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A Persistent Digital Preservation Strategy for UBC Library Sprout, Bronwen; Romkey, Sarah Sep 26, 2012

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A	
  Persistent	
  Digital	
   Preserva/on	
  Strategy	
  for	
   UBC	
  Library	
   Bronwen	
  Sprout,	
  Digital	
  Ini3a3ves	
  Coordinator	
   	
  	
  	
  	
  	
  	
  Sarah	
  Romkey,	
  Rare	
  Books	
  and	
  Special	
  Collec3ons	
  Archivist	
   with	
  input	
  from	
  Artefactual	
  Systems	
   	
    UBC	
  Library	
   September	
  26,	
  2012	
    introduc/on	
   •  Pilot	
  and	
  early	
  stages	
  of	
  digital	
  preserva3on	
   program	
  at	
  UBC	
  Library	
   •  Supports	
  Library's	
  strategic	
  focus	
   •  New	
  digital	
  ini3a3ves	
  unit	
   •  Opportunity	
  to	
  develop	
  comprehensive	
   approach	
    overview	
   •  Working	
  with	
  Artefactual	
  Systems	
   •  2011:	
  pilot	
  projects	
  and	
  tes3ng	
  of	
   Archivema3ca	
   •  2012:	
  full	
  implementa3on	
  of	
  Archivema3ca	
   and	
  produc3on	
  services	
    archivema/ca	
   •  “a	
  free	
  and	
  open	
  source	
  digital	
  preserva3on	
   system	
  that	
  is	
  designed	
  to	
  maintain	
  standards-­‐ based,	
  long	
  term	
  access	
  to	
  collec3ons	
  of	
   digital	
  objects”	
  hQp://www.archivema3ca.org	
  	
   •  micro-­‐services	
  provide	
  integrated	
  suite	
  of	
   soTware	
  tools	
  in	
  compliance	
  with	
  ISO-­‐OAIS	
   model	
    archivema/ca	
    gap	
  analysis	
   •  Born	
  digital	
  material	
  in	
  Rare	
  Books	
  and	
  Special	
   Collec3ons	
  and	
  University	
  Archives	
   •  Locally	
  created	
  digital	
  collec3ons	
  	
   •  cIRcle	
  digital	
  repository	
  (DSpace)	
   •  Digital	
  collec3ons	
  (CONTENTdm)	
   •  Among	
  other	
  things...	
    legacy	
  media	
   •  Floppy	
  and	
  op3cal	
  disks	
  acquired	
  with	
   primarily	
  analogue	
  collec3ons.	
   •  Hardware	
  set-­‐up	
  and	
  technological	
  challenges	
   •  Intellectual	
  challenges:	
   •  Arrangement	
  and	
  descrip3on	
   •  Selec3on	
  of	
  material	
   •  Rights	
    	
  	
   	
  	
   	
  	
   	
  	
   	
  	
   	
  	
   	
  	
   	
  	
   	
  	
   	
  	
   	
  	
   	
  	
   	
  	
   	
    RBSC/UA	
   born-­‐digital	
   acquisi/on	
   workflow	
    external	
  media	
  sta/on	
  workflow	
    a	
  new	
  acquisi/on	
   •  "First"	
  born-­‐digital	
  acquisi3on	
   •  Donor	
  ques3onnaire	
   •  Physical	
  transfer	
  of	
  files	
   •  Hardware	
  and	
  soTware	
   •  Levels	
  of	
  preserva3on	
   •  Workflow	
  documenta3on	
   •  Donor	
  giT	
  agreement	
    preserva/on	
  levels	
   Level	
  of	
   Preserva/on	
    	
    Use	
  case	
    	
    Minimum	
  tools	
    	
   	
    Level	
  1	
    Imaging	
  files	
  from	
  working	
  hard	
  drives,	
   directly	
  from	
  creator	
    Write	
  blocker,	
  file	
  synchroniza3on	
  soTware	
  (e.g.	
   Grsync)	
    	
   	
    	
    Level	
  2	
    	
    Imaging/copying	
  files	
  from	
  external	
  media	
    	
   	
    Level	
  3	
    	
    Preserving	
  external	
  media	
  only	
    	
  	
    File	
  synchroniza3on	
  soTware	
  (e.g.	
  Grsync),	
  write	
   blocker	
  if	
  possible	
   	
  	
   Hardware	
  necessary	
  to	
  open	
  media	
  (floppy	
  drive,	
   op3cal	
  drive,	
  etc)	
    	
    some	
  addi3onal	
   programming	
  required	
    cIRcle	
   •  Archivema3ca	
   receives	
   submissions	
  from	
   DSpace	
    CONTENTdm	
   •  Master	
  files	
  uploaded	
  to	
   Archivema3ca	
  	
   •  Archivema3ca	
  produces	
   access	
  versions	
    next	
  steps	
   •  Produc3on	
  services	
  by	
  end	
  of	
  2012	
   •  Complete	
  the	
  Archivema3ca/DSpace	
  integra3on.	
   •  Complete	
  the	
  Archivema3ca/CONTENTdm	
  integra3on.	
   •  Complete	
  Archivema3ca/ICA-­‐AtoM	
  integra3on	
  and	
  ingest	
    •  •  •  •   new	
  acquisi3on.	
   •  Web-­‐archiving	
  	
   Research	
  data	
   LOCKSS	
  PLN	
  pilot	
   Develop	
  a	
  unified	
  discovery	
  interface	
  for	
  UBC	
  Library	
  digital	
   collec3ons	
  (Archivema3ca	
  index)	
   Prepare	
  to	
  undertake	
  TDR	
  self-­‐audit	
    conclusion	
   •  Establishing	
  comprehensive	
  digital	
   preserva3on	
  program	
  is	
  complex	
  -­‐	
  many	
   moving	
  parts	
   •  CONTENTdm	
  and	
  DSpace	
  integra3ons	
  show	
   promise	
  -­‐	
  for	
  us,	
  for	
  other	
  ins3tu3ons,	
  for	
   future	
  integra3ons	
  with	
  Archivema3ca	
    

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