UBC Library and Archives

UBC Library's digital preservation strategy Sprout, Bronwen; Romkey, Sarah Apr 28, 2014

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UBC Library's Digital Preservation Strategy Bronwen Sprout, Digital Initiatives Coordinator         Sarah Romkey, Rare Books and Special Collections Archivist with input from Artefactual Systems  UBC Library April 28, 2014 overview • What is digital preservation? • Our approach to digital preservation • Working with Artefactual • Archivematica • Born digital archives • Archivematica and integration with other systems (AtoM, CONTENTdm, cIRcle)     what is digital preservation? • active management of digital information over time to ensure its accessibility  • consists of policies, strategies, and actions     Digital preservation requirements accessibility discover  retrieve usability render  contextualize re-use authenticity identify trust • Develop a comprehensive preservation system for UBC Library • Work with Artefactual • Use Archivematica as a tool to apply OAIS-compliant preservation processes AND integrate it with existing systems used to manage digital objects • Build internal technical and staff capacity our approach working with artefactual • 2011 - present:  – gap analysis  – identification of pilot projects  – early testing of archivematica  – legacy media from RBSC  – procedures for born-digital material – website archiving – more archivematica testing – CONTENTdm and DSpace integration development and testing  archivematica • “a free and open source digital preservation system that is designed to maintain standards-based, long term access to collections of digital objects” http://www.archivematica.org  • micro-services provide integrated suite of software tools in compliance with ISO-OAIS model archivematica what is “born digital?” •Quick survey: •Do you take digital photographs? •Do you print some of your digital photographs? •Do you print ALL of your digital photographs? RBSC/UA born-digital acquisition workflow legacy media a new acquisition • "First" born-digital acquisition • Donor questionnaire • Physical transfer of files • Hardware and software • Workflow documentation • Donor gift agreement • First AIPs stored April 2013; still in processing   Level of Preservation  Use case  Minimum tools  Level 1  Imaging files from working hard drives, directly from creator  Write blocker, file synchronization software (e.g. Grsync)    Level 2  Imaging/copying files from external media  File synchronization software (e.g. Grsync), write blocker if possible    Level 3  Preserving external media only  Hardware necessary to open media (floppy drive, optical drive, etc)  preservation levels AtoM • Master files and PDFs uploaded to Archivematica for display in AtoM  CONTENTdm • Master files uploaded to Archivematica  • Archivematica produces access versions and pushes to CONTENTdm cIRcle (DSpace) • Archivematica receives submissions from DSpace  • Also have Archivematica to DSpace workflow  BIRS math videos Next steps and future work  • TRAC (Trusted Repository Audit Checklist) self-audit • Policy development • Research data • Website archiving 


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