Open Collections

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Title	Open source solutions for archival collections : report from the field at Rare Books and Special Collections
Creator	Romkey, Sarah
Date Issued	2011-10-26
Description	This session took place on October 26, 2011 in the Lillooet Room of the Irving K. Barber Learning Centre at the University of British Columbia.
Genre	Presentation
Type	Text
Language	eng
Series	Open Access Week
Date Available	2013-07-05
Provider	Vancouver : University of British Columbia Library
Rights	Attribution-NonCommercial-NoDerivatives 4.0 International
DOI	10.14288/1.0077851
URI	http://hdl.handle.net/2429/39742
Affiliation	Library, UBC
Peer Review Status	Unreviewed
Scholarly Level	Other
Rights URI	http://creativecommons.org/licenses/by-nc-nd/4.0/
AggregatedSourceRepository	DSpace

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Open S ource S olutions  for Archival Collections A report from the field at Rare Books  and S pecial Collections S arah Romkey Rare Books and S pecial Collections Archivist Open UBC  Week Presentation Identifying the problem(s ) • Access system had become un-wieldy for number of collections managed  (approaching 700) • No practical solution for the accessioning, preservation or dissemination of born-digital records. Why open source? •  $$$ • Ability to customize • Community of users • Compatibility with other systems • Ongoing improvements Developing pilots  Part of a larger set of UBC Library pilot projects • Finding aid conversion •  Historical photograph records •  New finding aid creation •  Digital objects •  Legacy media •  New acquisitions(soon) Basic work flow for both projects Diagram courtesy of Artefactual S ystems Challenges  so far • Technical problems – File failures • Intellectual issues – Appraisal – Accessibility – Arrangement Advice for implementing open source solutions • Look for alignment with other institutional goals • Don’t be shy to participate in the community •Think about sustainability

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