UBC Undergraduate Research

Eco Elite Consulting : UBC operations strategy plan Guy, Madison; Hicks, Danielle; Jesovnik, Igor; Zhen, Jennifer; Kalirai, Hanjason 2017-03-26

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 UBC Social Ecological Economic Development Studies (SEEDS) Student ReportDanielle Hicks, Hanjason Kalirai, Igor Jesovnik, Jennifer Zhen, Madison GuyECO ELITE CONSULTINGUBC Operations Strategy PlanPrepared for: UBC Building OperationsCOMM 486MMarch 26, 2017University of British Columbia Disclaimer: “UBC SEEDS Program provides students with the opportunity to share the findings of their studies, as well as their opinions, conclusions and recommendations with the UBC community. The reader should bear in mind that this is a student project/report and is not an official document of UBC. Furthermore readers should bear in mind that these reports may not reflect the current status of activities at UBC. We urge you to contact the research persons mentioned in a report or a SEEDS team representative about the current status of the subject matter of a project/report”.March 26th, 2017                                                                                                                      2329 West MallVancouver, BCV6T 1Z4ECO ELITE CONSULTINGUBC Operations Strategy PlanPrepared for: UBC Building OperationsIntroductionIn recent years, there has been a large focus on the environmental footprint that public universities have left on their respective campuses. To mitigate this footprint, the University of British Columbia has developed a Climate Action with goals for 2020 through to 2050. The main goal is to reduce the overall GHG emissions that come from UBC operations. The purpose of this document is to outline the strategies developed by Eco Elite Consulting to aid UBC in reaching both its short-term and long-term goals for GHG reduction. The three strategies developed, provide a cost-effective solution to managing UBC fleet operations, while creating a positive impact on the environment.Build EngagementOur first strategy highlights building a platform for engagement between departments. To do this, we will create a Round Table Discussion for which each department at UBC can present their ideas and have an opportunity to discuss an alignment of goals across departments. This is designed to incentivize departments who previously felt disconnected from the decision-making process of Building Operations, and encourage participation in creating a vision that aligns with the needs of each individual department. Currently, there are some departments who are cooperating with the strategy of UBC Building Operations and their plans to reduce GHG emissions, but there are many departments who are not actively involved in the plans that UBC Building Operations has outlined. Our strategy aims to bring both sides together to find long-term, permanent solutions that can benefit everyone.Operational EfficiencyOur strategy to implement operational efficiency across departments includes a new telematics system to be installed in the entire UBC fleet. These devices have the ability to track vehicle usage, driver behaviour via designated FOB, as well as supply second-to-second real-time updates to management. By utilizing the tracking ability of these devices, we intend to create tool-shed facilities around campus that would decrease the difficulty of having to go back to base between every job, and hence increase efficiency. As an additional alternative, we also will include the all-electric transport vehicle on a rental basis: trikes. They come attached with storage containers which allow for ease of material transport and result in absolutely no emissions being produced.Sustainable EnvironmentOur strategy to reduce the GHG emissions on campus stems from UBC’s own car-sharing model where, similar to other car-share companies like Car2Go and Evo, vehicles will be booked for a block of time versus their current scenario of workers having the vehicle with them for the entire day. Through car sharing we intend to promote more efficient behaviours by using cars when needed as opposed to having the cars idle for the majority of the day. We would like to pilot this project first with only the Building Operations fleet and then move into expansion with other departments. Also, forward-looking we have potential opportunities in the Waste to Energy field, in which we will be investing to look for more long-term solutions of solving our 2050 goal with UBC GHG emissions equal to zero.Risks & MitigationOur most substantial risk will be the reluctance to adoption of this new model for all current workers. Handling multi-level organizational change can be the most difficult task faced by any organization. We aim to mitigate this by hosting Round Table Discussions and by providing various training programs and feedback opportunities for employees. Another risk is the feasibility of operations and in order to mitigate this we have developed an in depth implementation plan that has a specific allowance for flexibility inorder to adapt to any issues that may arise. We will also use the pilot program as a way to test various results before implementing across departments. The last two risks include going over budget and safetywhich of course are concerns but we found that cost implementation is primarily from the telematicsdevice cost, and safety testing will be completed to see if specific vehicles are adept to carrying out a typical day job. In order to stay within budget, we have done a financial analysis to analyze the projected cost of our strategies. For safety, we will implement pre-testing for our models as well as have training for employees in order to further communicate the safety standards and address any issues.ConclusionWe are confident that the strategies provided have the ability to help UBC reach its overarching goals for reducing GHG emissions in cost effective manner by 2020 and onwards. The strategies provided give a much more cost efficient option than the alternative of buying new fleets. It also gives an opportunity to test a car share model and collect data, while minimizing risks. The implementation plan gives achievable milestones and provides a feasible and sustainable long-term solution for the entire UBC campus. 


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