 1 and 2.
7. Department of Finance.
*Inspector (" Social Security and Municipal Aid Tax Act "), Grades 1, 2, and 3.
*Assistant Appraiser of Farm Land and Grazing.
*Assistant Appraiser—Building and Structural.
8. Department of Education.
Educational Officer, Grades 1, 2, 3, 4, 5, 6, 7, and 8.
Instructor—Normal School, Grades 1, 2, and 3.
*Superintendent of Construction.
.9. Forest Service.
Radio Operators, Grades 1 and 2.
*Solicitor.
10. Health Branch.
*Laboratory Assistant (non-Civil Service).
*Senior Laboratory Technician.
11. King's Printer.
*Clerk, Grade 1.
12. Department of Fisheries.
*Handyman.
13. New Positions included in Several or All Departments.
Driver.
Administrative Assistant, Grades 1, 2 and 3.
Junior Clerk, Grade A.
Coder, Grade A.
Key-punch Operator, Grade A.
Graphotype Operator, Grade A.
Comptometer Operator, Grade A.
Stenographer, Grade 1a.
Clerk-Typist.
Stockman, Grade 1a.
Outfit-maker and Glassware-cleaner, Grade A.
Blue-printer's Assistant, Grade lA.
Helper—Studio, Grade A.
Operator—Microfilm, Grade A.
Apprentice Upholsterer, Grade A.
Apprentice Gardener, Grade A.
Apprentice Pharmacist, Grade A.
X-ray Assistant, Grade A.
Dental Assistant, Grade A.
The Lands Service had the largest number of new positions included within its
organization, amounting to ten; the Hospital Insurance Service was next with eight;
the Departments of the Provincial Secretary, Public Works, and Finance next, each
with five; the Health Branch, two; and the Departments of the Attorney-General,
Education, and Fisheries, and Forest Service, and King's Printer, each with one. CIVIL SERVICE  COMMISSION REPORT. II  15
There were a number of office reviews completed during the year, as follows:—
Claims Division, Hospital Insurance Service.
Departmental Comptroller's Office, Hospital Insurance Service.
Payroll Division, Hospital Insurance Service.
Registration and Collection Division, Hospital Insurance Service.
Victoria District Office, Hospital Insurance Service.
Accounts Office, Department of Education.
Accounts Offices, Department of Health and Welfare (Vancouver and Victoria).
Smaller district offices, Hospital Insurance Service.
Motor-vehicle Branch.
Water Rights Branch.
A number of miscellaneous reports were submitted to the Commission by the
Classification Officer, some of which have been acted upon and some of which still are
under consideration.   These include the following:—
Payment for Employees required to stand by in the Case of Emergency.
Organization of the Kelowna-Westbank Ferry.
Method and Cost of eliminating Skip-years in Salary Ranges.
•   Pattullo Bridge Personnel.
Demotion Procedure.
Proposed Rating Scheme for Position-classification Purposes.
Salary Comparisons.
Rates of University Students employed in the Summer.
Payment on Statutory Holidays.
Payment for Night Duty.
Study of the Pay Plan.
Training Scheme for Gardeners.
Holidays of Registered Nurses.
Salaries of Junior Positions in the Service.
A manual of position-classification specifications was issued. This manual contains
definitions of each position classification and covers about 80 per cent, of all the definitions. It is hoped to complete the manual in 1950, and from that point to keep it up
to date.
Departmental Establishments.
The Commission is of the opinion that a firm and strict control of establishment
expansion is essential. This statement is made in the genuine belief that with the
recent expansion of Government Services there is at present a very grave danger of
overstaffing, and that if such overstaffing takes place the Civil Service itself could very
well suffer. Therefore, the Commission begs to repeat the statement made in its last
Annual Report " that a re-audit now should be taken."
For all requests for expansion of staff, the Commission has taken care to invoke
Part II of the " Civil Service Act" and, as a result, has several times referred such
requests to the Executive Council.
An investigation also was conducted into the practicability of setting up a
stenographic-clerical pool. Such a pool would serve the dual purpose of centralizing
effort and of affording a good means of supervisory probationary training. However,
mainly due to the lack of accommodation and the scattered nature of the various offices,
the institituting of such a pool was found to be impractical at the present time. The
idea has not been given up, and perhaps with the completion of the new office building
the time may soon be at hand when such a pool could be started in Victoria. II  16 BRITISH COLUMBIA.
SICK AND SPECIAL LEAVE.
During the year, as reported to the Commission from October 1st, 1948, to September 30th, 1949, some 29,318 days' sick-leave were granted, 25,7261/2 being with pay
and 3,591% without pay, an average of 4 days per Civil Servant enrolled as at
December 1st, 1949. This should be compared with 5.3 days' average for the directly
previous twelve months, as reported in the 1948 Annual Report. Cases granted under
the Department of Veterans' Affairs and Workmen's Compensation Board, amounting
to 196 cases in all, are not included in the above-mentioned computations. This appears
to be a satisfactory improvement. However, the Commission has casually checked
with other personnel agencies in Canada and in the United States and was surprised to
learn that averages run as high as 8 days per employee per year. The Commission,
however, is making a more scientific study of this question. It is felt that there may
be some employees who regard the possession of 6 days of sick-leave with pay per year
almost as a right, and not a privilege.
Special leave was granted to forty-nine employees for the purpose of training and
study (some with the assistance of Dominion Government health grants); twenty-one
employees were granted leave for military training. One employee was reinstated
after service with His Majesty's Forces.
GRIEVANCES.
During the year the British Columbia Provincial Government Employees' Association requested and was granted reviews under the Grievance Regulations in respect to
two classifications. As a result, the Executive Council approved an upward revision of
one of these classifications, which was accepted by the association. The Commission
denied the other appeal, and, as a result, the association made further appeal to the
Executive Council.
RECORDS AND IMPLEMENTATIONS.
December 31st, 1949, marks the end of the first year's operation with the Machine
Tabulation Division of the Bureau of Economics and Statistics. The machine system
has proved its adequacy regarding statistics and the handling of numbers of straightforward change notices. It does not readily lend itself to complicated implementations
or to piecemeal appointments. The ideal is a large volume of a repetitive nature.
The allocation of machine time by the Tabulation Division to make specified " runs "
required close liaison with the Division and a sympathetic approach is necessary, as our
operation is one of many processed on I.B.M. equipment. However, in no case has the
Tabulating Division failed to produce results, and a high degree of co-operation has
been reached. A series of visits to the Tabulating Division by each member of our
implementation staff during December has added to our understanding of this work.
On December 29th, 1949, a co-ordinating conference was held to iron out small details
and administrative changes. As a result, some refinements will be carried out early in
1950, as soon as present supplies of forms are exhausted.
This system has supplied the Comptroller-General with basic information for his
mechanical pay work, and the Comptroller-General is adopting our Bureau serial
numbers as a numerical key to his pay system for Civil Servants. Once mechanical pay
is achieved on a Service-wide basis, a re-examination of both systems is recommended
to bring them into alignment and to endeavour to correlate them and to centralize the
records involved. At the moment, our procedure is a statistical one, based on issuing
authorities and maintaining a perpetual inventory of personnel information, whereas
the paying function of the Comptroller-General is an accounting procedure, based on
actual details of pay and must be accurate to the last cent on each day.
The volume of mail has increased considerably since 1948, the increase in August
being approximately 50 per cent. CIVIL SERVICE COMMISSION REPORT. II 17
BONDING OF EMPLOYEES.
Civil Service Schedule Bond R-2 expired on April 1st, 1949, and a blanket bond
was obtained, effective the same date, to carry on the fidelity bonding function of the
Government. Previously it had been necessary to record the name, position, and the
amount of coverage required for each person bonded and to maintain an accounting
ledger of premiums. With the blanket bond we now record only the name and department of the employee and maintain the number of bondees under " Class A," obtaining
applications in such cases for investigational purposes. Each Civil Servant automatically is bonded in the amount of $10,000; however, the only ones with whom we are
concerned are those who handle cash and securities. This change has meant that,
although the number of bondees has increased, the actual work entailed has been
reduced.
SPECIAL ACTIVITIES.
With the assistance of the various departments, the Commission conducted a survey
of the accident rate in the public service, the report of which now is in the hands of the
Provincial Secretary.
In October the Chairman attended the Annual Conference of the Civil Service
Assembly of the United States and Canada, held in San Francisco. He was privileged
to take an active part in discussions as a member of a panel on classification problems.
Attendance at such professional conferences is of immense value in keeping the Commission and its staff in tune with current developments and experiences in public
personnel administration throughout Canada and the United States. These personal
contacts and formal conferences with representatives from the other Canadian Civil
Service Commissions at Civil Service Assembly meetings are of particular value to us.
CHANGES IN COMMISSION STAFF.
One major change in the technical staff occurred during the year. M. J. Roberts,
Personnel Officer in charge of the Vancouver office, resigned in July in order to accept
a position on the personnel staff of the Vancouver General Hospital. Applications for
appointment to the vacancy were received from qualified people from all over Canada
and "from within our own Service. A thorough competitive examination was held,
S. W. Williscroft, a Conciliation Officer in the Department of Labour, being the successful candidate. As a result, Mr. Williscroft assumed his new position in August. He is
a graduate of the University of British Columbia and a veteran of the Royal Canadian
Air Force.
Once again it is a pleasure for the members of this Commission to record their
appreciation for the co-operation received from all departments of Government throughout the year, and to express appreciation for the loyal support accorded by each member
of its staff.
CIVIL SERVICE COMMISSION.
H. M. Morrison,
Chairman.
J. V. Fisher,
E. W. Griffith,
Members. II  18 BRITISH COLUMBIA.
REPORT OF THE CHIEF PERSONNEL OFFICER,
R. L. W. RITCHIE, B.A.
1. Recruitment.
Requisitions for filling vacant positions have been handled expeditiously with
improved procedures resulting from the development of the examination system, the
establishment of eligible lists, and co-operation from the departments in notifying this
Commission of their personnel needs well in advance. The offices of the National
Employment Service of Canada in Victoria and Vancouver have been particularly
helpful in obtaining candidates for technical and professional positions.
Public advertisements have so far been found to be the best media for recruitment.
In addition to publicizing these in the daily press, copies of advertisements are distributed to various universities, professional associations, veterans' organizations, etc.,
depending on the nature of the particular position.
In general, the results of the recruiting programme have been encouraging, and
even in cases where personnel are in short supply (for example, physicians, nurses,
dietitians, etc.), this Civil Service is apparently able to obtain a reasonable share of the
available supply.
Vacancies for which there were no current lists of eligible candidates on file have
been advertised as follows:—
Personnel Officer, Grade 1, for the Hospital Insurance Service, Department of
Health and Welfare, Victoria.
Stenographers, Grades 1 and 2, for Provincial Government offices, Kelowna.
Stenographers, Grade 2, for Provincial Government offices, Cranbrook.
Mining and Geological Engineer and Industrial Minerals Engineer, for the
Department of Mines.
Research Clerk (Male), for the Division of Vital Statistics, Department of
Health and Welfare, Victoria.
Public Health Educators, Grade 1 or 2  (Male and Female), for the Health
Branch, Victoria.
House Matron, for the Boys' Industrial School, Port Coquitlam.
Stenographer, Grade 1, Victoria area.
Clerk, Grade 2, for the Land Registry Office, Department of the Attorney-
General, Prince Rupert.
Designing and Structural Engineers, Grade 2, for the office of the Bridge
Engineer, Department of Public Works, Victoria.
Veterinary Inspector, for the Department of Agriculture, Live Stock Branch,
Victoria.
Radio Operator, for the Forest Service, Nelson.
Inspector, Grade 1, for the Vancouver office, Social Security and Municipal Aid
Tax Division, Department of Finance.
Instructor, Travelling Fire Unit, for the Fire Marshal's Office, Department
of the Attorney-General.
Audit Accountant, Grade 4 or 5, for the Social Security and Municipal Aid Tax
Division, Department of Finance, Victoria.
Junior Library Assistants  (Assistant Cataloguers), for the Public Library
Commission and the Provincial Library, Victoria.
Stenographer, Grade 2, and Typist, for the Department of Public Works office,
Merritt.
Maintenance Engineer, for the Tuberculosis Hospital, Department of Public
Works, Vancouver.
Junior Clerk (Male), for the Department of Finance, Penticton.
Stenographer, Grade 2, for the Department of Public Works, Salmon Arm. CIVIL SERVICE COMMISSION REPORT. H  19
Stenographer, Grade 2, Clerk-Stenographer, for the Provincial Government
offices, Cranbrook.
Dairy Inspector, for the Department of Agriculture, Vancouver.
Assistant Occupational Therapist (Female), for the Provincial Mental Hospital, New Westminster.
Projectionist (Motion Picture), for the Provincial Mental Hospital, Essondale.
Research Assistant, for the Bureau of Economics and Statistics, Department
of Trade and Industry, Victoria.
Land Inspectors, Grade 1, for the Lands Service.
Draughtsman, for the Economics Division, Forest Service, Victoria.
Senior Draughtsman (Electrical), for the Electrical Energy Inspection Division, Department of Public Works, Vancouver.
Junior Clerk (Male), for the Department of Finance, Rossland.
Senior Library Assistant, for the Public Library Commission, Department of
Education.
Junior Clerk (Male), for the Assistant District Engineer's office, Department
of Public Works, Fernie.
Inspector, Railway Department, for the Railway Department.
Architect, Grade 1 or 2, for the Department of Public Works, Victoria.
Assistant Appraiser (Lands, Farming, and Grazing), for the Department of
Finance, Victoria.
Assistant Engineer, Grade 2, for the Forest Service, Victoria.
Photographer, for the Visual Education Branch, Department of Education,
Vancouver.
Registered Nurses (for general staff duty), for the Division of Tuberculosis
Control, Vancouver and Tranquille Units.
Assistant Director, for the Regional Planning Division, Department of Municipal Affairs, Victoria.
Junior Typewriter Mechanic, for the Purchasing Commission, Department of
Finance, Vancouver.
Junior Clerk or Clerk, Grade 1 (Male), for the Government Agent's office,
Department of Finance, Clinton.
Assistant Building and Structural Appraiser, for the Department of Finance,
Victoria.
Inspector, Hospital Accounting, for the Hospital Insurance Service, Victoria.
Clerk, Grade 2, for the Forest Service, Nelson.
Matron, for the School for the Deaf and the Blind, Vancouver.
Electrical Engineers, Grade 1, for the Electrical Energy Inspection Branch,
Department of Public Works.
Physicians, for the Department of Health and Welfare.
Stenographer, Grade 1 or 2, for the Department of Public Works office,
Lillooet.
Stenographer, Grade 1 or 2, for the Public Health Unit, Port Alberni.
Stenographer, Grade 1, for the Social Welfare office, Courtenay.
Draughtsman, for the Regional Planning Division, Department of Municipal
Affairs, Victoria.
Psychiatric Nurses-in-training, for the Provincial Mental Hospitals.
Stenographer, Grade 1, for the Vanderhoof Ranger office, Forest Service,
Department of Lands and Forests.
Painter, for the Provincial Mental Hospital, Essondale.
Assistant Public Health Engineer, for the Department of Health and Welfare,
Victoria. II 20 BRITISH COLUMBIA.
Associate Instructor (Female), for the Provincial Normal School, Victoria.
Dietitian, for the Provincial Mental Hospital, New Westminster.
Janitor-Engineer, Grade 2a, for the Government Agency, Kaslo.
Conciliation Officer, Grade 1, for the Department of Labour, Victoria.
Clerk-Stenographer, for the Water Rights Branch, Department of Lands and
Forests, Kamloops.
Public Health Educator, Grade 1 or 2 (Male or Female), for the Department
of Health and Welfare, Victoria.
Assistant Chief Engineer, for the Public Utilities Commission, Victoria.
Personnel Officer, Grade 1 or 2, for the Civil Service Commission, Vancouver
office.
Occupational Therapist, Grade 1, for the Division of Tuberculosis Control,
Jericho Unit.
Hydraulic Engineer and Assistant Hydraulic Engineer, for the Water Rights
Branch, Department of Lands and Forests.
Dietitian, for the School for the Deaf and the Blind, Vancouver.
Teacher, for the Girls' Industrial School, Vancouver.
Public Health Nurses, Grade 1, for the Department of Health and Welfare.
School Principal and a Teacher, for the Provincial Mental Hospital, New
Westminster.
Inspector, Grade 1, for the Victoria office, Social Security and Municipal Aid
Tax Division, Department of Finance.
Inspector, Grade 1, for the Cranbrook office, Social Security and Municipal Aid
Tax Division, Department of Finance.
Primary Instructress, for the Provincial Normal School, Vancouver.
Assistant Bacteriologist, for the Division of Tuberculosis Control, Tranquille.
Teacher, for the School for the Deaf and the Blind, Vancouver.
Typist, for the Government Agency, Prince George.
Housekeeper, for New Vista Home, Vancouver.
Junior Draughtsman (Apprentices), for various Government departments.
Stenographer, Grade 1, in the office of the District Agriculturist, Nelson.
Stenographer, Grade 1, for the Department of Public Works office, Kamloops.
Bridge-tender, for the Eburne Bridge, Department of Public Works.
Junior  Clerk   (Male),  for  the  Land  Registry  Office,   Department  of  the
Attorney-General, Kamloops.
Stenographers, for Departments of Finance and Public Works, Smithers.
Stenographer,   Grade  1,  for the Land  Registry  Office,  Department  of the
Attorney-General, Nelson.
Junior   Clerk   (Male),   for  the   Motor-vehicle   Branch,   Department   of  the
Attorney-General, Nelson.
Janitor, for the Government Agency, Prince George.
Junior Clerk (Male), for the Department of Finance, Cumberland.
Senior Laboratory  Technician,  for the  Division  of  Tuberculosis  Control,
Department of Health and Welfare, Tranquille.
Inspector of Mines   (Coal), Grade  1, for the Vancouver Island coalfields,
Department of Mines.
Director of Physical Education and Recreation and Supervisor of Physical
Education, for the Department of Education headquarters, Vancouver.
Intermediate Clerk, Grade 1, for the Forest Service, Prince Rupert.
Stenographer, Grade 1, for the Government Agency, Prince George.
Stenographer, Grade 1, in the office of the District Horticulturist, Vernon.
Stenographer, Grade 1, for the Government Agency, Cranbrook.
Stenographer, Grade 1, for the Government Agency, Nanaimo. CIVIL SERVICE COMMISSION REPORT. II 21
Stenographer, Grade 1, for the Government Agency, Quesnel.
Geographer, for the Department of Lands and Forests, Victoria.
Three Inspectors of Labour, Grade 1, for the Department of Labour at various
centres throughout British Columbia.
Junior Clerk, or Clerk, Grade 1, for the Government Agency, Kamloops.
Janitor, for the Government Agency, Golden.
Graduate Pharmacist, for the Provincial Mental Hospital, Essondale.
Occupational Therapist, Grade 1, for the Division of Tuberculosis Control,
Jericho Unit, Vancouver, and for the Provincial Infirmary, Marpole.
Stenographer, Grade 1, for the Social Welfare Branch, Department of Health
and Welfare, Fernie.
Radio Operator, for the Forest Service, Prince Rupert.
Inspector  (Building), for the Regional Planning Division, Department of
Municipal Affairs, Kelowna.
Clerk-Stenographer, for the Regional Development Division, Department of
Trade and Industry, Nelson.
Seamstress, for the Provincial Mental Hospital, Essondale.
Stenographer, Grade 2, for the Social Welfare Branch, Department of Health
and Welfare, Nelson.
Clerk, Grade 2, for the Hospital Insurance Service, Department of Health and
Welfare, Kamloops.
Stenographer, Grade 1, for the Social Welfare Branch, Department of Health
and Welfare, Cranbrook.
Chief  Recreational  Instructor,  for  Tranquille   Sanatorium,   Department  of
Health and Welfare.
Coppersmith (Specialized Assistant—Occupational Therapy), for the Provincial Mental Hospital, Essondale.
Inspector of Hospital Accounting and Senior Clerk, Grade 1   (Public Relations), for the Hospital Insurance Service, Victoria.
In keeping with the policy of promotion within the Service, the following positions
were posted for competition within the Civil Service:—
Road Foreman, for the Department of Public Works, Duncan.
Clerk-Stenographer, for the Censor of Moving Pictures Branch, Department
of the Attorney-General, Court-house, Vancouver.
Intermediate Clerk, Grade 1, for the Purchasing Commission, Department of
Finance, Victoria.
Assistant Superintendent of Farms, for the Department of the Provincial
Secretary, Colony Farm, Essondale.
Designing and Structural Engineers, Grade 2, for the office of the Bridge
Engineer, Department of Public Works, Victoria.
Intermediate Clerk, Grade 2, for the Departmental Comptroller's office, Department of Health and Welfare, Victoria.
Assistant Superintendent of Farms, for the Department of the Provincial
Secretary, Colony Farm, Essondale.
Designing and Structural Engineers, Grade 1, for the office of the Bridge
Engineer, Department of Public Works, Victoria.
Senior Clerk, Grade 1 (Male), for the office of the District Engineer, Department of Public Works, Williams Lake.
Secretarial   Stenographer,   Grade   1,   for  the   Premier's   Office,   Parliament
Buildings.
Intermediate Clerk, Grade 1, for the Accounts Section, Text-book Branch,
Department of Education, Victoria. II 22 BRITISH COLUMBIA.
Intermediate Clerk, Grade 1, for the Government Agency, New Westminster.
Intermediate Clerk,  Grade 1   (Male), for the filing vault,  General  Office,
Department of Lands and Forests, Victoria.
Clerk, Grade 1 (Inventory Clerk), for the office of the King's Printer, Victoria.
Clerk, Grade 1, for the Statistical Section, Social Security and Municipal Aid
Tax Division, Department of Finance, Victoria.
Maintenance Engineer, for the Tuberculosis Hospital, Department of Public
Works, Vancouver.
Clerk, Grade 1, for the Open Shelf and Travelling Library Divisions of the
Public Library Commission, Victoria.
Clerk, Grade 2, and Intermediate Clerk, Grade 1 (Horticulture Branch), for
the Recorder of Brands office, Department of Agriculture, Victoria.
Clerk, Grade 1 (Male), for the Postal Office, Department of Finance.
Assistant Chief Engineer, for the Public Utilities Commission, Victoria.
Inspector, Hospital Accounting, for the Hospital Insurance Service, Victoria.
Secretarial Stenographer, Grade 1, for the Civil Service Commission, Vancouver office.
Inspector, Grade 1, for the Victoria office, Social Security and Municipal Aid
Tax Division, Department of Finance.
Inspector, Grade 1, for the Cranbrook office, Social Security and Municipal Aid
Tax Division, Department of Finance.
Intermediate Clerk, Grade 1, for the Water Rights Branch, Department of
Lands and Forests, Victoria.
Chief Stationary Engineer;   Stationary Engineer, Grade 2;   Stationary Engineer, Grade 2 (3) (Vancouver), for the School for the Deaf and the Blind,
Department of Public Works.
Clerk-Stenographer, for the office of the Inspector of Motor Carriers, Public
Utilities Commission, Nanaimo.
Intermediate Clerk, Grade 1, for the Social Security and Municipal Aid Tax
Division, Department of Finance, Victoria.
Clerk, Grade 2 (Male), for the Postal Office, Department of Finance, Victoria.
Foreman of Works, Grade 2, for the Department of Public Works, Provincial
Mental Hospital, Essondale.
Clerk-Stenographer,   for   the   Departmental   Comptroller's   office,    Hospital
Insurance Service, Victoria.
Stationary Engineer, Grade 2, for the Department of Public Works, Provincial
Home, Kamloops.
Intermediate  Clerk,  Grade 2,  for the  Personnel  office, Hospital  Insurance
Service, Victoria.
Secretarial  Stenographer,  Grade  1,  for  the  office  of  Executive  Director,
Hospital Insurance Service, Victoria.
Agriculturist, Grade 2  (Assistant Markets Commissioner), for the Department of Agriculture, Victoria.
Clerk-Stenographer, for the Payroll Deduction Division, Hospital Insurance
Service, Victoria.
Clerk, Grade 2, for the Controller's office, Coal, Petroleum, and Natural Gas
Control, Department of Lands and Forests, Victoria.
Foreman Gardener (Department of Public Works), for Parliament Buildings,
Victoria.
Clerk, Grade 2, for the General Filing Office, Department of Public Works,
Victoria. CIVIL SERVICE  COMMISSION REPORT.
II  23
Intermediate Clerk, Grade 1, for the Accounts Branch, Department of Agriculture, Victoria.
Intermediate Clerk, Grade 2 (Male) (3 positions), for the Field Representative
Section, Hospital Insurance Service, Victoria.
Stationary Engineer, Grade 2, and Stationary Engineer, Grade 4, for the
Department of Public Works, Heating Plant, Essondale.
2. Examinations.
The general clerical examination has now been extended to include all clerical
classifications up to Clerk, Grade 2, and no appointments to these grades are confirmed
until the incumbents have been qualified by examination.
With the assistance of the Deputy Comptroller-General, an examination covering
general principles of book-keeping has been devised, which is used for positions of
Intermediate Clerk, Grade 1, and higher where book-keeping knowledge is required.
A comprehensive examination for Junior Draughtsman has been instituted, which
includes paper tests of hand-eye co-ordination, estimating shapes and spatial relationships, mathematics, mental alertness, as well as practical tests in tracing and lettering.
This has had the double advantage of (a) selecting those who are most likely to develop
draughting skill with further training and (b) selecting those who have marked ability
for training as student surveyors, mathematical computers, etc.
Where written examinations are not held, examinations consist of appraisal of
written qualifications and oral examination by a panel consisting of the Chief Personnel
Officer and representative officials of the department concerned. In districts other than
Victoria and Vancouver, Government Agents have been instructed as to the administration of typing and stenographic tests, and their kind co-operation has made it
possible to examine in nearly all cases candidates for such positions in the outlying
centres.
Written examinations during the year were held as follows:—
Place.
Date held.
Position.
February 4th, 1949	
January 28th, 1949	
(Female) ;   Stenographers, Grade 1 (Female).
April 22nd, 1949	
Clerks (Female) ;   Clerks, Grade 1 (Male and Female).
May 16th, 1949	
and Female) ;   Clerks, Grade 1 (Male and Female).
May 13th, 1949	
June 24th, 1949	
and Female).
July 7th, 1949	
and Female).
September 7th, 1949	
Typists;    Stenographers,   Grade   1.    Junior   Clerks   (Male  and
Female) ;   Clerks, Grade 1  (Male and Female).
August 26th, 1949	
November 16th, 1949	
Stenographers,   Grade   1 ;    Stenographers,   Grade   2;    Typists;
Junior Clerks (Male and Female).
Inspector, Eailway Department.
Vancouver	
June 27th to 30th, 1949
December 2nd, 1949	
August 26th, 1949	 II 24 BRITISH COLUMBIA.
Number of Persons examined and qualifying in Victoria Area, 1949.
Classification.
Number
examined.
Number
qualified.
Per Cent,
qualified.
430
217
103
49
77
16
41
349
154
61
25
60
12
22
81
Clerks, Grade 1	
71
59
Stenographers, Grade 1	
Stenographers, Grade 2	
51
78
75
54
Totals	
933
683
73
3. TRAINING.
An in-service training programme of lectures designed to orientate Civil Servants
in the Victoria area with regard to the function and structure of the various departments was instituted in September, 1949, with the assistance of a Training Committee
consisting of the Assistant Deputy Minister of Finance; the Departmental Comptroller,
Department of Health and Welfare; Administrative Assistant, Department of Education; Administrative Assistant, Health Branch. These lectures are being given once
a week by Deputy Ministers or other senior officials of the departments, and have
had an average attendance of approximately 150. The success of this programme has
been encouraging, and plans are now being made to extend this same programme for
the benefit of Civil Servants in other parts of the Province. Arrangements are also
being made to institute a course of training for supervisors and to interest and
encourage each department to undertake specific training programmes according to
their particular needs, using the most modern techniques, motion pictures, and other
visual aids, etc.
Advice and encouragement have been given a number of individual Civil Servants
regarding correspondence training in university subjects, accountancy, and other
courses.
4. GENERAL.
Attention is being directed to staff turnover in order that this Commission may
have comprehensive information as to the reasons for staff separations, which have
a relevant bearing on problems of recruitment, classification, training, and welfare.
The Personnel Branch is frequently called upon for advice and assistance with
regard to departmental personnel problems, and continues to offer services of information and counsel to individual Civil Servants and the public generally.
Special attention is given to the recruiting of veterans and also handicapped
persons. Close liaison is maintained in this connection with the Department of
Veterans' Affairs and the National Employment Service, Dominion Department of
Labour. CIVIL SERVICE COMMISSION REPORT. II 25
APPENDICES.
APPENDIX A.
Order in Council—Cost-of-living Bonus.
To His Honour the Lieutenant-Governor in Council:
The undersigned has the honour to report that the revision of salaries of employees of
the Provincial Government, effective November 1, 1947, as authorized by Order in Council
No. 2143, approved October 25, 1947, had the effect of raising salaries substantially to the
125-per-cent. level of the Cost-of-living Index as prepared by the Dominion Bureau of
Statistics:
And that, in order to compensate for a rise of 12.5 points above the 125-point level, Order
in Council No. 2144, approved October 25, 1947, granted a bonus of 10 per cent, of salaries as
revised, the maximum Cost-of-living Bonus being $16 per month:
And that by virtue of a further rise of 12.5 points above the 125-point level, Order in
Council No. 1146, approved May 25, 1948, increased the bonus to 20 per cent., the maximum
Cost-of-living Bonus being $32 per month:
And that an official announcement by the Dominion Bureau of Statistics concerning the
Index placed the cost of living at 162.8 of the Cost-of-living Index:
And to recommend that, to compensate for the further rise of 12.5 points above the
125-point level, the Cost-of-living Bonus be now increased to 30 per cent., providing, however,
that in no instance a bonus greater than $48 per month shall be paid:
And that Orders in Council 2144/47 and 1146/48 be amended accordingly:
And that the payment of the increased bonus, as above defined, shall become effective
as and from the 1st day of October, 1949:
The undersigned has the honour to recommend further that the regulations as approved
by the said Order in Council No. 2144 shall continue to apply.
Dated this 28th day of October, A.D. 1949.
GEO. S. PEARSON,
Provincial Secretary.
Approved this 28th day of October, a.d. 1949.
BYRON I. JOHNSON,
Presiding Member of the Executive Council.
APPENDIX B.
Order in Council—Sick-leave Regulations.
To His Honour the Lieutenant-Governor in Council:
The undersigned has the honour to report that by Order in Council 2151, approved
December 11th, 1945, regulations were made pursuant to the " Civil Service Act" governing
the manner in which sick-leave may be granted to Provincial Government employees.
And to recommend that the regulations made by the said Order in Council No. 2151/45
as amended, be rescinded, and the following regulations be made and substituted therefor:—
1. During the first working-year of service, sick-leave with pay may be granted to a total
of six working-days.
2. Further sick-leave with full pay may be granted on the following cumulative basis:
During the second working-year and thereafter for each succeeding working-year of service,
sick-leave with pay may be granted to a total of eighteen working-days; provided, however,
that sick-leave shall accumulate at the rate of twelve working-days for each working-year of
service up to a maximum of one hundred and fifty-six working-days. II  26 BRITISH COLUMBIA.
3. Subject to section 4, sick-leave credits shall be computed by the Civil Service Commission from the date from which the employee has been continuously employed on a full-
time basis; provided, however, that all periods of sick-leave which have been taken subsequent
to January 1st, 1935, shall be deducted from the accumulated sick-leave credit of each
employee concerned.
4. Where an employee who has resigned from the Service returns, and his superannuation account is reinstated, he shall be credited with his former service when computing sick-
leave credits, such credits to be subject to deductions for sick-leave granted during such
previous service.
5. Where an employee was granted leave of absence to join His Majesty's Forces, the
period of such absence may be included when computing sick-leave credits.
6. Where sick-leave is necessary, it shall be granted up to the accumulated amounts which
the employee has to his credit, after which, if additional leave is necessary, it shall be without
pay, but once the employee returns to the Service, if he already has exhausted his sick-leave
credit, he shall begin to accumulate further credit at the rate of twelve working-days for each
succeeding year of service to a maximum of one hundred and fifty-six working-days. If the
employee should return to service not having exhausted his accumulated sick-leave credit, he
shall again accumulate sick-leave at the rate of twelve working-days per annum, in accordance
with section 2, and, in addition, shall carry forward the unexpended portion of his sick-leave
credit remaining after his return to duty.
7. Except with the approval of the Lieutenant-Governor in Council, the maximum amount
of sick-leave which may be granted under these regulations is three hundred and twelve
working-days.
8. Where an illness can be attributed directly to exceptional circumstances surrounding
the duties and conditions of employment of an individual employee, and where the sick-leave
credit of such employee has been expended, the Commission, notwithstanding the provisions
of sections 1, 2, and 6, may recommend to the Lieutenant-Governor in Council the granting
of additional sick-leave with pay.
9. Sick-leave may be granted only on the production of satisfactory evidence of the
inability of the employee to perform his duties, in the form of a written declaration from the
employee in cases where the absence has not exceeded three working-days (see C.S.C. Form 4
in Appendix), and by way of a certificate from a qualified medical practitioner where the
absence has exceeded three working-days, such certificate to be submitted within seven days
of beginning of absence (see C.S.C. Form 5 in Appendix).
10. Where an employee makes application on account of illness sustained or injury
accidentally received in the performance of his duties and not caused by negligence on the
part of the employee, such application being properly supported by a certificate of a qualified
medical practitioner, sick-leave may be granted to a total of one hundred and fifty-six
working-days and, except on the recommendation of the Commission, no deduction from
accumulated sick-leave credit shall be made for such sick-leave; provided, however, that such
employee shall not be entitled to or receive salary in the amount of any award granted to, or
on behalf of, the employee by the Workmen's Compensation Board. Sick-leave in addition
to that granted under this section shall be charged to the accumulated sick-leave credit of the
individual concerned, and any recommendation for further sick-leave with pay under this
section must receive the approval of the Lieutenant-Governor in Council.
11. (a) Where an employee who has served in His Majesty's Forces in the Great War of
1914-1918 or the Great War of 1939-1945 is granted sick-leave for the purpose of attending
a medical board or receiving diagnosis or treatment for a non-pensionable disability in a
military or other authorized hospital, such sick-leave may be granted in accordance with
sections 1, 2, and 6 of these regulations.
(6) Where an employee who has served in His Majesty's Forces in the Great War of
1914-1918 or the Great War of 1939-1945 is granted sick-leave for the purpose of attending
a medical board or receiving diagnosis or treatment for a pensionable disability in a military
hospital or other authorized hospital, sick-leave may be granted to a total of one hundred and
fifty-six working-days on the following basis:—
(i) Where the employee is required to attend a medical or other board and is not
carried on treatment strength in a military hospital or other authorized hospital,
the sick-leave may be granted as follows:— CIVIL SERVICE COMMISSION REPORT. II 27
If the employee is in receipt of remuneration from the Provincial Government at a rate of $5 per working-day, or less, the sick-leave shall be granted
without pay.
If the employee is in receipt of remuneration from the Provincial Government exceeding $5 per working-day, he shall be entitled only to that portion of
his remuneration which exceeds $5 per working-day.
(ii) Where the employee is carried on treatment strength in a military hospital or
other authorized hospital, he may be granted the sick-leave with full pay;
provided, however, that all pay and allowances received in excess of his permanent disability pension and allowances shall be credited to the particular vote
concerned,
(iii)   No deduction from accumulated sick-leave credit shall be made for the sick-leave
granted under this section,
(iv)   Sick-leave in addition to that granted under this section shall be charged to the
accumulated sick-leave credit of the individual concerned.
12. Notwithstanding the provisions of any other regulation governing sick-leave, where an
employee has a history of tuberculosis prior to entry into the Service, and has a recurrence
of the disease, he shall not be eligible for sick-leave with pay beyond that which he has
accumulated under sections 2 and 6 of these regulations, nor beyond that to which he may be
entitled under section 11.
13. Where an employee is absent for illness, the office concerned must be immediately
informed, with a proper explanation of the cause of the absence.
14. Absences occasioned by illness are subject to the final approval of the Civil Service
Commission.
15. All absences must be certified on the back of salary vouchers by the authorized signing
official.
16. For the purposes of computing sick-leave, Saturday shall be considered as a full
working-day.
Dated this 30th day of December, a.d. 1949.
GEO. S. PEARSON,
Provincial Secretary.
Approved this 30th day of December, A.D. 1949.
BYRON I. JOHNSON,
Presiding Member of the Executive Council.
APPENDIX C.
Order in Council—Overtime.
To His Honour the Lieutenant-Governor in Council:
The undersigned has the honour to report that Order in Council No. 2409, approved
December 3rd, 1947, made provision for hourly rates to be paid for overtime in accordance
with the Schedule attached thereto:
And that it now is desired that the Schedule of Overtime Allowances attached to the said
Order No. 2409/47 be amended:
And to recommend that, effective December 15th, 1949, the Schedule attached to the said
Order No. 2409/47 be cancelled and replaced by the Schedule of Overtime Allowances as set
out in the attached table of rates.
Dated this 20th day of December, a.d. 1949.
GEO. S. PEARSON,
Provincial Secretary.
Approved this 20th day of December, a.d. 1949.
BYRON I. JOHNSON,
Presiding Member of the Executive Council. II 28
BRITISH COLUMBIA.
Schedule of Overtime Allowances.
Table showing hourly rates of overtime, computed on a thirty-eight-hour week.
Overtime Kate Overtime Rate
Monthly                                            per Hour worked Monthly                                           per Hour worked
Salary.                                               (including C.L.B.). Salary.                                              (including C.L.B.).
$75  $0.59 $130  $1.03
90   .71 135  1.07
95   .75 140  1.11
100   .79 145  1.14
105   .83 150  1.18
110   .87 155  1.22
115   .91 160  1.26
120   .95 165 and over  1.30
125   .99
APPENDIX D.—STATISTICS.
Table I.—Enrolments in the Civil Service from 1933 to December 31st, 1949.
Year. Enrolment,
1933-34   1,424
1934-35
1935-36
1936-37
1937-38
1938-39
1939-40
1,484
1,541
1,607
1,718
1,889
1,941
1940-41   1,951
Year. Enrolment.
1941-42   1,851
1942-43   1,822
1943-44  2,018
1944-45   2,159
Apr. 1,1945, to Dec. 31,1946 4,664
1947   5,425
1948  _'_  6,417
1949   7,345
Table II.—Appointments to the Civil Service from 1933 to December 31st, 1949.
Year.
Probationary.       Temporary. Permanent.
1933-34	
1934-35	
1935-36	
1936-37	
1937-38	
1938-39	
1939-40	
1940-41	
1941-42	
1942-43	
1943-44	
1944-45	
April 1, 1945, to December 31, 1946
1947	
1948	
1949	
1,230
170
248
258
279
297
328
342
356
352
474
491
547
2,058
2,048
2,041*
507
85
78
104
185
133
146
121
88
173
184
155
1,245
815
867
370
268
333
336
383
482
461
488
477
440
647
675
702
3,303
2,863
2,908
2,107
* Included in this number are 1,062 appointments of a probationary nature. CIVIL SERVICE COMMISSION REPORT.
II 29
Table III.—Number of Civil Servants enrolled in Departments of Government
as at December 31st, 1949, according to Nature of Appointment and Sex.
Department.
Permanent.
Probationary.
Temporary.
Total.
M.
F.
T.
M.
F.
T.
M.
F.
T.
M.
F.
T.
1
76
229
120
298
3
489
40'
585
38
11
766
29
736
5
35
3
41
137
140
189
2
807
35
116
22
6
470
36
93
2
56
4
117
366
260
487
5
1,296
75
701
60
17
1,236
65
829
7
91
18
42
14
41
1
119
3
74
5
5
59
3
83
9
6
52
40
51
292
2
19
1
2
210
5
28
8
24
94
54
92
1
411
5
93
6
7
269
8
111
17
1
5
6
68
5
14
15
2
8
25
34
300
2
7
1
29
1
10
4
2
9
30
40
368
2
12
1
43
1
25
4
1
94
272
139
345
4
676
43
664
43
16
839
32
834
5
44
3
49
197
205
274
2
1,399
39
142
24
8
709
42
131
2
68
4
143
469
344
619
6
Health and Welfare.	
2,075
82
806
67
24
1,548
Public Utilities	
74
965
7
112
Totals	
3,461
2,155
5,616
476
716
1,192
114
423
537
4,051
3,294
7,345
Table IV.—Sick-leave granted with Pay from October 1st, 1948, to
September 30th, 1949, according to Departments of Government.
Department.
Premier's Office.____
Agriculture	
Attorney-General
Days.
390 V2
1,812%
Education     1,148
Finance	
Fisheries	
Health and Welfare..
Labour_	
Lands and Forests	
Mines	
Municipal Affairs	
Provincial Secretary	
Public Utilities Commission
Public Works	
Railways	
Trade and Industry	
Totak
2,1971/2
8
5,952
363%
2,372
171
144
6,953
'574
3,117
6
517%
25,726%
An average of four days per employee. II 30
BRITISH COLUMBIA.
Table V.—Number of Civil Servants appointed to Departments of Government from
January 1st to December 31st, 1949, still on Staff at the End of the Year, according to Nature of Appointment and Sex.
Department.
Permanent.
Probationary.
Temporary.
Total.
M.
F.
T.
M.
F.
T.
M.
F.
T.
M.
F.
T.
1
7
2
5
42
29
1
41
2
28
1
5
2
17
5
12
72
5
5
5
2
59
4
8
2
3
24
7
17
114
5
34
6
2
100
6
36
1
7
15
38
14
41
1
89
3
59
5
4
53
2
54
7
6
48
27
43
250
1
18
1
2
196
5
27
3
21
86
41
84
1
339
4
77
6
6
249
7
81
10
3
1
44
4
5
13
2
3
12
29
180
1
5
13
5
2
3
15
30
224
1
9
18
18
16
45
19
47
1
175
3
92
6
4
99
4
95
1
12
10
68
44
84
502
7
28
6
4
268
9
40
5
26
113
63
131
1
677
10
120
12
8
367
Public Utilities	
13
135
1
17
Totals	
164
198
362*
385
627
1,012
70
250
320
619
1,075
1,694
* This figure represents those appointed on a probationary basis in 1949 and granted permanent appointment
in 1949, and are not included in temporary or probationary figures given above.
Table VI.—Number of Civil Servants, according to Sex, granted Permanent Appointment in the Departments of Government during the Period January 1st to December 31st, 1949, and still on Staff at the End of the Year.
(These figures include probationary appointments carried over from the previous year.)
Department.
Male.
Female.
Total.
10
31
14
41
145
1
110
3
2
83
2
82
1
8
11
45
25
67
303
10
30
5
4
144
8
31
37
21
76
39
108
448
11
140
8
6
227
Public Utilities	
10
113
1
45
Totals	
533
720
1,253 CIVIL SERVICE  COMMISSION REPORT. II  31
Table VII.—Number of Separations in 1949, according to Department of Government.
Department.
Superannuated.
Resigned.
Deceased.
Dismissed.
Total.
4
3
2
13
8
1
8
1
7
14
1
1
11
60
46
76
479
11
57
6
5
285
16
65
2
23
4
1
1
4
1
1
4
3
....
9
1
6
8
7
1
16
67
48
92
500
13
72
7
6
304
16
87
2
24
Totals	
62
1,143
11
39
1,255
Table VIII.—Civil Service Enrolment according to certain Age Intervals,
as at December 31st, 1949.
Interval.
Male.
Female.
Total.
Under 21	
157
421
556
567
545
441
420
358
345
241
757
828
518
413
314
180
129
100
55
21-25	
1,249
1,074
26-30	
31-35	
36-40	
41-45	
46-50	
51-55	
56-60	
61-64	
Table IX.—Civil Service Enrolment according to Certain Annual Basic-salary
Intervals, as at December 31st, 1949.*
$1,200 and under	
$1,201-$1,500	
1,501- 1,800	
1,801- 2,000	
2,001- 2,500	
2,501- 3,000____
3,001- 3,500____
3,501- 4,000____
4,001- 4,500_.__
4,501- 5,000__...
5,001- 5,500.-
5,501- 6,000—
6,001- 6,500.___
6,501- 7,000-.
7,001 and over.
785
1,597
1,517
938
1,282
600
249
142
90
59
18
26
22
9
11
Total.
* In addition, cost-of-living bonus amounting to 30 per cent, of basic salary to a maximum of
is currently paid " across the board."
7,345
576 per annum II 32 BRITISH COLUMBIA.
Table X.—Basic Annual Salary Commitment according to Classification Groups,
as at December 31st, 1949.
Total Amount of
Number of Basic Salary
Group.                                                                                                Employees. involved.*
Administrative (AD)         77 $277,470
Clerical (CL)  2,885 4,559,820
Executive (EX)         16 114,900
Manual (ML)   1,067 1,911,235
Professional (PR)   1,131 3,281,800
Technical (TE)   2,161 4,245,720
Miscellaneous, pending classification         8 25,340
Totals  7,345 $14,416,285
* Exclusive of cost-of-living bonus.
Table XL—Distribution of Appointments by Position Classification
INITIATED AND TABULATED IN THE VANCOUVER OFFICE.
Appraiser—Assistant—Lands, Farming and Grazing  2
Bacteriologist—Assistant  2
Barber     2
Bookkeeper—Assistant   1
Bridge-tender  1
Cleaner   21
Clerical (Permanent)   11
Clerical (Temporary)   74
Clerk-Stenographer   10
Conciliation Officer   1
Cook     2
Deputy Registrar of Voters  1
Dietitian   3
Draughtsman   2
Driver's Examiner   13
Engineer—2nd Class   3
Engineer—4th Class   3
Fireman   1
Garden Labourer   1
Glassware-cleaner   5
Housekeeper   2
Inspector—Electrical   2
Inspector of Labour  2
Inspector—Motor Carriers  2
Inspector—Social Security and Municipal Aid Tax Branch  1
Instructor—Industrial Arts   1
Instructress—Normal School   1
Janitor   6
Junior Clerk  60
Kitchen Help—Female   5
Kitchen Help—Male _.__  14
Laboratory Assistant  _.  1
Laundry Assistant  1
Laboratory Technician   2
Maid   6
Night-watchman   1
Nurse Aide  11
Nurse, R.N.   1
Occupational Therapist   4 CIVIL SERVICE COMMISSION REPORT. II  33
Table XL—Distribution of Appointments by Position Classification
INITIATED AND TABULATED IN THE VANCOUVER OFFICE—Continued.
Operator—Elevator  1
Operator—Graphotype   1
Operator—P.B.X.    1
Orderly    9
Painter    1
Photographer   1
Psychiatric Nurse-in-training   *
Psychiatric Nurse   1
Radio Operator  1
Seamstress    2
Secretarial Stenographer   1
Senior Legal Stenographer  1
Senior Stenographer   1
Stenographer, Grade 1  32
Stenographer, Grade 2   25
Storekeeper   1
Supervisor—Boys' Industrial School  1
Supervisor—Girls' Industrial School  1
Supervisor—School for the Deaf and the Blind  5
Supervisor—Nurses' Home  3
Teacher   2
Toll Collector   1
Typist  67
Ward Assistant  34
Typewriter Mechanic   2
Waitress  1
Total  478
* The Vancouver office refers suitable applicants in this classification to the Provincial Mental Hospital, the
final recommendations in respect to appointments being made by the Hospital authorities. II 34
BRITISH COLUMBIA.
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Reviews of the classification of individual employees resulting in a higher classification and increase in salary
Reviews of the classification of individual employees resulting- in a lower classification and reduced maximum
salary   (no change in incumbent's immediate salary)
Reviews of the classification of individual employees resulting in no change in classification or salary	
Reviews of the classification of departmental positions
including several employees resulting in a higher salary
Reviews of the classification of departmental positions
including several resulting in a lower salary	
Reviews of the classification of departmental positions
including several employees resulting in no change in
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