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From a traditional to an open access journal Andres, Lesley; Hu, Sharon Oct 25, 2011

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From a Traditional to an Open Access Journal Lesley Andres University of British Columbia Sharon Hu Canadian Journal of Higher Education  Outline • Journal History • Issues • Web of Science Mania • Criteria • Copyright • OJS  Outline • Comparison between traditional system and OJS • Things that work well/could be improved  Journal History • In print since 1971 • The journal of the Canadian Society for the Study of Higher Education  Issues • Prestige • Acceptance • Accessibility • Canadian  Web of Science Mania • Citation index • Impact factor  Criteria • Selectivity • “most of the important papers are published in relatively few journals”  • “ more or less relevant journals”  Criteria • Evaluation • “maintaining high standards”  • “clear relevance”  Criteria • Standards • Timeliness • International editorial conventions  English Requirement • “English is the universal language of science at this time in history. • It is for this reason that Thomson Reuters focuses on journals that publish full text in English or at very least, their bibliographic information in English. • . . . it is clear that the journals most important to the international research community will publish full text in English. . . . In addition, all journals must have cited references in the Roman alphabet.”  Large Publishing Houses • raising the quality of the journal • provides editorial assistance • searchable data bases  Large Publishing Houses but . . . •control of the agenda •push to publish more issues per year •having a country name is a sign of “localness” •e.g., Melbourne Journal of Education Critical Studies in Education •copyright issues  Copyright owner  • Higher Education (Springer) http://www.springer.com/education/higher+education/jo  • Journal of Higher Education Policy and Management http://journalauthors.tandf.co.uk/preparation/copyright.  Open Journal Systems • open to the world • helping developing countries to improve their higher education systems • copyright remaining with the author  CJHE on the OJS  • http://ojs.library.ubc.ca/index.php/cjhe/  Submission Traditional  OJS  1. Receive MS by email 2. Enter info into database 3. Email receipt acknowledgement 4. Update database  1. Receive email notification of new submission (meta data already entered) 2. Send receipt acknowledgment automatically 3. Update database  Review Traditional  OJS  1. Receive review names from editorial board 2. Send MS and evaluation form to reviewers by email 3. Update database  1. Receive review names from editorial board 2. Create individual reviewer account 3. Send invitation to reviewers via OJS 4. Update database  Decision Traditional  OJS  1. Editor generates decision letter 2. Author notified of status via email 3. Update database  1. Editor generates decision letter 2. Author notified of status via OJS 3. Decision logged on OJS 4. Update database  Re-review Traditional  OJS  1. Revised MS received by email 2. Revised MS and evaluation sent to reviewers by email 3. Update database  1. Received MS received by email 2. Upload revised MS to OJS 3. Notify reviewers to rereview 4. Update database  Final Decision Traditional  OJS  1. Editor generates decision letter 2. Author notified of status via email 3. Update database  1. Editor generates decision letter 2. Author notified of status via OJS 3. Decision logged on OJS 4. Update database  Benefits • Automatic reminders • Web based data for everyone to check the status • Reviewer stats • Self-register to receive new issue notification • Seamless from the author and reviewer perspective  Possible Improvements • Default layout is not very indicative of the manuscript status • Customizable searchable reports • Email sent from OJS sometimes end up in junk folder • Double blind review process difficult • Still need to clean up each file (remove identifiers)  Why not use OJS more? • “Another username/password to remember” • Lots of clicks before getting to the information • Emails sent out via Outlook is easy to sort/find • Things can be done just as fast outside of the OJS (conduct re-review through email exclusively, but record final decision in OJS)  Questions to you • Relationship with the Library • Journal Manager can not update the member names • Creating reports • Customizing OJS  • Is it OK to sign up reviewers as subscribers?  


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