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PROVINCE OF BRITISH COLUMBIA Third Annual Report of the Purchasing Commission January 1st, 1945, to December… British Columbia. Legislative Assembly 1946

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 PROVINCE OF BRITISH COLUMBIA
Third Annual Report of the
Purchasing Commission
January 1st, 1945, to December 31st, 1945
PRINTED  BY
AUTHORITY OF THE LEGISLATIVE  ASSEMBLY,
VICTORIA,   B.C. :
Printed by Charles F. Banfield, Printer to the King's Most Excellent Majesty.
1946.  Victoria, B.C., January 31st, 1946.
To His Honour W. C. Woodward,
Lieutenant-Governor of the Province of British Columbia.
May it please Your Honour :
Herewith I beg respectfully to submit the Annual Eeport of the Purchasing Commission of the Department of Finance for the period January 1st, 1945, to December
31st, 1945.
JOHN HART,
Minister of Finance.
The Hon. John Hart,
Minister of Finance, Victoria, B.C.
Sir,—We have the honour to submit the Third Annual Report of the Purchasing
Commission, covering the period January 1st, 1945, to December 31st, 1945.
C. B. PETERSON,
Chairman.
E. W. GRIFFITH,
Member.
J. M. STEWART,
Member.  THIRD ANNUAL REPORT of the PURCHASING COMMISSION
for the Period January 1 st, 1945, to December 31 st, 1945.
In presenting the third annual report of the Purchasing Commission it is again
necessary to refer to the conditions and restrictions under which purchases have been
made. Although the war is ended, the transition period from war to peace, while proceeding slowly towards normal, yet has produced even greater uncertainty in procuring
some materials and commodities than during the war, due, no doubt, to the requirements
of liberated countries and economic conditions. On the other hand, considerable advantage accrued to the Province by the benefits derived from our dealings with the War
Assets Corporation, a Crown company formed to dispose of surplus war materials.
Daily contact has been maintained with the Corporation in an effort to obtain materials
and equipment, and a number of purchases of road machinery, trucks, launches, office,
radio, and miscellaneous camp and general equipment have already been made on
favourable terms. Negotiations are in progress for the acquisition of numerous other
articles of equipment, as and when declared surplus to the requirements of the armed
forces.    Approximately $160,000 has been expended in purchases from this sourpe.
No major changes in general policy in regard to purchasing have been made.
Preference has been given to local dealers, and the business of the Commission has been
conducted within the meaning and intention of the Act. Although warehouses have not
been acquired, in a few instances the provisions of section 8 were invoked, and materials
have been stored to provide against future shortage. Wherever possible the Commission has followed the principle of receiving competitive prices, and although the figures
set out below show a large increase in competitive bidding, competition has been less
keen, due, in part, to the fact that most firms are in short supply.
The control over stores which was established last year in the case of the Provincial
Police and the institutions at Essondale, New Westminster, and Colquitz has been maintained, and periodical inspections made. Similar control is in process of establishment
at Tranquille Sanatorium.
Although control of the supply of trucks and automobiles is still maintained on a
priority basis, the Government has received full co-operation from the Controller in the
matter of permits. Sixty-three applications were made for trucks, of these fifty-six
were granted and three are outstanding. In the matter of passenger-cars, thirty-seven
applications were made and twenty-two were granted. It must be understood, however,
that although the permits to purchase have been granted, they are only of use as trucks
and automobiles become available for sale, and, consequently, departmental requirements are, as yet, largely unfilled. The used-car market, in as far as the Government
is concerned, is a thing of the past, there being no suitable used cars available for sale
at ceiling price.
During the year the Commission disposed of, by auction or advertised sale, thirty-
two pieces of worn-out automotive equipment for the sum of $9,652. In nearly every
case the advertised ceiling price was tendered.
The scarcity in the coal-supply for Government Buildings and Institutions is still
very acute and deliveries uncertain. The stock reserves maintained by the Commission,
both on the mainland and Vancouver Island, have been drawn on during the season, and
it is the intention of the Commission to maintain these reserves until the situation is
less critical.
In the matter of semi-annual contracts for supplies to Government Institutions no
difficulties were encountered, although fewer firms submitted tenders. DD 6 REPORT OF THE PURCHASING COMMISSION.
STATISTICAL RECORDS.
During 1945 eighty-four meetings of the Commission were held.
Statistical records were maintained under the following headings which, for information, are recited herewith:—■
A. Competitive.—On contract, quotation (written or verbal), or prices awarded
on, and governed by, previous quotation.
B. Restrictive.—Specified commodities sold exclusively by a particular manu
facturer, wholesaler, jobber, or agent.
C. Controlled.—Includes set prices where no advantage accrues in calling for
competitive tenders on commodities sold at controlled prices.
D. Non-competitive.—Requisitions issued without stated prices and controlled
by checking or test-checking prices when invoices submitted.
E. Retail.—Includes semi-retail, or where prices are greater than might be
secured from manufacturer or wholesaler.    (Local purchases.)
F. Emergency.— (1.)  Retail.    (2.) Other than retail.
Comparative figures for the fiscal years 1943-44 and 1944-45 are set forth hereunder:—■
x 1943-44. 1944-45.
A. Competitive  $578,555.07 $1,097,175.70
B. Restrictive j \ 668,411.90
C. Controlled   \  i,o.i,ooo.jo | 359,531.68
D. Non-competitive        590,814.43
E. Retail         66,751.10
F. Emergency  422,820.70 286,490.08
$2,573,041.73        $3,059,174.89
The above figures reflect improvement in the competitive field through the
endeavours of the Purchasing staff in carrying out the policy of the Commission.
A substantial reduction in the amount of emergency purchases was also attained.
OFFICE FURNITURE AND EQUIPMENT.
Inventory records of furniture and equipment are maintained throughout all Government offices in the Province, and have proved of great assistance. The services of
our cabinetmaker in Vancouver have been utilized to the fullest extent, and it has been
found necessary to add an assistant in order to handle the volume of work effectively.
Most articles of office furniture and equipment are still in short supply, and, although
a number of replacements have been made, and several new offices furnished, many
urgent requirements still remain to be filled in all branches of the Service. Provision
for this is reflected in our next year's estimates.
The value of office furniture and equipment in the Province has now been appraised
at $1,061,850.
In order to extend and improve our typewriter repair and maintenance service
operated from Vancouver, an apprentice, under the Rehabilitation Training Plan, has
been added to our staff there. The machines serviced by this staff number approximately 1,200, and are located in all parts of the Province, with the exception of Vancouver Island. Three service trips throughout the Province were made during the year.
In view of the efficiency and economy resulting from this service on the mainland, it is
now proposed to inaugurate a similar service on Vancouver Island.
In conclusion we would acknowledge with thanks the co-operation we have received
during the past year from the various Departments of Government. VICTORIA,  B.C. :
Printed by Charles F. Banfield, Printer to tbe King's Most Excellent Majesty.
1946.
255-246-3114 

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