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From a traditional to an open access journal Andres, Lesley; Hu, Sharon 2011

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From a Traditional to an Open Access Journal Lesley Andres University of British Columbia Sharon Hu Canadian Journal of Higher EducationOutline • Journal History • Issues • Web of Science Mania • Criteria • Copyright • OJSOutline • Comparison between traditional system and OJS • Things that work well/could be improvedJournal History • In print since 1971 • The journal of the Canadian Society for the Study of Higher EducationIssues • Prestige • Acceptance • Accessibility • CanadianWeb of Science Mania • Citation index • Impact factorCriteria • Selectivity • “most of the important papers are published in relatively few journals” • “ more or less relevant journals” Criteria • Evaluation • “maintaining high standards” • “clear relevance”Criteria • Standards • Timeliness • International editorial conventionsEnglish Requirement • “English is the universal language of science at this time in history. • It is for this reason that Thomson Reuters focuses on journals that publish full text in English or at very least, their bibliographic information in English. • . . . it is clear that the journals most important to the international research community will publish full text in English. . . . In addition, all journals must have cited references in the Roman alphabet.”Large Publishing Houses • raising the quality of the journal • provides editorial assistance • searchable data basesLarge Publishing Houses but . . . •control of the agenda •push to publish more issues per year •having a country name is a sign of “localness” •e.g., Melbourne Journal of Education    Critical Studies in Education •copyright issuesCopyright owner • Higher  Education (Springer) http://www.springer.com/education/higher+education/journal/10734  • Journal of Higher Education Policy and Management http://journalauthors.tandf.co.uk/preparation/copyright.asp  Open Journal Systems • open to the world • helping developing countries to improve their higher education systems • copyright remaining with the authorCJHE on the OJS • http://ojs.library.ubc.ca/index.php/cjhe/Submission OJS 1. Receive email notification of new submission (meta data already entered) 2. Send receipt acknowledgment automatically 3. Update database Traditional 1. Receive MS by email 2. Enter info into database 3. Email receipt acknowledgement 4. Update databaseReview OJS 1. Receive review names from editorial board 2. Create individual reviewer account 3. Send invitation to reviewers via OJS 4. Update database Traditional 1. Receive review names from editorial board 2. Send MS and evaluation form to reviewers by email 3. Update databaseDecision OJS 1. Editor generates decision letter 2. Author notified of status via OJS 3. Decision logged on OJS 4. Update database Traditional 1. Editor generates decision letter 2. Author notified of status via email 3. Update databaseRe-review OJS 1. Received MS received by email 2. Upload revised MS to OJS 3. Notify reviewers to re- review 4. Update database Traditional 1. Revised MS received by email 2. Revised MS and evaluation sent to reviewers by email 3. Update databaseFinal Decision OJS 1. Editor generates decision letter 2. Author notified of status via OJS 3. Decision logged on OJS 4. Update database Traditional 1. Editor generates decision letter 2. Author notified of status via email 3. Update databaseBenefits • Automatic reminders • Web based data for everyone to check the status • Reviewer stats • Self-register to receive new issue notification • Seamless from the author and reviewer perspectivePossible Improvements • Default layout is not very indicative of the manuscript status • Customizable searchable reports • Email sent from OJS sometimes end up in junk folder • Double blind review process difficult • Still need to clean up each file (remove identifiers)Why not use OJS more? • “Another username/password to remember” • Lots of clicks before getting to the information • Emails sent out via Outlook is easy to sort/find • Things can be done just as fast outside of the OJS (conduct re-review through email exclusively, but record final decision in OJS)Questions to you • Relationship with the Library • Journal Manager can not update the member names • Creating reports • Customizing OJS • Is it OK to sign up reviewers as subscribers?

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