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UBC Farm Mobile Market Trailer Project Ching, Pong; Hoseini, Houman; Hsueh, Thomas; Lee, Wilson; Luo, Alex; Sheasby, Tyler; Soleimani-Dashtaki, Saghar Dec 4, 2009

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SEEDS Student Reports  1  UBC Social, Ecological Economic Development Studies (SEEDS) Student Reports  UBC Farm Mobile Market Trailer Project Pong Ching Houman Hoseini Thomas Hsueh Wilson Lee Alex Luo Tyler Sheasby Saghar Soleimani-Dashtaki CIVIL 201 Dr. Susan Nesbit Community Service Learning Project December 4th, 2009  Disclaimer: “UBC SEEDS provides students with the opportunity to share the findings of their studies, as well as their opinions, conclusions and recommendations with the UBC community. The reader should bear in mind that this is a student project/report and is not an official document of UBC. Furthermore readers should bear in mind that these reports may not reflect the current status of activities at UBC. We urge you to contact the research persons mentioned in a report or the SEEDS Coordinator about the current status of the subject matter of a project/report.”  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Community Service Learning Project – UBC Farm Mobile Market Trailer TABLE OF CONTENTS I.  OVERVIEW ................................................................................................................................................ 5  II.  COMMUNITY ORGANIZATION BACKGROUND ............................................................................... 6 A. Vision and mission .................................................................................................................................6 B. Goals and objectives .............................................................................................................................. 6  III.  PROJECT DEFINITION ........................................................................................................................... 7 A. The need that the CSL project addresses .............................................................................................. 7 B. Stakeholders ..........................................................................................................................................7 C. Final output of the project .................................................................................................................... 8 D. Project constraints ................................................................................................................................ 8 E. Project assumptions ............................................................................................................................. 8  IV.  SCOPE OF THE PROJECT ...................................................................................................................... 9 A. Project justification ...............................................................................................................................9 B. Project outcome ....................................................................................................................................9 C. Project deliverables ............................................................................................................................. 10 D. Project objectives ................................................................................................................................ 10  V.  ACTIVITY DEFINITION AND SCHEDULE ....................................................................................... 11 A. Planning Phase: First Term .................................................................................................................. 11 2  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  B. Implementation Phase: Second Term .................................................................................................. 18 VI.  ROLES AND RESPONSIBLITIES .......................................................................................................... 22  VII. COMMUNICATIONS PLANNING ........................................................................................................ 25 VIII. CONCEPTUAL DESIGN ........................................................................................................................ 26 A. Design objectives ................................................................................................................................ 26 B. Decision-making process .................................................................................................................... 26 C. Recommended design ......................................................................................................................... 28 IX. DETAILED DESIGN .............................................................................................................................. 29 A. Design description .............................................................................................................................. 29 B. Design drawings ................................................................................................................................. 32 X.  PROCUREMENT PLANNING: MATERIALS, TOOLS, COST ESTIMATION (PURCHASE AND RENTAL) ................................................................................................................................................ 35 A. Weight calculation of mobile market trailer ...................................................................................... 42  XI.  RISK PLANNING .................................................................................................................................. 43  3  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  UBC Farm Mobile Market Trailer Project Pong Ching Houman Hoseini Thomas Hsueh Wilson Lee Alex Luo Tyler Sheasby Saghar Soleimani-Dashtaki  CIVIL 201 Dr. Susan Nesbit Community Service Learning Project December 4th, 2009  4  UBC Farm Mobile Market Trailer Project  I.  CIVIL 201 Community Service Learning  OVERVIEW This document introduces some background information about UBC Farm and the community involved and presents a detailed schedule and design for a mobile market trailer that would meet the needs of UBC Farm.  II.  COMMUNITY MMUNITY ORGANIZATION BACKGROUND The UBC Farm is a 24-hectare hectare learning and research farm located on the University of British Columbia’s campus in Vancouver. The farm is integrated with the wider community and served as the only working farm in the city of Vancouver. driven initiative where students, faculty, staff and the local community have been working together to create a The farm is a student-driven place where learning and sustainability values ues are promoted in order to connect the land and food system with the community. The  ultimate goal of the farm is to retain existing farm and forest lands at UBC into an internationally significant centre for sustainable s agriculture, forestry and food system.  5  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  A. Vision and Mission The UBC Farm will function as means for change through demonstration of alternative methods that will improve the ecological, economic and social health of our urban communities. The UBC Farm provides educational, research and practical leadership in the area of agro-ecological design and planning in a manner that ultimately benefits present and future community farmers, developers, and other citizens. The Farm provides academic and practical leadership in the areas of agro-ecological design, community planning and development in a manner that benefits past, present and future community members in a healthy, sustainable manner.  B. Goals and Objectives Design and employ a management system that will ensure the development of a student-driven, sustainable farm system across all disciplines that is integrated with the community. Design UBC Farm in order to establish it as an important and vital facility for UBC and the surrounding community. Support the farm system and the University’s mission by appropriately developing and integrating academic activities that promote a healthy learning environment. Develop and implement programs and activities that demonstrate the University's commitment to sustainability and community health. Engage and involve students by creating and maintaining relevant programs, activities and events that encourage meaningful participation of students. Promote and support the growth and development of sustainable communities by establishing strong connections with them and implementing important services at various levels. Reference UBC Farm Visioning Document (Wednesday, April 18, 2001)  6  UBC Farm Mobile Market Trailer Project  III.  CIVIL 201 Community Service Learning  PROJECT DEFINITION  •  The need that the CSL project addresses The obstacle that the UBC Farm has requested us to address is a lack of convenient and user-friendly transportation options for bringing a greater volume of produce to campus, in addition to other public events. The UBC Farm owns a 1984 Toyota Corolla hatchback, which is currently their only means of transporting tables, signs, totes of produce and other equipment needed to set up a market stall. This is often a cumbersome and labour intensive affair, an issue that this project will address  •  Stakeholders Susan Nesbit ( Professor of UBC Civil Engineering Department) Instructor of CIVL 201/202 classes Amy Frye, Andrew Rushmere, Tim Carter (UBC Farm staff) Main contact people for trailer design and building considerations Brenda Sawada (Sustainability Office SEEDS staff) Coordinator of the project (in charge of organizing stakeholders meetings, report publishing, resource sourcing, and making sure everyone stays on task) Lee Ferrari (Fleet Manager, Plant Operation Staff) Brings expertise, and possibly resources in dealing with trailer sourcing, maintenance, cleaning, and repair Tracey Mason (UBC Community Learning Initiative Staff) Helps facilitate links between UBC classes and community partners such as the UBC Farm 7  UBC Farm Mobile Market Trailer Project  •  CIVIL 201 Community Service Learning  Final output of the project The main objective of this project is to design and build a Mobile Market Trailer that can be towed behind the UBC Farm car and used to bring produce to campus for sale. This market trailer will be the final output of this project  •  Project constraints Budget in a range of $500 to $1000 Timeline The dimension of the trailer Limited free materials from UBC Farm Possible limited expertise in certain tools Working environment The weather might not be suitable since the construction time will be in February (rain, cold temperatures, possibly snow) The need to consider sustainable materials Maintenance and repair  •  Project assumptions Initial project budget is $500 Budget is adequate for the project Enough help, tools and materials are available from UBC Farm We can get help from experts, friends and other people Materials we have to buy do not exceed the budget 8  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Days and hours to access to the project site are adequate (UBC Farm) Ability to obtain a free trailer before February 2010 from Lee Ferrari In the event we do not get a free trailer from Lee, that we can get a free trailer from somewhere else instead, i.e.  craiglist.com and freecycle.org The base of the trailer size is 8 by 5 feet  IV.  SCOPE OF THE PROJECT  Project Justification UBC Farm is currently in need of a market trailer in which they can store fruit and vegetables when taking produce to the market and other places to be sold. They have requested that we build a trailer that can be towed by a UBC Farm vehicle. The purpose of this project is to build a mobile market trailer to suit their organizational needs.  Project Outcome The expected outcome of this project is that we as a group will coordinate our efforts and build a trailer with the resources (money and materials) and time available to us. We also expect to learn how to work with tools and equipment and materials that we will be using in the construction of a mobile market trailer. Eventually we will turn this trailer over to UBC Farm for use when they transport their produce to the market. We expect to come away from this project with experience on how an engineering project is managed and completed.  9  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Project Deliverables The project deliverables will include a finished market trailer that is fully capable of storing fruit and other produce from UBC Farm. The trailer should be sturdy enough to withstand the rigour of travel on the road back and forth between the market and UBC Farm, since there may be a considerable distance between the two locations. Also, the trailer must be built strong enough to endure the elements as well as shocks caused from bumps in the road. This trailer will be handed over to UBC Farm by the end of the project timeline. Other deliverables include a Community Service Learning Design and Planning Report on our design ideas on how the trailer should be built, as well as detailing what tasks are allocated to which members. This report will also list materials and other equipment that we will need in order to complete this project, and will be submitted to the instructor of Civil 201 for approval by 4pm, December 4th.  Project Objective The objectives of this project from the group members’ perspective are to learn how to work together in a team, get an idea of what it is like to build a market trailer, learn how to successfully communicate with an organization in a professional manner, as well as properly demonstrate the process of proper engineering design and planning – which will be shown in this report. From UBC Farm’s perspective, the objectives of this project are to increase UBC Farm market revenues by increasing the amount of produce that the client can take to off-campus sales, in addition to decreasing the time needed for UBC Farm staff to pack, set up and take down market stands. Another objective is also to reduce the number of staff needed to take produce to a market sale, since the market trailer will only require one person to detach from the vehicle, unpack, and set up the produce for sale. The reverse process – which will involve putting away remaining produce, packing, and attaching the trailer to the vehicle – will also require only one person.  10  UBC Farm Mobile Market Trailer Project  V.  CIVIL 201 Community Service Learning  ACTIVITY DEFINITION AND SCHEDULE A. Planning Phase: First Term  Week 1 (Oct. 19 – Oct. 25, 2009)  -  Meet the other group members  -  Research information about UBC Farm  -  Distribute contact information, put up on a common thread on Vista  -  Decide on time of regular group meetings  -  Create a list of questions to ask the organization  -  Meet with our reflection mentor (Justine Clift) and discuss questions we should ask the organization, UBC Farm  Week 2 (Oct. 26 – Nov. 1, 2009)  -  Submit a revised list of questions to the reflection mentor  -  Designate three people in charge of contacting the organization, our instructor (Dr. Susan Nesbit) and Justine Clift, as well as backup people in case the contact people cannot be reached  -  Establish contact with the organization via e-mail  -  Obtain contact information of UBC Farm from reflection mentor  -  Decide a time to go and meet with UBC Farm Staff (Amy Frye and Andrew Rushmere)  11  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Week 3 (Nov. 2 – Nov. 8, 2009)  -  Inquire about the budget for this project  -  Meet with Amy and Andrew at UBC Farm and discuss our project objectives and design ideas for a trailer  -  Discuss how to obtain a trailer and how we could modify it  -  See if there are any materials UBC Farm can give us to use. (e.g. wood, metal)  Week 4 (Nov. 9 – Nov. 15, 2009)  -  Continue brainstorming ideas for our project  -  Contact Lee Ferrari and Brenda Sawada and arrange a meeting with them  -  Meet with Lee and Brenda at the University Sustainability Office  -  Discuss with Lee how we could obtain a trailer for our project, as well as and a truck that UBC Farm could use  -  Talk with Brenda about SEEDS and project sustainability, possible funding from AMS  Week 5 (Nov. 16 – Nov. 22, 2009)  -  Meet Tim Carter at UBC Farm and talk about the project budget, whether it is subject to change, size of the totes, as well as tools available  -  Go over the trailer design with Tim, obtain dimensions of totes  -  Verify that the tools we need are supplied by and available at UBC Farm  -  Contact Susan and confirm what the budget is  -  Delegate tasks among the group members and start working on the project report  -  Contact Justine and arrange a meeting  -  Finalize the trailer design and drawings  12  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Week 6 (Nov. 23 – Nov. 29, 2009)  -  Meet with Justine and reflect on our experience with UBC Farm and the overall project so far  -  Arrange for 3 people to go to UBC Farm and take photographs of the materials, tools and equipments available. The other 4 people will plan to meet with Lee and ask him about the trailer  -  Continue to work on our sections of the report over the next few days  -  Figure out a way to draw the trailer design in 3D  13  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Figure 1: Gantt Chart of the Planning Phase  14  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Schedule and Description of Meetings Date of the Meeting  Oct 19, 09  Oct 23, 09  Summary of the Meeting •  Chose the contact people for communicating with the project mentor and UBC Farm  •  Came up with some questions to ask from UBC Farm Staff on our first meeting  •  Discussed the questions with our mentor  •  Added a new question/concept to our list:  (First meeting with our mentor)  sustainability – e.g. Using recycled/used materials – which have been used before and are good enough to be reused  • Oct 29, 09  Came up with the final list of questions and concerns to ask during our first meeting with UBC Farm Staff  •  Discussed about the possible dates for the meeting, and what to bring  •  Met Amy and Andrew of UBC Farm  •  Discussed the following: i.  The mobile market trailer project (design features, etc)  Nov 3, 09  ii.  Need to acquire trailer  (Meeting with UBC Farm Staff)  iii.  Lee Ferrari of UBC Plant Ops may be helpful in getting trailer  iv.  UBC Farm has some tools which can be used  v.  Some materials available at UBC Farm  vi.  May be able to get funding from Brenda Sawada of Seeds  vii.  Need to meet with Tim Carter at some point as he is sick this week  15  UBC Farm Mobile Market Trailer Project  Nov 5, 09  CIVIL 201 Community Service Learning  •  Reviewed what happened at the meeting with UBC Farm Staff  •  Discussed how we could obtain a trailer for our Mobile Market Trailer project  •  Brainstormed on how we could possibly get a trailer, and came up with some ideas about modifying it  •  Met Lee Ferrari and Brenda Sawada  •  Were informed by Lee about a high possibility of obtaining a free trailer and a truck for our  Nov 9, 09 (Meeting with Brenda & Lee)  project  •  Were informed by Brenda about requesting funding from AMS  •  Discussed sustainability ideas, such as using recycled/used materials  •  Met Tim  Nov 19, 09  •  Discussed about our possible design  (Meeting with UBC Farm Staff)  •  Tim mentioned that we might get an extra $500 from UBC Farm if we come up with a good design  Nov 20, 09  Nov 23, 09  •  Checked the tools available there  •  Figured out the sizes of the totes  •  Discussed about some concerns  •  Decided to look into AMS Funding  •  Divided up the tasks for writing our report  •  Discussed some questions related to different parts of the report at the beginning  •  Decided to meet Lee to talk about the trailer  •  Worked on some sketches of the trailer  16  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  •  Decided to go to UBC Farm to take some photos of the tools/materials available there  •  Worked on different parts of the report  •  Discussed about the design  •  Took photos of tools/materials  Nov 26, 09  •  Worked on our parts  (Second meeting with our  •  Worked on the schedule  mentor)  •  Had our 2nd meeting with the mentor  •  Had a discussion about the project with her  •  Met every day to work on our parts  •  Discussed questions and concerns  •  Finished our report  Nov 24, 09  Nov 28 – Dec 04, 09  Table 1: Summaries of the Meetings  17  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  B. Implementation Phase: Second Term  By the End of January: •  Divide up all of the tasks  •  Finalize the schedule  •  Make sure the experts are available during the time we are building the trailer  •  Review the goals and objectives  •  Determine what materials/tools we need to buy/rent  •  Determine what materials/tools we can get from UBC Farm  •  Make sure that we have enough tools for everyone  •  Present our design to UBC Farm (in details)  •  Get final feedbacks from UBC Farm  18  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  February: Day 1 – February 12, 2010: Goals: -  Get all the tools and materials we need for both days  -  Build all the separate parts and make them ready to be installed on the trailer on Day 2  9:00 am – 9:45 am •  Make sure we have all the tools ready  •  Make sure we get materials we need  •  Make sure team members know their roles  9:45 am – 12:00 pm •  Prepare all of the components  •  Cut woods  •  Determine the exact size of the roof and cut and prepare the materials we need for it  •  Decide on where the signs need to be put  Lunchtime (12:00 – 1:00): Brief Discussion •  How is the day progressing?  •  Are we working on schedule?  •  What else we need to do for the rest of the day? 19  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  1:00 pm – 5:00 pm •  Get feedbacks from UBC Farm  •  Build the supports for the roof  •  Build all of the separate parts (Trays, doors, etc)  •  Get different parts ready to be put together during the next day  •  Discuss the remaining parts for the next day  •  Review accomplishments on Day 1  Day 2 – February 13, 2010: Goals: -  Put all the separate parts together  -  Install all of the components  -  End the implementation phase of the trailer  9:00 am – 9:45 am •  Make sure everyone is prepared and knows their tasks for the day  •  Prepare all of the tools  •  Discuss what needs to be done by the end of the day  •  Discuss the concerns/questions for today’s tasks  20  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  9:45 am – 12:00 pm •  Put together all of the separate parts we made on the first day  •  Get final feedbacks from UBC Farm  Lunchtime (12:00 pm – 1:00 pm): Brief Discussion •  How is the day progressing?  •  Any concerns/questions related to the individual work?  •  Are we working on schedule?  •  What else we need to do for the rest of the day?  1:00 pm – 5:00 pm •  Do final work on putting together all the parts of the trailer  •  Install the lights  •  Paint the trailer  •  Install all of the smaller components (Signs, door handles, etc)  •  Test the trailer  •  Share final thoughts  21  UBC Farm Mobile Market Trailer Project  VI.  CIVIL 201 Community Service Learning  ROLES AND RESPONSIBILITIES CSL Team members:  Roles and Responsibilities  Tyler Sheasby tsheasby@gmail.com  • • • • • •  Communicate with the organization (UBC Farm) Communicate with other stakeholders (Brenda and Lee) Arrange meetings with them Work on 2D/3D sketches Work on the written part of the design (descriptions) Write meeting minutes  Saghar Soleimani-D saghar_s11@hotmail.com  • • • • • • •  Communicate with the project mentor (Justine) Give her updates on the meetings Arrange meetings with her Keep track of who will be responsible for what activities throughout the project Work on the activity schedule for both terms Help with Gantt Charts(scheduling) Write meeting minutes  Houman Hoseini houman.hoseini@gmail.com  • • • • • • •  Communicate with Dr. Nesbit Organize the regular group meetings Make sure everyone attends the meetings Work on procurement planning Work on Gantt Charts (scheduling) Help with 2D/3D sketches Write meeting minutes  22  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Ho Pong Ching mochaching@hotmail.com  • • • • •  The backup contact person for communicating with the mentor Supervise the discussion board, and regulate the discussions Determine the information and communication needs of stakeholders Provide a background of the organization and its goals and objectives Write meeting minutes  Dakai(Alex) Luo alexluo121@hotmail.com  • • • • • •  The backup contact person for communicating with the organization Describe the needs that the project addresses, stakeholders, constraints, and assumptions Work on the project definition Help with 3D sketches Help with scheduling and activities definition Write meeting minutes  Wilson Lee draft21@interchange.ubc.ca  • • • • •  Make sure that the group stays focused on the goals and objectives Describe the project justification, outcome, deliverable, and objectives Work on the activities definition Help with project definition Write meeting minutes  Thomas Hsueh th77126@hotmail.com  • • • • •  Keep track of the meeting minutes Research and find information about where to get used materials from Contact experts to find out if they can help us with building the trailer Work on risk planning Write meeting minutes  Table 2: Roles & Responsibilities: CSL Members  23  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Project Contacts Tim Carter Production Coordinator  timothyecarter@gmail.com  Andrew Rushmere Academic Coordinator ubcfarm.learning@gmail.com  Amy Frye Marketing Coordinator  ubcfarm.market@gmail.com  Lee Ferrari  Roles and Responsibilities  • • •  Help the group with technical parts of the project Give rough ideas about how the trailer should be built Provide some of the needed tools/materials  • • •  Main contact person for UBC farm Give information about how the trailer will be used Give information about the budget  • • •  The person in charge of all of the sales at UBC farm Give information about how the trailer will be used Give information about how the trailer should be to be more practical and easy to use  •  lee.ferrari@ubc.ca  •  Bring expertise and resources in dealing with trailer sourcing, maintenance, cleaning, and repair Suggest places from where we can get used/recycled materials  Brenda Sawada  •  Give recommendations on sustainability issues and concerns  • • •  The project mentor Communicate with the group through the contact person Help the group throughout the project by giving suggestions and supervising the activities  Supervisor, Resources Services  Manager UBC SEEDS Program Sustainability  brenda.sawada@ubc.ca Justine Clift th  4 year Civil Engineering Student  jeclift@gmail.com  Table 3: Roles and Responsibilities: Contacts  24  UBC Farm Mobile Market Trailer Project  VII.  CIVIL 201 Community Service Learning  COMMUNICATIONS PLANNING Stakeholders  Susan Nesbit  Information Needs  •  Progress updates on the project  Communication Needs  •  Brenda Sawada  •  Final report  •  Lee Ferrari  •  The conceptual and detailed design of the trailer Materials needed to build the trailer Final design and budget of the trailer Materials needed to build the trailer  •  • UBC Farm Staff (Amy Frye, Andrew Rushmere, Tim Carter )  •  •  •  •  When They Would Need it  After each meeting throughout the whole semester  Methods of communication  To observe the team member’s progress throughout the project  •  To be updated continuously on the report To set up a meeting with him twice through the semester  •  By December 4th  •  Submit a hard copy of the report  •  By the end of January  • •  Meetings with him in person Emails  To be updated continuously on the report To approve the conceptual and final design  •  • •  Meetings Emails  •  By the end of January  Table 4: Information and Communication Needs of Stakeholders  25  •  Post meeting summaries on Vista discussion board Emails  UBC Farm Mobile Market Trailer Project  VIII.  CIVIL 201 Community Service Learning  CONCEPTUAL DESIGN A. Design Objectives o Storage space for at least 10 totes o Should include a functional display space for market produce o Should include built in market signage o Should include a functional space for a customer check out area o Hitching, packing, and market set up tasks can be completed easily by one person working alone  B. Decision-Making Process Type of Roof  Fixed  Pro’s  • • •  Con’s  Easy to build Lower cost No set-up required  • • •  Adjustable  • • •  More coverage area Easier for transportation purposes Ideal for different weather conditions  • • •  Table 5a: Comparison of Design Options  26  Less coverage area More difficult for transportation purposes Aesthetics Difficult to build (limited expertise) Higher cost (more material, i.e. hinges) Requires setting up  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Storage Area 8-10 Totes  Pro’s • • •  16 Totes  • •  Con’s  Less totes to store Easier to build the storage area (keeps the height of the trailer lower)  •  Higher amount of produce is taken to the market Higher revenue Ideal case for UBC Farm  •  Lower amount of produce is taken to the market Does not meet the project requirement  •  Higher cost ( more materials, i.e. frames) Difficult to build two-level storage area Requires more storage area  • •  Table 5b: Comparison of Design Options  Check-out Area  Pro’s • •  Built-in Folding Table  • • • •  Separate Tent and Table  •  Con’s  Convenient Does not require unpacking and setting up Not required to carry extra tent and table Less time needed to set up the entire trailer Lower cost Only requires a door and storage space in the trailer Easier to implement  Table 5c: Comparison of Design Options  27  • • • •  Higher cost Difficult to build Time consuming Requires more materials to build  • • • •  Not as convenient as the folding table Requires more storage space Takes away space for storing totes Requires many times of loading and unloading  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  C. Recommended Design: We decided to choose a fixed roof because it is easier for the team to implement and build due to our limited skill. Moreover, the cost for the fixed roof is lower than the adjustable roof and it does not require any form of setting up Although UBC Farm suggests that the trailer be able to carry 16 totes for the sale purpose, we have decided to design the trailer to carry 8-10 totes instead. This is because that the design option for 16 totes requires a two-level storage area given the dimensions of our trailer, making this design an unsuitable option. Also, the height of the trailer would increase as a result, leading to possible instability. As a result, we decided to implement the 8-10 totes design since the storage area is easier to build and cost less according to our budget.  Having a separate tent and table for the check-out area allows the staff working with the trailer to have more space during sale. It would also require less money to implement and build this design option. In addition, the folding table would be more difficult to build, thus making it less desirable.  28  UBC Farm Mobile Market Trailer Project  IX.  CIVIL 201 Community Service Learning  DETAILED DESIGN A. Design Description Our trailer design is based on a sketch provided by UBC farm. The design is to be built on an existing trailer that will be provided in January 2010* (See Figure 2&3). Due to current monetary and construction constraints, our trailer is a wood based design. It features a wooden inner frame with plywood cover. Recycled materials will be used where applicable. While our design is wood based, our conceptual design could be adapted to a metal design if additional resources become available next semester.  One of the design requirements was for the trailer to have a functional display space for market produce. Our design features two display areas, one on either side of the trailer. This dual sided design provides more display space and allows for more display options.  Our design also features multi-level display trays. The lower tray provides ample space for larger produce, while the upper tray can be used for smaller sized produce. Both trays are angled to allow for easier viewing of the produce and provide a more attractive display area.  Another design requirement was that the trailer include built in market signage. Our design feature large 1.1’x 6.4’ whiteboard signs on either side. The whiteboard material was chosen to allow for more signage options. In addition, the large doors covering the tote storage can be painted with additional signage or UBC logos if desired.  29  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Due to the fact that our design does not include a cashier area, we have included a storage space to store the following items: 2’x6’ folding table, 10’x10’ folding tent, cash register, scale, and stool. The items can be used to set up a cashier area which can be placed wherever is most convenient. This separate cashier area design allows for more flexibility during set-up. The storage space is accessible from the rear side of the trailer and covered by a door. The storage space is large enough to store additional materials, such as additional tables or extra totes, if needed.  To protect the produce from the elements, our design features a roof which extends to the edges of the display trays. The roof is to be constructed of either corrugated metal or corrugated plastic depending on the availability of used materials. The pros and cons of the two types of roof are discussed in the following section.  One of the design goals was the ability to hold 16 large (1.3’x1.3’x1.8’) Rubbermaid totes and have them easily accessible. Due to space constraints, our trailer is designed to store 8-10 totes, depending on the size of the trailer provided by UBC Plant Ops. Additional totes can be transported in truck which will be used to pull the trailer. Storage of the totes in the market trailer is accomplished by placing the totes beneath the display racks. The totes are accessible from the outside of the trailer by lowering the cover doors. The cover doors hinge from the bottom to allow for easier removal of the totes as the doors. The use of one large door for each side allows for faster and easier removal of the totes during set-up. Also, if UBC Farm chooses to have locks on the doors, only two locks will need to be removed during set-up.  *Note - Due to the fact that the trailer has not yet been provided, the dimensions listed in the following section are estimates only and based on the trailer that we have requested from UBC Plant Ops.  30  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Figure 2: Trailer Bed Template  Figure 3: An Overview of Truck and Trailer Combination  31  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  B. Design Drawings  Figure 4: Detailed Design: Section Views of the Trailer  32  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Figure 5: Detailed Designs: 3D View without Doors  33  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Figure 6: Detailed Design: 3D View with Doors  34  UBC Farm Mobile Market Trailer Project  X.  CIVIL 201 Community Service Learning  PROCUREMNT PLANNING: MATERIALS, TOOLS, COST ESTIMATION (PURCHASE AND RENTAL) All cost for materials and tools are based on the assumption that the team is not provided with pre-used tools and materials, thus making the total cost calculation only an estimating cost. The information on the product name and cost estimation is obtained from the following sources:  •  Canadian Tire, http://www.canadiantire.ca/home.jsp  •  Rona – Canadian Branch, http://www.rona.ca/content/home  •  United Rentals- Canadian Branch, http://www.ur.com/  There are also sources such as Vancouver Craigslist and Yahoo Free-Cycle where recycled materials and tools are available. However, their quantity is limited and not guaranteed to be available during our schedule days of construction. Therefore, this cost is not included in the following cost calculation. During Term 2, we will research these organizations before the implementation phase for recycled materials in order to make this project a more sustainable and on budget.  Quantity of Wood Required Type  Lumber  Length  Quantity  Total Cost  2” x 4” x 8’  35  $114.45  2” x 6” x 8’  30  $123.60  2” x 8” x 8’  25  $122.50 $132.00  Plywood  4’ x 8’  6 $145.00  6’ x 6’  5  Table 6: Estimated Wood Requirement of Different Dimensions  35  UBC Farm Mobile Market Trailer Project  Required Tool  Product Name  Hammer Steel 8-oz Claw Hammer  Measuring Tape  Stanley Tape Measure  CIVIL 201 Community Service Learning  Cost Estimation (CDN) Purchase Rental Quantity Might be provided by 3 $3.99 Team Members / Organization  $19.99  Chisel Mastercraft Maximum 3-Piece Chisel Set  $12.49  Screwdrivers Mastercraft 10-piece Magnetic Screwdriver  $9.99  Vice Grip Plier Vice-Grip 5-in. Curved-Jaw Pliers  $14.99  Might be provided by Team Members / Organization Might be provided by Team Members / Organization Might be provided by Team Members / Organization Might be provided by Team Members / Organization  36  Procurement Options  Price Quote  Retail Purchase  Free  1  Retail Purchase  Free  3  Retail Purchase  Free  5  Retail Purchase Free  Retail Purchase 2 Free  UBC Farm Mobile Market Trailer Project  Required Tool  Product Name  CIVIL 201 Community Service Learning  Cost Estimation (CDN) Quantity Purchase Rental  Procurement Options Price Quote  Table Saw • Mastercraft 10-in. Table Saw with Stand  $119.99  •  Might be provided by Team Members / Organization Rental cost : $51 per day or $166 per day  •  • 1 •  •  Delivering with truck provided by the organization One of the team members bring a vehicle voluntarily for transportation Rent a truck from car rental companies for a day Might be provided in the construction area in UBC Farm  • •  Free Budget Car Rental: Truck Rentals are estimated to be $50 per day  Cordless Drill Hitachi Drill/Driver, 18 Volts  • $128.88  Might be provided by Team Members / Organization  37  1  • •  Retail Purchase Retail Rental and be returned by one of the team members  Free  UBC Farm Mobile Market Trailer Project  Required Tool  Product Name  CIVIL 201 Community Service Learning  Cost Estimation (CDN) Quantity Purchase Rental  Drill Press  Might be provided by Team Members / Organization • Rental Cost: $96 per day  • Jobmate 8-in. Bench Drill Press  $89.99  1  Procurement Options Price Quote • Retail Purchase • Retail Rental and be returned by one of the team members • Might be provided in the construction area in UBC Farm  Free  Combination Square Mastercraft 16in. Combination Square  • $16.99  Might be provided by Team Members / Organization  Table 7: Tools Requirement  38  3 •  Retail Purchase  Free  UBC Farm Mobile Market Trailer Project  Required Materials  Product Name  CIVIL 201 Community Service Learning  Cost Estimation (CDN) Quantity Purchase Rental  Procurement Options Price Quote  Trailer Lights Delivering with truck provided by the organization • One of the team members bring a vehicle voluntarily for transportation • Rent a truck from car rental companies for a day • Might be provided in the construction area in UBC Farm •  LED Submersible Trailer Lighting Kit  $69.99  _____  1  Lumber  •  • Approximate Lumber Dimensions of 2” x 4” x 8’  $3.27 (Per Square Feet) x 35 = $114.45  _____  35 •  39  Rent a truck from car rental companies for a day Delivering with truck provided by the organization One of the team members bring a vehicle voluntarily for transportation  Free  • •  Free Budget Car Rental: Truck Rentals are estimated to be $50 per day  UBC Farm Mobile Market Trailer Project  Required Materials Corrugated Metal/Plastic Roofing  Product Name  Corrugated Galvanized Steel Metal Roofing  CIVIL 201 Community Service Learning  Cost Estimation (CDN) Quantity Purchase Rental  $60.00  Procurement Options Price Quote  _____  1  Retail Purchase  Free  _____  4  Retail Purchase  Free  Hinges Ideal Garage Door Hinge  $7.49  Regular Padlock  $2.99  Locks  _____  40  1  Retail Purchase  Free  UBC Farm Mobile Market Trailer Project  Required Materials Nails  Screws  Product Name Mastercraft Brad Nails (Each package contains 2000 nails) Buildex Multi-mate 180-piece Allpurpose Screws  CIVIL 201 Community Service Learning  Cost Estimation (CDN) Quantity Purchase Rental  $12.29 _____  $10.99  _____  Procurement Options Price Quote  1 Package  Retail Purchase  Free  1 Package  Retail Purchase  Free  6  Retail Purchase  Plywood Approximate Plywood Dimensions of 4’ x 8’  $22  _____  Free  Table 8: Materials Requirement  Estimated Cost of Tools and Materials  Estimated Purchase Cost:  $971.86 Grand Total:  Estimated Delivery Cost : 41  $100.00  $1071.86  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Weight Calculation of Mobile Market Trailer: It is vital to be aware of the weight of the trailer since this factor affects the transportation and setting up of the trailer during Term 2. As a result, an approximate estimate of the trailer’s weight is demonstrated in the following table:  Components of the Trailer  Weight  Density = 28 Pound/ Cubic Feet Volume = (35)( 1/6 ft. x 1/3 ft. x 8 ft.) = 16 Cubic Feet Weight = 436 Pound  Wood (Yellow Pine)  Corrugated Metal/Plastic Roof  Materials ( Totes + Fruits & Vegetable)  Foundation of the Trailer (Wheels and Trailer Bed)  Approximate Weight = 15 Pound  Approximate Weight = 60 Pound  Approximate Weight = 200 Pound  Total Weight Approximation: 711 Pound Table 9: Weight Calculations  42  UBC Farm Mobile Market Trailer Project  XI.  CIVIL 201 Community Service Learning  RISK PLANNING  Risks  Responses  Injuries caused by working with power tools to students and UBC  ● Consult experts and receive basic knowledge of the tools before  farm members  operating the tools ● Have first aid kid on site ● Have one person with first-aid certificate on side ● Have access to phone on site ● Have a car on site while working  Miscommunication formed between students and community  ● Have one person responsible to contact the organization or client  members  ● Forward all e-mails and important decisions to other team members as quickly as possible  Failure to meet the desired time lines  ● Always have back up dates ● Plan alternative plans ● Plan a few days before schedule  Poor weathers (Snow, Storm, or Rain)  ● Have tarps to cover expensive power tools and other water sensitive materials  Lack of communication and coordination between team  ● Appoint a leader to give team members a guide line  participants during construction days  ● Set goals before starting the project each day ● Arrange group meetings during break if problems arise during construction ● Complete progress evaluation at the end of each day  43  UBC Farm Mobile Market Trailer Project  CIVIL 201 Community Service Learning  Trailer has the potential to collapse when carrying excessive loads  ● Measure the amount of load that the trailer is capable of carrying,  of goods  and clearly inform the maximum load to the clients  Rusting of metals materials on the trailer may injure workers, as  ● Provide protective coating for the metal materials on the trailer that  well as weakening the structure of the trailer  are exposed to the atmosphere  Add-ons built on trailers will raise the center of gravity, making  ● Slowing the car speed down while towing the trailer  tipping of the trailer more likely Lack of materials  ● Consult experts to seek for alternative materials if possible ● Consider the overrun cost that might be due to wrong calculations and estimates  Not all students present on the construction days  ● Get confirmation from most of the team members before arranging a meeting ● Try to contact those who are not present Table 10: Risk Planning  44  

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